July 7, 2020 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL 60015

Agenda

Electronic Attendance Authorized Pursuant to Illinois Open Meetings Act. (5 ILCS 120/7)
As Amended by Public Act 101-0640
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https://us02web.zoom.us/j/88983763641
Meeting ID: 889 8376 3641
Telephone 1-312-626-6799 (Chicago)
Public Attendance is Permitted But Limited to 10 Persons
Public comment may be submitted by email: info@villageofriverwoods.com

BOARD OF TRUSTEES
Final AGENDA
300 PORTWINE RD., RIVERWOODS, IL
July 7, 2020 – 7:30 P.M.

I. CALL TO ORDER
II. ROLL CALL
III. APPROVAL OF MINUTES
• Public Hearing on proposed formation of Special Service Area No. 34
• BOT June 16, 2020
IV. DIRECTOR OF COMMUNITY SERVICES
V. PLAN COMMISSION REPORT
VI. TREASURER REPORT
VII. CONSULTANTS
• Gewalt Hamilton
• Village Attorney
• Village Ecologist
VIII. POLICE REPORT
IX. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Board of Trustee Meetings Guidelines during Restore Illinois – Phase 4
2. Village of Riverwoods Affordable Housing Plan, 2020 Revision, has been submitted
3. Rebuild Illinois Grant Application Submitted for water main extensions
4. Proclamation honoring Cody Goodman
5. Crime Insurance Renewal/Change
X. VISITORS WISHING TO ADDRESS THE BOARD
XI. ACTION ITEMS
NEW BUSINESS
A. APPROVAL OF APPOINTMENT OF RICHARD KOOMJIAN TO ZONING BOARD OF APPEAL
B. APPROVAL OF SETTLEMENT WITH COMCAST IN RESOLUTION OF FRANCHISE FEE AUDIT CONDUCTED BY THE VILLAGE OF RIVERWOODS
OLD BUSINESS
C. NONE

XII. STANDING COMMITTEE REPORTS
– Trustee Haber……………………………….……….…………………………Legal & Utilities
– Trustee Chamberlain ….……………………………… . Budget & Woodland Management
– Trustee Jamerson………………………………….………….………….Police & Building
– Trustee Goldstein………….…Storm Water; Communications & Information Technology
– Trustee Hollander………..…………………..………………………………. Roads & Land Use
– Trustee Clayton…………..…………………..………… Economic Development, Finance & Capital Planning
XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel

XV. NEXT REGULAR MEETING:
• July 21, 2020 – 7:30 PM

Minutes

Village of Riverwoods
Board of Trustees Meeting
July 7, 2020
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Rob Durning, Director of Community Services

Call to Order: 7:30 pm

Document Approval

Trustee Jamerson moved to approve the minutes from the June 16, 2020 Public Hearing for SSA 34. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Trustee Jamerson moved to approve the minutes from the June 16, 2020 Board of Trustees meeting. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Plan Commission Report

Mr. Huvard reported the Plan Commission did not meet.

Engineer’s Report

Mr. Glenn contacted the Lake County Department of Transportation regarding removing the bike path signs along Deerfield Road. The two bicycle/pedestrian crossing signs mounted on the signal posts at Portwine will remain as they alert motorists about the crossing. The small green bike signs will be removed.

Mayor Norris asked when the holes in the street, where the water main break was, will be repaired. Mr. Glenn will get someone out next week.

Trustee Chamberlain believes that while the paths can use some repairs, they are still usable. Trustee Hollander recommended calling the paths safety paths, as they do not meet the requirements for bike paths. Trustee Haber does not believe the paths are what they were as the width has changed due to the overgrown vegetation. If they are not being fixed, he believes they should be closed.

Village Attorney’s Report

Mr. Huvard went through Thornton’s redevelopment agreement and spoke with the developer’s attorney. The contract was executed March 17 with the initial due diligence being August 15 before extensions. They have been putting together an internal budget and will negotiate their lease with Thornton’s. Mr. Huvard suspects they will come back to the Village to ensure it will work financially.

Mr. Huvard looked at the draft audit from Miller Cooper. They had some questions including an amount deposited to the TIF account. Mr. Huvard explained the year before the construction began at CubeSmart, the taxes were $89,000. The Riverwoods TIF deposit was $69,750. The 2019 tax bill amount shown as increment to the Village is more than $68,000. The Village advanced some money to the TIF funds and believes those amounts should be paid back to the General Fund, then toward the repayment to the note.

Mr. Huvard noted Brushwood sent a simple agreement including a schedule of events. He spoke with the insurance agent and received advise on the type of insurance the Village should suggest. He also asked about the intellectual property they will be bringing to the Village. Brushwood needs to ensure they have rights to use the intellectual property, as it will be on Village property.

Mr. Huvard published a notice about a ZBA meeting for a variation requested for a house that proposes a driveway less than 20 feet from the property line. The meeting will take place on July 30, 2020.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes. Activity has picked up since the stay at home order ended. They have not written any Ordinance violations. Last year, the number one ticket was cell phone violations. The State has made cell phone violations a moving violation which cannot go to administration court. The other frequently written violation is expired vehicle registrations, but the State has extended registration renewals until October.

An officer tried to stop a vehicle at Lake Cook and Saunders, but the vehicle did not stop. They went back and found which driveway the vehicle was in. Prior to getting a warrant, an officer saw the vehicle and stopped the car. The driver was arrested for several violations including a warrant out of DuPage County, fleeing and eluding and improper lane usage.

