January 5, 2021 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location Join Zoom Meeting https://us02web.zoom.us/j/83693928634 Meeting ID: 836 9392 8634 Telephone 312-626-6799 Public comment may be submitted by email: info@villageofriverwoods.com

Agenda

Electronic Attendance Authorized
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BOARD OF TRUSTEES
FINAL AGENDA
January 5, 2021 – 7:30 P.M.
I. CALL TO ORDER
I. PLEDGE OF ALLEGIANCE
II. ROLL CALL
III. APPROVAL OF MINUTES
 BOT December 15, 2020
 BOT Special Meeting December 23, 2020
IV. DIRECTOR OF COMMUNITY SERVICES
V. PLAN COMMISSION REPORT
VI. TREASURER REPORT
II. CONSULTANTS
 Gewalt Hamilton
 Village Attorney
 Village Ecologist
III. POLICE REPORT
VII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Sound Wall Questions – Deerfield and Saunders
2. Fobs at Village Hall not working
VIII. VISITORS WISHING TO ADDRESS THE BOARD
IX. APPROVAL OF BILLS
X. ACTION ITEMS
NEW BUSINESS
A. APPROVAL OF RESOLUTION FOR IMPROVEMENT UNDER THE ILLINOIS
HIGHWAY CODE (BLR 09110) (Saunders Rd)
B. APPROVAL OF PRELIMINARY ENGINEERING AGREEMENT FOR MFT
FUNDS (BLR 05510) (Saunders Rd)
C. ORDINANCE CLASSIFYING 20326 N. SAUNDERS ROAD TO THE O & R 1
OFFICE AND RESEARCH DISTRICT AND AMENDING ORDINANCE NO. 01-
8-24, CONCERNING A LARGE OFFICE CAMPUS SPECIAL USE (DISCOVER
PROPERTIES, LLC) (1st Reading)

OLD BUSINESS
D. NONE

XI. STANDING COMMITTEE REPORTS
Trustee Haber……………………………….……….……..Legal & Utilities
Trustee Chamberlain ….……………………….. Budget & Woodland Management
Trustee Jamerson………………………………….……Police & Building
Trustee Goldstein………….…………………………….Storm Water & Communications
Trustee Hollander………..…………………..…….Roads & Land Use
Trustee Clayton…………..…………………..……… Economic Development, Finance

XIV. EXECUTIVE SESSION  Litigation, Acquisition of Property, and Personnel
I. NEXT REGULAR MEETING:  January 19, 2021 – 7:30 PM

Minutes

Village of Riverwoods
Board of Trustees Meeting
January 5, 2021
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber (arrived 7:32 pm)
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Russ Kraly, Acting Director of Community Services

Call to Order: 7:30 pm

Document Approval:

Trustee Chamberlain moved to approve the minutes of the December 23, 2020 Board of Trustees special meeting. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Hollander, Jamerson (5)
NAYS: None (0)

Director of Community Services Report

Mr. Kraly noted it has been quiet. There have been a few permits.

Plan Commission Report

Plan Commission Chairperson Laurie Breitkopf indicated the Plan Commission sent the Board the report regarding Discover. They will be meeting on Thursday, January 7, 2021 to discuss a townhome concept for the Federal Life property.

Engineer’s Report

Mr. Glenn explained the Village is soliciting opinions on a potential water project on Riverwoods Road. He received one additional positive response. Three survey requests were hand delivered and he hopes to receive responses by next week. Mr. Glenn indicated there does not appear to be overwhelming interest to add municipal water in the neighborhood. Mayor Norris explained the Village could create a geographically contiguous zone by including those that have said yes, two that said no and possibly two additional respondents. Trustee Hollander asked whether those that have responded no, have standard depth wells. Mr. Glenn noted Orphans of the Storm inquired about installing a deep well a few years ago. When the house east of 2320 Riverwoods Road was being built, they inquired about bringing in water; however, the current occupant was not interested. Mayor Norris noted the homeowner at 2520 Riverwoods Road has not responded whether they would grant an easement.

