fbpx

April 23, 2019 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL 60015

Agenda

BOARD OF TRUSTEES
FINAL AGENDA
300 PORTWINE RD., RIVERWOODS, IL
April 23, 2019- 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT – April 9, 2019
V. VILLAGE ECOLOGIST
VI. TREASURER’S REPORT – Cash Report
VII. ENGINEER’S REPORT
VIII. DIRECTOR OF COMMUNITY SERVICES REPORT
IX. ZONING BOARD OF APPEALS REPORT
X. PLAN COMMISSION REPORT
XI. POLICE REPORT
XII. VILLAGE ATTORNEY’S REPORT
XIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Arbor Day
2. Easter Egg Hunt
3. Status Report on Administrative Hearings
4. Possible Sale of Leases on Water Tower – Michael Henschel of Landmark Dividend
5. Room Use Policy
XIV. APPROVAL OF BILLS

XV. VISITORS WISHING TO ADDRESS THE BOARD
XVI. ACTION ITEMS
New Business
A. REPORT AND RECOMMENDATIONS ON CAMPUS PLAN AND DETERMINATION WHETHER OR NOT TO MOVE FORWARD WITH SOME OR ALL OF THE PLAN
B. NSSRA REPORT ON LAND ACQUISITION AND REQUEST FOR RESOLUTION OF APPROVAL
C. AN ORDINANCE IMPLEMENTING THE SMALL WIRELESS FACILITIES DEPLOYMENT ACT
D. AN ORDINANCE APPROVING A FRANCHISE AGREEMENT WITH COMCAST OF CALIFORNIA/ILLINOIS, LLC
E. DONATIONS TO HOA “COMMUNITY BLOCK PARTIES”
F. THORNGATE RESERVOIR FILL VALVE REPAIR RECOMMENDATION

Old Business

G. NONE

XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel –
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees –May 7, 2019 – 7:30 PM

Minutes

Village of Riverwoods

Board of Trustees Meeting

April 23, 2019

APPROVED

 

In Attendance:

Cheryl Chamberlain

Kristine Ford

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Absent was:

 

Also Present:

Bruce Dayno, Police Chief

Daphne Paras, Village Clerk

Pat Glenn, Village Engineer

Rob Durning, Director of Community Development

Bruce Huvard, Village Attorney

 

Call to Order:  7:39 PM

 

Treasurer’s Report

Trustee Ford reported the Cash Report and Summary of Revenues and Expense Report are in the Board packet.  The Village has been very efficient.  Trustee Ford noted the Village has made a lot of progress.  She thanked Mr. Huvard and Mr. Fialkowski for assisting with cash projections and transparency.

 

Engineer’s Report

Mr. Glenn reported Northbrook has a boil order today due to a broken water main.  Riverwoods is not subject to the boil order as we are currently on Deerfield water untila malfunctioning valve at the Thorngate Reservoiris repaired.  There is no danger to the Riverwoods water supply.

 

Plan Commission Report

Mr. Huvard explained the Plan Commission will meet May 2, 2019 and will discuss the property at 777 Saunders.  The petitioner wants to put a hand car wash with service bays in the location approved for a health food store.

 

Police Report

Chief Dayno presented highlights from the Police Report, that is attached at the end of the minutes. He noted there was a report of a residential burglary on April 12, 2019.  The offender forced entry through a garage door and took some women’s jewelry.

 

Information Items from the President:

  • Arbor Day – Mayor Norris noted the Village is trying to get the formal tree planting planned.

 

  • Easter Egg Hunt – The Easter Egg Hunt was held on Sunday. The crowd was not as large as previous years; there were about 150 children

 

  • Status Report on Administrative Hearings – Mayor Norris reported the cost for the administrative hearings is about $2500. The administrative hearings brought about $3000  to the Village.  This is not supposed to be revenue generating.  The program has been successful as the Police Department Building Department canbetterenforce regulations.

 

  • Possible Sale of Leases on Water Tower – Michael Henschel of Landmark Dividend. Huvard reported the Village owns the water tower near Ravinia Green Country Club.  The cellular companies that rent space on the water tower have come to the Village and requested lower rents.  The Village has been contacted by a number of companies offering a lump sum payment.  Landmark Dividend contacted the Village and made a more appealing proposal.

