April 6, 2021 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location Join Zoom Meeting https://us02web.zoom.us/j/5725769383 Meeting ID: 572 576 9383 Dial in +1 312 626 6799 Public comment may be submitted by email: info@villageofriverwoods.com Trouble with log on contact email: info@villageofriverwoods.com

Agenda

Electronic Attendance Authorized
Pursuant Illinois Open Meetings Act. (5 ILCS 120/7)
As Amended by Public Act 101-0640

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Meeting ID: 572 576 9383
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BOARD OF TRUSTEES
Final AGENDA
April 6, 2021 – 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• Public Hearing March 16, 2021
• BOT March 16, 2021
V. DIRECTOR OF COMMUNITY SERVICES
VI. PLAN COMMISSION REPORT
VII. TREASURER REPORT
VIII. CONSULTANTS
• Gewalt Hamilton
• Village Attorney
• Village Ecologist
IX. POLICE REPORT
X. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Financial Presentation by Kyle Cratty of Lauterbach & Amen, LLP
XI. VISITORS WISHING TO ADDRESS THE BOARD
XII. APPROVAL OF BILLS
XIII. ACTION ITEMS
NEW BUSINESS
A. AN ORDINANCE REVISING THE VILLAGE OF RIVERWOODS FEE SCHEDULE 1st Reading
B. CONSIDERATION OF REVISING THE SENIOR TRANSPORTATION PROGRAM TO LIMIT THE PROGRAM TO LOW-INCOME RESIDENTS WHO QUALIFY FOR THE GAS TAX REBATE

OLD BUSINESS
C. NONE

XIV. STANDING COMMITTEE REPORTS
– Trustee Haber……………………………….……….…………………………Legal & Utilities
– Trustee Chamberlain ….……………………………… . Budget & Woodland Management
– Trustee Jamerson………………………………….………….………….Police & Building
– Trustee Goldstein………….……………………………. Storm Water & Communications
– Trustee Hollander………..…………………..………………………………. Roads & Land Use
– Trustee Clayton…………..…………………..………… Economic Development, Finance & Capital Planning
XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel

XV. NEXT REGULAR MEETING:
• April 20, 2021– 7:30 PM

Minutes

Village of Riverwoods

Board of Trustees Meeting

April 6, 2021

APPROVED

 

Electronic Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Also Present Electronically:

Bruce Dayno, Police Chief

Patrick Glenn, Village Engineer

Bruce Huvard, Village Attorney and Acting Clerk

Russ Kraly, Director of Community Services

 

Call to Order:  7:30 pm

 

Document Approval:

 

Trustee Chamberlain moved to approve the minutes of the March 16, 2020 Public Hearing.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

 

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

 

Trustee Jamerson moved to approve the minutes of the March 16, 2020 Board of Trustees meeting.  Trustee Clayton seconded the motion.  The motion passed by the following vote:

 

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

 

Plan Commission Report

 

Plan Commission Chairperson Laurie Breitkopf reported the Plan Commission did not meet on April 1, 2021.  Mr. Huvard noted Karl Blalock pointed out that the Village of Hinsdale was recently in the news about denying a proposed sober house.  The case is pending, but it is important to keep in mind their arguments and the recommendation.

 

Village Attorney Report

 

Mr. Huvard will meet with residents in south Riverwoods next week to discuss the possible formation of a Special Service Area.  He spoke with the bank about the possibility of a 15-year bond.  Rates have increased since last summer, but they are still low historically.

 

Police Report

 

Chief Dayno indicated the Police Report was attached to the end of the minutes.  He hired a full-time police officer, who transitioned from part-time on April 1, 2021.

 

Information Items from the President

 

  1. Sewer and Water Issue at Village Hall

 

Mayor Norris noted there was a broken water line that caused the sanitary sewer issue in the Village.  He spoke with the insurance company and has been in touch with the disaster repair company.  The Village was fortunate to catch the problem fairly early.

 

  1. Financial Presentation by Kyle Cratty of Lauterbach & Ames, LLP

 

Mr. Cratty discussed highlights on the FY20 preliminary report.  Covid-19 had an impact on Village revenues.  There was an 8.5% decline in overall revenues.  Sales tax was down 40% and home rule sales tax was down 30%.  Hotel/motel tax was down 67%, permit fees were down 41$ and police fines and fees were down between 31% and 39%.  Online sales tax was up 36% and most of the losses for the year were made up with very strong interest revenue.  The overall general fund expenses were down $53,000 for the fiscal year.  The American Recover Act has allocated $440,077 for the Village.

 

The FY21 assessment expects a slow return to 100% sales tax.  The budget is at 75% of the 2020 budget.  Income taxes increased 2% based on IML projections.  Effective January 1, 2021, the use tax will be classified as sales tax.  Property tax will be up 51% due to the increase for the police.  Overall revenues are up $97,000 over budget primarily due to a timing difference on property tax collections.  Expenditures are down $37,000.  Water and sewer funds are performing better than what is budgeted.

 

Trustee Hollander asked about the online use tax.  Mr. Cratty explained it is about $20,000, but the exact impact will not be known until April.

