November 17, 2020 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location Join Zoom Meeting https://us02web.zoom.us/j/81852087934 Meeting ID: 818 5208 7934 Dial in +1 312 626 6799

Agenda

Electronic Attendance Authorized
Pursuant Illinois Open Meetings Act. (5 ILCS 120/7)
As Amended by Public Act 101-0640

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BOARD OF TRUSTEES
Final AGENDA
300 PORTWINE RD., RIVERWOODS, IL
November 17, 2020 – 7:30 P.M.

I. CALL TO ORDER
II. ROLL CALL
III. APPROVAL OF MINUTES
• BOT – 11-3-20
• BOT – Public Hearing 10-20-20
IV. VILLAGE ECOLOGIST – Presentation – “Tree/Woodland Ordinance, Cost Share Programs, & Woodland Stewardship/Education”
V. TREASURER’S REPORT – Cash Report
VI. ENGINEER’S REPORT
VII. DIRECTOR OF COMMUNITY SERVICES REPORT
VIII. ZONING BOARD OF APPEALS REPORT
IX. PLAN COMMISSION REPORT
X. POLICE REPORT
XI. VILLAGE ATTORNEY’S REPORT
XII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Public Hearing on Truth in Taxation set for December 1, 2020
2. Discussion of compensation for Village prosecutor
3. Consent Agenda will be used during remote meetings to reduce number of roll call votes
4. Water project on Riverwoods Rd.
5. Status of Campus project, timing of corporate donation requests, additional grants, ribbon cutting, etc.
6. Overall review and action plan regarding economic development: 37 acres, Federal Life, Thornton’s, Avalon cooperation, etc. Status of annexation opportunities

XIII. VISITORS WISHING TO ADDRESS THE BOARD
XIV. APPROVAL OF BILLS
XV. ACTION ITEMS

New Business
A. APPROVAL OF INSURANCE PROPOSAL FOR VILLAGE FOR 2021
B. CONSIDERATION AND POSSIBLE APPROVAL OF AN AMENDMENT TO THE REDEVELOPMENT AGREEMENT WITH GMX REAL ESTATE GROUP ACQUISITIONS, LLC

Old Business

C. CONSIDERATION OF AND POSSIBLE APPROVAL OF ENGINEER’S RECOMMENDATION FOR UPGRADE OF AUTOMATIC METER READING (AMR) SYSTEM

XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees –December 1, 2020 – 7:30 PM

Minutes

Village of Riverwoods
Board of Trustees Meeting
November 17, 2020
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Steve Zimmerman, Village Ecologist

Call to Order: 7:30 pm

Document Approval:

Trustee Chamberlain moved to approve the minutes of the November 3, 2020 Board of Trustees meeting. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Trustee Chamberlain moved to approve the minutes of the October 20, 2020 Public Hearing. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Village Ecologist – Presentation

Mr. Zimmerman presented “Woodland Health, Tree/Woodland Protection Ordinance, Cost Share Programs & Woodland Stewardship/Education”.

Mr. Zimmerman shared the following PowerPoint presentation which is also on the Village website.

https://d.docs.live.net/f795d5a29431beb7/Documents/Riverwoods_2020/RW%20Tree-Woodland-Cost%20Share%5eJ%20Stewardship%20Summary%2017Nov2020%20(1).pdf

Mr. Zimmerman explained some arborists look at how trees affect property values. Some people like planting more oak trees, because they are favorable to property values. Trustee Chamberlain explained there are articles about how to increase property values with planting. Mayor Norris noted a wooded lot could increase property values by as much as 10 percent.

Village resident Ira Katz asked about the appropriate time to remove dead oak trees. Mr. Zimmerman explained the best time to remove trees is in the winter as it does less damage to the ground layer. Dead trees or tree limbs can be removed anytime. Trustee Chamberlain noted the Village only requires dead trees to be removed if they are hazardous. Mayor Norris indicated the Village would like to look at dead trees before they are removed.

Treasurer’s Report

Trustee Clayton distributed the September financial statements. The operations deficit through the end of October is $193,000, which is smaller than forecasted. Sales and income tax receipts were higher than anticipated. Mayor Norris noted the Village received more money from the State than anticipated.

Trustee Hollander asked if there is an update on the Internet sales tax. Mayor Norris noted Amazon and other larger retailers were already paying the sales tax.

Mayor Norris noted the Village met with Lauterbach and Aylers, who will make a presentation to the Board.

