December 1, 2020 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location Join Zoom Meeting https://us02web.zoom.us/j/84953837914 Meeting ID: 849 5383 7914 Telephone 312-626-6799

Agenda

Electronic Attendance Authorized
Pursuant to Illinois Open Meetings Act. (5 ILCS 120/7e),
As Amended by Public Act 101-0640.

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Meeting ID: 849 5383 7914
Telephone 312-626-6799

Public comment may be submitted by email: info@villageofriverwoods.com
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PUBLIC HEARING FOR
PROPOSED PROPERTY TAX LEVY INCREASE
FOR THE VILLAGE OF RIVERWOODS
300 PORTWINE RD, RIVERWOODS, ILLINOIS
DECEMBER 1, 2020 – 7:30 PM

BOARD OF TRUSTEES
Preliminary AGENDA
December 1, 2020 – 7:30 P.M.

I. CALL TO ORDER
II. ROLL CALL
III. APPROVAL OF MINUTES
• BOT November 17, 2020
IV. DIRECTOR OF COMMUNITY SERVICES
V. PLAN COMMISSION REPORT
VI. TREASURER REPORT
VII. CONSULTANTS
• Gewalt Hamilton – Discussion on Saunders Rd. Phase 1 Engineering
• Village Attorney
• Village Ecologist
VIII. POLICE REPORT
IX. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Calendar for 2021 Board of Trustees meetings
2. Coyote sightings in Village
3. Brushwood Concert Series starting – Riverwoods residents admitted at no cost
4. Sweet Basil request for video gambling
X. VISITORS WISHING TO ADDRESS THE BOARD
XI. APPROVAL OF BILLS
XII. ACTION ITEMS

NEW BUSINESS

A. AN ORDINANCE FOR THE LEVY OF TAXES FOR THE VILLAGE OF RIVERWOODS FOR THE FISCAL YEAR
BEGINNING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 – 1st Reading

B. DISCUSSION OF AND POSSIBLE APPROVAL OF SAUNDERS RD. PHASE 1 ENGINEERING

C. ORDINANCE AMENDING ORDINANCE NO. 11-10-21, TO PROVIDE FOR AN INCREASE IN THE MAXIMUM TAX LEVY FOR SPECIAL SERVICE AREA NO. 22
IN THE VILLAGE OF RIVERWOODS – Waive 1st Reading; 2nd Reading and Adoption

D. ORDINANCE AMENDING ORDINANCE NO. 13-09-19, TO PROVIDE FOR AN INCREASE IN THE MAXIMUM TAX LEVY FOR SPECIAL SERVICE AREA
NO. 26 IN THE VILLAGE OF RIVERWOODS – Waive 1st Reading; 2nd Reading and Adoption

E. APPROVAL OF PURCHASE OF NEW POLICE VEHICLE FOR 2021

OLD BUSINESS

F. CONSIDERATION OF AND POSSIBLE APPROVAL OF ENGINEER’S RECOMMENDATION FOR UPGRADE OF AUTOMATIC METER READING (AMR) SYSTEM

XIII. STANDING COMMITTEE REPORTS
– Trustee Haber……………………………….……….…………..Legal & Utilities
– Trustee Chamberlain ….…………………………… Budget & Woodland Management
– Trustee Jamerson………………………………….…….………….Police & Building
– Trustee Goldstein………….……………………………. Storm Water & Communications
– Trustee Hollander………..…………………..………… Roads & Land Use
– Trustee Clayton…………..…………………..………… Economic Development, Finance & Capital Planning

XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel

XV. NEXT REGULAR MEETING:
• December 15, 2020 – 7:30 PM

Minutes

Village of Riverwoods
Public Hearing for the
Proposed Property Tax Levy Increase
For the Village of Riverwoods
December 1, 2020
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Russ Kraly, Acting Director of Community Services

Call to Order: 7:30 pm

Mr. Huvard explained this is a Public Hearing to discuss the possibility of increasing the property tax levy by more than 5 percent. The Hearing was noticed in the Deerfield Review, as required. The Village extended $549,503.15 in 2019. The proposed levy for 2020 is $824,500 representing a 50 percent increase over last year’s extension. The property tax levy is designated for police services, pursuant to a referendum approved in 1986. The purpose of the hearing is for the public to ask questions about the proposed tax increase.

Mayor Norris explained the Village in recent years had a significant drop in the sales tax revenue which have had a dramatic impact on revenues. There was more than a $750,000 drop in budget in general fund due to the drop-off in sales tax. The Village has tried to fill the gap for more than a year. In the past, the Village tried to limit r property tax increases by relying on other taxes, such as sales tax, but given that the Village has been operating at a deficit for several years, the Board thinks it is prudent to increase property tax revenue. Before asking for this increase, the Village cut 10 percent from General Fund operating budget from last year, and salaries, aside from collective bargaining required increases, have been held steady. The police vehicle that will be discussed at the Board of Trustees meeting is the lowest cost vehicle. There are not many non-essential services left to be cut in the budget.

