fbpx

August 4, 2020 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location Electronic Attendance Authorized Pursuant Illinois Open Meetings Act. (5 ILCS 120/7) As Amended by Public Act 101-0640 Join Zoom Meeting https://us02web.zoom.us/j/88303717966 Meeting ID: 883 0371 7966 Telephone 1-312-626-6799 (Chicago) Public comment may be submitted by email: info@villageofriverwoods.com

Agenda

BOARD OF TRUSTEES
Final AGENDA
August 4, 2020 – 7:30 P.M.

I. CALL TO ORDER
II. ROLL CALL
III. APPROVAL OF MINUTES
• BOT July 21, 2020
• BOT July 21, 2020 – Executive Session
DIRECTOR OF COMMUNITY SERVICES
IV. PLAN COMMISSION REPORT
V. TREASURER REPORT
VI. CONSULTANTS
• Gewalt Hamilton
• Village Attorney
• Village Ecologist
VII. POLICE REPORT
VIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. David Neidleman resigned as Plan Comm. Chairman; Laurie Breikopf named chairman.
2. Riverwoods Nature Walk scheduled for Saturday August 8th

IX. VISITORS WISHING TO ADDRESS THE BOARD
X. ACTION ITEMS
NEW BUSINESS
A. APPROVAL OF PROPOSAL FROM DIXON ENGINEERING FOR CONSTRUCTION ENGINEERING SERVICES RELATED TO PAINTING THE WATER TOWER AT RAVINIA GREEN
B. AN ORDINANCE PROPOSING TO AMEND ORDINANCE NO. 13-09-19, WHICH ESTABLISHED VILLAGE OF RIVERWOODS SPECIAL SERVICE AREA NO. 26, AND PROVIDING FOR A PUBLIC HEARING AND OTHER PROCEDURES
C. APPROVAL OF NEW CONTRACT FOR TREE REMOVAL SERVICES
D. APPROVAL OF APPOINTMENT OF BETTY DLOUHY TO ZONING BOARD OF APPEALS
E. APPROVAL OF PROPOSAL FROM USIC LOCATING SERVICES, LLC TO PROVIDE JOINT UTILITY LOCATING INFORMATION FOR EXCAVATORS (JULIE)
OLD BUSINESS
F. NONE

XI. STANDING COMMITTEE REPORTS
– Trustee Haber……………………………….……….…………………………Legal & Utilities
– Trustee Chamberlain ….……………………………… . Budget & Woodland Management
– Trustee Jamerson………………………………….………….………….Police & Building
– Trustee Goldstein………….…Storm Water; Communications & Information Technology
– Trustee Hollander………..…………………..………………………………. Roads & Land Use
– Trustee Clayton…………..…………………..………… Economic Development, Finance & Capital Planning
XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel
5 ILCS 120, Sec. 2. (c) (1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

XV. NEXT REGULAR MEETING:
• August 18, 2020 – 7:30 PM

Minutes

Village of Riverwoods
Board of Trustees Meeting
August 4, 2020
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Russ Kraly, Acting Director of Community Services

Call to Order: 7:30 pm

Document Approval

Trustee Jamerson moved to approve the minutes from the July 21, 2020 Board of Trustees meeting. Trustee Chamberlain seconded the motion. There were minor changes from the Trustees. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Director of Community Services Report

Acting Director of Community Services Russ Kraly has answered a number of voice mails and emails. He finished the permits and final inspections. He should have everything caught up by the beginning of next week.

Plan Commission Report

Mr. Huvard explained the Plan Commission will meet in September. David Niedelman has resigned as the Chairman of the Plan Commission.

Treasurer’s Report

Trustee Clayton discussed highlights from the Treasurer’s Report, which is attached at the end of the minutes. Sales tax, which is received two months after it is collected, is down to about 1/3 of the budget. The General Fund expenses are slightly below budget. The police expenditures represent about 49% of the Village’s total expenditures. If the water and sewer expenses are removed, the police expenditures represent approximately 60% of the total Village expenditures. The forecast needs to be revisited. Trustee Clayton intends to have an updated forecast for the next Board of Trustees meeting.

Trustee Hollander asked if there is a standard of what other municipalities spend on police services. Mr. Huvard noted it is hard to find similar comparisons because other municipalities have public works departments and a different administrative structure. Mayor Norris will put out a statement to the public.

Village Attorney’s Report

Mr. Huvard had a meeting with the representatives of the developers for Thornton’s. They presented the Village with a summary of costs and they want to negotiate and adjust the timeline. The incentives that were going to be provided by the Village will also need to be adjusted. They will come to the Village with proposals. Mr. Huvard noted Thornton’s does not object to a gasoline tax as long as it does not put them at a competitive disadvantage with the gas station across the street. Mr. Huvard can prepare an Ordinance ready for a meeting. Mayor Norris noted the Mobile station will be informed as well. Trustee Clayton believes the Village will get about $100,000 from the gas tax from Thornton’s. Mayor Norris believes enabling the gas tax will show residents the Village is seeking other sources of revenue.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes. Per Ordinance 15-10-20, the police department looked back to see if there were more than 5 accidents over the past 3 years at Café D’Oro. He reported no accidents.