Engineer’s Report

Mr. Glenn reported the patching and landscaping work has been completed. The water tower painting project is complete, but the carriers have not moved their equipment back. He thinks the logo looks nice and the country club is happy with the finished product. Trustee Hollander asked for clarification regarding paying more than $23,000 for a water main. Mr. Glenn explained the Village received a few inquiries about running water along Riverwoods Road as well as “Little” Woodland.

Plan Commission Report

Plan Commission Chairperson Laurie Breitkopf indicated the Plan Commission did not meet. They will have a Public Hearing on December 3, 2020 to discuss the map amendment and Special Use amendment for Discover Financial Services. Mr. Huvard noted Discover will purchase the King’s Kennel property. The underlying R-1 zoning for King’s Kennel will need to be rezoned to ONR-1 to match the Discover campus.

Police Report

Chief Dayno indicated the Police Report was attached to the end of the minutes. Chief Dayno noted the Board authorized the Police Department to sell a vehicle. The Village received $17,169. The Governor put Tier 3 mitigation in place effective Friday, November 20, 2020 at midnight. Mayor Norris noted some of the activities discussed for Village Hall will not be going forward.

Village Attorney’s Report

Trustee Clayton asked if there has been any interest on the third position on the water tower. Mr. Huvard will resume the discussion with Verizon.

Information Items from the President

1. A Public Hearing on Truth in Taxation is set for Tuesday, December 1, 2020.
It will be immediately before the regular Board of Trustees meeting.

2. Discussion on compensation for Village Prosecutor.
Mayor Norris noted the Village prosecutor has requested an increase in compensation. He discussed it with Mr. Huvard and Trustee Haber, who suggested bringing it to the Board before making a recommendation. Trustee Haber explained the Village prosecutor currently gets a flat fee of $500 per month plus prep time of $125 per hour. State law has changed, regarding DUI’s, which requires additional work for DUI cases and our Prosecutor estimates working 11 hours per week at $125 per hour, which would be $6458 per month. The Village has $29,000 per year in the budget for the Prosecutor. The Village prosecutor also sent information on the fines collected by the Village on traffic citations, which is in excess of $125,000.

The Trustees discussed whether the administrative hearing process is advantageous to the Village at the higher price. Mr. Huvard explained the prep work for the administrative hearings is not typically because it has to do with the Village’s woodland protection, which helps the Village adjudicate those cases. Mayor Norris explained the admin process is not in question. He suggested paying the prosecutor on an hourly basis. If the amount gets too high, the Village could look for a new prosecutor. Trustee Haber asked if the Village could get a prosecutor in-house for less money, but believes it may be difficult to get someone specialized in that field. Mayor Norris will look into it further.

Resident Lillya Dikin suggested looking into whether there are fewer DUIs due to people driving less.

In discussing the raise in compensation for the Village prosecutor, the Village should consider the significantly reduced number of people driving since the beginning of the pandemic, hence fewer DUI’s and tickets. Trustee Jamerson noted there were 37 DUIs to date and last year to date there were 48. Mayor Norris noted some of the ticket numbers were down as well.

3. Consent Agenda will be used during remote meetings to reduce the number of roll call votes.

Trustee Jamerson believes the Board has to adopt a rule of order allowing a consent agenda. Mayor Norris noted the Board adopted Robert’s Rules, and that is part of Robert’s Rules. He will ask for approval if that is not the case.

4. Water project on Riverwoods Road.
This was addressed during the Engineer’s report.

5. Status of Campus project, timing of corporate donation requests, additional grants, ribbon cutting, etc.

Trustee Jamerson explained the project is complete, except for the shelter. The factory had an issue with Covid-19. The shelter and brick for around the columns will be here before the end of the year. Trustee Jamerson noted the construction budget is about $2600 or $2700 over budget due to unsuitable soil after the excavation for the parking lot. The Village is on-track to get the money from the State. Mayor Norris noted the overrun was part of the contingency.

Trustee Hollander suggested having someone take photographs once it is complete and put them on the Village website. The Trustees discussed asking for corporate donations, to defray some of the costs. Mayor Norris noted the last six months were not the right time to ask corporations for donations, but expects to ask for donations for facets of the project with recognition plaques.

6. Overall review and action plan regarding economic development: 37 acres, Federal Life, Thornton’s, Avalon Corporation, etc. Status of annexation opportunities

The Village spoke with the owners of the 37 acres about the intersection modification, but there is no further progress. The annexation opportunities are just the 37 acres. Mr. Huvard and Mr. Glenn put together some exhibits on Federal Life and will show some concepts to the Plan Commission to determine what the Village would be willing to encourage for the site. There was some willingness to explore residential concepts. The idea is to figure out how to get to a consensus on proposals.

