February 16, 2021 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location Join Zoom Meeting https://us02web.zoom.us/j/5725769383 Meeting ID: 572 576 9383 Telephone 312-626-6799 Public comment may be submitted by email: info@villageofriverwoods.com Trouble logging on contact email: info@villageofriverwoods.com

Agenda

Electronic Attendance Authorized
Pursuant to Illinois Open Meetings Act. (5 ILCS 120/7e),

Join Zoom Meeting
https://us02web.zoom.us/j/5725769383
Meeting ID: 572 576 9383
Telephone 312-626-6799
Public comment may be submitted by email: info@villageofriverwoods.com
Trouble logging on contact email: info@villageofriverwoods.com

BOARD OF TRUSTEES
FINAL AGENDA
300 PORTWINE RD., RIVERWOODS, IL
February 16, 2021 – 7:30 P.M.

I. CALL TO ORDER
II. ROLL CALL
III. APPROVAL OF MINUTES
• BOT – February 2, 2021
IV. VILLAGE ECOLOGIST
V. TREASURER’S REPORT – Cash Report
VI. ENGINEER’S REPORT
VII. DIRECTOR OF COMMUNITY SERVICES REPORT
VIII. ZONING BOARD OF APPEALS REPORT
IX. PLAN COMMISSION REPORT
X. POLICE REPORT
XI. VILLAGE ATTORNEY’S REPORT
XII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Snow removal at corners where piled up
2. Shooting range proposed on Milwaukee on Engdahl Property
3. Commonwealth Edison appealing tax of approx. $6,000 identified by our tax auditors

XIII. VISITORS WISHING TO ADDRESS THE BOARD
XIV. APPROVAL OF BILLS
XV. ACTION ITEMS
New Business
A. SIGNAGE QUESTION FOR STATE FARM AGENCY IN COLONIAL COURT
B. PRESENTATION OF AND POSSIBLE ACCEPTANCE OF 2019 AUDIT

Old Business

C. NONE.

XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees –March 2, 2021 7:30 PM

Minutes

Village of Riverwoods
Board of Trustees Meeting
February 16, 2021
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber
Henry Hollander
John Norris, Mayor

Absent:
Rick Jamerson

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Russ Kraly, Acting Director of Community Services

Call to Order: 7:30 pm

Document Approval:

Trustee Chamberlain moved to approve the minutes of the February 2, 2020 Board of Trustees special meeting. Trustee Haber seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander (5)
NAYS: None (0)

Village Treasurer Report

Trustee Clayton reported the summary of January 2021 revenue and expenses was sent out a few minutes before the meeting. The General Fund at the end of January was positive about $68,000 due to the one-time Cares Grant in January. Without the Cares Grant, there would have been a deficit of $31,500. The budgeted deficit was $83,000 and a January 2020 deficit of $24,757.

The Village lost $170,666 from December to January. The water fund has about $2.5 million and the sewer fund has about $1.6 million. Looking at the 2024 capital plan, there will be major work needed in both areas which will use the excess target balance and a lot of the target balance. He noted rates may need to be addressed or the general fund may need to support those funds until they rejuvenate. Mayor Norris noted sometimes the Village spends funds before they are collected, so the deficit was expected.

Trustee Haber noted the sewer fund shows $102,000 in maintenance supplies for the month of January. Mr. Glenn noted that was the payment for the Timber’s Lift Station payment to Lake County.

Trustee Hollander questioned whether using the general fund to offset the water and sewer fund would be allowed, as those funds are user pay while the general fund is paid by all residents. Mayor Norris explained it is not something the Village wants to do, but it is allowed. Trustee Chamberlain added that is why the Village has a reserve in those funds. Mr. Huvard noted when the reserves were set, it was determined the Village would look ahead to determine whether the rates needed to be adjusted based on future work that needs to be completed. Trustee Haber suggested the potential of splitting the north sewer fund from the south sewer fund as they are significantly different. The grinder pump sewer costs from south Riverwoods are significantly greater than the north sewer system. Mayor Norris noted the entire Village benefits from those on sewer, but it is a policy decision.

Engineer’s Report

Mr. Glenn received a quote from the Census vendor for the automated meter read upgrade and will review the quote with them on Thursday. He hopes to send a recommendation to the Board at the next meeting.

Director of Community Services Report

Mr. Kraly reported that there will be a lot of invoices due to snow removal. The owner of the company spoke with him because cul-de-sacs and dead-end streets are full. They will get a front loader to remove some of the snow.

Mr. Kraly, Mayor Norris, Chief Dayno and a police officer met with a group of people looking to put a gun range with a gun club and store on the Engdahl property. Staff is not sure the structure and marking will fit on the property. There is only one buildable acre on the seven-acre property. Mr. Kraly explained they will do their homework and determine if it will work for
them.