Trustee Chamberlain moved to adjourn the Public Hearing on the proposed tax increase. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

The meeting was adjourned at 7:37 p.m.

 

Village of Riverwoods
Board of Trustees Meeting
December 1, 2020
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Russ Kraly, Acting Director of Community Services

Call to Order: 7:38 pm

Document Approval:

Trustee Chamberlain moved to approve the minutes of the November 17, 2020 Board of Trustees meeting. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Director of Community Services Report

Mr. Kraly has been keeping up with emails and permits.

Plan Commission Report

Mr. Huvard indicated the Plan Commission will hold a Public Hearing on December 3, 2020 to discuss the map Amendment and Special Use Amendment for Discover Financial Services. Mr. Huvard noted Discover will purchase the King’s Kennel property. The underlying R-1 zoning for King’s Kennel will need to be rezoned to ONR-1 to match the Discover campus.

Police Report

Chief Dayno indicated the Police Report was attached to the end of the minutes.

Information Items from the President

1. Calendar for 2021 Board of Trustees Meetings

Mayor Norris noted the only holiday conflict is Rosh Hashana.

2. Coyote sightings in Village

Chief Dayno distributed a report and letter about coyote sightings in the Village. Trustee Jamerson noted someone from Next Door posted Chief Dayno’s letter. Several people commented the article was very helpful.

3. Brushwood Concert Series

Mayor Norris noted Riverwoods residents will be admitted at no cost

4. Sweet Basil request for Video Gaming

Mayor Norris indicated former Chief Weinstein had expressed some concern when video gaming was originally legalized; however, Chief Dayno is not concerned. If video gaming is allowed, the Village may receive less than $10,000. When Thorntons initially asked about video gaming, staff mentioned the current regulations, but were not encouraging. Trustee Hollander would be interested in the estimated income from video gaming at Thorntons.

The Trustees discussed the Sweet Basil setup and would not want diners to walk into a gaming area. The Trustees asked about regulating the number of video gaming sites in the Village. Mr. Huvard will look into it. If video gaming is allowed in the Village, the Trustees would like the Ordinance drafted so a separate room is required.

Visitors wishing to address the Board

There were no visitors present at Village Hall or on Zoom wishing to address the Board on non-agenda items.

Approval of Bills

Trustee Chamberlain moved to approve the bills. Trustee Jamerson seconded the motion. There were a couple questions from the Trustees. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

New Business

An Ordinance for the Levy of Taxes for the Village of Riverwoods for the Fiscal Year Beginning January 1, 2020 and Ending December 31, 2020.

Trustee Clayton moved for First Reading of the Ordinance. Trustee Chamberlain seconded the motion.

The Finance Committee is recommending a 10 percent cut in the operations budget as well as an increase in the Police Protection/System Tax (municipal property tax) of approximately $285,000 which would result in an increase of approximately $150 – $160 for a typical residence in Riverwoods. Even with the proposed increase, the Village of Riverwoods would still have a lower municipal property tax than any neighboring community. Mayor Norris noted this is necessary due to the drop in revenue from sales tax. This will cut the deficit significantly while the Village tries to find other sources of revenue.

The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Discussion of and Possible Approval of Saunders Road Phase I Engineering

Mr. Glenn indicated approval of the Phase I Engineering would be necessary to possibly qualify for Rebuild Illinois MFT funds. The Village of Riverwoods will receive an estimated total allotment of $241,208.40 over three years in addition to the standard MFT allotment. IDOT has issued further clarification that roadway resurfacing is considered bondable and therefore an eligible use of the funds. The Village has 1 year to identify acceptable projects by May 2021 and has 5 years to complete the project. The resurfacing of Saunders Road is the largest upcoming roadway maintenance project in the Village’s capital plan, estimated at just over $1 million including design and construction engineering. The Saunders Road resurfacing project is currently scheduled for 2023.

The Village can choose to spend the Rebuild Illinois Motor Fuel Tax funds to offset the
construction cost for the Saunders Road resurfacing (or resurfacing of any other Village streets),
or the Village can invest a portion of those funds to prepare a Phase 1 engineering study, which is necessary for Federal funding. Gewalt Hamilton prepared an application for Federal Surface Transportation Program (STP) funding for Saunders Road during the most recent call for projects; however, due to a shortage of STP funds for Lake County, the project did not score high enough for funding and is now on the “contingency program”. The STP program could receive an infusion of funds from a Federal stimulus bill in 2021, and the next call for projects will be in 2022. In either event, it would be beneficial to complete Phase 1 engineering to increase the project’s score and likelihood of Federal funding.

