September 15, 2020 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location Join Zoom Meeting https://us02web.zoom.us/j/87525125415 Meeting ID: 875 2512 5415 Telephone 1-313-626-6799 (Chicago) Public comment may be submitted by email: info@villageofriverwoods.com

Agenda

Electronic Attendance Authorized
Pursuant Illinois Open Meetings Act. (5 ILCS 120/7)
As Amended by Public Act 101-0640

Join Zoom Meeting
https://us02web.zoom.us/j/87525125415
Meeting ID: 875 2512 5415
Telephone 1-312-626-6799 (Chicago)
Public comment may be submitted by email: info@villageofriverwoods.com

BOARD OF TRUSTEES
Final AGENDA
300 PORTWINE RD., RIVERWOODS, IL
September 15, 2020 – 7:30 P.M.

I. CALL TO ORDER
II. ROLL CALL
III. APPROVAL OF MINUTES
• BOT – August 18, 2020
• BOT – September 1, 2020
IV. VILLAGE ECOLOGIST
V. TREASURER’S REPORT – Cash Report
VI. ENGINEER’S REPORT
VII. DIRECTOR OF COMMUNITY SERVICES REPORT
VIII. ZONING BOARD OF APPEALS REPORT
IX. PLAN COMMISSION REPORT
X. POLICE REPORT
XI. VILLAGE ATTORNEY’S REPORT
XII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Preliminary Investigation onto Possible Village Manager/Administrator
2. Music Program with Brushwood
3. Review of water system and water billing system due to significant number of complaints about recent water bills
XIII. VISITORS WISHING TO ADDRESS THE BOARD
XIV. APPROVAL OF BILLS
XV. ACTION ITEMS

New Business

A. AN ORDINANCE PROVIDING FOR THE ISSUE OF $84,000 SPECIAL SERVICE AREA NO. 34 SPECIAL TAX BONDS, SERIES 2020 OF THE VILLAGE OF RIVERWOODS, LAKE COUNTY, ILLINOIS, AND THE LEVY OF A DIRECT ANNUAL TAX SUFFICIENT TO PAY THE PRINCIPAL AND INTEREST ON SAID BONDS.
B. PRESENTATION OF 2020 STREET MAINTENANCE BID RESULTS AND APPROVAL OF RECOMMENDED BID
C. AN ORDINANCE PROHIBITING THE USE OF GROUNDWATER AS A POTABLE WATER SUPPLY BY THE INSTALLATION OR USE OF POTABLE WATER SUPPLY WELLS OR BY ANY OTHER METHOD
D. DISCUSSION AND POSSIBLE APPROVAL OF REQUEST FROM CLUB CORP TO PAINT LOGO OF RAVINIA GREEN CC ON WATER TOWER LOCATED AT COUNTRY CLUB AT THEIR EXPENSE

Old Business

E. RESOLUTION AN ORDINANCE AMENDING THE RIVERWOODS VILLAGE CODE CONCERNING THE REGULATION OF CANNABIS – 2ND Reading and Adoption

XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees –October 6, 2020 7:30 PM

Minutes

Village of Riverwoods
Board of Trustees Meeting
September 15, 2020
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Russ Kraly, Acting Director of Community Services

Call to Order: 7:30 pm

Document Approval

Trustee Jameson moved to approve the minutes from the August 18, 2020 Board of Trustees meeting. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Trustee Chamberlain moved to approve the minutes from the September 1, 2020 Board of Trustees Meeting. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Engineer’s Report

Mr. Glenn is working on getting the permits from LCDOT for the path repairs. He is confident it will be completed this season.

Director of Community Services Report

Acting Director of Community Services Russ Kraly is working with a homeowner with structural issues due to being on a flood way. The homeowner was not aware of the issues before purchasing the house. The discussion included questions regarding: work with/without a permit, garbage bags on site, dollar of constructions vs dollar of valuation, and how the starting and ending value would be calculated. Mr. Glenn suggested Mr. Kraly go into the house to determine which repairs are needed to fix the code violations needed to make the house safe and habitable.

Mr. Huvard noted an application was received from Discover about negotiating a contract to add parking on the King’s Kennel property. He explained the parking would be part of the overall Special Use. Mr. Glenn believes this would be in lieu of the parking structure that was previously approved.

