January 7, 2020 7:30 pm
Group Board of Trustees
Location 300 Portwine Road Riverwoods, IL 60015
BOARD OF TRUSTEES
January 7, 2020 – 7:30 P.M.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT December 17, 2019
V. DIRECTOR OF COMMUNITY SERVICES
VI. PLAN COMMISSION REPORT
VII. TREASURER REPORT
• Gewalt Hamilton
• Village Attorney
• Village Ecologist
IX. POLICE REPORT
X. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Excise Tax Inquiry
2. Status on Sign at Deerfield and Saunders
XI. VISITORS WISHING TO ADDRESS THE BOARD
XII. ACTION ITEMS
A. AN ORDINANCE AMENDING AND UPDATING THE VILLAGE FEE SCHEDULE
B. AN ORDINANCE AMENDING THE TEXT OF THE RIVERWOODS ZONING ORDINANCE PERTAINING TO CANNABIS DISPENSARIES AND CERTAIN USES UNDER THE MIXED USE PLANNED DEVELOPMENT REGULATIONS
XIII. STANDING COMMITTEE REPORTS
– Trustee Haber……………………………….……….…………………………Legal & Utilities
– Trustee Chamberlain ….………………………………. Budget & Woodland Management
– Trustee Jamerson………………………………….………….………… Police & Building
– Trustee Goldstein………….…Storm Water; Communications & Information Technology
– Trustee Hollander………..…………………..………………………………. Roads & Land Use
– Trustee Clayton…………..………..…Economic Development, Finance & Capital Planning
XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel
XV. NEXT REGULAR MEETING:
• January 21, 2020 – 7:30 PM
Village of Riverwoods
Board of Trustees Meeting
January 7, 2020
John Norris, Mayor
Bruce Dayno, Police Chief
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Patrick Glenn, Village Engineer
Rob Durning, Director of Community Development
Call to Order: 7:30 pm
Approval of Minutes
Trustee Jamerson moved to approve the minutes from the December 17, 2019 Board of Trustees meeting. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote with a minor change and Trustee Haber abstaining.
Director of Community Services Report
Mr. Durning reported all of the annual business license inspections have been completed. One restaurant in town still needs current grease trap documentation.
Plan Commission Report
Mr. Huvard noted the Plan Commission did not meet.
Village Attorney’s Report
Mr. Huvard continued his discussions with Thornton’s. They are looking at costs to improve Deerfield Road prior to the County. Thornton’s could open quicker if the work is completed before the County, but they would be paying to do work that would have been paid by the County. If the price is reasonable and the Village is willing to participate (if it makes sense), they may decide to open earlier. They are looking to do the engineering work to determine the costs. Mayor Norris suggested possibly using TIF funds for the improvements. Mr. Huvard indicated we may be able to find a way where they could earn a credit back from the purchase price if they open early. There is a number ceiling of what the Village may be willing to do.
Trustee Goldstein questioned if there are other potential buyers. Mr. Huvard has not seen other options at this time.
Chief Dayno noted the police activity report is attached to the end of the minutes.
Information Items and Comments from the President
- Excise Tax Inquiry
The Finance Director previously reported the excise tax is down about 35 percent. Other communities are down only 5 percent. They are working with Springfield to determine if there is an error. Springfield stated the numbers are correct, but the Village auditors will look into it as well. Mayor Norris indicated the Village is looking into other ways to determine the correct amount. Trustee Haber suggested putting in a FOIA request.
Status on Sign at Deerfield and Riverwoods
Trustee Chamberlain reported they received the electric quote for the signage, which was $7900 more than the approved range. She recommends waiting until after the Committee meets to discuss further. The Committee, will examine ways to reduce the cost. Trustee Chamberlain received a design from the other design firm. Trustee Chamberlain also sought out another quote for the stone work. She will come back to the Board with a recommendation from the Committee after they discuss the additional information.