 

Mr. Henschel, Vice President of Landmark Dividend, explained they are looking at the water tower and assets on the water tower.  He explained they are not looking to buy out the Village; rather, would like to align with municipalities and provide capital for the leases.  With rapidly evolving, new technology, cellular companies are looking to reduce rents and the number of locations.  Landmark Dividend provides significant revenues with less risk. Mr. Henschel explained they looked at the current agreement with Ravinia Green as well as the easements and would be able to work within the regulations.

 

Trustee Ford asked if Landmark Dividend would be purchasing the leases.  Mr. Henschel explained they are purchasing the easement and taking assignment of the current leases.  Trustee Ford questioned how they would market the site. Mr. Henschel explained they would market the site once they have a vested interest in the site.  The new leases would be with Riverwoods not Landmark Dividend. Mr. Huvard noted if the Village signs a lease with Verizon, Landmark Dividend would probably make an offer once they start paying rent.  The Village would not be obligated to work with Landmark Dividend on the new lease. Trustee Haber noted Landmark Dividend would control the space currently occupied by T-Mobile and AT&T.  If one of those cellular carriers left, Landmark Dividend would have 3 years to fill the space.

 

Trustee Haber questioned whether Landmark Dividend would then be in competition with the Village.  Mr. Henschel explained they would not be in competition.  They would like to work together with the Village to provide capital and would provide opportunities to the Village.  Trustee Chamberlain questioned whether the Village Attorney has seen the master agreement.  Mr. Huvard explained the master agreement is with carriers, not municipalities.  Mr. Henschel explained they have more pull with their leases, because they are coast to coast.

 

  • Room Use Policy – a draft copy of proposed rules is in the Board packet. He believes most of the Trustee’s comments were addressed. Trustee Chamberlain questioned whether there has been further discussion on who would be using the building. Mayor Norris explained the user has to be related to the Village and non-commercial.  Trustee Chamberlain would like the fees to be very specific. Trustee Jamerson wants to ensure the Caucus would not be excluded.

 

Approval of Bills:

Trustee Jamerson moved to approve the Bills.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

 

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

 

Visitors Wishing to Address the Board:

There were no visitors wishing to address the Board on non-agenda items.

 

New Business:

  1. Report and Recommendation on Campus Plan and Determination Whether or Not to Move Forward with Some of All of the Plan

 

Michael Baumann complimented the Trustees on its diligence in trying to obtain public input on the Campus Plan.  He does not believe the survey accurately represents the Village.  There were no controls in place to ensure only one response per household was received or tabulated.  He believes the Village cannot extrapolate the survey results for the Village as a whole.  95 percent of the Village did not respond to the survey. Mr. Baumann recommends the Board cancel the project due to a lack of interest.

 

David Shimberg, President of the RPC, noted the plan is designed to bring the health of the community to the forefront.  He is excited about the plan moving forward and encouraged the Board to include accessible paths in the plan.

 

Michael Clayton believes the Village has plans to increase access and promote wellness to the residents. He believes the pathways are important to the program.  Mr. Clayton does not believe a vocal minority should negatively impact the opportunity. Mr. Clayton also offered the suggestion that the lower response rate was because the residents trust the board to make the best decisions, as they have been doing.

 

Mayor Norris reported the Committee analyzed the information and determined the basketball court did not get any support.  They are also not recommending the natural play area at this time.  The Committee recommends moving forward with the parking lot, gathering space, patio and a more open shelter as well as paths east of Village Hall.  They are not recommending moving forward with paths west of Village Hall at this time. They will not build a fire pit at this time; but if they are using the existing fire area, it needs to become ADA compliant.  Mayor Norris contacted the State about the new proposal and they are in process of scoring the new proposal.  He does not know whether the committee’s recommendation will be grant-eligible.

 

Trustee Haber indicated the Board did not want the grant to drive the process rather than demand.  It is obvious there is not demand.  The response has been very small and he does not believe there is community support.  The RPC drove the process and did a good job with the plan, but there is no community demand.  Trustee Haber cannot support the plan.

 

Trustee Ford questioned whether Trustee Haber would be in favor of any portion of the proposal.  Trustee Haber believes the Village should address the parking lot separately.  He does not believe there is an outpouring of support for the project and the Village should not move forward.  Trustee Ford is not relying on this survey; rather, the 2015 survey.  She questioned whether there is a middle ground.

