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June 2, 2020 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL 60015

Agenda

Electronic Attendance Authorized Pursuant to Executive Order 2020-07
Meeting can be viewed at:
https://us02web.zoom.us/j/88696174571
Meeting ID: 886 9617 4571 Password: NA
Public comment is limited to email: info@villageofriverwoods.com

 

BOARD OF TRUSTEES
FINAL AGENDA
June 2, 2020 – 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT May 19, 2020
V. DIRECTOR OF COMMUNITY SERVICES
VI. PLAN COMMISSION REPORT
VII. TREASURER REPORT
VIII. CONSULTANTS
• Gewalt Hamilton
• Village Attorney
• Village Ecologist
IX. POLICE REPORT
X. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Protests and related matters
2. In Phase 3
3. Review of Actions Requiring Supermajority Votes
XI. VISITORS WISHING TO ADDRESS THE BOARD
XII. ACTION ITEMS
NEW BUSINESS
A. APPROVAL OF SUBMISSION OF APPLICATION FOR REBUILD ILLINOIS GRANT FOR WATER MAIN EXPANSION AND OF RETAINING THE SERVICES OF ACS FOR GRANT APPLICATION AND ADMINISTRATION
B. RESOLUTION APPROVING INTERGOVERNMENTAL AGREEMENT AMONG THE MEMBER AGENCIES OF THE MAJOR CRASH ASSISTANCE TEAM
OLD BUSINESS
C. NONE

XIII. STANDING COMMITTEE REPORTS
– Trustee Haber……………………………….……….…………………………Legal & Utilities
– Trustee Chamberlain ….……………………………… . Budget & Woodland Management
– Trustee Jamerson………………………………….………….………….Police & Building
– Trustee Goldstein………….…Storm Water; Communications & Information Technology
– Trustee Hollander………..…………………..………………………………. Roads & Land Use
– Trustee Clayton…………..…………………..………… Economic Development, Finance & Capital Planning
XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel

XV. NEXT REGULAR MEETING:
• June 16, 2020 – 7:30 PM

 

Minutes

Village of Riverwoods
Board of Trustees Meeting
June 2, 2020
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Absent was:
Eric Goldstein

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Rob Durning, Director of Community Services

Call to Order: 7:30 pm

Document Approval

Trustee Jamerson moved to approve the minutes from the May 19, 2020 Board of Trustees meeting. Trustee Clayton seconded the motion. The motion unanimously on a voice vote.

Village Attorney’s Report

Mr. Huvard will try to schedule a meeting of the General Review Board to review the results of TIF Districts 1 and 2. They will also work on getting the auditor’s report.

Trustee Hollander noted there was an announcement about a new development on the southeast corner of Milwaukee and Lake Cook. He asked how that would affect Riverwoods.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes. They continue to monitor activity in the region for looting and rioting. They are not expecting anyone to go into Riverwoods, but there have been incidents in nearby communities. Chief Dayno will keep residents apprised via email blasts and Facebook.

Information Items and Comments from the President

1. Protests and Related Matters

2. In Phase 3
Mayor Norris noted Village Hall is still open by appointment but following CDC/DCEO/IDPH
guidelines in anticipation of opening more widely. Trustee Chamberlain is working with two restaurants opening under the Outdoor Dining License provisions of our Code (Title III Ch. 5 Art. C), subject to CDC/DCEO/IDPH guidelines.

3. Review of Actions Requiring Supermajority Votes
Mr. Huvard provided a memorandum and partial list of the actions requiring a supermajority vote. He questioned whether it makes sense to change the provisions so they are uniform. He would have to ensure the voting regulations could be changed based on Home Rule authority. Mr. Huvard explained local regulations could be changed and that 2/3 of the Trustees holding office is 2/3 of the Trustees, regardless of if they are present. He will look into it further, but the voting requirements may be for historical reasons. Mr. Huvard recommended not trying to adjust voting requirements on all the items, especially if they are not likely to come before the Trustees. When Super Majority votes come up, they are for public policy.

Mr. Huvard does not see a mechanism to bind a future Board. He explained most of the voting regulations were put in place in Municipal Code for non-Home Rule communities. Ordinances of home rule communities typically would only change requirements for the sale of property. Most home rule communities have not gone through the exercise to change the regulations.

Visitors wishing to address the Board

Allison Levine sent an email. She is concerned about the silence of Riverwoods officials about the George Floyd issue. She asked how the Village is prioritizing safety of black and other races in Riverwoods. Mayor Norris noted the conduct in the George Floyd case was grossly unacceptable and he hopes justice will be done. The Village uncategorically condemns racism. The Police Department standards do not allow racism to be tolerated and undue force is unacceptable, period. The Village will continue to do what we have done and will not prioritize the safety of any citizen over others. We will do everything to ensure everyone is safe in their homes. Mayor Norris believes ALL lives matter.

Chief Dayno ensured his officers are well trained in sensitivity and cultural diversity. They have a lot of training in diffusing situations. He will not tolerate any racial profiling. Chief Dayno is confident if there is any situation, the officers will handle it appropriately.

Trustee Clayton thinks the Village discrimination policy ensures the Village does not discriminate for hiring. Mayor Norris ensured all of the Trustees went through various training to make sure there are no issues.

Patricia Anderson sent an email last night. Mayor Norris will send her a response.

