April 9, 2019 7:30 pm
Group Board of Trustees
Location 300 Portwine Road Riverwoods, IL 60015
NO HEARING TONIGHT
PETITION OF ENGAGED SENIOR GROUP HOMES
Consideration of the waiver request from Engaged Senior Homes is stricken from the agenda for tonight’s meeting as the petition has been withdrawn.
BOARD OF TRUSTEES
April 9, 2019- 7:30 P.M.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• Public Hearing on March 19, 2019 – Appropriation Ordinance
• BOT March 19, 2019
V. DIRECTOR OF COMMUNITY SERVICES
VI. PLAN COMMISSION REPORT
VII. TREASURER REPORT
• Gewalt Hamilton
• Village Attorney
• Village Ecologist
IX. POLICE REPORT
X. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Project update on Flatwoods Heritage Center.
2. Audit under way
3. Congratulations to Trustees Jamerson and Haber on re-election and to Trustee-Elect Clayton.
XI. VISITORS WISHING TO ADDRESS THE BOARD
XII. ACTION ITEMS
( STRICKEN) A. CONSIDERATION AND POSSIBLE ACTION CONCERNING THE RECOMMENDATION FROM PLAN COMMISSION CONCERNING WAIVER OF APPLICATION OF THE RULE UNDER THE RIVERWOODS ZONING CODE THAT LIMITS OCCUPANCY IN A SINGLE FAMILY HOME TO NO MORE THAN THREE (3) UNRELATED PERSONS (THE “WAIVER”).
B. REVIEW AND ADOPTION OF NEW DONATION POLICY
C. DONATION REQUEST FROM DEERFIELD PARENT NETWORK FOR “AFTER PROM”
D. DONATION REQUEST FROM CEL
E. DONATION REQUEST FROM ORPHANS OF THE STORM
XIII. STANDING COMMITTEE REPORTS
– Trustee Haber Legal/ Public Works
– Trustee Chamberlain .External Communications/Bike Path/ Environment
– Trustee Jamerson Police/Building
– Trustee Ford NSSRA/Treasurer Liaison
– Trustee Goldstein Communications/IT/ Budget
– Trustee Hollander …………………………. Roads /Zoning/Planning and Land Use
XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel
XV. NEXT REGULAR MEETING:
• April 23, 2019– 7:30 PM
Village of Riverwoods
Board of Trustees Meeting
April 9, 2019
John Norris, Mayor
Patrick Glenn, Village Engineer
Bruce Dayno, Police Chief
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Services
Daphne Paras, Village Clerk
Call to Order: 7:30 PM
Approval of Minutes
Trustee Jamerson moved to approve the minutes from the March 19, 2019 Public Hearing. Trustee Haber seconded the motion. The motion passed unanimously on a voice vote with Trustee Ford abstaining.
Trustee Jamerson moved to approve the minutes from the March 19, 2019 Board of Trustees meeting. Trustee Haber seconded the motion. Trustee Jamerson made a minor correction. The motion passed unanimously as amended on a voice vote with Trustee Ford abstaining.
Director of Community Services
Mr. Durning reported there is a signed lease for Sweet Basil Café at the former Flame Restaurant location. There will be a lot of clean up as well as a remodel.
Plan Commission Report
Ch. Niedelman reported the Plan Commission held a Public Hearing in March on the proposed group home, but the applicant no longer owns the property so the Plan Committee will not make a recommendation.
Mr. Glenn reported the Village will be patching rather than resurfacing where needed this year. They are in process of assessing the pavement on Village properties and culverts. Mayor Norris noted they are talking about a capital project bill in Springfield.
Village Attorney Report
Mr. Huvard reported there will be a hearing for a car wash and auto repair for the property at 777 Saunders Road. The petitioner is also requesting a liquor license for the gas station/convenience store. Mr. Huvard noted they are not looking at single-serve beverages. Trustee Ford and Trustee Jamerson believe granting the liquor license would generate sales tax. Mayor Norris questioned whether the Board would object to selling liquor at a gas station. Mr. Huvard noted a gas station with a convenient store has expressed interest in the Village owned property. They would also request a liquor license.
Mr. Huvard noted the Village is close to signing a lease with Verizon for the water tower. He also spoke with Landmark Dividend, a company that works with leases, who will formulate an offer for the two existing tenants on the water tower. The Village has been approached by the two existing tenants about reducing their expense.
Mr. Huvard noted the Village has to renew their contract with Comcast. They also have to discuss small cell wireless. Mayor Norris noted the Board had a First Reading on the model Ordinance. Trustee Jamerson noted small cell wireless locations are popping up in a lot of areas. They are not visible when located on existing utility poles but could be visible where there are no poles.
Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. The police report is attached to the end of the minutes.
Informational Items & Comments from the President
- Project Update on Flatwoods Heritage Center
Mayor Norris noted the committee is scheduled to meet Thursday. The Village will be scaling back the project.
- Widening of Deerfield Road
A Chicago attorney has send letters soliciting business from residents that live along Deerfield Road.
- Audit under way
The financial audit is under way.
- Congratulations to Trustees Jamerson and Haber on re-election and to Trustee-Elect Clayton
On behalf of the Village, Mayor Norris congratulated Trustee Jamerson and Trustee Haber on their re-election and to Trustee-Elect Clayton.
Visitors Wishing to Address the Board
There were no visitors wishing to address the Board.
- Review and Adoption of New Donation Policy
Mayor Norris explained the committee tried to shape the new policy to eliminate donations that are not directly related to Riverwoods. Trustee Ford explained they looked at the existing donation policy in conjunction with the Village finances to determine what is appropriate. They hope the recipients are a volunteer-based organization. If an organization has a fundraising arm, they can reach donors in other ways. There is a detailed donation application that needs to be completed. Trustee Ford and Trustee Jamerson noted the qualification stating recipients are volunteer-based was inadvertently left off the policy.
Trustee Jamerson moved to adopt the new Donation Policy with the inclusion of a qualification that the recipient should be a volunteer-based organization. Trustee Ford seconded the motion. Trustee Haber questioned whether the Board could vote outside the policy. Mayor Norris explained it is up to the discretion of the Board. Trustee Haber questioned whether the Village needs a policy. The motion passed by the following vote:
AYES: Ford, Hollander, Jamerson (3)
NAYS: Haber (1)
- Donation Request from Deerfield Parent Network for “After Prom”
Mayor Norris noted this group is part of the Deerfield High School After Prom party.
Trustee Haber moved to approve a $1000 donation for the Deerfield Parent Network After Prom. Trustee Jamerson seconded the motion. Them motion passed by the following vote:
AYES: Ford, Haber, Hollander, Jamerson (4)
NAYS: None (0)
- Donation Request from CEL
- Donation Request from Orphans of the Storm
Mayor Norris does not believe CEL or Orphans of the Storm fall under the new donation policy. The Board agreed.
There was no Old Business.
Standing Committee Reports
Trustee Jamerson – Police/Building – Trustee Jamerson noted the building report is in the packet.
NSSRA/Treasurer Liaison – Trustee Ford reported she has a meeting scheduled with the Director of Finance next week to discuss cash management and reporting.
There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting. Trustee Ford seconded the motion. The motion passed unanimously on a voice vote. The meeting was adjourned at 8:10 pm.
The next Board of Trustees meeting will take place on April 23, 2019 at 7:30 pm.
Transcribed by: Jeri Cotton