January 21, 2020 7:30 pm
Group Board of Trustees
Location 300 Portwine Road Riverwoods, IL 60015
BOARD OF TRUSTEES
300 PORTWINE RD., RIVERWOODS, IL
January 21, 2020 – 7:30 P.M.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT – January 7, 2020
V. VILLAGE ECOLOGIST
VI. TREASURER’S REPORT – Report on results
VII. ENGINEER’S REPORT
VIII. DIRECTOR OF COMMUNITY SERVICES REPORT
IX. ZONING BOARD OF APPEALS REPORT
X. PLAN COMMISSION REPORT
XI. POLICE REPORT
XII. VILLAGE ATTORNEY’S REPORT
XIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Mayor Norris will not be at February 4, 2020 BOT meeting
2. Wine and Cheese Party
XIV. VISITORS WISHING TO ADDRESS THE BOARD
XV. APPROVAL OF BILLS
XVI. ACTION ITEMS
A. NOMINATION OF SCOTT LEVINE TO PLAN COMMISSION
B. AN ORDINANCE ADOPTING THE FEE SCHEDULE FOR FISCAL YEAR 2020 1st Reading
C. AN ORDINANCE AMENDING THE TEXT OF THE RIVERWOODS ZONING ORDINANCE PERTAINING TO CANNABIS DISPENSARIES AND CERTAIN USES UNDER THE MIXED USE PLANNED DEVELOPMENT REGULATIONS 2nd Reading
XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees –February 4, 2020 – 7:30 PM
Village of Riverwoods
Board of Trustees Meeting
January 21, 2020
John Norris, Mayor
Bruce Dayno, Police Chief
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Patrick Glenn, Village Engineer
Rob Durning, Director of Community Development
Call to Order: 7:30 pm
Approval of Minutes
Trustee Haber moved to approve the minutes from the January 7, 2020 Board of Trustees meeting. Trustee Goldstein seconded the motion. The motion passed unanimously on a voice vote. The Trustees discussed the written minutes. Mayor Norris explained the minutes are not verbatim and need to summarize what was said in the meeting. The Trustees should review the minutes to ensure they accurately reflect what occurred at the meeting.
Trustee Clayton reviewed the Summary of Revenues and Expenses for the end of the year. The administration revenues increased due to the Landmark Dividend transaction. The other revenues, except the police, were down. The administrative expenditures were high due to woodland restoration cost and insurance prepayments. The water and sewer funds were higher than budget, partially due to timing. The General Fund revenue, without the Landmark Dividend proceeds, was about $3,498,000. The estimated 2020 budget revenue is $3,283,000 which is down about $215,000. The total expenses in 2019 without the woodland restoration expenses and insurance prepayments were $3,456,000. The 2020 budget expense estimate without the campus is $3,556,000 which means the 2020 expenses are going up about $99,000. This year there was a net loss of $42,000. Next year, the projected deficit is $314,787 not including the campus plan. With the campus plan, the estimated deficit is $632,000.
The water fund has cash and investments of $2,372,000 which is slightly different than the cash report. The 2020 budget estimated net revenue is $76,000 but there are estimated projects of $150,000 that are not included. The sewer fund has cash and investments of $1,336,259 with estimated net revenue of $36,787 and a project for $130,000 that is not in the budget. The water and sewer funds are above target for 2020.
The investment summary report is consistent with prior months. The Village issued an RFP for financial services and received 3 responses from qualified firms. Trustee Clayton will bring a recommendation to the Board. Mr. Fialkowski will be retiring at the end of February.
The Trustees discussed the proposed deficit moving forward as well as potential revenue based on the development of the property at Deerfield and Milwaukee as well as the TIF. This will be discussed more in March.
Chief Dayno noted the police activity report is attached to the end of the minutes. The department is actively investigating a burglary that occurred on January 16, 2020. The department responded to a domestic dispute on January 11, 2020 and found out a gun shot was fired. They believe it was an accidental discharge. No arrests were made, but an officer was sent to obtain a firearm restraining order. If a relative or the police believe someone is a threat to themselves or others, a restraining order can be issued for up to six months as well as suspension of their firearm identification card. The guns in the house were turned over to the police voluntarily.
Village Attorney’s Report
Mr. Huvard explained they are working with the developer for the gas station to develop cost estimates and work on the final contract. The Plan Commission will work on definitions of a family for the Zoning Code. There may be a couple new proposed SSAs for the Board to consider. Bruce Huvard is working on updating the personnel manual due to the changes in marijuana legislation.
Information Items and Comments from the President
- Mayor Norris will not be at the February 4, 2020 Board of Trustees Meeting
Trustee Haber will handle the chair.
- Wine and Cheese Party
The wine and cheese party will be on February 27, 2020. Mayor Norris encouraged the Trustees to attend. It is a good opportunity to meet with residents.
Visitors wishing to address the Board
There were no visitors wishing to address the Board
Approval of Bills
Trustee Clayton moved to approve the bills. Trustee Haber seconded the motion. The motion passed by the following vote:
AYES: Clayton, Goldstein, Haber, Hollander (4)
NAYS: None (0)
- Nomination of Scott Levine to the Plan Commission
Mayor Norris indicated Mr. Levine lives in Thorngate and has a background in finance and property development. He is also a younger resident of the Village. Trustee Clayton moved to appoint Scott Levine to the Plan Commission. Trustee Haber seconded the motion. The motion passed unanimously on a voice vote.
- Ordinance adopting the Village Fee Schedule
Trustee Haber moved for First Reading of the Ordinance. Trustee Clayton seconded the motion. Mr. Huvard discussed the proposed changes. Mr. Glenn noted the County changes their fees on a different schedule than the Village. The motion passed unanimously on a voice vote.
- Ordinance 20-01-01 Amending the Text of the Riverwoods Zoning Ordinance Pertaining to Cannabis Dispensaries and Certain Uses Under the Mixed Use Planned Unit Development Regulations
Mr. Huvard indicated the definition of a cannabis dispensary was reworded.
Kathryn Spencer, Program Coordinator of Community the Anti-Drug, offered to provide resources to the Village. She asked if the Village considered adding any language about prohibiting on-site consumption. Mr. Huvard explained the current definition does not allow the use or consumption of cannabis in or outside the facility. Ms. Spencer asked if there was a limit on the number of dispensaries in the Village. Mr. Huvard explained there is only one location in the Village that would be allowed due to Zoning regulations.
Trustee Clayton moved for Second Reading and approval of the Ordinance. Trustee Hollander seconded the motion. The motion passed by the following vote:
AYES: Clayton, Goldstein, Haber, Hollander
There being no further business to discuss, Trustee Clayton moved to adjourn the meeting. Trustee Haber seconded the motion. The meeting was adjourned at 8:15 pm.
The next regular meeting of the Board of Trustees will take place on February 4, 2020 at 7:30 pm.
Transcribed by: Jeri Cotton