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June 19, 2018 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL

Agenda

BOARD OF TRUSTEES
FINAL AGENDA
300 PORTWINE RD., RIVERWOODS, IL June 19, 2018 – 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT – June 5, 2018
V. VILLAGE ECOLOGIST
VI. TREASURER’S REPORT
VII. ENGINEER’S REPORT
VIII. DIRECTOR OF COMMUNITY SERVICES REPORT
IX. ZONING BOARD OF APPEALS REPORT
X. PLAN COMMISSION REPORT
XI. POLICE REPORT
XII. VILLAGE ATTORNEY’S REPORT
XIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
General Items
1. Presentation by Mr. Walter Willis, Executive Director of SWALCO.
2. Recognition of Residents Completing Cost Share Program.
3. Riverwoods Family Days Re-Scheduled to July 8.
4. Review and Possible Giving Direction to Counsel re Working with Clark Street Real Estate
on Economic Development for Milwaukee Corridor and Other Possible Locations.
5. Voting in November 2018 Election Should Be at Village Hall.
XIV. VISITORS WISHING TO ADDRESS THE BOARD
XV. APPROVAL OF BILLS

XVI. ACTION ITEMS
New Business

A. Approval of New Waste Hauling Contract Extension with Lakeshore.
B. Approve of Proposal from firm of Miller Cooper & Co., Ltd for Performance of Annual Audit
Services for the Fiscal Years 2018 thru 2021.
C. Discussion of new Rate Increase For Water Purchased from Northbrook, and Consideration of
Need for, and Possible Approval of, Increase in Riverwoods Water Rates.
D. Review of Bids and Design for and Possible Approval of Contracts for Demolition and
Parking Lot Paving at 320 Portwine.-To be continued.
E. Review and Possible Award of a Construction Contract for Maintenance of Village Streets
and Streets in SSAs 5, 19, 21, 26, and 28, and Vernon Woods.
F. An Ordinance Establishing the General Prevailing Rate of Wages in the Village. Waive 1st
Reading; 2nd Reading and Adoption.
G. An Ordinance Providing for the Issue of $300,000 Special Service Area No. 19 Special Tax
Bonds, Series 2018 of the Village of Riverwoods, Lake County, Illinois, and the Levy of a Direct
Annual Tax Sufficient to Pay the Principal and Interest on Said Bonds.
Old Business
H. An Ordinance Amending the Riverwoods Village Code and Fee Schedule Concerning Extra Duty
Officers, Registration of Solicitors, Ecological Cost-Share Programs and Tree Mitigation Fees – 2nd
Reading and Adoption.
I. An Ordinance Concerning Film Production Permits in the Village Of Riverwoods – 2nd
Reading and Adoption.

XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees – Tuesday July 10, 2018- 7:30 PM

Minutes

Village of Riverwoods

Board of Trustees Meeting

June 19, 2018

APPROVED

 

In Attendance:
Cheryl Chamberlain
Kristine Ford
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present:
Bruce Dayno, Police Chief
Irene Gagerman, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Services
Bob Fialkowski, Finance Director
Steve Zimmerman, Village Ecologist

Call to Order:  7:30 PM

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the June 5, 2018 Board of Trustees meeting.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote with Trustee Jamerson abstaining.

Village Treasurer

Trustee Ford explained that the revenue and expense report and cash summary reports are in the Board packet.  The revenue and expense report looks good relative to budget for May. Revenues are higher than expected due to some large permit fees and the property taxes coming in. The expenses are running slightly lower than budget year to date.  Trustee Ford noted that the Village investments exceed $7 million.  The Village has accumulated a large cash balance in its savings account and is looking to transfer some of the money into the investment account.

Plan Commission Report

Ch. Niedelman noted that the next meeting will be on July 5, 2018. They will continue the discussion on the Comprehensive Plan.