Sweet Basil tent. Mr. Kraly explained they opened on Saturday and were told the tent needed to come down. The discussion included: whether or not Sweet Basil received a patio dining permit and/or tent permit, that the sign ordinance was not being enforced due to Covid, that outdoor dining is temporarily allowed as the Village wants the businesses to be successful, the banner signs along Milwaukee Road, whether or not the Board should continue with the moratorium on enforcing the Sign Ordinance. Mayor Norris believes the businesses need to communicate with the Village.

Trustee Haber asked if the signs are inspected periodically. Mr. Kraly explained he would drive around to see business signs. The police department lets him know about street signs.

Trustee Chamberlain requested a refresher on political signs. Mr. Huvard noted the Village allows a ground sign during elections. The sign could not be in the right-of-way. Mr. Kraly noted signs can be placed on private property.

Plan Commission Report

Plan Commission Chairperson Laurie Breitkopf reported the Plan Commission met on September 3, 2020 and discussed the definitions of community residences and transitional residences. Mr. Huvard will prepare a report for the Board.

Village Attorney’s Report

Mr. Huvard held discussions with representatives of Federal Life. The population in their office building has substantially decreased and they are considering their options. Mr. Huvard assembled a group to consider long-term planning. Federal Life believes it would be worthwhile to work with the Village on a concept plan, as it would be easier for them to consider proposals. It will be part of a broader conversation, so the Village can be proactive. Mayor Norris noted there are a number of things the Village would like to see come out of the discussions. Trustee Clayton noted Avalon Realty suggested a mixed-use development for the Federal Life 10 acres.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes. He noted there was one residential burglary on Baneberry Drive.

Information Items and Comments from the President

1. Preliminary Investigation into Possible Village Manager/Administrator
Mayor Norris explained the Village is looking into options for a full time or part time Village Manager or Administrator. Several Trustees have raised questions regarding the cost and if there would be savings on consultant’s fees. They also questioned what experience and expertise would be needed for someone working in Riverwoods. Trustee Haber believes this needs to be fast tracked, as there may be a new Mayor in May 2021. The Mayor role may become a figure head and the responsibilities would transfer to the Village Manager. Mayor Norris asked the Trustees to send him their thoughts.

2. Music Program with Brushwood
Mayor Norris reported Brushwood recently brought Vladimir Kulenovic (http://vladimirkulenovic.com) on board to lead music and nature programs at Brushwood Center. Vlada is creating a dynamic series of COVID-friendly (virtually and socially distanced) programs with Brushwood Center and the Village of Riverwoods. The goal is a series of high-quality music programs inspired by the beautiful natural environment of Riverwoods and Ryerson Woods. Because Vlada is well-known internationally, Kawai (a US-based piano manufacturer) is sponsoring the program and providing a baby grand piano for use at the Village Hall. The piano should be delivered by the end of the month.

Brushwood has someone on staff that is a professional piano tuner, but that needs to be ironed out.

3. Review of Water System and Water Billing System due to Significant Number of Complaints about Recent Water Bills
The Village received a significant number of calls about the size of the most recent water bills. The Village is doing a bottom-up review to see if there is a problem. Village records show a higher usage over the dry summer months. The Village is reviewing:
• Water purchased by the Village
• Reported water consumption as compared to other suburbs
• Reported water consumption compared to past years in Riverwoods
• Village billing software
• Water meter reporting software
• Every other aspect of water consumption and the billing processes

Visitors wishing to address the Board

There were no visitors wishing to address the Board.

Approval of Bills

Trustee Chamberlain moved to approve the bills. Trustee Jamerson seconded the motion. Trustee Jamerson asked why bills are not being handled twice a month. Mr. Huvard noted there is no legal reason. In the past, the Village had a Committee of the Whole meeting once a month and a Board of Trustees meeting once a month. Trustee Jamerson noted Village may be missing some discounts. In addition, Susie Crohn said it would be easier to pay bills twice a month. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

New Business

Presentation of 2020 Street Maintenance Bid Results and Approval of Recommended Bid

Mr. Glenn indicated the project involves reconstruction of Kingswood Court (SSA 34) and patching on other Village and private streets (SSA 26). Six (6) bids were received and publicly opened. The bids ranged from $115,000 to $158,788. The engineer’s estimate was $116,222.25. Mr. Glenn recommends awarding the 2020 Street Maintenance Contract to the low bidder, Chicagoland Paving Company. Mr. Glenn noted there is some extra work (culverts) in the contract that may not be completed. He noted the unit pricing for patching came in very low. He may look for additional areas for patching in the Village.