 

Trustee Goldstein believes the parking lot and patio need to be addressed. He agreed there is little or no support for the project.

 

Trustee Jamerson agrees that the survey was flawed.  The RPC has been pushing this project.  He questioned who would purchase houses after the older residents leave Riverwoods. Trustee Jamerson questioned whether not having a park would hurt the resale values of homes.  He believes the parking lot extension and patio are necessary. Trustee Jamerson noted the grant should not drive the decision, but if the Village wouldbedoing$300,000 worth of the project, what would be the harm of completing additional partsof the project with State money.  Trustee Jamerson believes the Board has been elected to do what they feel is right.  Trustee Goldstein noted he moved his young family to the Village without a playground and did not think twice about it.

 

Trustee Chamberlain believes it is incorrect to say there have not been a lot of responses.  They tried a new tool to communicate the specific plan with residents.  The MindMixer tool told the Village that 2/3 people were in favor of the Village doing something.  It is important for residents to understand the woodlands and Riverwoods ecosystems. The Village looked at an entire plan, so they did not do things piecemeal.  The Village received a number of comments from residents about the project. She believes Riverwoods residents want some type of plan. The residents do show up for community events and any plan should be an extension of that desire for community gatherings.Trustee Chamberlain noted the parking needs to be expanded.  It makes sense to have a gathering area, including a patio and parking lot extension.  The point of Riverwoods character is the woodlands character.

 

Mayor Norris agreed that the Board needs to make up their minds as to what they think is best. Trustee Hollander does not believe there is risk, except for not being allowed to apply for a grant for the following two years.  Mayor Norris thanked the residents who responded to the survey.

 

Trustee Haber moved to approve a plan that includes the parking lot improvements and construction of the patio adjacent to the existing Village Hall.  Trustee Ford seconded the motion.  She suggested adding a substantial improvement of the pathway from the patio area to Village Hall.  Mr. Huvard questioned whether the improvements would occur regardless of the OSLAD Grant.  Trustee Hollandermoved to amend themotion to add a shelter conditioned on receiving the Grant.  Trustee Jamerson seconded the amendment.

 

The motion to amend the original motion to add the shelter contingent on receiving the OSLAD Grant money passed by the following vote:

 

AYES:  Goldstein, Jamerson,Hollander, Norris

NAYS:  Haber, Chamberlain, Ford

 

The motion to approve a plan that includes the parking lot improvements, construction of the patio adjacent to the Village Hall and a shelter contingent upon receiving money from the OSLAD Grant did not pass by the following vote:

 

AYES:  Hollander, Jamerson, Goldstein

NAYS:  Haber, Chamberlain, Ford, Norris

 

Trustee Chamberlain moved to approve a plan that that includes the parking lot improvements, construction of the patio adjacent to the Village Hall, paths with interpretive signage and a shelter with the condition upon receiving grant. Trustee Jamerson seconded the motion.  The motion did not pass by the following vote:

 

AYES:  Hollander, Jamerson, Chamberlain,

NAYS:  Ford, Goldstein, Haber, Norris

 

Trustee Hollander moved for elements in the Committee recommendation, including the parking lot, plaza, shelter, paths with interpretive signage and patio as well as a fire pit and water fountain.  Trustee Jamerson seconded the motion if a new fire pit and water fountain, port-a-pottyscreeningwere removed, assuming the grant is received.  Trustee Hollander accepted the amendment to his motion.  Trustee Ford would like the condition of the grant removed.  Mayor Norris noted they can always vote to move forward without the grant, if it is not received.  The motion passed by the following vote:

 

AYES:  Jamerson, Chamberlain, Hollander, Norris

NAYS: Ford, Goldstein, Haber

 

 

  1. NSSRA Report on Land Acquisition and Request for Approval of Resolution R19.04.03

 

Craig Culp, Executive Director of NSSRA, was present. The Village of Riverwoods is one of 13 member agencies.  Mr. Culp reported they are attempting to accomplish a long-term goal of securing the most suitable permanent home, preferably with a partner agency.  A capital acquisition plan was approved in 2013.  They are looking to acquire the Lakeside Congregation building at 1221 Lake Cook Road.  The proposed purchase price for 5.6 acres is $3,650,000 or $122 per square foot.  The NSSRA will close on the facility on August 30, 2019, if the facility passes inspection and they can gain zoning approval from the city.

