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August 18, 2020 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location Electronic Attendance Authorized Pursuant Illinois Open Meetings Act. (5 ILCS 120/7) As Amended by Public Act 101-0640 Join Zoom Meeting https://us02web.zoom.us/j/87679570599 Meeting ID: 876 7957 0599 Telephone 1-312-626-6799 (Chicago) Public comment may be submitted by email: info@villageofriverwoods.com

Agenda

PUBLIC HEARING
TO CONSIDER AMENDING THE ORDINANCE
ESTABLISHING SPECIAL SERVICE AREA NO.22,
TO AUTHORIZE ISSUANCE OF BONDS AND TO INCREASE THE
MAXIMUM ANNUAL MAINTENANCE LEVY
300 PORTWINE RD., RIVERWOODS, IL
August 18, 2020 – 7:30 P.M.

BOARD OF TRUSTEES
Preliminary AGENDA
300 PORTWINE RD., RIVERWOODS, IL
August 18, 2020 – 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT – August 4, 2020
V. VILLAGE ECOLOGIST
VI. TREASURER’S REPORT – Cash Report
VII. ENGINEER’S REPORT
VIII. DIRECTOR OF COMMUNITY SERVICES REPORT
IX. ZONING BOARD OF APPEALS REPORT
X. PLAN COMMISSION REPORT
XI. POLICE REPORT
XII. VILLAGE ATTORNEY’S REPORT
XIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Nature Walk
2. Review of Sidewalk on Deerfield
3. Food Trucks
XIV. VISITORS WISHING TO ADDRESS THE BOARD
XV. APPROVAL OF BILLS
XVI. ACTION ITEMS
New Business
A. NONE

Old Business

B. AN ORDINANCE AMENDING THE RIVERWOODS VILLAGE CODE BY THE ADDITION OF SECTION 3-1-12 IMPOSING A MUNICIPAL RETAIL MOTOR FUEL TAX
2nd Reading and Adoption

XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees – September 1, 2020 – 7:30 PM

Minutes

Village of Riverwoods
Board of Trustees Meeting
August 18, 2020
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Russ Kraly, Acting Director of Community Services

Call to Order: 7:37 pm

Document Approval

Trustee Jamerson moved to approve the minutes from the August 4, 2020 Board of Trustees meeting. Trustee Chamberlain seconded the motion. There was a minor change from the Trustees. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Treasurer’s Report

Trustee Clayton discussed highlights from the Finance Committee Report, which is attached at the end of the minutes. The memorandum summarizes the conversations over several months. The deficit was caused by the loss of a major sales tax source. COVID-19 amplified the deficit. The Finance Committee looked at several options to deal with the deficit and believe an increase to the police tax would be the appropriate action. While 50% sounds like a large number, the Village currently gets $324 from an $18,000 tax bill. Trustee Clayton noted the increase would be $162 in this scenario.

Trustee Clayton noted they have reduced the anticipated sales tax for 2020 and 2021 as well as the income tax receipts. The adjusted net General Fund deficit projection is $885,024 For 2020 and $180,864 for 2021. The Village will offset much of the impact in the short term by solidifying the financial base of the Village with the tax increase. The situation may need to be revisited after 2022, but this is a short-term fix.

The Trustees discussed Mr. Roseth’s update on the fiscal health of Village accounts:

• The portfolio of $9,520,428 is averaging just under 2.3% through duration of current investments.
• The average maturity is just over 1 year so we will be renewing a large portion of the portfolio at lower rates than the current yield, due to current market conditions.
• We will stay short term as there is no increase in yield for taking longer durations.
• We have $490,000 maturing in the next 30 days and $1,225,000 over the next 90 days.
• I have been presented with options from our JPM Advisors and they are looking at highly rated municipals that are currently yielding about .4% versus Treasuries and CDs that are averaging under .2%. These will be up to a 1-year hold. We only have 5.6% of our portfolio committed to Muni holdings so we are well within our guidelines.

Director of Community Services Report

Acting Director of Community Services Russ Kraly reported the permits are up to date and the inspections should be finished by the end of the week.

Plan Commission Report

Laurie Breitkopf explained the Plan Commission will consider group home definitions at the September Plan Commission meeting.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes. He reported the storm on August 10th caused downed trees at Riverwoods and Juneberry and a tree fell on a house with no injuries. There were several vehicles broken into on August 15th. The car doors were unlocked on all the vehicles and the vehicle with a key fob inside was stolen. The driver hit the police car and other vehicles in Chicago. Five youths ran out of the vehicle and were taken into custody.

Alliance Against Intoxicated Motorists did a survey of DUI arrests. Riverwoods was ranked 73rd in DUI arrests out of nearly 700 agencies throughout the State. Riverwoods PD was 5th in average DUI arrests per officer.

