April 20, 2021 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location Join Zoom Meeting https://us02web.zoom.us/j/5725769383 Meeting ID: 572 576 9383 Dial in +1 312 626 6799 Public comment may be submitted by email: info@villageofriverwoods.com Trouble logging on contact email: info@villageofriverwoods.com

Agenda

Electronic Attendance Authorized Join Zoom Meeting
https://us02web.zoom.us/j/5725769383
Meeting ID: 572 576 9383
Dial in +1 312 626 6799
Public comment may be submitted by email: info@villageofriverwoods.com
Trouble log on contact email: info@villageofriverwoods.com

Pursuant Illinois Open Meetings Act. (5 ILCS 120/7)
As Amended by Public Act 101-0640

BOARD OF TRUSTEES
FINAL AGENDA
300 PORTWINE RD., RIVERWOODS, IL
April 20, 2021- 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT – April 6, 2021
V. VILLAGE ECOLOGIST
VI. TREASURER’S REPORT – Cash Report
VII. ENGINEER’S REPORT
VIII. DIRECTOR OF COMMUNITY SERVICES REPORT
IX. ZONING BOARD OF APPEALS REPORT
X. PLAN COMMISSION REPORT
XI. POLICE REPORT
XII. VILLAGE ATTORNEY’S REPORT
XIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Lauterbach & Amen, LLP contract modification
XIV. VISITORS WISHING TO ADDRESS THE BOARD
XV. APPROVAL OF BILLS
XVI. ACTION ITEMS

New Business

A. PROPOSAL TO RE-ESTABLISH SENIOR TRANSPORTATION PROGRAM AS A NEEDS –BASED PROGRAM
B. AN ORDINANCE PROHIBITING THE USE OF GROUNDWATER AS A POTABLE WATER SUPPLY BY THE INSTALLATION OR USE OF POTABLE WATER SUPPLY WELLS
OR BY ANY OTHER METHOD Waive 1st Reading; 2nd Reading and Adoption

Old Business

C. AN ORDINANCE REVISING THE VILLAGE OF RIVERWOODS FEE SCHEDULE 2nd Reading and Adoption
D. AN ORDINANCE AMENDING THE TEXT OF THE RIVERWOODS ZONING ORDINANCE ADDING AND REVISING DEFINED TERMS AND PROVISIONS PERTAINING TO
SINGLE FAMILY DWELLINGS, HOUSEHOLDS, COMMUNITY RESIDENCES AND TRANSITIONAL RESIDENCES 2nd Reading and Adoption
XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees – May 4, 2021 – 7:30 PM

Minutes

Village of Riverwoods

Board of Trustees Meeting

April 20, 2021

APPROVED

 

Electronic Attendance:

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Absent:

Cheryl Chamberlain

 

Also Present Electronically:

Bruce Dayno, Police Chief

Patrick Glenn, Village Engineer

Bruce Huvard, Village Attorney

Russ Kraly, Director of Community Services

Daphne Paras, Village Clerk

 

Call to Order:  7:30 pm

 

Document Approval:

 

Trustee Clayton moved to approve the minutes of the April 6, 2021 Board of Trustees meeting.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

 

AYES:  Clayton, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

 

Treasurer’s Report

 

Trustee Clayton reported the General Fund cash is down about $132,000 year to date.  It is mostly timing, but would be revisited later in the year.  He noted the quarterly results with comments would be posted on the Village website.  Trustee Clayton noted the Water Fund projections were scrubbed and it was determined the Village does not need an increase in the water rates at this time.

 

Engineer’s Report

 

Mr. Glenn reported Representative Brad Schneider’s office sent out a call for projects for the Community Funding Assistance Program.  The Village put in for 50 percent of the anticipated potential cost ($300,000) for the Riverwoods Road water main.  There is a clear system advantage as well as at least one resident requesting assistance with this program.  At today’s meeting, Mr. Glenn discussed the challenges making the economics work for water main extensions.  The Village should hear back within the next few weeks.  Mayor Norris added this is a shovel-ready project, which could assist in getting the funding.  Trustee Hollander questioned whether the Village has committed the funding for a water main project.  Mr. Glenn explained if the Village gets funded on this, the Village could go back to the homeowners with a reduced cost.