Information Items and Comments from the President

1. David Niedelman resigned as Plan Commission Chairman; Laurie Breitkopf named Chairman.

2. Riverwoods Nature Walk is scheduled for Saturday, August 8, 2020.
The 15 spots were filled so they added a second walk. Trustee Chamberlain noted the second session is also filled. There will be colored pennants with Riverwoods logo delineating things that are good for the woodlands, things that are neutral and invasive species. Mayor Norris noted water and energy packets will be provided.

Visitors wishing to address the Board

There were no visitors wishing to address the Board.

New Business

Approval of Proposal from Dixon Engineering for Construction Engineering Services Related to Painting the Water Tower at Ravinia Green

Mr. Glenn noted Dixon Engineering has completed inspections on the water tower for the Village in the past.

Trustee Haber moved to award the contract for Construction Engineering Services related to painting the water tower at Ravinia Green to Dixon Engineering in an amount not to exceed $15,000. The Village Attorney will add verbiage to the contract stating the contract is approved only to $15,000. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Ordinance 20-08-13 Proposing to Amend Ordinance 13-09-19, Which Established Village of Riverwoods Special Service Area 26, and Providing for a Public Hearing and Other Procedures

This is similar to other SSA ordinances. The maximum levy was set very low. The new officers have done some planning and want to consolidate all the operations so they do not have assessments and taxes. They would like to increase the maximum levy from $200 house to $1200 house. Approval of this Ordinance will set a date for the hearing.

Trustee Jamerson moved for First Reading of the Ordinance. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Trustee Jamerson moved for Second Reading and Adoption of the Ordinance amending Ordinance 13-09-19, which established Village of Riverwoods SSA 26, and providing for a Public Hearing and other procedures. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Approval of New Tree Removal Contract

Mayor Norris indicated the Village’s current contract for tree services will expire this summer. The Village solicited bids for the tree services and received bids from Davey Tree in Lake Bluff and Bartlett Tree in Northbrook. Acting Director of Community Services Russ Kraly reviewed the bids and recommends the Village accept the bid of The Davey Tree Expert Company of Lake Bluff.

Trustee Jamerson moved to award the new tree removal contract to The Davey Tree Expert Company. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Approval of Appointment of Betty Dlouhy to the Zoning Board of Appeals

Trustee Haber moved to approve the appointment of Betty Dlouhy to the ZBA. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Approval of Proposal from USIC Locating Services, LLC to Provide Joint Utility Locating Information for Excavators (JULIE)

Mayor Norris explained the Illinois Underground Utility Facilities Damage Prevention Act. (220
ILCS 50/) commonly referred to as the “JULIE Law” Illinois law, requires anyone doing
any digging to call JULIE at least 48 hours / two working days prior to the start of
excavation and to begin that project within 14 calendar days from the call. The purpose of
the law is to provide for the locating of underground service and utility lines in order that
damage to those lines may be avoided.

Since 2003, the Village has outsourced this service to two vendors: G4S Technology for the
sanitary sewer (gravity and low-pressure), and Swanson Water Treatment for the water system.
For the calendar years 2018 and 2019, the G4S fees averaged $40.75 and $37.35 per ticket,
respectively. Swanson’s costs to locate water facilities were in addition to these fees.

USIC proposes a fee of $23.00 per ticket to screen tickets and locate both the sewer and water
facilities. At this rate, the Village would have saved $17,000 in 2018 and $9,500 in 2019, in
addition to the locate fees charged by Swanson Water. USIC is able to perform these services more cost-effectively because they are already responding to JULIE requests on behalf of ComEd and North Shore Gas.

Trustee Haber moved to approve the proposal from USIC Locating Services, LLC to provide services for JULIE. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Old Business

There was no Old Business.

Standing Committee Reports

Budget & Woodland Management – Trustee Chamberlain noted they are seeing increasing interest in ecological consultations. The RPC water presentation had 40 attendees. The community garden has people interacting. One gardener made a sketch for each gardener.
The Village received realtor, new resident and building contractor brochures. The new sign at Riverwoods and Deerfield Roads was installed. The sign needs to be connected to the signal and the stone will be installed. There will be staff training on the digital sign. The other entrance signs will be installed throughout the Village.

Police & Building – Trustee Jamerson is working with Russ and Katie on the building report.

Roads & Land Use –Trustee Hollander requested Mayor Norris to talk with Davey Tree Service about a hazardous tree survey

Executive Session

Trustee Chamberlain moved to go into Executive Session pursuant to 5 ILCS 120, Sec. 2. (c) (1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

The meeting adjourned to Executive Session at 8:22 pm.

Call to order 8:53 pm

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present Electronically:
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk

Adjournment

There being no further business to discuss, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

The meeting was adjourned at 8:53pm.

The next regular meeting of the Board of Trustees will take place on August 18, 2020 at 7:30 pm.

Respectfully submitted,

Daphne Paras
Village Clerk

Transcribed by:
Jeri Cotton

Videos

1 2

Attachments

No attachments at this time.

Tree Footer

 
Notification System

The Village of Riverwoods utilizes Blackboard Connect service for emergency resident notification side-by-side with the Village non-emergency resident email database. As a resident or business you can opt-in to emergency messages, non-emergency messages or both.

Learn More
Back to top