Mr. Huvard noted there is work for SSA 34, SSA 26 and other areas. If the Bond Ordinance is approved, it would be for their share of the bid.

Trustee Haber moved to award the 2020 Street Maintenance Contract to Chicagoland Paving Company in the bid amount of $115,000. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Ordinance 20-09-15 Providing for the Issue of $120,000 Special Service Area 34 Special Tax Bonds, Series 2020 of the Village of Riverwoods, Lake County, Illinois, and the Levy of a Direct Annual Tax Sufficient to Pay the Principal and Interest of Said Bonds

Northside Community Bank has offered to purchase the SSA Bond in the amount of $120,000 to
fund the cost of road repairs to SSA #34. The interest rate for ten (10) years is 2.4%. The bond amount includes legal, engineering and contingency. The annual debt service per home (9 PINS) would be approximately $1600.

Mr. Huvard noted the Street Maintenance bid results include work for SSA 34 as well as some Village work.

Trustee Chamberlain moved to waive the First Reading of the Ordinance. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Trustee Haber moved for Second Reading and Adoption of the Ordinance providing for the issue of $84,000 Special Service Area Tax Bonds. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Ordinance 20-09-16 Prohibiting the Use of Groundwater as a Potable Water Supply by the Installation or Use of Potable Water Supply Wells or by Any Other Method

This is necessary due to the need for a more complete legal description for an NFR letter.

Trustee Haber moved to waive the First Reading of the Ordinance. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Trustee Jamerson moved for Second Reading and Adoption of the Ordinance prohibiting the use of groundwater as a potable water supply by the installation or use of potable water supply wells or by other methods. Trustee Haber seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Discussion and Possible Approval of Request from Clubcorp to Paint Logo of Ravina Green Country Club on the Water Tower Located at Country Club at Their Expense

Mr. Glenn explained Clubcorp, the owners of Ravinia Green Country Club, requested Gewalt Hamilton to get a quote to add the Ravinia Green logo to the water tower as part of the painting contract. The contractor provided a quote of $5500, which Clubcorp has agreed to pay if the Board does not object.

The Trustees discussed:
-putting Riverwoods, Illinois on the Water Tower
-the tower can be seen from the bridge over the express way
-the village has a very good relationship with Clubcorp and adding shouldn’t be an issue
-keeping Riverwoods in the same font as the Ravinia Green logo

Mr. Huvard explained Clubcorp wanted to put their name on the Water Tower but the Village said it had to be a recognizable business in the Village. The Village looks at it as something that is enduring and speaks to the historic view of the Village.

Mr. Glenn noted Clubcorp has been very accommodating to the Village. Mr. Glenn noted the word Riverwoods would be in the same color and font.

Trustee Haber moved to have Gewalt Hamilton direct the contractor to add the Ravinia Green logo and coordinate reimbursement from Clubcorp. Trustee Goldstein seconded the motion.

Trustee Haber amended the motion to include the addition of the word “Riverwoods”. Trustee Goldstein accepted the amendment. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Mr. Glenn noted the rendering has Ravinia in one color and Green in another color. Mr. Huvard suggested asking their designer to make a rendering.

Old Business

Ordinance 20-09-17 Amending the Riverwoods Village Code Concerning the Regulation of Cannabis

The First Reading of the Ordinance was held on September 1, 2020. Mr. Huvard updated the Resolution based on the Trustees’ comments. Trustee Haber noted using smell as a factor to determine whether someone is under the influence of cannabis is a rebuttable presumption. Chief Dayno noted that is for a person under the age of 21. Mr. Huvard will remove that sentence from the Ordinance and add for a person under the age of 21.

Trustee Haber moved for Second Reading and Adoption of the Ordinance amending the Riverwoods Village Code regulating cannabis as amended for section 5-2-3b2. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Good of the Order

On behalf of the Village, Mayor Norris wished anyone celebrating a Happy New Year.

Adjournment

There being no further business to discuss, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

The meeting was adjourned at 8:55 pm.

The next regular meeting of the Board of Trustees will take place on October 6, 2020 at 7:30 pm.

Respectfully submitted,

Daphne Paras
Village Clerk

Transcribed by:
Jeri Cotton

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