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April 21, 2020 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL 60015

Agenda

Electronic Attendance Authorized Pursuant to Executive Order 2020-07
Meeting can be viewed at:
https://us02web.zoom.us/j/87571397233?pwd=Y3RWaXhqeWJwSENMR3gxUEFXcFUvZz09
Meeting ID: 875 7139 7233 Password: 072871

Public comment is limited to email: info@villageofriverwoods.com

BOARD OF TRUSTEES
FINAL AGENDA
300 PORTWINE RD., RIVERWOODS, IL
April 21, 2020 – 7:30 P.M.

I. CALL TO ORDER
II. MOMENT OF SILENCE IN RECOGNITION OF THE PASSING OF LRFD FIREFIGHTER MARK AMORE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT – April 7, 2020
V. VILLAGE ECOLOGIST
VI. TREASURER’S REPORT – Cash Report
VII. ENGINEER’S REPORT
VIII. DIRECTOR OF COMMUNITY SERVICES REPORT
IX. ZONING BOARD OF APPEALS REPORT
X. PLAN COMMISSION REPORT
XI. POLICE REPORT
XII. VILLAGE ATTORNEY’S REPORT
XIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. NSSRA Report
2. Finance Committee Recommendation on Actions to Address Projected Revenue Short Fall
3. Lake County Considering Possible Delay for Property Tax due to COVID-19
4. Federal Emergency Management Agency (FEMA), has determined that Riverwoods will increase to a Class 6 in the National Flood Insurance Program (NFIP) Community Rating System (CRS).
XIV. VISITORS WISHING TO ADDRESS THE BOARD
XV. APPROVAL OF BILLS
XVI. ACTION ITEMS
New Business

A. RESOLUTION AUTHORIZING MAYOR TO WAIVE SPECIAL USE FEE CHARGED TO COLONIAL COURT AND SHOPPES FOR 60 DAYS

Old Business

B. CONSIDERATION OF WHETHER PROPOSED SITE PLAN CHANGE IS A MINOR AMENDMENT OR MAJOR AMENDMENT ON THE DISCOVER FINANCIAL CAMPUS

XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees –May 5, 2020 7:30 PM

Minutes

Village of Riverwoods
Board of Trustees Meeting
April 21, 2020
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Rob Durning, Director of Community Services
Hal Roseth, Village Treasurer

Call to Order: 7:30 pm

Moment of Silence

Those in attendance observed a moment of silence in recognition of the passing of LRFD firefighter Mark Amore.

Document Approval

Trustee Jamerson moved to approve the minutes from the April 7, 2020 Board of Trustees meeting. Trustee Chamberlain seconded the motion. The motion unanimously on a voice vote.

Treasurer’s Report

Mr. Roseth presented updated information from JP Morgan. The benchmark treasury for 1 year is 0.13%, 2 year is 0.2% and 3 year is 0.25%. The Village’s current portfolio is yielding 2.18%. The average life of the portfolio is slightly over 1 year. There is about $500,000 available that has not been rolled over. By the end of May, there will be $1.2 million maturing. There are some municipalities that have high grades and are yielding about 1 point over our current rates. The Village has to be careful about the availabilities.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes. He explained the traffic stops, citations and ordinance violations are down from last year due to Corona virus. The DUIs are on track because they were ahead at the beginning of the year. On April 18, 2020, there was a residential burglary reported on the 1000 block of Portwine. It was a ruse burglary. Chief Dayno indicated the Department has been in 12 birthday parades so far.

Village Attorney’s Report

Mr. Huvard reported the Lake County tax extension office asked them to verify the tax levies. They worked on signing a letter with the auditor to do the year-end report.

Information Items and Comments from the President

1. NSSRA Report
NSSRA representative Kris Ford was unable to attend. Her report is attached at the end of the minutes.

2. Finance Committee Recommendation on Actions to Address Projected Revenue Short Fall
Trustee Clayton discussed the revised recommended five-year financial plan. In January and February, the sales tax revenue was about 20% behind budget. In the beginning of March, they were ahead of budget. There would be a deficit of approximately $1.4 million with the heritage plan.

If the police expenses were fully self-funded by 2021, property tax would have to increase by 300% which is not feasible. If the forecasted police expense was caught up by 2025, it would require a 33% increase per year. The Committee recommends closing the gap with a 50% increase in 2021 and then 15% increases to slowly narrow the gap while holding steady the current situation. The average household would see a $200 increase in 2021 and 15% over the next four years. The plan also includes a $0.02 per gallon municipal tax in 2021. If adopted, the recommended plan would result in approximately $1 million in surplus by 2025. The average increase in tax would be approximately $700 over the next five years. In 2025, the property tax rate would be 4.91%, which is less than most municipalities.

The Trustees discussed other municipality tax rates. Deerfield, for example, has separate taxing bodies for the park district and library. When including those taxes, their tax rate is closer to Buffalo Grove.

The Trustees discussed the Summary of Revenue and Expense report. The variances to budget are primarily timing issues. The water and sewer funds are healthy. The expenditures are primarily related to the water tower and heritage center.

