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April 9, 2019 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL 60015

Agenda

NO HEARING TONIGHT

ON

PETITION OF ENGAGED SENIOR GROUP HOMES

 

Consideration of the waiver request from Engaged Senior Homes is stricken from the agenda for tonight’s meeting as the petition has been withdrawn.

BOARD OF TRUSTEES
Final AGENDA
April 9, 2019- 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• Public Hearing on March 19, 2019 – Appropriation Ordinance
• BOT March 19, 2019
V. DIRECTOR OF COMMUNITY SERVICES
VI. PLAN COMMISSION REPORT
VII. TREASURER REPORT
VIII. CONSULTANTS
• Gewalt Hamilton
• Village Attorney
• Village Ecologist
IX. POLICE REPORT
X. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
Standing Reports
1. Project update on Flatwoods Heritage Center.
General
2. Audit under way
3. Congratulations to Trustees Jamerson and Haber on re-election and to Trustee-Elect Clayton.
XI. VISITORS WISHING TO ADDRESS THE BOARD
XII. ACTION ITEMS
NEW BUSINESS
( STRICKEN)  A. CONSIDERATION AND POSSIBLE ACTION CONCERNING THE RECOMMENDATION FROM PLAN COMMISSION CONCERNING WAIVER OF APPLICATION OF THE RULE UNDER THE RIVERWOODS ZONING CODE THAT LIMITS OCCUPANCY IN A SINGLE FAMILY HOME TO NO MORE THAN THREE (3) UNRELATED PERSONS (THE “WAIVER”).
B. REVIEW AND ADOPTION OF NEW DONATION POLICY
C. DONATION REQUEST FROM DEERFIELD PARENT NETWORK FOR “AFTER PROM”
D. DONATION REQUEST FROM CEL
E. DONATION REQUEST FROM ORPHANS OF THE STORM
OLD BUSINESS
F. NONE

XIII. STANDING COMMITTEE REPORTS
– Trustee Haber Legal/ Public Works
– Trustee Chamberlain .External Communications/Bike Path/ Environment
– Trustee Jamerson Police/Building
– Trustee Ford NSSRA/Treasurer Liaison
– Trustee Goldstein Communications/IT/ Budget
– Trustee Hollander …………………………. Roads /Zoning/Planning and Land Use
XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel

XV. NEXT REGULAR MEETING:
• April 23, 2019– 7:30 PM

 

Minutes

Village of Riverwoods

Board of Trustees Meeting

April 9, 2019

APPROVED

 

In Attendance:

Kristine Ford

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Absent were:

Cheryl Chamberlain

Eric Goldstein

 

Also Present:

Patrick Glenn, Village Engineer

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Daphne Paras, Village Clerk

 

Call to Order:  7:30 PM

 

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the March 19, 2019 Public Hearing.  Trustee Haber seconded the motion.  The motion passed unanimously on a voice vote with Trustee Ford abstaining.

Trustee Jamerson moved to approve the minutes from the March 19, 2019 Board of Trustees meeting. Trustee Haber seconded the motion. Trustee Jamerson made a minor correction.  The motion passed unanimously as amended on a voice vote with Trustee Ford abstaining.

 

Director of Community Services

Mr. Durning reported there is a signed lease for Sweet Basil Café at the former Flame Restaurant location. There will be a lot of clean up as well as a remodel.

 

Plan Commission Report

Ch. Niedelman reported the Plan Commission held a Public Hearing in March on the proposed group home, but the applicant no longer owns the property so the Plan Committee will not make a recommendation.

 

Engineer’s Report

Mr. Glenn reported the Village will be patching rather than resurfacing where needed this year.  They are in process of assessing the pavement on Village properties and culverts.  Mayor Norris noted they are talking about a capital project bill in Springfield.

