July 24, 2018 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL

Agenda

 

 

 

BOARD OF TRUSTEES

FINAL AGENDA

300 PORTWINE RD., RIVERWOODS, IL

July 24, 2018 – 7:30 P.M.

  1. CALL TO ORDER
  2. PLEDGE OF ALLEGIANCE
  • ROLL CALL
  1. APPROVAL OF MINUTES
  • BOT – July 10, 2018
  1. VILLAGE ECOLOGIST
  2. TREASURER’S REPORT
  • ENGINEER’S REPORT
  • DIRECTOR OF COMMUNITY SERVICES REPORT
  1. ZONING BOARD OF APPEALS REPORT
  2. PLAN COMMISSION REPORT
  3. POLICE REPORT
  • VILLAGE ATTORNEY’S REPORT
  • INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT

General Items

  1. Presentation by South Lake County Mosquito Abatement District.
  2. Report on Planning for 320 Portwine and Woodland Restoration Area.
  3. IML Meeting in Chicago September 20-22.
  4. Reminder- the Memorial Service for former trustee Bill Svatik is tomorrow
  • VISITORS WISHING TO ADDRESS THE BOARD
  1. APPROVAL OF BILLS
  • ACTION ITEMS

New Business

  1. An Ordinance Approving an Amended Mutual Aid Agreement for the Northern Illinois Police Alarm System.
  2. Discussion of, and Possible Approval of,
    1. Increases in Riverwoods Water and/or Sewer Rates, Prompted by Latest Rate Increase for Water Purchased from Northbrook, and
  3. Adjustment of Reserve Levels for Water Fund and Sewer Fund
  1. Verizon Site Access Agreement (for due diligence on Cell Antenna Lease on Water Tower).
  2. An Ordinance Prohibiting the Use of Coal Tar Products in the Village
  3. An Ordinance Changing the Street Address of Certain Property (Estonian House and Caretaker Residence)
  4. Resolution Adopting the NAACP Illinois State Conference and Illinois Association of Chiefs of Police “Ten Shared Principles

Old Business

  1. A Resolution Setting a Time and Place For a Public Hearing Regarding a Redevelopment Plan and Project, Designating a Redevelopment Project Area, and Adopting Tax Increment Allocation Financing, for the Deerfield Road Redevelopment Project Area
  2. An Ordinance Concerning Film Production Permits in the Village Of Riverwoods – 2nd Reading and Adoption.
  • EXECUTIVE SESSION –
    • Litigation, Acquisition, Property, and Personnel
  • ESTABLISH TIME AND DATE FOR NEXT MEETING
    • Board of Trustees – Tuesday August 7, 2018- 7:30 PM

Minutes

Village of Riverwoods

Board of Trustees Meeting

July 24, 2018

APPROVED

 

In Attendance:

Cheryl Chamberlain
Kristine Ford
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor
Also Present:

Irene Gagerman, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Services
Bob Fialkowski, Finance Director

Call to Order:  7:30 PM

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the July 10, 2018 Board of Trustees meeting.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote with Trustee Ford and Trustee Hollander abstaining.

Village Treasurer

Trustee Ford noted that the cash summary report and midyear 6-month review are included in the Board packet.

Mr. Fialkowski presented highlights on the 6-month financial report.  The Village is seeing continued strength in the sales tax and home rule tax.  Utility taxes also continue to increase.  Excise taxes continue to decrease.  Mr. Fialkowski noted that building permit fees are strong.  The expenditures did not show any unusual activity.  The general fund cash increased about $580,000.  The short term interest rates are increasing and the Village is looking into additional investments.  Mr. Fialkowski is working on a cash flow analysis to get an idea of how much money is needed and the time frame.

Engineer’s Report

Mr. Glenn reported that the preconstruction meeting on this year’s road construction will be on Friday.

Plan Commission Report

Mr. Huvard noted that the Plan Commission will meet on Thursday.