Mr. Huvard explained there is some discussion about deferring property taxes, but the Village has debt service and bond issues. Mayor Norris believes the ramifications may be more catastrophic across the board.

The Trustees discussed the possibility of Thornton’s delaying construction due to the current situation. Mr. Glenn noted they asked for the CubeSmart drawings, so they are doing their due diligence.

The Trustees discussed the eblast sent to the residents the possibility of sending out an eblast explaining restaurant hours and how the restaurants are protecting customers as well as how they are delivering meals to hospitals and first responders. Sweet Basil should have their inspection this week; however, there was a question whether their signage is in compliance with the Special Use Ordinance as it is backlit rather than up lit. Mayor Norris noted they allowed a large, illuminated sign, but the sign could not be backlit.

The Trustees discussed the home along Deerfield Road that appears to have a curb cut leading to their fence. Mayor Norris noted it has been there, but the homeowner was not supposed to use it. Mr. Glenn explained that was the original driveway for the lot, which pre-dates Timberwood Drive. The County’s access regulation states access to Deerfield Road is no longer required because they now have access to Timberwood Drive. Trustee Hollander noted the County will have the option tobe filling in the curb when Deerfield Road is completed.

3. Lake County Considering Possible Delay for Property Tax due to COVID-19
They are still considering the possible delay for property tax, but have not made a final decision.

4. Federal Emergency Management Agency (FEMA), has determined that Riverwoods will increase to a Class 6 in the National Flood Insurance Program (NFIP) Community Rating System (CRS).

The floodplain management activities implemented by the Village qualify Riverwoods for a
20 percent discount on flood insurance premiums for NFIP policies issued or renewed in Special Flood Hazard Areas on or after May 1, 2020. This savings is a tangible result of the flood mitigation activities our community implements to protect lives and reduce property damage.

COVID-19 update

Mayor Norris presented highlights from the Governor’s update. He expects two more weeks before the virus peaks. They will be testing all nursing home residents and staff, as approximately 80% of fatalities have been over 70 years of age.

Visitors wishing to address the Board

There were no visitors wishing to address the Board.

Approval of Bills

Trustee Jamerson moved to approve the bills. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

New Business

Resolution authorizing the Mayor to waive the Special Use fee charged to Colonial Court and Shoppes for 60 days

Mayor Norris explained the shopping center ownership stated that if waived, they would pass along the savings to the stores. The Trustees were concerned because the $2000 per month ($4000 total) savings would not be substantial. They would like all the money to go to the tenants and not be based on unleased tenant spaces

The Trustees discussed other options to help the tenants.

The DRB Chamber of Commerce has come up with an app for businesses to advertise specials. The program is heavily subsidized by Deerfield. The Trustees would like to look into this option.

Trustee Chamberlain moved to amend the Resolution to apply the Special Use fees received from the landlord to the tenants. Trustee Jamerson seconded the motion. The Resolution could authorize the Mayor to waive the payments in a general Resolution. Mr. Huvard explained it is easy to draft a Resolution stating the Village will not collect the Special Use fee for two months, but would take some thought on how to distribute the money. After further discussion, the Trustees believe the Village needs to come up with a general plan to assist rather the businesses.

Trustee Chamberlain withdrew her motion. Trustee Jamerson concurred.

Trustee Hollander moved to reword the Resolution to authorize the Mayor to apply $2000 per month from Special Use fees to assist businesses in the Village. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)
NAYS: Clayton (1)

Trustee Jamerson moved to accept the reworded Resolution. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)
NAYS: Clayton (1)

Resolution 20-04-02

Old Business

Consideration of whether the proposed site plan change is a minor amendment or a major amendment on the Discover Financial campus

If this is considered a minor amendment, it could be approved by the Trustees; however, if it is considered a major amendment, it would go to the Plan Commission for a Public Hearing.

Pete Kennedy, on behalf of Discover Financial Services, discussed the Trustees concerns. He indicated there is a fire lane that would be utilized and they would set up at the volleyball and basketball courts. Their landscape consultant proposes adding additional trees for screening and they intend to fill any gaps in the existing berm. The Trustees asked about the equipment weight and whether the path to the fire lane would be strong enough. Mr. Kennedy explained the cranes would be put together in place.

The Trustees noted this was originally approved as a parking garage and would stay within the original footprint. Mayor Norris added it was originally approved with the parking structure. They then requested surface parking instead and now want to go back to the original approval.

Mr. Huvard explained if the Trustees believe this is a minor amendment, there would be a Resolution with the new drawings added to the site plan.

Trustee Clayton moved to consider the proposed site plan change as a minor amendment on the Discover Financial campus. Trustee Jamerson Seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Adjournment

There being no further business to discuss, Trustee Jamerson moved to adjourn the meeting. Trustee Chamberlain seconded the motion. The meeting was adjourned at 9:00 pm.

The next regular meeting of the Board of Trustees will take place on May 5, 2020 at 7:30 pm.

Respectfully submitted,
Daphne Paras

Transcribed by: Jeri Cotton

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