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May 21, 2019 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL 60015

Agenda

BOARD OF TRUSTEES
FINAL AGENDA
300 PORTWINE RD., RIVERWOODS, IL
May 21, 2019- 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• Public Hearing on the Establishment of
Special Service Area No. 33
• BOT – May 7, 2019
V. VILLAGE ECOLOGIST
VI. TREASURER’S REPORT – Cash Report
VII. ENGINEER’S REPORT
VIII. DIRECTOR OF COMMUNITY SERVICES REPORT
IX. ZONING BOARD OF APPEALS REPORT
X. PLAN COMMISSION REPORT
XI. POLICE REPORT
XII. VILLAGE ATTORNEY’S REPORT
XIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Deerfield Rd. widening update.
XIV. VISITORS WISHING TO ADDRESS THE BOARD
XV. APPROVAL OF BILLS
XVI. ACTION ITEMS
New Business

A. AN ORDINANCE AMENDING PROVISIONS OF THE VILLAGE CODE CONCERNING ADMINISTRATIVE HEARINGS FOR IMPOUNDED VEHICLES
Old Business

B. NONE.

XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel
1. To discuss matters of “The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body.” 5 ILCS 120/2(c)(1).
2. “The setting of a price for sale or lease of property owned by the public body.” 5 ILCS 120/2(c)(6).
3. Review of unreleased executive session minutes.
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees –June 4, 2019 7:30 PM

Minutes

Village of Riverwoods

Board of Trustees Meeting

May 21, 2019

APPROVED

 

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Also Present:

Patrick Glenn, Village Engineer

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Daphne Paras, Village Clerk

Bob Fialkowski, Finance Director

 

Call to Order:  7:30 pm

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the Public Hearing on the Establishment of Special Service Area 33.  Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote with Trustee Chamberlain and Trustee Clayton abstaining.

Trustee Jamerson moved to approve the minutes from the May 7, 2019 Board of Trustees meeting.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote with Trustee Chamberlain abstaining.

Treasurer’s Report

Trustee Clayton presented highlights from the Cash Summary Report.  Of note, the Village has a total of $11.8 million in direct funds.  The Chase investments have gained more than $300,000 this year.   The Summary of Revenues and Expenses are fairly on track.  The Village is behind slightly on some administrative expenses.  Trustee Haber questioned why the water revenues are below budget.  Trustee Chamberlain suggested the water valve issue may have caused the difference.  Mr. Glenn noted the valve has been repaired.  The Northbrook rate has changed effective last May.  Mr. Glenn noted the valve issue did not affect the revenues, but did affect the expenses.  Mr. Fialkowski explained the year to date budget number represents winter usage, but is calculated on a 1/12th basis.  Trustee Jamerson questioned the negative number in the Chase Bank General Fund.  Mr. Fialkowski explained this is an accounting number and does not reflect cash money.

 

Director of Community Services Report

Mr. Durning reported the first reminder letters went out for septic fields.  Trustee Haber questioned how the Village would know whether there are 1 or 2 backflow prevention systems.  Mr. Durning noted they built a database based on permits and JULIE tickets.

 

Police Report

Chief Dayno reported the Police Report is attached to the minutes.  Of note, the Department conducted alcohol compliance checks and tobacco compliance checks and the businesses all passed.

Steve Zimmerman trained six officers about what to look for with woodland violations.

Chief Dayno noted the police station has a connection to the Illinois State Police.  They have been doing that through Vernon Hills until July and paid $8800 per year.  The Village can connect through a Deerfield VPN at no cost.

Village Attorney’s Report

A representative of Draper and Kramer contacted him about a new development team that wants to purchase the 37 acres for multi-family housing.  They do not have a plan for retail at this point but want to proceed with multi-family housing.  They are looking to schedule a meeting.

 

Information Items and Comments from the President

Deerfield Road Widening Update

There was a meeting with the County regarding Deerfield Road.  Trustee Hollander explained there have been no changes to the basic plan.  The construction date is estimated to start in 2023.  The next SIG meeting will be in the summer with a Public Hearing in fall.  They discussed drainage issues and changing standards.  The Milwaukee-Deerfield intersection is unchanged, but will allow space for a U-turn sign from southbound Milwaukee to northbound to enhance entry to commercial areas.  They will communicate with the Village ecologist regarding trees, and anticipate the loss of 350 desirable trees.  It is doubtful new trees will be planted in the right-of-way.  A traffic noise analysis is in progress and a sound wall may be built on the south side of Deerfield Road just west of Saunders.  Water retention at the Village owned site on the Southeast corner of Milwaukee/Deerfield and/or Federal Life remains undetermined.  The wetland impaction is limited to less than an acre.  The bridge over the Des Plaines River will be extended 8 feet on the south side.  Short sidewalks are planned on the southwest side of Portwine and Saunders.  Portwine will have dedicated left-turn lanes in both directions.  Striped pedestrian crossings without signals are planned at Hoffman and Timberwood. The North end of the Shoppes exit modification to full access remains under consideration pending traffic studies at Busch Parkway and IDOT approval.  Trustee Hollander noted LCDOT continues to meet with multiple interested groups.  He believes they are willing to work with the Village on those areas that are of concern and within their capacity to provide.

 

The Trustees discussed the possible crosswalks. Mayor Norris suggested the Village is interested in crosswalks, but still want to keep their options open.

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board on non-agenda items.

 

Approval of Bills

Trustee Chamberlain moved to approve the bills.  Trustee Jamerson seconded the motion.  Trustee Haber requested a consolidation of accounts. The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

 

New Business

  1. An Ordinance Amending Provisions of the Village Code Concerning Administrative Hearings for Impounded Vehicles

Mayor Norris explained the State Code states the Village shall send a notice through first class mail.  Mr. Huvard is cleaning up the language.

 

Executive Session

Mayor Norris noted the Trustees need to go into Executive Session. Trustee Jamerson moved to go into Executive Session.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

 

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

 

The meeting adjourned to Executive Session at 8:18 pm.

The meeting reconvened at 9:05 pm.

 

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Also Present:

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Bob Fialkowski, Finance Director

 

Trustee Haber moved to upgrade the position that Joanne DeLoss has to a salaried position providing annual compensation of $45,500 per year with the understanding that the salary position requires working 37.5 hours per week, as needed, to perform the job responsibilities.  Trustee Chamberlain seconded the motion.

Trustee Haber questioned if there is an issue because she is not management and should not be eligible for overtime.  Mr. Fialkowski explained she is not considered management.  It appears you are paying her hourly for 37.5, but if she works more, the Trustees can reconsider.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

 

Trustee Jamerson moved to approve, but not release, the minutes from the May 7, 2019 Executive Session meeting.  Trustee Haber seconded the motion.  The motion passed unanimously on a voice vote with Trustee Chamberlain abstaining.

Adjournment

There being no further business to discuss, Trustee Jamerson moved to adjourn the meeting.  Trustee Haber seconded the motion.  The meeting was adjourned at 9:10 pm.

 

The next regular meeting of the Board of Trustees will take place on June 4, 2019 at 7:30 pm.

 

Respectfully submitted,

Daphne Paras

 

Transcribed by: Jeri Cotton

 

 

 

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