Village Attorney Report

Mr. Huvard reported that the Verizon site access agreement on the agenda does not need immediate action.  The Village received a request from AT&T to renegotiate their lease.  Mr. Huvard would like to hear from Verizon before responding to AT&T.  Trustee Haber questioned the level of due diligence from Verizon.  Mr. Huvard noted that they are inquiring whether there is lead paint on the tower.  They would like to see the historical information on what is currently there and a structural analysis.  One of the Verizon consultants asked about the ability of the tower to accept three users.  Trustee Haber questioned whether the Village should consider taking down the water tower and installing a traditional cellular tower.  The bid to paint the water tower came in at $130,000 and there will be other expenditures.  Trustee Haber questioned whether the country club would want the water tower painted as a golf ball or with their name, and share the expense.  Mayor Norris noted that discussion has not gone anywhere.

Police Report

The police report is attached to the end of the minutes.

Informational Items & Comments from the President

  • Presentation by South Lake County Mosquito Abatement District

Barbara Struthers, President of the South Lake County Mosquito Abatement District and George Balis from Clarke were present.  Mr. Balis explained that they utilize the EarthRight program that incorporates two organic products, a larvacide and an adulticide, that are EPA approved.  There are a number of larval site inspection sites throughout the Village.  Most of the control occurs in the larval state.  Adult mosquito control is done during evening hours, as that is when they are most active, and spraying does not negatively impact pollinators.  The abatement district does a lot of education and also notifies residents when mosquito spraying will be done.  Mr. Balis noted that all daytime applications need to avoid all blooming vegetation. He explained that the products they use do not have residual effects and break down in 4-8 hours.   If a resident sees daytime spraying that is prohibited, they should contact the Illinois Department of Agriculture.

  • Report on Planning for 320 Portwine and Woodland Restoration Area

Mayor Norris, Trustee Goldstein and Trustee Chamberlain have met to discuss the challenges.  They are making some headway and hope to make a presentation to the Board in September.  The 320 Portwine building will be demolished.

  • IML Meeting September 20 – 22 in Chicago

Mayor Norris encouraged the trustees to attend the meeting as there is a lot of information presented at the meeting.

  • Reminder – the Memorial Service for former Village Trustee Bill Svatik is tomorrow

The memorial service is tomorrow at 10:00 at Holy Cross in Deerfield.

  • NSSRA and Northbrook Park District

Trustee Ford reported that the NSSRA and Northbrook Park District were in negotiations regarding the building of a new facility.  Northbrook Park District ended those  discussions. NSSRA is looking  into other options.

Visitors Wishing to Address the Board

Art Jimenez, 2280 Riverwoods Road, constructed a new home in the Village 5 years ago.  He expressed concern about some information pertaining to the removal of trees on the property.  In 2014, they paid a mitigation fee of $38,000 and then removed buckthorn at an additional expense of $12,000.  Mr. Jimenez has spoken with Mayor Norris about the previous Village forester and, in his opinion, the heavy-handed process by which the mitigation fee was computed. He hopes that there is a possibility of benefitting from the new Ordinance that was inspired by his property. He asked if the Trustees would consider revisiting the original dialog to see if anything can be done to recapture some of the fees he has paid with the intent of using them to further enhance his property.

Mayor Norris recommended that Mr. Jimenez make a formal presentation to the Board including specific numbers, dates and times as well as information from the current Village Ecologist.   Trustee Chamberlain suggested putting the request in writing so that the Village Attorney and Village Ecologist can both comment and fully inform the Trustees.

Approval of Bills

Trustee Jamerson moved to approve the bills.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

New Business

  • Ordinance approving an Amended Mutual Aid agreement for the Northern Illinois Police Alarm System

Trustee Haber moved for First Reading of the Ordinance.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES:  Ford, Goldstein, Haber, Hollander, Jamerson (5)
NAYS:  Chamberlain (1)

  • Discussion and Possible Approval of:

– Increases in Riverwoods Water and/or Sewer Rates, Prompted by the Latest Rate Increase for Water Purchased from Northbrook, and

– Adjustment of Reserve Levels for Water Fund and Sewer Fund

Mayor Norris explained that Northbrook has increased their water rates.  The Village asked Northbrook if there will be price increases in the future, but will not have that information until August. Trustee Chamberlain had suggested considering sewer rates at the same time. Mr. Glenn had sent the Board an analysis of the sewer rates and upcoming costs. The Mayor asked if the Board wanted to discuss the sewer rates at this time.  Trustee Chamberlain reviewed the analysis. She reminded the Board that the Village originally wanted a $2 million reserve.  She questioned what time period the Village would find it satisfactory to get to the $2 million reserve amount.  Trustee Chamberlain noted that at the current rate, it would take 10 years for the reserve to be close to that $2 million mark.  Mayor Norris stated that he, Trustee Ford and Mr. Fialkowski came to the conclusion that they would recommend reducing the sewer reserve to $1 million, because the value of the capital asset is less and repairs to it would also be less.