 

Mr. Culp explained they have received 48% of the purchase price from outside funding and the purchase will not impact the Partner Agency Capital Contribution in 2019.  They will run a capital campaign in support of facility renovation.  Trustee Jamerson questioned what would happen with the 2020 renovation   Mr. Culp explained until they get the renovation numbers, they will not know the numbers.  Trustee Ford noted Riverwoods has a 2% interest in the capital costs. Trustee Chamberlain asked about the financial projections and asked for Mr. Culp’s best estimate of the costs.  Trustee Ford explained Riverwoods share through 2023 is about $2500 per year.

 

Trustee Ford moved to adopt the Resolution.  Trustee Jamerson seconded the motion. The motion passed by the following vote:

 

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

 

  1. Ordinance 19.04.09 Implementing the Small Wireless Facilities Deployment Act

 

Mr. Huvard reported this is based on a model Ordinance from the Illinois Municipal League.  Verizon is intending to install 5G on telephone poles.

 

Trustee Jamerson moved to approve the Ordinance implementing the Small Wireless Facilities Deployment Act. Trustee Chamberlain seconded the motion. Trustee Haber questioned why the Village needs to pass the Ordnance if the Village is already bound to comply.  The motion passed by the following vote:

 

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

 

  1. Ordinance Approving a Franchise Agreement with Comcast of California/Illinois, LLC.

 

Mr. Huvard reported the Village entered into an agreement with Comcast ten years ago.  They sent a Franchise Agreement that included reference to Village Ordinances.

 

Trustee Jamerson moved waive the First Reading of the Ordinance.  Trustee Chamberlain seconded the motion. Trustee Haber believes a 10 year term is too long because of the streaming services and the technology is rapidly changing.  He would recommend a 5 year term.  Mr. Huvard noted the franchise agreement is not exclusive.  Trustee Jamerson withdrew his motionto waive first readingand Trustee Chamberlain, as seconding trustee, agreed.

 

Trustee Jamerson moved for First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

 

  1. Donations to HOA “Community Block Parties”

 

Mayor Norris recommended prorating the donation based on the size of the HOA and group.  Trustee Hollander noted a single lot could represent more people.  Trustee Chamberlain would like to clarify the Village would donate to only 1 per year, per HOA or group.  She believes if a group of neighbors wanted to get together and plan a block party, they should be able to.  Mayor Norris noted the aggregate is $3000 per year.  Mr. Huvard noted the Village does not hand checks to individuals.  Trustee Goldstein believes the Village should not donate to this.  Trustee Chamberlain believes the point is to provide an incentive for residents to gather as a community.  Trustee Ford and Trustee Haber agreewith Trustee Goldstein.

 

There was no Motion to approve the request.

 

  1. Thorngate Reservoir Fill Valve Repair Recommendation

 

Mr. Glenn was contacted by Northbrook to turn off the Thorngate Reservoir Fill Valve until it is repaired.  Metropolitan Pump sent a proposal for $5750.  He asked for approval of $6000 to replace the valve.  Trustee Jamerson questioned whether the Board can authorize a water fund to make repairs up to $20,000 in an emergency situation.  The Village spends a lot more money to buy water from Deerfield.

 

Trustee Jamerson moved to approve the contract for the Thorngate Reservoir fill valve repair in an amount not to exceed $6000.  Trustee Haber seconded the motion.  Mr. Glenn believes it is time to evaluate the reservoir so they can create a program for regular maintenance.  The motion passed by the following vote:

 

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

 

Old Business:

There was no Old Business

 

Adjournment:

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.  The meeting was adjourned at 10:00 pm.

 

The next regular Board of Trustees meeting will take place on May 7, 2019 at 7:30 PM.

 

Respectfully submitted,

Daphne Paras

Transcribed by, Jeri Cotton

Videos

2 1

Attachments

1

Tree Footer

 
Notification System

The Village of Riverwoods utilizes Blackboard Connect service for emergency resident notification side-by-side with the Village non-emergency resident email database. As a resident or business you can opt-in to emergency messages, non-emergency messages or both.

Learn More
Back to top