Visitors wishing to address the Board
There were no visitors wishing to address the Board
- Ordinance amending and updating the Village Fee Schedule
Mayor Norris indicated the fee schedule is not completed. He asked the Trustees to contact Mr. Huvard with updates. Of note, Mr. Glenn has recommended increasing the sewer connection fee. Mr. Glenn explained the Code has a fixed sewer connection fee along with a number of exceptions for various circumstances. He recommended raising the standard connection fee to $30,150. The last fee increase was in 2002. Mr. Glenn confirmed the outstanding properties had the opportunity to connect in the past. Trustee Chamberlain questioned the amount of the administrative and deposit fees as well as when they are collected. Trustee Jamerson explained they are working on fixing the language from the current Ordinance.
- Ordinance Amending the Text of the Riverwoods Zoning Ordinance Pertaining to Cannabis Dispensaries and Certain Uses Under the Mixed Use Planned Unit Development Regulations
Mayor Norris reported the Village has not defined ice cream parlors or cannabis dispensaries. Mr. Huvard explained the Plan Commission made a recommendation to define a cannabis dispensary and add that a cannabis dispensary can become an approved use in a mixed-use development. In the Ordinance, the Board may defer or condition final approval of a special use permit until administrative rules for the oversight of cannabis dispensaries are promulgated by relevant State agencies. Mayor Norris explained a potential dispensary owner must be able to get a license, which is similar to a liquor store. Trustee Haber presumes that administrative rules will change from time to time. He questioned whether the Trustees would consider initial administrative rules or if the Board could take back a prior approval based on administrative rules changes. Mayor Norris explained the Village always had that ability, but does not know if a Special Use could be pulled if the regulations change. Trustee Chamberlain believes the Village would be deciding on what the rules were at the time, as the rules will change. She wants it to be clear that if the Board finds the rules at the time unsatisfactory, that they can condition their withhold. She would like the Board to condition final approval based on final administrative rules in place. She recommended final approval of Special Use in accordance with administrative rules for the oversite of cannabis dispensaries or may withhold approval.
Trustee Clayton questioned whether the Board would have an option to change things if smoking on premise allowed. Trustee Haber noted there is a limitation on the number of feet from a school or church. If that changes, it would change the administrative rules.
Trustee Hollander questioned if passage of a Special Use would require Public Hearings with the Plan Commission. Mr. Huvard noted this would lay out a roadmap for approval. Trustee Hollander would not want this to go through the Public Hearing process twice. If the Board passes it and the petitioner meets the conditions, that should be ok. Mayor Norris explained if the Board determines it is acceptable, they would be giving up a lot of Control without the Special Use process. Trustee Haber explained it could be allowed by Zoning Ordinance and the applicant could meet the conditions of a special use, but if the applicant was turned down, the ruling could be overturned.
Mr. Huvard suggested working on wordsmithing outside the meeting, if the Board is satisfied with the purpose. Trustee Haber suggested considering whether or not to administer a special use permit once administrative rules for the oversight of cannabis dispensaries are promulgated by relevant State agencies from time to time.
Trustee Clayton moved to consider the administration of a special use permit for a cannabis dispensary in a mixed use development once the administrative rules for the oversight of cannabis dispensaries are promulgated by relevant State agencies. Trustee Haber seconded the motion. The motion passed unanimously on a voice vote.
Standing Committee Reports
Budget and Woodland Management – Trustee Chamberlain met with Village Clerk Paras about a Wine and Cheese social event on Thursday February 27, 2020 from 5 to 7 pm. They suggested having information available on the Village’s cost share programs, woodland ordinances, electric aggregation and volunteering. She asked the Trustees to let her know if they wanted to invite any dignitaries. Trustee Chamberlain will also ask businesses if they want to donate anything. She will reach out to other community groups as well, to see if they want to provide information. Mayor Norris suggested adding information on the Brushwood Center and garden plots as well.
Police and Building – Trustee Jamerson explained the building report is in the packet. Construction values were 60% to 2018. Permit values were less than half. This was the last report in 2019.
Economic Development, Finance and Capital Planning – Trustee Clayton reported the Village issued an RFP for finance director services to replace Bob Fialkowski. The responses are due January 21, 2020.
There being no further business to discuss, Trustee Jamerson moved to adjourn the meeting. Trustee Chamberlain seconded the motion. The meeting was adjourned at 8:15 pm.
The next regular meeting of the Board of Trustees will take place on January 21, 2020 at 7:30 pm.
Transcribed by: Jeri Cotton