Mr. Kraly red tagged at Mr. Scorra’s property and spoke with his attorney. He told the attorney the fence was illegal and had to come down and become code compliant. The attorney will get back to him.

Plan Commission Report

Plan Commission Chairperson Laurie Breitkopf reported at the February 4, 2021 meeting, the Plan Commission reviewed TIF guidelines, which will be sent to the Trustees. They discussed the affordable housing requirements affecting Riverwoods and believe the Village should work with a developer through a not-for-profit housing organization if a multi-family development is proposed. The Plan Commission published a notice of Public Hearing for March 4, 2021 to consider a Text Amendment to amend the Zoning Ordinance to revise, define and add a number of terms. The proposed Text Amendments also adds a community residence as a permitted use in residential districts and a transitional residence as a Special Use.

Police Report

Chief Dayno indicated the Police Report was attached to the end of the minutes.

Village Attorney Report

Mr. Huvard has worked on the Appropriations Ordinance and will have a draft for the Board shortly. The Hearing for the Appropriations Ordinance is scheduled for March 16, 2021. The Appropriations Ordinance primarily follows the budget.

Mr. Huvard received an inquiry about the Untenmeyer property on Saunders about a possible garden center. The party was aware that the property had a lot of wetlands but believe a garden center would be fitting for the property. The only restriction is the parcel is classified in the R2 Zoning district. Mr. Huvard asked whether the Board would consider this use with a change in the Zoning.

Mayor Norris received a letter from Ravinia Green regarding adding pickle ball courts.

Information Items from the President

1. Snow removal at corners where piled up
The Village will be working on removing snow from the corners.

2. Shooting range proposed on Milwaukee on Engdahl property
This was covered in the Director of Community Services report.

3. Commonwealth Edison appealing tax of approximately $6000 identified by our tax auditors
Mayor Norris noted the Village received a notice of protest from ComEd appealing the $6000 tax identified by the tax auditors. This was passed onto counsel.

Visitors wishing to address the Board

There were no visitors wishing to address the Board on non-agenda items.

Approval of Bills

Trustee Chamberlain moved to approve the bills. Trustee Clayton seconded the motion. There were a couple questions from the Trustees. The motion passed, subject to questions raised, by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander (5)
NAYS: None (0)

New Business

Signage question for State Farm Agency in Colonial Court

Mayor Norris noted Andy Niebur requested relief from the Village Ordinance. Mr. Niebur explained he has lost a lot of revenue in 2020 due to people driving less and increased competition. He came up with an edge to get new customers where he lends his trailer with his contact information to people for lead generation. Mr. Niebur noted the trailer has a large impact on his business and gaining new customers. The trailer is currently parked on Deerfield Parkway as he was unaware of the code. Mayor Norris understands Mr. Niebur’s concerns but does not know what additional signage would be allowed. It would be a policy decision. Trustee Hollander noted the Village has made some limited adjustments to fees and ordinances to help businesses through Covid. He suggested allowing the trailer to be there until the Covid restrictions are lifted. Trustee Chamberlain would like to have a specific date listed and reevaluate it at that time. Trustee Clayton believes this is less of a sign; rather, a function of how Mr. Niebur does his business. Mr. Huvard explained this is considered a sign on wheels, which is prohibited by the Sign Ordinance. He expressed concern about waiving the Sign Ordinance selectively. Mr. Huvard read the definition of a sign. Off premise and portable or wheel signs are prohibited by the Sign Ordinance. The Trustees believe it is reasonable to relax the Sign Ordinance in this instance.

Trustee Hollander moved to relax the Sign Ordinance for Mr. Niebur’s State Farm mobile sign to June 15, 2021 or 30 days of the Governor’s emergency Covid restrictions are lifted. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Goldstein, Haber, Hollander (4)
NAYS: Clayton (1)

Presentation and possible acceptance of 2019 audit

Carl Thomas with Miller Cooper reviewed the results from the 2019 audit. The auditors performed the engagement, tests and analyses and believe the financial statements are a fair representation of the Village’s financial position and are clean and unmodified. There are no material errors or omitted disclosures in the statements, based on the Village’s cash basis of reporting.

Trustee Clayton moved to accept the 2019 audit. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander (5)
NAYS: None (0)

Old Business

There was no Old Business.

Adjournment

There being no further business to discuss, Trustee Haber moved to adjourn the meeting. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander (5)
NAYS: None (0)

The meeting was adjourned at 8:41 pm.

The next regular meeting of the Board of Trustees will take place on March 2, 2021 at 7:30 pm.

Respectfully submitted,

Daphne Paras
Village Clerk

Transcribed by:
Jeri Cotton

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