Mr. Glenn hopes to have the quote regarding the propagation study for meter reading. Mayor Norris noted the County sewer rates would be increasing. He does not believe the rebate to the Village would be a big change.

Village Attorney’s Report

Mr. Huvard explained the Plan Commission will consider proposed uses for the Federal Life property. Representatives from Federal Life have been talking with a broker and there is a soft marketing push for the 69,000 square foot single tenant building. The Village had conversations with them about types of residential development that may be appropriate and believe a nice townhouse community may be appropriate. They potentially have some developer interest. The Plan Commission will be discussing guidelines to determine which projects are more worthy than others. As the property is within a TIF district, the Village has some leverage.

The Trustees discussed possible developments at the Village property at the corner of Deerfield and Milwaukee as well as the 37 acres. Mr. Huvard explained Thorntons was disappointed that they were unsuccessful working with CubeSmart on the accessway. He noted CubeSmart did not see a benefit allowing cut-thru traffic in front of their building. Mayor Norris noted the Village could provide access on the east side of the building with the Village’s easement.

• Thorntons and GMX Development have been unsuccessful in getting CubeSmart to allow an access drive.
• A developer for the 37 acres contacted the Village proposing a 150,000 square foot ‘last mile warehouse’ distribution center with 24/7 operation.
• The Village is concerned about noise and light pollution, as well as generating revenue is it is a non-sales tax generating business.
• Thorntons would be interested in adding diesel pumps and the developer is interested in working with the Village to expand Thorntons.
• The only access to the distribution center would be on Milwaukee Road.
• This is a large departure from the Comprehensive Plan. Would the Village be receptive to this type of use?

Mr. Huvard noted Thorntons is interested in having three diesel pumps so they could service 18 wheelers. The trustees expressed concern about the 24/7 operation, the proximity to Thornmeadow, the noise and light emittance from the rear of the center and potential huge increase in traffic on Deerfield Road. They were also concerned that this could be turned into a truck stop. At first glance, it could be viewed as an appropriate use based on the location and sales tax revenue; however, a typical last mile warehouse would use Amazon trucks rather than 18 wheelers.

The Trustees indicated several factors have changed around the property over the past several months, which make them more disposed to look at the proposal more holistically. They suggested the possibility of holding a joint meeting with the Plan Commission to flush out concerns and take advantage of opportunities with the least impact of Village revenues. This would identify potential roadblocks for interested parties. The Trustees realize the Village is in a situation they could not have realized 6-9 months prior. There are significant issues, but there may also be significant revenues.

Mayor Norris explained the Village told the developer they do not want the property to look like a construction zone with outside storage. The Village can work on getting numeric sound standards and emphasize trucks can not be running at night on the east end of the property.

Police Report

Chief Dayno indicated the Police Report was attached to the end of the minutes.

Trustee Jamerson asked about the total number of DUIs in 2020. Chief Dayno noted there were 40 this year and 55 last year. The Village is behind from last year as they we not making a lot of stops during COVID.

Trustee Hollander noted the identity theft increased substantially. Chief Dayno noted that is due to the IDES fraud. The Department is just taking reports as this is being handled by the Federal Government and State. Chief Dayno noted people are getting cards with cash in them. These people’s identities have been stolen and money is being put in fraudulent accounts.

Information Items from the President

1. Sound Wall Questions – Deerfield and Saunders

Trustee Hollander and Mayor have been working to assist a Village resident opposed to the sound wall at Saunders and Deerfield. The Village cannot do anything as it is required by the Federal government.

2. Fobs at Village Hall not working

Mayor Norris noted the fobs are working today but there was an issue with the new year. It is now set to expire in 2040.

Mayor Norris urged residents to register with the County for their COVID vaccines.

