June 1, 2021 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location Join Zoom Meeting https://us02web.zoom.us/j/3258494599 Meeting ID: 325 849 4599 Public comment may be submitted by email: info@villageofriverwoods.com Trouble logging on contact email: info@villageofriverwoods.com

Agenda

Electronic Attendance Authorized
Pursuant Illinois Open Meetings Act. (5 ILCS 120/7)
As Amended by Public Act 101-0640

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https://us02web.zoom.us/j/3258494599
Meeting ID: 325 849 4599
Public comment may be submitted by email: info@villageofriverwoods.com
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BOARD OF TRUSTEES
FINAL AGENDA
June 1, 2021

1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVAL OF MINUTES
• BOT May 18, 2021
5. DIRECTOR OF COMMUNITY SERVICES
6. PLAN COMMISSION REPORT
7. TREASURER’S REPORT
8. CONSULTANTS
• Gewalt Hamilton
• Village Attorney
• Village Ecologist

9. POLICE REPORT

10. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
A. Anticipated 2021 Projects
B. Opening Village Hall and Board Meetings
C. Response to emails addressed to the Board

11. VISITORS WISHING TO ADDRESS THE BOARD
12. APPROVAL OF BILLS
13. ACTION ITEMS

NEW BUSINESS
D. Wellness Contract for Police Department
E. Approval of Electrical Aggregation Contract
F. Committee Assignments and Appointments including Storm Water Management Task Force

OLD BUSINESS
None

14. STANDING COMMITTEE REPORTS
– Trustee Haber……………………………….……….………..Legal & Police
– Trustee Dikin….………………………………………………….. Communications & IT
– Trustee Jamerson………………………………..………….Building, Water & Sewer
– Trustee Eastmond………….……………………………………….Woodlands & Ecology
– Trustee Hollander………..…………………..……….Roads & Land Use
– Trustee Clayton………………………..……….. ……Finance & Economic Development

15. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel

16. NEXT REGULAR MEETING:
• June 15, 2021 – 7:30 PM

Minutes

Village of Riverwoods
Board of Trustees Meeting
June 1, 2021
APPROVED

Electronic Attendance:
Michael Clayton
Liliya Dikin
Andrew Eastmond
Michael Haber
Henry Hollander
Rick Jamerson
Kris Ford, Mayor (Present at Village Hall)

Also Present Electronically:
Bruce Dayno, Police Chief (Present at Village Hall)
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk (Present at Village Hall)

Call to Order: 7:30 pm

Document Approval:

Trustee Jamerson moved to approve the minutes of the May 18, 2021 Board of Trustees meeting. Trustee Hollander seconded the motion. The motion passed by the following vote:

AYES: Clayton, Dikin, Eastmond, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Plan Commission Report

Plan Commission Chair Laurie Breitkopf reported the Plan Commission will hold a Public Hearing on Thursday to discuss a request for the property at 2240 Riverwoods Road to reduce required side yard.

Engineer’s Report

Mr. Glenn was supposed to take delivery of upgraded water meters last week, but there are supply chain issues. The equipment should be delivered this month.

Police Report

Chief Dayno indicated the Police Activity Report is attached to the end of the minutes. He noted activity is up from the same period last year, but is similar to 2019 before Covid-19 started.

Information Items from the President

1. Anticipated 2021 Projects

Mayor Ford is looking into two large projects that may be expensive. One is the website. Trustee Dikin will lead the charge on the Village website. Mayor Ford is also looking at making the contracts and Resolutions easier to find and accessible via the Village website.

2. Opening Village Hall and Board Meetings

Mayor Ford suggested waiting to hear Governor Pritzker’s orders before making any decisions. She does not anticipate making any changes this month; which means, Village Hall is still closed and those entering Village Hall are asked to wear masks and social distance.

Trustee Hollander announced the Village Campus is available for residents to use. He suggested publicizing it in the Village Voice, on the Village website and on the LED entry sign. He noted residents do not need to reserve the pavilion at this time.

Mayor Ford indicated Phase I construction is complete. Trustee Clayton expressed concern that the Discovery Center was not built and the western pathways are not handicapped accessible. Mr. Huvard explained the consultants walked through the campus with Mayor Emeritus Norris and there should be a report on the final walkthrough. The Trustees want to ensure the campus meets safety requirements; however, there is nothing precluding people from using the campus before an official announcement is made. Mayor Ford will meet with Trustees Clayton and Jamerson after reviewing the final walkthrough report. Trustee Haber believes the Village should hold a grand opening as part of the Village branding and celebration of the Village.

3. Response to Emails Addressed to the Board

Mayor Ford reported the Village needs to be mindful of Open Meetings Act. If an email comes to the Board, Mayor Ford will coordinate the response. Trustee Jamerson believes it is good to centralize responses, but expressed concern about the timeliness of responses. Mayor Ford will give direction if a Trustee is to respond and suggested copying all the Trustees with the response

Visitors wishing to address the Board

There were not visitors wishing to address the Board on non-agenda items.

Approval of Bills

Trustee Jamerson moved to approve the bills. Trustee Haber seconded the motion. The motion passed by the following vote:

AYES: Clayton, Dikin, Eastmond, Haber, Hollander, Jamerson (6)
NAYS: None (0)

New Business

1. Wellness Contract for Police Department

Chief Dayno noted it has been a tough year to be a police officer. There has been an increase in officer suicides and mental health issues. Other departments have a program for wellness checks and discussing job stressors at a cost of $2800. Chief Dayno asked the Trustees to sign an agreement with First Responders Wellness Center to perform these services.