Mayor Norris explained the Village would be risking $110,000 to possibly save $700,000 if they can get Federal funding. The Village currently has $780,805 in MFT funds. The Trustees discussed the planned projects. The Saunders Road project is scheduled for 2023. In 2009, the Village applied ARRA funds. The 15-year period where the Village may want to mill and resurface rather than completely reconstruct the road, is 2023. Every year, the Village does a significant amount of patching on Saunders Road. Mr. Glenn explained many Federally funded programs gets pushed out a year because of the approval process. If we get federal funding, it will be a 2024 or 2025 construction. The engineering involves a more rigorous design effort than a typical mill and resurface. There are many additional environmental clearances, Public Hearings, a full plan set and field surveys, develop the geometry, etc. The project requires IDOT approval. There will be wetland delineations, Mr. Glenn explained the Village would not typically entertain that level of effort, but it is required for Federal funding. The estimated cost for the locally funded project is $1,038,400 versus the STP Federally funded project at $368,640.
The Federally funded project would have more bells and whistles such as a full shoulder throughout the entire length of the road.

Trustee Hollander moved to approve the Saunders Road Phase I Engineering. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Haber, Hollander, Jamerson (5)
NAYS: Goldstein (1)

Ordinance 20-12-19 Amending Ordinance Number 11-10-21, to Provide for an Increase in the Maximum Tax Levy for Special Service Area 22 in the Village of Riverwoods

Mr. Huvard reported SSA 22 is a road SSA that takes care of three streets (Timberwood Lane, Timberleaf Lane and Timberline Lane) and was established in 2011. At that time, the establishing Ordinance imposed a maximum annual levy which is now too low. There was no escalator in this Ordinance. The proposed amendment included provisions to increase the maximum annual maintenance levy to $17,000 per year, the equivalent of $1,000 per house. The residents representing 9 out of 17 properties in the area (52.9%) have submitted petitions in favor of raising the maximum annual, tax levy.

Trustee Jamerson moved to waive the First Reading of the Ordinance Amending Ordinance Number 11-10-21, to Provide for an Increase in the Maximum Tax Levy for Special Service Area 22 in the Village of Riverwoods. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Trustee Clayton moved for Second Reading and Adoption of the Ordinance Amending Ordinance Number 11-10-21, to Provide for an Increase in the Maximum Tax Levy for Special Service Area 22 in the Village of Riverwoods. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Ordinance 20-12-20 Amending Ordinance Number 13-09-19, to Provide for an Increase in the Maximum Tax Levy for Special Service Area 26 in the Village of Riverwoods

SSA 26 is a road SSA that takes care of streets in the Kenilwoood Association and was established in 2013. At that time, the establishing ordinance imposed a maximum annual levy which is now too low. The proposed amendment included provisions to increase the maximum annual maintenance levy to $80,400, the equivalent of $1,200 per house. The residents representing 49 out of 67 properties in the area (73%) have submitted petitions in favor of raising the maximum annual, tax levy.

Trustee Jamerson moved to waive the First Reading of the Ordinance Amending Ordinance Number 13-09-19, to Provide for an Increase in the Maximum Tax Levy for Special Service Area 26 in the Village of Riverwoods. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Trustee Chamberlain moved for Second Reading and Adoption of the Ordinance Amending Ordinance Number 13-09-19, to Provide for an Increase in the Maximum Tax Levy for Special Service Area 26 in the Village of Riverwoods. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Approval of Purchase of New Police Vehicle for 2021

The Police Department is scheduled to replace a 2017 Chevrolet Tahoe in the fleet in 2021, which has been included in the proposed 2021 police budget sent to the Board for review. The Police Department is requesting authorization to purchase a 2021 Dodge Durango Police SUV from Jack Phelan Dodge for $31,708, which is lower than the State of Indiana bid, and to pay Lund Industries up to an additional $10,000 for related Equipment/Installation, for a total expenditure up to $41,708.

Trustee Jamerson moved to approve the purchase of a new Police Vehicle from Jack Phelan Dodge and to Lund Industries for related equipment and installation for a total not to exceed $41,708. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Old Business

1. Consideration and possible approval of engineer’s recommendation for upgrade of automatic meter reading (AMR) system

Mayor Norris noted this will be continued. Mr. Glenn set the information on the meters and they are doing a propagation study.

Standing Committee Reports

Budget & Woodland Management – Trustee Chamberlain noted the Cost Share Report is attached to the minutes.

Police & Building – Trustee Jamerson noted the Building Report is attached to the minutes. November permits were up but construction and permit fees are down more than 50 percent year to date. The rest of the Village entrance signs will be installed in the next couple weeks.

Roads & Land Use – Trustee Hollander reported the work for Shoppes to complete the access road has been completed. Trustee Jamerson reported they never took down the do not enter sign.

Economic Development, Finance & Capital Planning – Trustee Clayton noted the forecast for next year is consistent with what the Board saw in August.

Public Comment

There were no Public Comments received during the meeting.

Adjournment

There being no further business to discuss, Trustee moved to adjourn the meeting. Trustee seconded the motion. The motion passed by the following vote: Chamberlain Jamerson

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

The meeting was adjourned at 8:38 pm.

The next regular meeting of the Board of Trustees will take place on December 15, 2020 at 7:30 pm.

Respectfully submitted,

Daphne Paras
Village Clerk

Transcribed by:
Jeri Cotton

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