May 5, 2020 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL 60015

Agenda

Electronic Attendance Authorized Pursuant to Executive Order 2020-07
Meeting can be viewed at:
https://us02web.zoom.us/j/84181375812?pwd=RTVsOVlRc2ZkSkdIRDI1dUxFTld1UT09
Meeting ID: 841 8137 5812 Password: 441932
By Telephone: 312-626-6799
Public comment is limited to email: info@villageofriverwoods.com

BOARD OF TRUSTEES
FINAL AGENDA
May 5, 2020 – 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT April 21, 2020
V. DIRECTOR OF COMMUNITY SERVICES
VI. PLAN COMMISSION REPORT
VII. TREASURER REPORT
VIII. CONSULTANTS
• Gewalt Hamilton
• Village Attorney
• Village Ecologist
IX. POLICE REPORT
X. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Enforcement of Gov. Pritzker’s Order Affective May 1, 2020
2. Steps to help local retailers
3. Village insurance coverage for Public Officials
4. Lake County is considering “split payments” on property tax
XI. VISITORS WISHING TO ADDRESS THE BOARD
XII. ACTION ITEMS
NEW BUSINESS
A. REPORT BY VILLAGE ATTORNEY ON QUESTIONS RELATED TO POSSIBILITY OF VACATING STREETS IN RIVERWOODS
OLD BUSINESS
B. NONE

XIII. STANDING COMMITTEE REPORTS
– Trustee Haber……………………………….……….…………………………Legal & Utilities
– Trustee Chamberlain ….……………………………… . Budget & Woodland Management
– Trustee Jamerson………………………………….………….………….Police & Building
– Trustee Goldstein………….…Storm Water; Communications & Information Technology
– Trustee Hollander………..…………………..………………………………. Roads & Land Use
– Trustee Clayton…………..…………………..………… Economic Development, Finance & Capital Planning
XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel

XV. NEXT REGULAR MEETING:
• May 19, 2020 – 7:30 PM

Minutes

Village of Riverwoods
Board of Trustees Meeting
May 5, 2020
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Rob Durning, Director of Community Services

Call to Order: 7:30 pm

Document Approval

Trustee Jamerson moved to approve the minutes from the April 21, 2020 Board of Trustees meeting. Trustee Goldstein seconded the motion. The motion unanimously on a voice vote.

Director of Community Services Report

Mr. Durning reported Sweet Basil is very close to gaining occupancy. The fire inspection is coming tomorrow and they are looking for a future parking lot along Deerfield Road. They have not addressed the sign lighting. If that is the only thing left, Trustee Jamerson suggested they disconnect the power to the internal illumination. Mayor Norris noted the internal illumination is not in conformance with their permit. There have been a number of fence permit and swimming pool permit requests.

Plan Commission Report

Mr. Huvard indicated the Plan Commission will not meet in May. They may meet in June to continue working on a definition of a family for group homes.

Treasurer’s Report

Mayor Norris reported the Village recently received the IML report and it is not good news.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes. There have been fewer calls for service and traffic calls. The department is trying to minimize public contact due to Covid-19. Chief Dayno sent out a press release. This morning, a member of Lake County Public Works discovered what appears to be human remains. Lake County Major Crimes Task Force did what they could today. They are awaiting the coroner’s report.

Information Items and Comments from the President

1. Enforcement of Governor Pritzker’s Order effective May 1, 2020
While there has been at least one court ruling enjoining the Governor’s order, the terms of that
order do not affect anyone not part to that law suit. There is no order currently as it has been vacated. The Village will be enforcing the order. The Trustees discussed the Governor’s Restore Illinois plan so there is some light at the end of the tunnel. Lake County will remain in Phase 2 until at least May 28, 2020. Riverwoods is in the Northeast section and appears to be in section 10.

2. Steps to help local retailers
Mayor Norris entered into an agreement with the Deerfield, Bannockburn, Riverwoods Chamber of Commerce (DBR) to enter all Riverwoods’ retailers into the “text blast program” at the Village’s expense. This cost is $1,800.00. The realters have been very receptive.

Mayor Norris has been negotiating a charge for a group membership in the DBR Chamber for all businesses in Riverwoods which would be paid by the Village. The cost for this would be slightly less than $5,000 for this year. The Trustees suggested holding off on this right now, given the type of retail establishments in the Village. Mayor Norris noted the Chamber has information to help businesses apply for small business loans. The Trustees would like to see which Riverwood’s businesses are currently part of the Chamber.

Trustee Clayton forwarded an article that reports that Lake Forest has approved a grant program to provide assistance to local retailers.

Trustee Clayton noted some municipalities have dedicated a portion of sales tax revenue for a grant program. If the Village dedicated $50,000 – $60,000 for a grant program, it could assist a few businesses.

3. Village insurance coverage for public officials
Since the last meeting, Trustee Chamberlain raised a question about the Village’s insurance coverage for elected officials. The current limits are $1,000,000 primary and $7,000,000 excess. Both Mayor Norris and Trustee Chamberlain discussed this with Catherine Juricic Easly, the Village’s insurance advisor at Alliant, and believe the policy limits are adequate but thought it was appropriate to bring to the Trustees’ attention.

4. Lake County is considering “split payments” on property tax
Any split payments would only apply to direct payments, not escrowed payments. Escrowed payments account for approximately 50% of payments. 50% of the first installment payment of the 2019 property taxes is payable in 2020 by June 8, 2020 and the remaining 50% within 60 days of June 8, 2020 or by August 7, 2020, and further allowing property owners the opportunity to pay 50% of the second installment payment of their 2019 property taxes payable in 2020 by September 8, 2020 and the remaining 50% within 60 days of September 8 or by November 9, 2020 with no interest penalty charged if each portion of each property tax installment is paid by the respective due dates as allowed by law in order to be supportive of both the citizens and the taxing bodies during the financial hardship created by COVID-19.

Visitors wishing to address the Board

There were no visitors wishing to address the Board.

New Business

Report from Village Attorney on questions related to the possibility of vacating streets in Riverwoods

Mayor Norris noted it would require a lot of planning if the Village decided to move forward. Mr. Huvard spoke with the Village Attorney for Long Grove. Long Grove voted to privatize streets and had doubts. There was a referendum and an election where many board members were replaced. Mr. Huvard explained he has read cases where streets have been vacated and repurposed, but has not seen an example of a street continuing to be used with the same purpose after being vacated.

The Trustees discussed:

-The public benefit of saving money to maintain the streets versus the public benefit of having free access to roads.

-The potential cost of $50,000 – $60,000 for snow removal versus the potential savings of more than $2 million over 10 years (including MFT).

-Whether the homeowners of property that abut to potentially vacated roads would have a claim if their property were damaged.

-How the roads would be maintained.

-If an SSA could be formed.

The Trustees believe they need to be more transparent if the discussions continue, to give residents more notice. They believe there needs to be a potential plan in place.

Trustee Hollander moved to have further discussion. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Hollander, Jamerson (4)
NAYS: Goldstein, Haber (2)

Schedule for further discussion

Standing Committee Reports

Budget and Woodland Management – Trustee Chamberlain reported the cost share report is in packet. There will be a branding education meeting later in May or in June.

Economic Development, Finance and Capital Planning – Trustee Clayton has not received questions or comments about the committee’s recommendation.

Adjournment

There being no further business to discuss, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion. The meeting was adjourned at 8:54 pm.

The next regular meeting of the Board of Trustees will take place on May 19, 2020 at 7:30 pm.

Respectfully submitted,
Daphne Paras

Note: this meeting was inadvertently not recorded

Transcribed by: Jeri Cotton

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