 

Trustee Jamerson, Mayor Elect Kris Ford, Mayor Norris and Mr. Huvard held a Zoom meeting with 32 residents from South Riverwoods.  They discussed the possibility of forming an SSA.  Trustee Jamerson will distribute a map highlighting the residents that were on the call.  Some of them were in favor of municipal water while others were not.  The projected cost for Vernon Woods would be approximately $47,000 per lot.  Trustee Jamerson noted the Village did not make any promises about subsidizing the cost.

 

Plan Commission Report

 

Plan Commission Chairperson Laurie Breitkopf reported the Plan Commission did not meet in April.

 

Police Report

 

Chief Dayno indicated the Police Activity Report is attached to the end of the minutes.  He noted activity is up this year over last year due to the stay-at-home order restrictions being lifted.  The numbers are going back to normal.  Chief Dayno recently applied for a FEMA Public Assistance Program Grant through the Illinois Emergency Management Agency and for reimbursement of 75 percent of the costs that were incurred due to Covid-19 emergencies.  He submitted $5923 in expenses and was awarded $4442.

 

Information Items from the President

 

  1. Lauterbach & Amen, LLP Contract Modification

 

Mayor Norris received a proposal letter from Lauterbach & Amen about expanding some of the services.  Susie Crohn will be retiring as of June 1, 2021.  The letter was received too late to take action at this meeting.  Trustee Jamerson asked if the annualized cost is just salaries or if it includes benefits of the current staff.  Trustee Clayton explained it is just salaries.  He noted the Village previously went out to bid on this and found Lauterbach & Amen had the lowest cost with the most experience.

 

Visitors wishing to address the Board

 

There were no visitors wishing to address the Board on non-agenda items.

 

Approval of Bills

 

Trustee Jamerson moved to approve the bills.  Trustee Clayton seconded the motion.  The motion passed by the following vote:

 

AYES:  Clayton, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

 

New Business

 

Resolution R-21-04-02 to Re-Establish the Senior Transportation Program as a Needs-Based Program

 

Mayor Norris noted at the last Board of Trustees meeting, the Trustees disestablished the senior transportation program. Trustee Hollander had asked to re-establish the program as a needs-based program.  The County has some needs-based programs where the recipient would have to meet the following criteria:

 

  • Be at least 65 years of age
  • Have lived in the home for at least two (2) years
  • Household income of $65,000 or less

 

Mayor Norris noted the Village has a couple programs to rebate gas tax and sewer charge.  The County and/or State qualifies the people for the programs. There is virtually no overhead to the Village.  Mayor Norris noted the former program had a maximum of $5 reimbursement and a maximum of three (3) trips per month.

 

Trustee Clayton moved to re-establish the senior transportation program on an as-needed basis for those that qualify for the assessment freeze.  Trustee Jamerson seconded the motion.  Trustee Goldstein asked how income would be verified.  Mayor Norris explained the Village receives a list from the County/State.  Mr. Huvard noted the Village already receives a list for the other two programs.  Trustee Haber believes the Village should publicize the program, if the program is re-established.  Trustee Hollander does not believe many residents would meet the qualifications.  The motion passed by the following vote:

 

AYES:  Clayton, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

 

Ordinance O-21-04-05 Prohibiting the use of Groundwater as a Potable Water Supply by the Installation or use of Potable Water Supply Wells or by Any Other Method

 

Mayor Norris noted this has to do with the no further remediation letter for the 37 acres.  The State was not happy with the language in the previously approved Ordinance.  There is a slight change in the language ensuring the language is limited to the areas listed in Exhibit A.

