February 2, 2021 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location Join Zoom Meeting https://us02web.zoom.us/j/5725769383 Meeting ID: 572 576 9383 Telephone 312-626-6799

Agenda

Electronic Attendance Authorized
Pursuant to Illinois Open Meetings Act. (5 ILCS 120/7e),

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BOARD OF TRUSTEES
Preliminary AGENDA
February 2, 2021 – 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT January 27, 2021
V. DIRECTOR OF COMMUNITY SERVICES
VI. PLAN COMMISSION REPORT
VII. TREASURER REPORT
VIII. CONSULTANTS
• Gewalt Hamilton
• Village Attorney
• Village Ecologist
IX. POLICE REPORT
X. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. TBD
XI. VISITORS WISHING TO ADDRESS THE BOARD
XII. APPROVAL OF BILLS
XIII. ACTION ITEMS

NEW BUSINESS

A. APPROVAL OF AMENDMENT TO REDEVELOPMENT AGREEMENT WITH RIVERWOODS DEVELOPMENT PARTNERS, LLC (Thorntons)

OLD BUSINESS
B. NONE

XIV. STANDING COMMITTEE REPORTS
– Trustee Haber……………………………….……….…………………………Legal & Utilities
– Trustee Chamberlain ….……………………………… . Budget & Woodland Management
– Trustee Jamerson………………………………….………….………….Police & Building
– Trustee Goldstein………….……………………………. Storm Water & Communications
– Trustee Hollander………..…………………..……………………………….Roads & Land Use
– Trustee Clayton…………..…………………..………… Economic Development, Finance & Capital Planning
XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel

XV. NEXT REGULAR MEETING:
• February 16, 2021 – 7:30 PM

Minutes

Village of Riverwoods
Board of Trustees Meeting
February 2, 2021
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Russ Kraly, Acting Director of Community Services

Call to Order: 7:30 pm

Document Approval:

Trustee Jamerson moved to approve the minutes of the January 19, 2021 Board of Trustees meeting. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Director of Community Services Report

Mr. Kraly had a conversation with the State Farm representative who was not happy about the Village’s request for him to move his trailer. He sent a letter to Mr. Kraly and would like to plead his case before the Board.

Plan Commission Report

Mr. Huvard reported the Plan Commission will meet on Thursday to look at TIF guidelines. They will discuss the possibility of including affordable housing in the Village. The Village’s goal under the Affordable Housing Planning Act is for 15 percent of new housing units to be affordable. Possible construction on the Federal Life property may be the first opportunity to add affordable housing in the Village.

Treasurer’s Report

Mayor Norris received information from the accountants today, but has not had an opportunity to review it.

Engineer’s Report

Mr. Glenn polled the residents on Riverwoods Road about a possible water project and heard from all but one neighbor.

• One neighbor is interested in hearing more about the project as well as the property owner at 2375 Riverwoods Road
• The Village could build the project as a Village project and set the connection rate going forward.
• The Trustees question whether the original requestor has explored putting in a new well. If the Village puts in a water main in for two homes, there will be others in town that will want the same assistance from the Village, which would open a Pandora’s Box.
• The Trustees questioned what the Village would do if the homeowner had a deep well and there were no options. Whatever is done has to remain consistent throughout the Village. Mr. Glenn noted there was a similar situation on Duffy Lane. The property owner had a pollution problem and the Village worked out a recapture agreement. The property owner paid more than $50,000. However, if the resident’s well was not that deep, they need to explore digging a deeper well.
• The Trustees discussed whether the water main should be extended due to the lack of fire hydrants. The Fire Protection District would like hydrants anywhere, but are able to fight a fire without them. It is difficult to put a price on the benefit of fire hydrants. In addition, not all areas in the Village have hydrants.

Mr. Glenn will get in touch with the property owner and discuss other options.

Mr. Glenn does not have a quote from Census on the automatic meter reading system. He is still communicating with them.

The Trustees discussed the possibility of completing Phase I engineering for some pathways in the Village. Mr. Glenn noted it was discussed, but has been brought to the Board. Trustee Chamberlain noted there is a plan that indicates which paths are of greatest priority. Mr. Glenn noted we are exploring on-road bike lanes as well as a bike path.

Village Attorney’s Report

Mr. Huvard reminded the Trustees about the upcoming Appropriation’s Ordinance. He asked the Trustees to get their budget numbers to Trustee Clayton. This is the money to be appropriated to be spent in 2021.

Mr. Huvard briefly corresponded with the attorney for the Federal Life property buyer. They expect to contact the Village relatively soon. The Trustees discussed the water detention on the Federal Life property. Mr. Glenn explained they are working with Christopher Burk Associates on it and are taking a holistic approach for the entire quadrant.