 

Visitors wishing to address the Board

 

There were no visitors wishing to address the Board on non-agenda items.

 

Approval of Bills

 

Trustee Jamerson moved to approve the bills.  Trustee Chamberlain seconded the motion.  There were a couple questions from the Trustees.  The motion passed by the following vote:

 

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

 

New Business

 

Ordinance revisiting the Village of Riverwoods Fee Schedule – First Reading

 

Mr. Kraly explained he reformatted and standardized the fee schedule to make it easier to understand.  He went over the proposed changes which were made to cover increased costs and make the fee schedule more complete.

 

The trustees discussed the review fee.  Mr. Kraly explained if a resident is making small changes that were not in their original review, the Village has the right not to charge a large fee.  The Village wants to be reasonable.  Trustee Hollander asked if the fee schedule is posted on the Village website.  Mayor Norris explained it is in the building department section.  They are looking to add a search function and make the fee schedule more visible on the website.  Trustee Haber asked about the retroactive permit fee.  Trustee Jamerson explained the standard practice is at least double.  Mr. Kraly added the Village is not trying to make money; rather, it is for safety.

 

Mr. Glenn discussed the changes he made which include meter testing, meter charges and discrepancy updates.  Trustee Haber noted North Shore Gas recently changed the gas meter at his house.  He asked if there should have been a fee.  Mr. Kraly explained there would not be a fee for that, as North Shore Gas does that on their own.

 

Trustee Jamerson asked what happens when a homeowner in an SSA does not connect to water and/or sewer because the lot does not have a house on it.  Mr. Huvard explained if there was one owner with two pin numbers, the owner was only charged for one connection.  Mr. Glenn noted when they come in for a permit for the second lot, they would have to pay a second tap on fee.  Mayor Norris explained it is one tap on fee per taxpayer.

 

Mr. Huvard noted under the standard residential water connection charge, Mr. Glenn recommends increasing some components by 30%.  These changes will be reflected in the revised fee schedule at the next Board of Trustees meeting.  Trustee Chamberlain would like the Village to rethink the connection fees as the Village seems unsure how to calculate it. The cost seems to be a disincentive and the Village is not giving any incentive for residents to connect.  Trustee Chamberlain questioned if the expense would be reduced if more people connected to municipal water.  Mayor Norris believes the Board will need to come up with a policy.  Trustee Hollander noted sewer and water are handled differently, as the sewer is seen as a public good while water is not necessarily considered desirable.  Mayor Norris noted the only people that want water are those that have a failing well.  Trustee Jamerson noted the newer water mains were directionally bored and have a longer life.  The maintenance costs may go down on the newer mains.  The aquifers are drying up and are becoming an issue.  Trustee Jamerson suggested looking at it on an overall basis.  Mr. Kraly receives several calls a week from people wanting to purchase a property with municipal water.

 

Trustee Clayton moved for First Reading of the Ordinance.  Trustee Haber seconded the motion.  The motion passed by the following vote:

 

AYES:  Clayton, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  Chamberlain (1)

 

Consideration of revising the senior transportation program to limit the program to low-income residents who qualify for the gas tax rebate

 

Mayor Norris explained there are two residents utilizing the senior transportation program.  Neither of the residents have applied for the gas tax rebate.  Trustee Chamberlain noted, as far as she knows, the service is not being used to get medical services.  She would like it used only for low-income residents.  Trustee Jamerson agrees.  Trustee Clayton would do away with it.

 

Trustee Chamberlain moved to eliminate the program.  Trustee Clayton seconded the motion.  The motion passed by the following vote:

 

AYES:  Chamberlain, Clayton, Goldstein, Haber, Jamerson (5)

NAYS:  Hollander (1)

 

Old Business

 

There was no Old Business.

 

Standing Committee Reports

 

Budget & Woodland Management – Trustee Chamberlain sent the Village Ecologist report.  She noted AES has merged with another company, but should not have any impact on the Village.

 

Police & Building – Trustee Jamerson noted the building report is in the packet.  The year-to-date is down about 1/3 from 2020.  The permit fees are just a bit less.  He is expecting the building permits to increase.

 

Roads & Land Use – Trustee Hollander reported there was a meeting with the County regarding Deerfield Road.  They will try to take less property than originally planned.  They have gone ahead with new standards for flood and water.  The timeline appears to be unchanged.

 

Economic Development, Finance & Capital Planning – Trustee Clayton reported he is working on the audit to ensure it is sent to the State on time.  As part of the audit, they will transition to accrual accounting.  They need to update their projections and determine if the Village should outsource more financial functions or keep them in-house.

 

Adjournment

 

There being no further business to discuss, Trustee Jamerson moved to adjourn the meeting.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

 

AYES:  Chamberlain, Clayton, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

 

The meeting was adjourned at 8:38 pm.

 

The next regular meeting of the Board of Trustees will take place on April 20, 2021 at 7:30 pm.

 

Respectfully submitted,

 

Daphne Paras

Village Clerk

 

Transcribed by:

Jeri Cotton

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