Mr. Fialkowski explained that the $1 million recommendation considered the maintenance plan outlined by the Village Engineer.  If the Village needs to perform sewer repairs, the $1 million reserve should be enough based on the Village’s healthy general fund balance which could be borrowed from, if needed.  The committee recommended adjusting the sewer target reserve to $1 million and $2 million for water.  Mr. Glenn added that the sanitary sewer can be thoroughly inspected while the water system cannot be inspected with the same level of detail. .  Trustee Chamberlain commented that she would support the reducing the reserve if these funds were unlikely to be needed, but not if it meant borrowing from other funds.

Mayor Norris noted the Village needs a written resolution to amend the reserve policy.

  • Verizon Site Access Agreements

Mr. Huvard requested this item be deferred.

  • Ordinance Prohibiting the Use of Coal Tar Products in the Village

Mayor Norris received an email from an expert offering to write the Ordinance.  Trustee Haber questioned the purpose of the Ordinance. Trustee Jamerson stated that he and Trustee Chamberlain pushed for passage of this Ordinance. Trustee Chamberlain explained that there are a number of environmental and health issues with coal tar.

Trustee Chamberlain questioned how to get to these contractors to ensure they are licensed and are not using coal tar.   Mr. Huvard explained it would be based on complaints and/or Mr. Durning finding offenders by driving through the Village.  Trustee Haber noted that the Ordinance does not apply to a homeowner doing it themselves.  Trustee Haber expressed concern because coal tar can be purchased over the Internet and applied by a resident. Trustee Ford suggested educating residents on the dangers of coal tar.  Trustee Goldstein suggested putting together an approved vendor list. The Board agreed that it may be difficult to enforce.

Trustee Jamerson moved for First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

  • Ordinance 18.07.13 Changing the Street Address of Certain Property (Estonian House and Caretaker Residence)

Mr. Huvard explained when the properties were annexed, they had addresses from the County.  Chief Dayno asked the addresses to be changed to be more compatible with Riverwoods’ addresses.

Trustee Chamberlain moved to waive the First Reading of the Ordinance.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Chamberlain moved for Second Reading and adoption of the Ordinance.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  • Resolution 18-07-07 Adopting the NAACP Illinois State Conference and Illinois Association of Chiefs of Police “Ten Shared Principles”

Trustee Jamerson moved to adopt the Resolution.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Old Business

  • Resolution 18-07-08 Setting a Time and Place for a Public Hearing Regarding a Redevelopment Plan and Project Designating a Redevelopment Project Area and Adopting Tax Increment Allocation Financing for the Deerfield Road Redevelopment Project Area

Mr. Huvard clarified that the Public Hearing date has been moved to October 16, 2018 to accommodate the new timeline.  Before the Public Hearing, there will be a number of intermediate steps.  Mr. Huvard spoke with representatives from SB Friedman about the possibility of extending the TIF, but the parcel in question does not meet the minimum standards to be included.   Mr. Huvard recommends considering the TIF as original drawn.

Trustee Jamerson moved to accept the Resolution subject to changing the date.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  • Ordinance Concerning Film Production Permits in the Village of Riverwoods

Mr. Huvard summarized the changes made to the draft Ordinance.  The Ordinance is trying to make it clear that the reason that the Chief of Police is reviewing the applications is to ensure it will not impact traffic and access for emergency vehicles. Trustee Haber suggested removing the road association’s written approval restriction as it may be difficult to obtain.  Trustee Jamerson suggested clarifying the definition of “operating”.  Mr. Huvard agrees it should be clarified.  Mayor Norris suggested approval by a road association only if the association’s president’s name and contact number is registered with the Village.

This will be continued to the next meeting.

Adjournment:

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting.  Trustee Jameson seconded the motion.  The meeting was adjourned at 9:50 PM.

The next regular meeting of the Board of Trustees is scheduled for August 7, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,

Irene Gagerman, Village Clerk

Transcribed by Jeri Cotton

 

Attachments:

Police Report

 

 

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