There will be new elected officials in the Village in May. The Village has agreements with SWALCO and NSSRA to appoint representatives. Mayor Norris noted the Village created a position so Kris Ford could be the representative to NSSRA. Mr. Huvard explained the positions held by Ms. Ford and Mayor Norris are not public offices. The doctrine of incompatible offices states intergovernmental agreements are unique because they are joined with other communities and have agreed bylaws which gives the joint board the authority to take decisions that affect the Village. The SWALCO bylaws require the representative be an elected official; however, Mr. Huvard believes because the positions are created by bylaws and are volunteer, they do not interfere with the doctrine of incompatible offices. Mayor Norris would like to continue with SWALCO, if the Village would like him to and NSSRA would like Ms. Ford to continue on their board.

Police Report

Chief Dayno indicated the Police Report was attached to the end of the minutes.

Chief Dayno discussed the Police Reform Bill. Some people are stating the Illinois Chiefs of Police are against the bill; however, many support the reform but believe some parts of the Bill would hurt public safety. Certain use of force and arrest language would hurt the public. Chief Dayno believes they may be unintended by sponsors of the Bill. There is some use of force language that may need to be changed as it created an endangerment to the public. Chief Dayno is working with senators and representatives to discuss the Bill and a trailer Bill. Mayor Norris indicated body cams also come into play. If there is a body cam tape, the officer cannot view the tape when making their report. If they violate a policy in relations to body cams, it becomes a Class 3 felony even if it is a Village policy.

Information Items from the President

1. Snow Plowing

Mr. Kraly and Mayor Norris met with the snow plowing contractor, who pointed out the contract was more for parking lots. He is honoring the contract, but the Village needs to be more specific when putting out the next RFP. Mayor Norris noted the Village could order salt from the County and have it delivered directly to the contractor, which will save a lot of money. Mayor Norris will talk to the contractor about beet juice and other non-salt options.

2. Art Collection

Mayor Norris note a resident who is moving called him to discuss his original plan to make his house a museum for his 3000-piece art collection. The resident wants to keep his art collection in Riverwoods and asked for thoughts and ideas. Trustee Chamberlain suggested displaying part at Brushwood Center and part at Village Hall.

Visitors wishing to address the Board

There were no visitors present at Village Hall or on Zoom on to address the Board on non-agenda items. There were no emails received prior to the meeting.

Approval of Bills

Trustee Chamberlain moved to approve the bills. Trustee Jamerson seconded the motion. There were a couple questions from the Trustees. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

New Business

Approval of an Amendment to the Redevelopment Agreement with Riverwoods Development Partners LLC (Thorntons)

The Amendment confirms that the feasibility period has now expired and that the developer under the Redevelopment Agreement (RDA) is required to apply for Zoning approval. Earnest money of $30,000 is at risk if the developer were to fail to carry out its responsibilities.

The RDA contemplated the developer would file its Zoning application within 30 days after expiration of feasibility period (January 11, 2021), but the Amendment would allow the application to be made on or before July 10, 2021. In keeping with the discussion at the last Board meeting, the developer said they would be undertaking all the necessary preliminary engineering to make a complete submittal.

The Village draft of the Amendment did not change the outside date after which the Village incentive would start to reduce by $20,000 monthly. The developer has requested an additional 30 days be added.

The Amendment does not obligate the Board to increase the Village incentive to $500,000 from $400,000, but expresses that the Board may agree to the increase if the developer substantiates its increased costs.

Mike Krasuki from Riverwoods Development Partners LLC explained they commit to opening in 2022, but would like the start date pushed back just in case they need it. They prefer to start construction in April or May.

Trustee Clayton moved to approve the Amendment to the Redevelopment Agreement with Riverwoods Development Partners LLC. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Old Business

There was no Old Business.

Standing Committee Reports

Police & Building – Trustee Jamerson reported the January construction report is in the packet. The construction permits are up but construction value is down because Discover took a permit out in January of last year.

Roads & Land Use – Trustee Hollander did another SSA survey regarding snow plowing and found a large SSA that did not have anyone to plow their streets. The Village’s contractor stated they would plow any SSA.

Economic Development, Finance & Capital Planning – Trustee Clayton noted the financial consultants indicated the Board needs to accept the 2019 audit, which requires a presentation of the audit. There were no material items that came up. The Village is reviewing the reports, timing, formatting and analysis.

Public Comment

There were no Public Comments received during the meeting.

Adjournment

There being no further business to discuss, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

The meeting was adjourned at 8:30 pm.

The next regular meeting of the Board of Trustees will take place on February 16, 2021 at 7:30 pm.

Respectfully submitted,

Daphne Paras
Village Clerk

Transcribed by:
Jeri Cotton

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