 

Village Attorney Report

Mr. Huvard reported there will be a hearing for a car wash and auto repair for the property at 777 Saunders Road.  The petitioner is also requesting a liquor license for the gas station/convenience store. Mr. Huvard noted they are not looking at single-serve beverages.  Trustee Ford and Trustee Jamerson believe granting the liquor license would generate sales tax. Mayor Norris questioned whether the Board would object to selling liquor at a gas station.  Mr. Huvard noted a gas station with a convenient store has expressed interest in the Village owned property.  They would also request a liquor license.

 

Mr. Huvard noted the Village is close to signing a lease with Verizon for the water tower.  He also spoke with Landmark Dividend, a company that works with leases, who will formulate an offer for the two existing tenants on the water tower.  The Village has been approached by the two existing tenants about reducing their expense.

 

Mr. Huvard noted the Village has to renew their contract with Comcast.  They also have to discuss small cell wireless.  Mayor Norris noted the Board had a First Reading on the model Ordinance.  Trustee Jamerson noted small cell wireless locations are popping up in a lot of areas. They are not visible when located on existing utility poles but could be visible where there are no poles.

 

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. The police report is attached to the end of the minutes.

 

Informational Items & Comments from the President

  • Project Update on Flatwoods Heritage Center

Mayor Norris noted the committee is scheduled to meet Thursday.  The Village will be scaling back the project.

 

  • Widening of Deerfield Road

A Chicago attorney has send letters soliciting business from residents that live along Deerfield Road.

 

  • Audit under way

The financial audit is under way.

 

  • Congratulations to Trustees Jamerson and Haber on re-election and to Trustee-Elect Clayton

On behalf of the Village, Mayor Norris congratulated Trustee Jamerson and Trustee Haber on their re-election and to Trustee-Elect Clayton.

 

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board.

 

New Business

  • Review and Adoption of New Donation Policy

Mayor Norris explained the committee tried to shape the new policy to eliminate donations that are not directly related to Riverwoods.  Trustee Ford explained they looked at the existing donation policy in conjunction with the Village finances to determine what is appropriate.  They hope the recipients are a volunteer-based organization.  If an organization has a fundraising arm, they can reach donors in other ways. There is a detailed donation application that needs to be completed.  Trustee Ford and Trustee Jamerson noted the qualification stating recipients are volunteer-based was inadvertently left off the policy.

 

Trustee Jamerson moved to adopt the new Donation Policy with the inclusion of a qualification that the recipient should be a volunteer-based organization.  Trustee Ford seconded the motion.  Trustee Haber questioned whether the Board could vote outside the policy.  Mayor Norris explained it is up to the discretion of the Board.  Trustee Haber questioned whether the Village needs a policy. The motion passed by the following vote:

 

AYES:  Ford, Hollander, Jamerson (3)

NAYS:  Haber (1)

 

  • Donation Request from Deerfield Parent Network for “After Prom”

Mayor Norris noted this group is part of the Deerfield High School After Prom party.

 

Trustee Haber moved to approve a $1000 donation for the Deerfield Parent Network After Prom. Trustee Jamerson seconded the motion. Them motion passed by the following vote:

 

AYES:  Ford, Haber, Hollander, Jamerson (4)

NAYS:  None (0)

 

  • Donation Request from CEL
  • Donation Request from Orphans of the Storm

 

Mayor Norris does not believe CEL or Orphans of the Storm fall under the new donation policy.  The Board agreed.

 

Old Business

There was no Old Business.

 

Standing Committee Reports

Trustee Jamerson – Police/Building – Trustee Jamerson noted the building report is in the packet.

NSSRA/Treasurer Liaison – Trustee Ford reported she has a meeting scheduled with the Director of Finance next week to discuss cash management and reporting.

 

Adjournment

There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting.  Trustee Ford seconded the motion.  The motion passed unanimously on a voice vote.  The meeting was adjourned at 8:10 pm.

 

The next Board of Trustees meeting will take place on April 23, 2019 at 7:30 pm.

 

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

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