March 3, 2020 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL 60015

Agenda

BOARD OF TRUSTEES
Final AGENDA
March 3, 2020 – 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT February 18, 2020
V. DIRECTOR OF COMMUNITY SERVICES
VI. PLAN COMMISSION REPORT
VII. TREASURER REPORT
VIII. CONSULTANTS
• Gewalt Hamilton
• Village Attorney
• Village Ecologist
IX. POLICE REPORT
X. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Report on the Committee of the Whole Meeting
2. Lake County Health Department Message on Corona Virus
3. Appeared before Lake County ETSB Board
4. New Contract for Phones Saving Approximately $13,000 a year
5. Next BOT meeting is on primary election day; plan to meet in Atrium Conference Room
XI. VISITORS WISHING TO ADDRESS THE BOARD
XII. ACTION ITEMS
NEW BUSINESS
A. CONSIDERATION OF REPAIR AND REHABILITATION MEASURES FOR THE THORNGATE RESERVOIR AND PUMPING STATION MAINTENANCE PLAN
B. AN ORDINANCE APPROVING AN AMENDED AND RESTATED INTERGOVERNMENTAL BOUNDARY CHANGE AND REVENUE SHARING AGREEMENT BETWEEN THE VILLAGE OF DEERFIELD AND THE VILLAGE OF RIVERWOODS
OLD BUSINESS
C. AN ORDINANCE APPROVING A REDEVELOPMENT AGREEMENT IN THE MILWAUKEE/DEERFIELD REDEVELOPMENT PROJECT AREA IN THE VILLAGE OF RIVERWOODS
D. CONSIDERATION AND POSSIBLE APPROVAL OF CONTRACT MESSAGING SIGN AND NEW VILLAGE SIGNAGE WITH REVISED ELECTRICAL CONNECTION COST

XIII. STANDING COMMITTEE REPORTS
– Trustee Haber……………………………….……….…………………………Legal & Utilities
– Trustee Chamberlain ….……………………………… . Budget & Woodland Management
– Trustee Jamerson………………………………….………….………….Police & Building
– Trustee Goldstein………….…Storm Water; Communications & Information Technology
– Trustee Hollander………..…………………..………………………………. Roads & Land Use
– Trustee Clayton…………..…………………..………… Economic Development, Finance & Capital Planning
XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel

XV. NEXT REGULAR MEETING:
• March 17, 2020 – 7:30 PM

Minutes

Village of Riverwoods
Board of Trustees Meeting
March 3, 2020
APPROVED

In Attendance:
Cheryl Chamberlain
Michael Clayton
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Absent: Eric Goldstein

Also Present:
Bruce Dayno, Police Chief
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Patrick Glenn, Village Engineer
Rob Durning, Director of Community Development

Call to Order: 7:30 pm

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the February 18, 2020 Board of Trustees meeting. Trustee Jamerson seconded the motion. There were minor updates to the minutes. The motion passed unanimously on a voice vote with Trustee Haber abstaining.

Director of Community Services Report

Mr. Durning noted Sweet Basil Café delayed their final inspection until next week.

Plan Commission Report

Mr. Huvard reported the Plan Commission will meet on Thursday. At their last meeting, they discussed different approaches to determine how many people should live in a single-family home. Thursday, they will discuss a household rather than a family as well as how to define group homes.

Village Attorney’s Report

Mr. Huvard noted there will be a hearing on the Appropriation’s Ordinance at the March 17, 2020 Board of Trustees meeting.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes.

Chief Dayno reported the department put out a resident alert for an attempted ruse burglary on the 2400 block of Riverwoods Road. A person knocked on a resident’s door and attempted to lure the elderly homeowner out of house. Two other guys were in driveway. The homeowner closed the door and alerted police. There were other attempts, but those homeowners did not open the door.

Information Items and Comments from the President

1. Report on Committee of the Whole Meeting
There was a COW meeting earlier to discuss general financial situation and potential solutions to reduce the deficit and have the operating funds in better alignment. The Finance Committee did a lot of work. The Village is in a good, sound condition and will have a healthy balance in General Fund, but need prudent financial management to close the gap. The board discussed ways to reduce spending and increase revenues as well as potential tax changes.

2. Lake County Health Department Message on Corona Virus
The Village received communication from the Lake County Health Department concerning Corona Virus. They are advising us that the risk to our residents from Corona Virus is low and that the best precautions for individuals to take is the same as those to avoid flu, i.e., handwashing and staying away from those who are sick.

3. Appeared before Lake County ETSB Board
Chief Dayno, Mr. Huvard and Mayor Norris appeared before the Lake County ETSB board to request their agreement to let Riverwoods detach from the Lake County ETSB to become full members of the Deerfield-Bannockburn-Lincolnshire ETSB. There are significant numbers of people that do not think we should be out of their ETSB. They will examine other courses to make it work. Their chairman made some offers on assistance for police equipment. There is no clear-cut way to get out without their agreement. The Village may be able to present to State administrator.