Information Items and Comments from the President

1. Nature Walk
On Saturday August 8th, the Village and Brushwood Center conducted a Nature Walk around the Village Campus. Originally scheduled for one group of 15 residents, a second walk was scheduled when the initial slots were all filled within 24 hours of registration opening. The Village received positive feedback on the program.

2. Review of Sidewalk on Deerfield Road
Gewalt Hamilton performed a Deerfield Road pedestrian path review. Based on the Village Engineer’s recommendation, it does seem that a comprehensive review of the condition of existing paths may be necessary and a plan of action approved for installing any additional paths and for maintaining our existing paths should be created.

Mayor Norris recommended coming up with a formulated plan along with the cost of repairs and maintenance.

Mayor Norris received another request from Thorngate regarding adding a path. He believes that should be included as part of the plan.

The trustees discussed:
-the path plan created by a professional firm that the village currently has which identifies where new paths should be built
-differences between our current safety paths and a larger bike path
-minimum standards and ADA requirements
-whether a temporary plan should be created while people are using the path more
-how long it may be before the county builds a bike path on
-snow removal on the path
-spending money during a deficit
-the possibility of a grant
– the need for a comprehensive maintenance plan for paths that includes Riverwoods Road and other areas
-several sections are in poor condition
-whether the Deerfield Road path should be decommissioned
-the obligation of the village to repair or close paths

Mr. Glenn should have a report and pricing for both paths for the next meeting. Mayor Norris noted the Village may have to decommission both paths.

3. Food Trucks
Mayor Norris discovered food trucks are operating within the Village. The Village currently does not have any regulations that address the operation of food trucks or require them to inform the police where and when they will be operating. The question is whether or not the Village thinks some regulation on our part is necessary or desirable.

Trustee Jamerson asked how the food trucks are operating in Thorngate. Mayor Norris explained the commercial vehicles are entering residential streets and selling food that was pre-ordered. Trustee Jamerson believes there is a difference between a public street and a private street. An HOA can prohibit a food truck from coming onto a private street. Mayor Norris would not want to put regulations in place that will not be monitored or enforced.

4. Video of Stolen Car from Thorngate
Mayor Norris shared a Fox News article. https://www.fox32chicago.com/news/thieves-carjack-and-crash-porsche-in-river-north

Visitors wishing to address the Board

There were no visitors wishing to address the Board.

Approval of Bills

Trustee Jamerson moved to approve the bills. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

New Business

There was no New Business.

Old Business

Ordinance 20-08-14 Amending the Riverwoods Village Code by the Addition of Section 3-1-12 Imposing a Municipal Retail Motor Fuel Tax

Mr. Huvard noted there were no substantive changes from the first draft of the Ordinance. He suggested having the tax start in January. He spoke with the representative from Thornton’s who does not have any objection to a gas tax as long as it is not greater than the Buffalo Grove tax.

Anil Abbott from the Mobil station spoke with Mayor Norris regarding the $0.02 tax per gallon. Their normal gas volume decreased by 35 percent due to Woodman’s. He is concerned because his rent and the competition are increasing. Mr. Abbott explained he has a small gas station and is concerned about surviving with the additional tax.

The Trustees did not understand why the purchaser of the gas would not be paying the gas tax when the advertised price is not changing. Mayor Norris noted the tax is on the consumer for the privilege of buying gas in Riverwoods. Mr. Abbott explained the Mobil computers set the price, which would mean he would be absorbing the gas tax.

Trustee Clayton moved to amend the Ordinance to impose a $0.02 per gallon Municipal Tax effective January 1, 2022. Trustee Hollander seconded the motion. Mr. Abbott asked if the tax could be implemented after 110,000 gallons.

The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Trustee Clayton moved to adopt the Ordinance amending the Riverwoods Municipal Code by the addition of Section 3-1-12 imposing a Municipal Retail Motor Fuel Tax effective January 1, 2022. Trustee Hollander seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Good of the Order

The Trustees discussed the new electronic sign. The sign is not finished yet, due to delays from staff changes, coordination with the campus plan, and COVID-19.

The discussion included:
-resident reactions
-staff training plans
-communication to residents on the status of the sign implementation
-whether to turn off the sign until training is complete

The Branding and Education Committee is working on suggestions for messaging.

Mayor Norris took note of the points made and will follow up.

Adjournment

There being no further business to discuss, Trustee Clayton moved to adjourn the meeting. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

The meeting was adjourned at 8:57 pm.

The next regular meeting of the Board of Trustees will take place on September 1, 2020 at 7:30 pm.

Respectfully submitted,
Daphne Paras
Village Clerk

Transcribed by:
Jeri Cotton

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