Visitors wishing to address the Board

Resident Mike Marshall asked about snow removal on the Village sidewalks. The sidewalks along Riverwoods Road are covered with snow and ice and it is not safe. He set in a contact us form on the Village website but did not receive a response. Mr. Marshall would like to know the Village’s plan. Mayor Norris said there is no current plan but the Village will look at it again. Mayor Norris will find out where the contact us form went, as he should have seen it already. Mr. Marshall noted Lincolnshire clears their sidewalks.

Approval of Bills

Trustee Jamerson moved to approve the bills. Trustee Chamberlain seconded the motion. There were a couple questions from the Trustees. The motion passed, subject to reservations, by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

New Business

Resolution 21-01-01 for Improvement under the Illinois Highway Code (BLR 09110) – Saunders Road

At the December 1, 2020 meeting, the Board authorized work to begin on Phase 1
Engineering for road work on Saunders Road. This resolution is a requirement to qualify
for Federal highway funds for the overall project. Mr. Glenn noted this is the first step for IDOT authorization to spend the money for the project.

Trustee Hollander moved to adopt the Resolution for improvement under the Illinois Highway Code. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Approval of Preliminary Engineering Agreement for MFT Funds (BLR 05510) – Saunders Road

At the December 1, 2020 meeting, the Board authorized work to begin on Phase 1
Engineering for road work on Saunders Road. This resolution is a requirement to qualify
for Federal highway funds for the overall project.

Trustee Haber moved to approve the preliminary engineering agreement for MFT funds. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Ordinance Classifying 20326 N. Saunders Road to the O & R1 Office and Research District and Amending Ordinance 01-8-24 Concerning a Large Office Campus Special Use (Discover Properties, LLC)

Mr. Huvard explained the Plan Commission held a Public Hearing on December 3, 2020 to consider the request from Discover Properties, LLC. The Plan Commission voted unanimously to recommend approval of (a) the rezoning of the Kings Kennel parcel from the R-1 42,000 square feet single-family residential district to the O & R1 – Office and Research District One classification and (b) the amendment of the Discover Special Use Ordinance with two conditions: (1) the applicant will collaborate with Village Ecologist on a landscaping plan to achieve screening while maintaining ecological value, and (2) the parking structure, if constructed, would not be more than 32 feet above ground to the top deck.

The amendment would include requested setback modifications for a 50’ building setback along
the entire north property line, a 50’ buffer yard along most of the north property line, a 45’ buffer yard along the north property line at the east end of the site, a 100’ building setback along Saunders Road and an 80’ buffer yard along Saunders Road.

Trustee Clayton moved for First Reading of the Ordinance. Trustee Haber seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Old Business

There was no Old Business.

Trustee Haber asked about the single-family home to the east of the Federal Life property. Mr. Huvard explained there was an administrative hearing because a neighbor claimed they were operating a business in violation of the Village Ordinance. Due to Covid, however, there was no follow up hearing. Mr. Huvard believes the homeowner is in default of not following through with the settlement agreement. Trustee Haber believes the property needs to be demolished. He questioned whether Federal Life would want to acquire the property. Mayor Norris will speak with a receiver as the property is a potential hazard. Trustee Jamerson noted the property is not contiguous with the Federal Life property.

Standing Committee Reports

Police & Building – Trustee Jamerson noted the Building Report is attached to the minutes. It is the final report for 2020. The construction value is 50% of what it was in 2019. Permit fees are just below 50%. It was not unexpected as Discover was not doing as much work inside the building.

Public Comment

There were no Public Comments received during the meeting.

Adjournment

There being no further business to discuss, Trustee moved to adjourn the meeting. Trustee seconded the motion. The motion passed by the following vote: Chamberlain Jamerson

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

The meeting was adjourned at 8:39 pm.

The next regular meeting of the Board of Trustees will take place on January 19, 2021 at 7:30 pm.

Respectfully submitted,

Daphne Paras
Village Clerk

Transcribed by:
Jeri Cotton

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