Information Items and Comments from the President

1. Board of Trustees Guidelines during Restore Illinois – Phase 4
Under the recently passed amendment to the Open Meetings Act, local governmental bodies
like Riverwoods, have discretion to meet remotely when a gubernatorial disaster declaration is in effect. Guidelines promulgated by the State of Illinois permit limited in person attendance at public meetings, but grant discretion to local governmental bodies to continue to restrict in person access as necessary to ensure the health and safety of the Public, elected officials, and staff. Mayor Norris reviewed the circumstances in the Village and found that opening meetings to in person attendance by the Board of Trustees and general public would constitute a significant and unnecessary health risk. He has tried to keep the health and safety of all at the forefont while still providing the general public with access to the meetings of the Board. The guidelines are attached to the end of the minutes.

Trustee Chamberlain suggested promoting that the meetings are on Zoom and can be accessed.

2. Village of Riverwoods Affordable Housing Plan, 2020 Revision, has been submitted.
Mayor Norris explained the revision reflects that the area where the police station is located is no longer available. That area was previously listed as a possible location for affordable housing. The revisions re-emphasize what the Comprehensive states about the property on Milwaukee as a potential use. The Village does not have the 15 percent, which is the target goal, but there is no place in Riverwoods where we can put affordable housing except along Milwaukee. Mr. Huvard explained the original plan was filed in 2005, with projections about the number of new homes versus tear downs. The new plan provided updates, based on the current situation. The formula that constitutes new housing does not include tear downs. The goal is 15 percent of new housing units. We have not had a lot of new housing. The Village has about 2-3 new homes since 2005, that are not tear downs.

3. Rebuild Illinois Grant Application Submitted for water main extensions.

4. Proclamation Honoring Cody Goodman
Mayor Norris read a Proclamation honoring Riverwoods resident Cody Goodman. As a senior at Deerfield High School, Mr. Goodman placed second in the 2020 IHSA Class 2A Wrestling Tournament at the 195-weight class. He served as captain of the team both his junior and senior years and has achieved many significant milestones including:

● Record Holder for the Most Number of Season Wins
● Record Holder for the Most Number of Career Wins
● State & National Record Holder for Fastest Pinning of an Opponent
● Scholarship to the University of Illinois

Mayor Norris proclaimed July 8, 2020 as Cody Goodman Day in the Village of Riverwoods in honor and recognition of his achievements as an outstanding amateur wrestler in the State of Illinois and student at Deerfield High School.

5. Crime Insurance Renewal/Change
The Village’s insurance consultants have obtained three proposals for the crime policy coverage for the Village for the July 12, 2020 to July 12, 2021 term. A summary of the quotes is below:

Given the considerable savings for virtually the same or better coverage, Mayor Norris intends to accept the proposal from ICRMT.

Trustee Haber asked if the cyber security portion was a separate premium. The Trustees believe the cyber security portion is necessary. Mayor Norris will look into it.

Visitors wishing to address the Board

Trustees received emails requesting to sign a petition regarding activities at Stevenson High School and were wondering if the Village has a response. Mayor Norris and Trustee Clayton will look at it closer during the week. Trustee Chamberlain noted this is about how the Stevenson administration is handling matters relating to black students.

David Shimberg reported the RPC is sponsoring a virtual event on July 29, 2020 regarding Riverwoods water–too much, too little. This community event will feature Village Engineer Patrick Glenn, Village Ecologist Steve Zimmerman and Mike Werner from Lake County Storm Water.

New Business

Approval of Appointment of Richard Koomjian to Zoning Board of Appeals
Mayor Norris explained the ZBA consists of six members and the chairman. There are currently two vacancies. Mayor Norris asked Mr. Koomjian to fill one of the vacancies. He is a retired electrical engineer and has been active in the Village for many years.

Trustee Jamerson moved to approve the appointment of Richard Koomjian to the ZBA. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Approval of Settlement with Comcast in Resolution of Franchise Fee Audit Conducted by the Village of Riverwoods
Mayor Norris explained Azavar was retained by the Village to audit the various tax collection processes to ensure the Village is receiving what is due. Azavar and Comcast developed efficient processes to identify and quantify franchise fee underpayments. $6,647.22 has been obtained by Azavar’s audit work on behalf of the Village. The settlement was recommended by
Azavar as representing a typical settlement available today based on the prior audits performed for other entities. Trustee Jamerson asked what percentage the Village has to pay Azavar. Mr. Huvard believes it is 33 percent.

Trustee Chamberlain moved to approve the settlement with Comcast in resolution of the franchise fee audit conducted by the Village of Riverwoods subject to Village Attorney approval. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Old Business

There was no Old Business.

Standing Committee Reports

Budget & Woodland Management – Trustee Chamberlain will meet with some people from Brushwood to see if they can move forward the Branding and Education Committee’s idea of having a flora identification walk this summer.

Police & Building – Trustee Jamerson noted there is no building report due to personnel changes. He noted the sign project electric is ready to be connected as soon as the sign is installed on the corner. The other sign locations have been staked out. Mr. Glenn is working with the County to ensure they are okay with the locations. The campus project is moving along.

Trustee Haber asked if one of the old signs should be archived for the Village. Trustee Chamberlain has a case full of historical documents. She gave them to Irene Gagerman, who put them on the digital drive.

Roads & Land Use – Trustee Hollander reported meeting with Lake County about Deerfield Road project. The County is going to use the updated drainage plan with larger capacity. They estimated road construction would not begin until 2024 with utilities being modified late 2023.

Economic Development, Finance & Capital Planning – Trustee Clayton met with Nathan from Miller Cooper. They will report on financial reports for the previous month rather than the current month.

Adjournment

There being no further business to discuss, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

The meeting was adjourned at 8:15 pm.

The next regular meeting of the Board of Trustees will take place on July 21, 2020 at 7:30 pm.

Respectfully submitted,
Daphne Paras
Village Clerk

Transcribed by: Jeri Cotton

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