March 19, 2019 7:30 pm
Group Board of Trustees
Location 300 Portwine Road Riverwoods, IL 60015
PUBLIC HEARING ON VILLAGE OF RIVERWOODS ANNUAL APPROPRIATIONS ORDINANCE FOR THE FISCAL YEAR FROM
JANUARY 1, 2019 TO DECEMBER 31, 2019
BOARD OF TRUSTEES
300 PORTWINE RD., RIVERWOODS, IL
March 19, 2019- 7:30 P.M.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT – March 5, 2019
V. VILLAGE ECOLOGIST
VI. TREASURER’S REPORT – Cash Report
VII. ENGINEER’S REPORT
VIII. DIRECTOR OF COMMUNITY SERVICES REPORT
IX. ZONING BOARD OF APPEALS REPORT
X. PLAN COMMISSION REPORT
XI. POLICE REPORT
XII. VILLAGE ATTORNEY’S REPORT
XIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Project update
a. Report on Engage Riverwoods results
2. Donation Policy
3. Board Meeting Schedule for April
XIV. VISITORS WISHING TO ADDRESS THE BOARD
XV. APPROVAL OF BILLS
XVI. ACTION ITEMS
A. APPROPRIATION ORDINANCE VILLAGE OF RIVERWOODS ANNUAL APPROPRIATIONS ORDINANCE FOR THE FISCAL YEAR FROM JANUARY 1, 2019 TO DECEMBER 31, 2019
B. DES PLAINES RIVER WATERSHED RESOLUTION
XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees –April 9, 2019 -7:30 PM
Village of Riverwoods
Board of Trustees Meeting
March 19, 2019
John Norris, Mayor
Bruce Dayno, Police Chief
Daphne Paras, Village Clerk
Pat Glenn, Village Engineer
Rob Durning, Director of Community Development
Bruce Huvard, Village Attorney
Call to Order: 7:39 PM
Approval of Minutes
Trustee Jamerson moved to approve the minutes from the March 5, 2019 Board of Trustees meeting. Trustee Haber seconded the motion. Trustee Chamberlain had some edits. The motion passed on a voice vote as amended, Trustee Goldstein abstained.
Mr. Glenn introduced Ashley Strelcheck from the SMC, to discuss the Des Plaines River Watershed-Basin Plan. There are 15 communities that have adopted this Resolution. The Watershed Plan encompasses more than 230 square miles. There are 7 goals including improving and protecting water quality, protecting and improving natural resources and regional green infrastructure, flood damage reduction, installation and maintenance of storm water infrastructure, community and agency coordination, sustainable agricultural systems and education and outreach.
Ms. Strelcheck noted each project needs partners. There are more than 3630 projects that were compiled from field assessments. They have a plan implementation that includes milestones. The plan will be updated in 10 years. She is looking for support.
Trustee Jamerson questioned whether the plan should be updated sooner, as the outlook he read was not favorable. It was explained that this was a live working document that will be continually updated. Trustee Chamberlain asked about Riverwoods’ involvement. Ms. Strelcheck explained they are looking for feedback and any kind of participation. Trustee Chamberlain noted it would be a benefit to be aware of what the watershed group is doing as well as some participation.
Director of Community Services Report
Mr. Durning reported the Village received a number of license requests for rental properties. He will put it in a spreadsheet. The Village also sent out about 35 letters to seal coaters.
Plan Commission Report
Mr. Huvard noted the Plan Commission continued the hearing on the senior group home. The Plan Commission concluded the Public Hearing and came up with a motion for no more than 6 unrelated people living in the home. The Board will discuss this after the Plan Commission report is received.
The owner of 777 Saunders asked for a hand car wash. Staff will meet to help them fine tune their request.
Mr. Durning reminded residents that if you have a notice in your window that you do not want solicitors, they are not allowed to come to your door. The Village has a solicitation Ordinance that is several years old. Mr. Huvard suggested looking at it again.
The police report is attached to the end of the minutes.
Information Items and Comments from the President
- Project Update
- Report on Engage Riverwoods Results
Mayor Norris noted there were some flaws in one question that could have resulted in bias in the numbers of that specific question.. Electronic responses were slightly more favorable while the written were 100% negative. Mayor Norris noted the response rate was less than 10 percent of the residents. Most of the responses were in the middle. Trustee Chamberlain noted 10 percent is actually an acceptable number of responses for a survey of this type, but will check with the MindMixer representative. She questioned whether the Board would like to send the numbers to the committee, and they will help assimilate the numbers. The Board needs to determine how it will be used. Trustee Chamberlain questioned whether the Board should make assumptions beyond the actual numbers received and comments.. Trustee Haber believes the survey has provided the Board with a lot of guidance. He does not believe there is overwhelming cry for the project, because only 135 responses were received. Trustee Haber commented those that responded were split on the project 50-50 at best.
Laura Baumann questioned how the survey data was gathered and the integrity of the data. Mayor Norris will get more information before the April 23, 2019 meeting.
The Board will consider a modified request on April 23, 2019.
- Donation Policy
Mayor Norris noted the draft was attached to the packet.
- Board Meeting Schedule for April
Due to Trustee’s schedule, the use of the board room for voting on April 2, the senior group home applicants asking to have the Trustees consider the Plan Commission report and recommendation and the unavailability of the Plan Commission chairman until April 9, Mayor Norris suggests rescheduling the April 2, 2019 Board of Trustees meeting to April 9. The second meeting would be moved to April 23, 2019. Trustee Chamberlain noted she is not available on April 9, 2019. Trustee Goldstein will be out of town on April 9, 2019. They will both be travelling for business. Mayor Norris will try to facilitate absent Trustees participating electronically.
Visitor Wishing to Address the Board
There were no visitors wishing to address the Board on non-agenda items.
Approval of Bills
Trustee Jamerson moved to approve the bills. Trustee Chamberlain seconded the motion. The motion passed by the following vote:
AYES: Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)
NAYS: None (0)
Ordinance O19-03-08 – Village of Riverwoods Annual Appropriations Ordinance for the Fiscal Year from January 1, 2019 to December 31, 2019
Trustee Chamberlain moved to waive First Reading of the Ordinance. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote.
Trustee Chamberlain moved for Second Reading and adoption of the Ordinance. Trustee Jamerson seconded the motion. The motion passed by the following vote:
AYES: Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)
NAYS: None (0)
Resolution R19-03-02 – Des Plaines River Watershed Resolution
Trustee Jamerson moved to approve the Resolution. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.
There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote. The meeting was adjourned at 8:43 pm.
The next regular Board of Trustees meeting will take place on Tuesday, April 9, 2019 at 7:30 pm.
Transcribed by, Jeri Cotton