New Business

Approval of submission of application for Rebuild Illinois Grant for water main expansion and or retaining the services of ACS for grand application and administration

Mayor Norris asked if the Trustees are willing to commit to spending $1 million if they could get $2 million for water projects. The water fund currently has $2.3 million in the water fund. The water reserve amount is $2 million.

Mr. Glenn explained the State rolled this grant program into a 50-page document and believes the water main looping project could meet the requirements as it is all in public right-of-way and the work can be completed in a relatively short of time. The project must be completed within 24 months. It is a project that if and when all of the properties connect, would come close to the Village’s financial share of the project.

Mr. Glenn explained the benefits of looping water mains are pretty basic. It gives more redundancy if there are main breaks and helps with firefighting. There are also water quality benefits and the Village could get by with less hydrant flushing.

The Trustees discussed:
-The water main would pass a large section of Lincolnshire, Riverwoods Road would have parallel lanes. Mr. Glenn explained the residents on Duffy Lane would pay the Riverwoods connection fee and the Village would remit the smaller connection fee to Lincolnshire.

-If the Village made any evaluation as to who would be able to connect to the water and whether they want to. There may be very few residents interested in connecting and the Village may not get their money back.

-That the policy has been to extend the water system if a resident requested it and it did not cost the Village money. Mr. Huvard explained the Village received grants to run the water main up Portwine and for Deerfield Road. This would leverage resources where the Village would spend $1 million and get $2 million back.

-Mr. Glenn explained 50 homes, or an additional 5%, could gain service; however, the looping is the biggest benefit.

-The grant requires resident input. Mr. Glenn explained the Village would need to hold a Public Hearing if public funds were being used and that it is a competitive grant program with limited funds. If the Board decided to go after the grant, they should go forward with the best possible application, which is the reason he recommended ACS.

-Whether the bike path along Riverwoods Road was an option. Mr. Glenn explained bike paths are not eligible and projects must be bondable to be considered. Mayor Norris explained the Village could submit for the grant without a cost share but would get more points with a cost share. Mr. Glenn noted the point value for local share is small. ACS experience is the municipalities who show a willingness to pay a portion have a greater chance of getting the grant. He explained a Public Hearing is only required if there is a cost share.

-Concern over reaching residents for input during this time, concern over how to hold a public hearing if that is a requirement. No hearing would be necessary if Riverwoods requests a grant without committing funds from Riverwoods.

Trustee Clayton moved to retain the services of ACS to pursue a grant for $3 million. Trustee Haber seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Haber, Hollander, Jamerson (5)
NAYS: None (0)

Resolution 20-06-05 approving Intergovernmental Agreement among the member agencies of the major crash assistance team

Mayor Norris explained The Riverwoods Police Department Currently is currently in an intergovernmental agreement with the Lake County Major Crash Assistance Team (MCAT) to provide and request assistance with major vehicular crashes. The MCAT Executive Board has recommended the MCAT Intergovernmental Agreement be updated based on the new offering for members to provide or request an MCAT Drug Recognition Expert or Drone Response to aid in investigations. There is no additional cost to the Village or increased obligation under new agreement. It is merely an update to reflect current practices.

Trustee Haber moved to adopt the Resolution approving the Intergovernmental Agreement. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Haber, Hollander, Jamerson (5)
NAYS: None (0)

Old Business

There was no Old Business.

Standing Committee Reports

Budget & Woodland Management – Trustee Chamberlain noted the Finance Committee called all Riverwoods businesses to see what the Village could do to help them. King Shabu Shabu and Kogii Kogii will have outdoor seating soon. Café De Oro also has outdoor seating. Most of the businesses were unsure what would be helpful at this time, but were happy the Village called

The Branding and Education Committee will meet this Friday They will look at different ways to improve based on the current situation. The community garden looks fabulous. The electronic sign was ordered and then things shut down. The demolition of current sign at Riverwoods and Deerfield will start as soon as June 8th. Fabrication will take 8 weeks. The Village Hall and entrance signs will go up after the main sign is installed. It should take about 90 days.

Trustee Haber saw an electronic sign with rotating advertisements for local businesses. Trustee Chamberlain noted the Committee had discussed that and will look at different ways to use the signs after it is installed.

Police & Building – Trustee Jamerson building report attached. It is 2 months. He does not have year to date figures. There was more than $2 million in construction value in April and May.

Storm Water, Communications & IT – Mayor Norris explained the Village s talking to the website developer about making 8 of the forms fillable.

Economic Development, Finance & Capital Improvements – Trustee Clayton reported the retail grant support program has been stalled. He will continue to work on it.

Trustee Haber noted the property just south of the public storage is being marketed. Mayor Norris noted the Village is in discussion with them. Mr. Huvard explained they contacted him about six possible uses for the site. Trustee Clayton and Trustee Hollander volunteered to talk to the owner.

Trustee Haber noted the path along Deerfield Road between Portwine and Saunders is in deplorable condition and believes the Village has an obligation to address it. Mayor Norris agreed and asked Mr. Glenn to review it.

Adjournment

There being no further business to discuss, Trustee Clayton moved to adjourn the meeting. Trustee Jamerson seconded the motion. The meeting was adjourned at 8:47 pm.

The next regular meeting of the Board of Trustees will take place on June 16, 2020 at 7:30 pm.

Respectfully submitted,
Daphne Paras

Transcribed by: Jeri Cotton

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