4. New Contract for Phones Saving Approximately $13,000 a year
The Village has been negotiating with Comcast for a new telephone service contract. The savings would be more than $13,000 a year. This will be on the agenda at the next Board of Trustees meeting.

5. Next BOT meeting is on primary election day; plan to meet in Atrium Conference Room

Visitors wishing to address the Board

There were no visitors wishing to address the Board.

New Business

1. Consideration of repair and rehabilitation measures for the Thorngate Reservoir and Pumping Station Maintenance Plan
Mr. Glenn reported Gewalt Hamilton conducted assessments of the Thorngate reservoir and pumping station over the past six months. The critical repairs are recommended for the first year as well as an ongoing program for preventative maintenance. The cost will be $900,000 over 10 years and $10,000 for preventative maintenance. The water rates have included two phantom water main replacement projects ($520,000 each). We do not know which water main replacements will need to be completed, but wanted to add it in the rate calculation. The water fund is healthy. Mr. Glenn recommends the Board authorize the 10-year program with first year cost not to exceed $200,000.

Trustee Clayton moved to authorize the 10-year repair and rehabilitation program for the Thorngate Reservoir Pumping Station maintenance plan with the first-year cost not to exceed $200,000. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Haber, Hollander, Jamerson (5)
NAYS: None (0)

2. Ordinance 20-03-05 approving an amended and restated Intergovernmental Boundary Change and Revenue Sharing Agreement between the Village of Deerfield and the Village of Riverwoods
Mr. Huvard explained the Village of Deerfield made additional amendments to the agreement. The significant changes include the use of a car wash instead of a restaurant; the sales tax revenue sharing is for ten years with a 50-50 split and the property tax sharing was extended to 2036.

Trustee Jamerson moved to waive the First Reading of the Ordinance adopting the Intergovernmental boundary change and revenue sharing agreement. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption of the Ordinance. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Haber, Hollander, Jamerson (5)
NAYS: None (0)

Old Business

1. Ordinance 20-03-06 approving a Redevelopment Agreement in the Milwaukee/Deerfield redevelopment project area in the Village of Riverwoods
Mr. Huvard explained the new right in is the “Second Deerfield Entrance” and the Cubesmart language was changed. They will need to reach out to Cubesmart. He indicated this version is more consistent with Gewalt Hamilton’s recommended layout. Mr. Huvard explained there is a due diligence period for the developer to work on solving the issues with Lake County and Cubesmart. The Trustees asked if the Village could rent or make use of the southeast corner for an entry to Riverwoods. Mr. Huvard indicated the Village could request an easement.

Trustee Jamerson moved to waive the First Reading of the Ordinance. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption of the Ordinance. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Haber, Hollander, Jamerson (5)
NAYS: None (0)

2. Consideration and possible approval of contract messaging sign and new Village signage with revised electrical connection cost
The Committee reevaluated the signage as the electrical price was higher than they originally anticipated, when the board previously approved the proposal. They evaluated the current signage and determined it was in disrepair. In addition, residents want additional communication. The signage does not have the current logo, which is necessary for an effective branding campaign. The Committee believes it is important for people to know they are in Riverwoods. The Committee also considered a plain sign with manual messaging, but Village staff expressed concern about changing the message. The proposed sign includes training on different messaging. It does not have scrolling messages; rather, it has crisp messaging with a changeable background. The Committee recommends the proposed messaging sign based on the ability to change messaging, the aesthetics and the compatibility with the Village of Riverwoods.

Some of the Trustees expressed concern about getting an additional bid for part of the sign proposal. The complete $170,385 sign package includes a main sign at Riverwoods and Deerfield Rd, the Village Hall and Police Department signs plus seven entrance signs, and the landscaping proposal for the stone bases for the electronic sign and village hall sign. This does not include the electrical connection.

Trustee Chamberlain moved to approve the contract messaging sign and the new Village signage with the revised electrical connection cost. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Jamerson, Norris (4)
NAYS: Haber, Hollander (2)

Standing Committee Reports

Budget and Woodland Management – Trustee Chamberlain sent the updated cost share report. Mayor Norris thanked Trustee Chamberlain and Clerk Paras on the wine and cheese event.

Police and Building – Trustee Jamerson explained the building report is in the packet. He noted the numbers are lower than 2018 and 2019. They are still busy and working on collecting the consultant fees.

Storm Water; Communications & Information Technology – Mayor Norris, on behalf of Trustee Goldstein, reported they are working with the ISP on Phase 3 implementation. There will be some enhancements to the Village website.

Economic Development, Finance and Capital Planning – Trustee Clayton reported the relationship with L & A seems to be working well.

Adjournment

There being no further business to discuss, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion. The meeting was adjourned at 8:24 pm.

The next regular meeting of the Board of Trustees will take place on March 17, 2020 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

Attachments:
Police Report
Building Report

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