The Trustees believe these services are part of the Village’s existing health plan. Chief Dayno explained the Village has an Employee Assistance Program (EAP), but it is different. Chief Dayno would like to make the First Responders Wellness Center services mandatory training while officers are on duty. He explained this program specializes in first responders while the EAP program is more reactionary and does not have the evaluation techniques for first responders. Mr. Huvard added the EAP makes referrals while the First Responders Wellness Center is more specialized.

Trustee Jamerson moved for approve the wellness contract for the police department. Trustee Haber seconded the motion. The motion passed by the following vote:

AYES: Clayton, Dikin, Eastmond, Haber, Hollander, Jamerson (6)
NAYS: None (0)

2. Approval of Electrical Aggregation Contact

Trustee Jamerson introduced Mike Mudge from Rock River Energy Company. He explained Rock River Energy gets rates from alternative energy suppliers and everyone in Village would get that rate, if they do not opt out. The program saved residents three quarters of a million dollars in the first few years. The current contract is up on August 1, 2021. There are different options now including solar energy, but they require residents to opt in and are not seamless. If the Village continues with electrical aggregation, the Trustees need to act tonight. Rates change daily.

There are three options. Dynegy had the lowest bid for the traditional aggregation program. Their current rate is 6.947 cents while the current ComEd rate is 6.985 cents. ComEd changes their rates twice a year. Rate could go up or down. The Village program would be locked in, but residents can leave program without any fee. The second option is a hybrid option. Residents would pay the current ComEd rate. 40-50 percent of Village residents would be on the Green rate and the Village may get “Green Certification. The third option is with Community Solar. Residents would have to opt-in and there are high opt-out fees and long-term commitments.

The Village could do a municipal aggregation program and do more research for a solar energy program. The Village could then direct residents how to opt into this program. One issue is that residents would receive two bills, which is somewhat confusing.

Trustee Dikin asked about peak time savings hours between May and October. In addition, ComEd has publicized they are giving relief to customers. Mr. Mudge explained a resident would have to be on ComEd directly for those programs. He noted the current rate is close to the ComEd rate, but it would be locked in for three years. In the past, when the aggregate rate was higher than the ComEd rate, they sent out letters to residents informing them of the rates.
Mr. Mudge suggested locking into the aggregate program. He noted the Community Solar program is an individual sign-up program that would require solar panels. The program requires residents to be on ComEd directly. Mr. Mudge can research and find a solar provider without high termination fees and long-term commitments. The Village could then put that information on the website.

The Trustees discussed the time crunch due to legal requirements. Mr. Mudge explained if the Village does not act tonight, he would have to put everyone back on ComEd and some would opt out of the aggregate program. Trustee Hollander explained last time, there were significant savings as a community, making the decision easier. The Trustees discussed the possibility of a civic grant, where rates are bumped up by a thousandth of a cent and the grant money is given to the community. Mr. Mudge explained the previous Board wanted the residents to save as much as possible. The Trustees want to provide as many options to residents as possible.

Trustee Clayton to approve the three-tier electrical aggregation contract with Dynegy, subject to review by the Village attorney. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Clayton, Dikin, Eastmond, Jamerson (4)
NAYS: Haber, Hollander (2)

3. Committee Assignments and Appointments including Storm Water Management Task Force

Mayor Ford noted here is a change in the assignments. Trustee Jamerson will be the Village’s representative to the DBR Chamber of Commerce. Mayor Ford reminded the Trustees to be mindful of the Open Meetings Act. She urged the Trustees to refresh what needs to be done when there is a committee with volunteers. Mayor Ford wants to have clear records on appointments to commissions.

Trustee Haber moved to reappoint the members of the Plan Commission with Laurie Breitkopf as the chairperson. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Clayton, Dikin, Eastmond, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Trustee Hollander moved to reappoint members of the Zoning Board of Appeals and appoint Mike Marshall and Tim Buzzard to the ZBA and Sherry Graditor as Chairperson. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Clayton, Dikin, Eastmond, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Trustee Haber moved to establish a special committee to focus on storm water management with Trustee Jamerson leading the effort. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES: Clayton, Dikin, Eastmond, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Old Business

There was no Old Business.

Standing Committee Reports

Legal & Police – Trustee Haber asked if the new Trustees have received sexual harassment training. Mr. Huvard explained they have not received it yet.

Communications & IT – Trustee Dikin reported they will have a long agenda and try to work on standardizing branding with electronic signatures. She is also working on changes to the website.

Woodlands & Ecology – Trustee Eastmond met with Mayor Ford about the woodlands and will meet with Village Ecologist Steve Zimmerman about enforcement. Mayor Ford explained this committee will be responsible for the relationships with the RPC and Brushwood. Trustee Jamerson noted there has been a lot of turnover in south Riverwoods and residents think they can do what they want. The Village needs to educate new residents as they come into the Village. Laurie Breitkopf suggested hosting a new resident party with RPC representative, Steve Zimmerman, etc. Trustee Eastmond believes that would be welcoming and a good way to educate new residents.

Roads & Land Use – Trustee Hollander needs to determine how the drought is affecting well depths.

Finance & Economic Development – Trustee Clayton reported the Brushwood program on backyard habitats was very successful and had excellent participation from Riverwoods residents.

Adjournment

There being no further business to discuss, Trustee Jamerson moved to adjourn the meeting. Trustee Haber seconded the motion. The motion passed by the following vote:

AYES: Clayton, Dikin, Eastmond, Haber, Hollander, Jamerson (6)
NAYS: None (0)

The meeting was adjourned at 8:54 pm.

The next regular meeting of the Board of Trustees will take place on June 15, 2021 at 7:30 pm.

Respectfully submitted,

Daphne Paras
Village Clerk

Transcribed by:
Jeri Cotton

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