 

Trustee Jamerson moved to waive the First Reading of the Ordinance.  Trustee Clayton seconded the motion.  Trustee Jamerson asked if it is only the cross hatched area in Exhibit A.  Mr. Huvard explained the non-cross hatched areas are not in the Village.  The County has a different Ordinance for the areas not in the Village.  The motion passed by the following vote:

 

AYES:  Clayton, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

 

Trustee Jamerson moved for Second Reading and adoption of the Ordinance prohibiting the use of groundwater as a potable water supply by the installation or use of potable water supply wells or by any other method.  Trustee Clayton seconded the motion.  The motion passed by the following vote:

 

AYES:  Clayton, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

 

 

Old Business

 

Ordinance O-21-04-06 revisiting the Village of Riverwoods Fee Schedule

 

Trustee Jamerson moved for Second Reading and Adoption of an Ordinance revisiting the Village of Riverwoods Fee Schedule.  Trustee Clayton seconded the motion.  Trustee Hollander noted one of the items on the fee schedule has an annual $2500 fee for deep wells.  He would like the annual fee (not the permit fee) to exclude single family homes.  Trustee Jamerson questioned the depth of a deep well.  Mr. Glenn explained when the Village first got Lake Michigan water, a deep wells of 1500 feet or greater were discouraged.  Mr. Huvard suggested the cost of a deep well is very high.  For the purpose of the fee schedule, he believes adding language to exclude single family uses would be sufficient.  Trustee Clayton asked about annexation fees for voluntary annexations.  Mr. Huvard explained it has been in the Village Code for years.  This is a nominal sum that most people do not consider.  It is really a Zoning application fee.  The motion passed by the following vote, as amended:

 

AYES:  Clayton, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

 

Ordinance O-21-04-07 Amending the Text of the Riverwoods Zoning Ordinance Adding and Revising Defined Terms and Provisions Pertaining to Single Family Dwellings, Households, Community Residences and Transitional Residences

 

Trustee Clayton moved for Second Reading and Adoption of an Ordinance amending the text of the Riverwoods Zoning Ordinance adding and revising defined terms and provisions pertaining to single family dwellings, households, community residences and transitional residences.  Trustee Jamerson seconded the motion.  Trustee Hollander noted the Plan Commission spent a lot of time on this and believes they did a very good job on this difficult subject.  It was truly a herculean effort.  The motion passed by the following vote:

 

AYES:  Clayton, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

 

Good of the Order

 

Trustee Clayton noted this was the last full meeting that Mayor Norris will preside over.  On behalf of the Village and Trustees, Trustee Haber thanked Mayor Norris for all of his years of dedicated service to the Village of Riverwoods both as President and as a Trustee.  During his tenure, Mayor Norris showed great leadership and accomplished the following:

 

  • Extended the sewer system into south Riverwoods
  • Extended the water and placed fire hydrants in various locations including north Riverwoods to address fire protection
  • Implemented SSAs for road repair
  • Oversaw initial development of southeast corner of Milwaukee and Deerfield
  • Secured an alternate water source from Northbrook resulting in a considerable cost savings for the Village
  • Oversaw construction of new Village Hall
  • Oversaw creation of the Village campus
  • Acquired public space across from the Village as well as a Hermann Wildflower Farm on Deerfield and Portwine
  • Developed an outdoor space and education center at Deerfield and Saunders
  • Implemented a cost share program to enhance the ecology of the Village of Riverwoods and protect the woodlands
  • Oversaw the passage of the Riverwoods Preservation Ordinance
  • Leaves the Village in very good fiscal order notwithstanding all the improvement just listed.

 

The Board is very thankful for his leadership.  Trustee Clayton added Mayor Norris also represented the Village at SWALCO, initiated administrative hearings and revised the Village’s financial procedures and processes.  He reported John Norris has also been friendly, a man of principal and dedicated to doing what is best for the Village.

 

On behalf of the Village, Chief Dayno presented Mayor Norris with a Waterman pen set and commemorative plaque.  Mayor Norris thanked the Trustees and his predecessors for everything.

 

Adjournment

 

There being no further business to discuss, Trustee Jamerson moved to adjourn the meeting.  Trustee Clayton seconded the motion.  The motion passed by the following vote:

 

AYES:  Clayton, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

 

The meeting was adjourned at 8:21 pm.

 

The next regular meeting of the Board of Trustees will take place on May 4, 2021 at 7:30 pm.

 

Respectfully submitted,

 

Daphne Paras

Village Clerk

 

Transcribed by:

Jeri Cotton

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