Visitors wishing to address the Board

There were no visitors present at Village Hall or on Zoom wishing to address the Board on non-agenda items.

Approval of Bills

Trustee Chamberlain moved to approve the bills. Trustee Jamerson seconded the motion. Trustee Haber had a question about the Deerfield water bill. Mr. Glenn is in process of speaking to Deerfield. Trustee Jamerson noted the Village of Deerfield has three bills listed, two of the bills are very high. He suggested ensuring there are no duplicates. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

New Business

Approval of Insurance Proposal for Village for 2021.

The Village insurance is up for renewal. Cathy Juricic Easly, First Vice President and Megan Jolly, Account Manager with Alliant Insurance Services, Inc. were present electronically. Ms. Easly presented the insurance proposal for the coming year. There will be a modest cost increase with the same or more robust services. The Village has proactively utilized a number of resources in the past.
• Cyber coverage is not standard, but mostly aligned between the company quotes. Ms. Easly is comfortable recommending ICRMT for this program. She can work with the Village to make recommendations and ensure the Village is aware of best practices for improvement.
• There is a new exclusion on the excess liability policy for alleged transmission of communicable diseases. The first layer is up to $1 million of coverage.
• Ms. Easley did some benchmarking and found most program members buy between $5 and $20 million. Riverwoods is at $8 million but could bump up the coverage to $9 million with an excess at $10 million for $1000. The Trustees believe they should continue with the $8 million in coverage.
• The Trustees discussed risk management and being proactive by having someone advise what the Village can do to prevent a loss.

Trustee Haber moved to approve the insurance proposal up to $115,000. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Consideration and possible approval of an Amendment to the Redevelopment Agreement with GMX Real Estate Group Acquisitions, LLC.

Andy Goodman with GMX and Mike Krasucki from Thorntons were present. GMX is the developer of the Thorntons service station. They have been using the extended feasibility period under the Redevelopment Agreement (RDA) which expires Thursday to gather comments from Lake County and obtain the consent of CubeSmart for a revised traffic circulation plan. The two access points GMX needs to enhance/create for the Thorntons to be viable are (1) a new right-in/right-out access on Deerfield Road and (2) improvements to the current CubeSmart intersection that allows for full turning movements into the site. Thorntons also needs to connect the two access points with an expanded drive aisle that traverses the north part of the CubeSmart lot. They would like to increase the width of the existing drive aisle so it can safely accommodate traffic to and from Thorntons without increasing the danger to CubeSmart customers. GMX hopes to have an agreement with CubeSmart within 30 to 60 days. CubeSmart has asked for additional doors on the building. The feasibility period has run out of time. GMX is asking for a 60-day extension so they can wrap up the agreement with CubeSmart.

If GMX pays to improve the access and starts construction in the Spring of 2022, the location would open in the Fall of 2022 and the Village will benefit by approximately 24 months of Thorntons operation. When the Village offered the $400,000 incentive, they presumed revenue would be generated by a certain date. Thorntons is now asking for an additional $100,000 incentive. Mr. Huvard noted the Village would gain revenue earlier than if Thorntons waited for Lake County to complete their construction. Originally, Lake County was supposed to begin construction on Deerfield Road in 2021 and complete construction in 2023. Now, the utility work will not start until 2023 and the best completion date is 2025. The Trustees discussed the additional incentive and suggested reducing the payment by $20,000 per month if construction is not completed on time.

Trustee Clayton moved to approve the modification of the redevelopment agreement with GMX Real Estate Group Acquisitions, LLC. as outlined in the packet, including increasing the incentive from $400,000 to $500,000, but reducing the incentive if construction is not completed in the Fall of 2022. Trustee Chamberlain seconded the motion. The Trustees believe “Fall” is too broad and suggested amending the motion to be the end of October 2022. Mr. Krasucki asked for the end of the calendar year. The motion was amended for the construction to be completed by the end of November, 2022. The motion, as amended, passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Hollander, Jamerson (5)
NAYS: Haber (1)

Old Business

1. Consideration and possible approval of engineer’s recommendation for upgrade of automatic meter reading (AMR) system

Mayor Norris noted this will be continued. Mr. Glenn explained they are still assembling the information.

Public Comment

There were no Public Comments received during the meeting.

Adjournment

There being no further business to discuss, Trustee moved to adjourn the meeting. Trustee seconded the motion. The motion passed by the following vote: Chamberlain Jamerson

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

The meeting was adjourned at 9:42 pm.

The next regular meeting of the Board of Trustees will take place on December 1, 2020 at 7:30 pm.

Respectfully submitted,

Daphne Paras
Village Clerk

Transcribed by:
Jeri Cotton

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