Village Attorney Report

Mr. Huvard sent the draft eligibility study and redevelopment plan prepared by SB Friedman on the second TIF district to the Village Clerk to be made available to the public.  It encompasses the Brentwood Facility, Federal Life and Colonial Court.  The Village has a number of actions to take before a TIF can actually be formed.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting.  The police report is attached to the end of the minutes.  Chief Dayno noted that the department sold a 2007 Crown Victoria and several computers.  On June 10, the department performed alcohol compliance checks.  One business sold alcohol to the underage officer. The server was cited and the business was referred to the liquor commission.

Informational Items & Comments from the President

  • Training for the Open Meetings Act

At the last meeting, Mayor Norris noted that all elected officials need to complete the online course of the Open Meetings Act. The clerk has volunteered to take on the duties of the Open Meetings Act officer. He asked that anyone who needs to take the course and hasn’t, please do so and send the completion certificate to the clerk.

  • Presentation by Walter Willis of SWALCO on the status of SWALCO and current issues

Mr. Willis stated that SWALCO is a municipal joint action agency recognized as a unit of local government per Illinois law.  There are 43 municipal members plus Lake County.  SWALCO’s mission includes planning, consulting, education and providing facilities and programming to reduce the amount of toxicity of the solid waste stream.  SWALCO’s programs include recycling and reuse, public information and school education, household chemical waste / pharmaceutical programs and partnerships with the public and private partnerships. They also have a free, electronics recycling program and a clothing and textile recycling program which is actually a revenue source for them.

Mr. Willis noted Riverwoods is one of 6 municipalities in Lake County that have a construction demolition recycling Ordinance.  Riverwoods is also one of a few Villages that provide curbside electronics recycling.  He would like the Village to consider a food scrap program and a drop off box for textile recycling.  He suggested joining Bannockburn and Deerfield in their commercial recycling programs.

Mr. Willis stated that SWALCO is continuing to work on programs to educate the residents. Mayor Norris noted that residents can click on the SWALCO link on the Village website to view all the programs they have available.  He added that residents can also contact the Lincolnshire Riverwoods Fire Department to recycle hazardous materials. A resident noted that Styrofoam can be brought to Highland Park on Tuesdays before 1:00 or the first Saturday of the month.

  • Recognition of Residents Completing Cost Share Program

Mr. Zimmerman has completed more than 200 ecological consultations over the past 3 years. He gave a brief visual presentation of six properties whose residents completed the program and did an outstanding job. He then presented the residents with plaques in honor of their achievements.

  • Riverwoods Family Days Rescheduled to July 8, 2018

Mayor Norris reported that the original date for Family Days was rained out, so they rescheduled it to July 8, 2018.  He encouraged everyone to attend.

  • Review and Possibly Give Direction to Counsel re: Working with Clark Street Real Estate on Economic Development for Milwaukee Road Corridor and other Possible Locations

Mr. Huvard had a conversation with representatives from Clark Street who provided him with a copy of an agreement that they had with Schiller Park. Clark is interested in working with the Village, but, given the history, does not want to spend months only to have the Board reject the use. He suggested providing Clark Street with a list of uses acceptable to the Village.  Mr. Huvard threw out the idea of a non-retail use which would help generate increment and provide a nice entrance to the Village.  He asked the Trustees to come up with a list of acceptable uses, including possible non-retail office uses.

After some discussion, Mayor Norris summarized that he is hearing that there is a broad consensus that the Board is willing to talk to Clark, explore this further and come up with a list of potential uses that would be acceptable. Trustee Haber would prefer a four month exclusive rather than a six month exclusive. Mayor Norris replied that they would discuss that with Clark.

  • Voting in November 2018 Election should be at Village Hall

Mayor Norris noted that the voting place for the November 2018 election will be moved back to Village Hall.  There is one section of Riverwoods that will still vote at another polling place.

  • Electronic Copies of the Bills

Mayor Norris asked if the Trustees have been utilizing the electronic copies of the bills.  At this point, it is not efficient due to the fact that a signed copy of the invoice is required which necessitates that the staff scan the bills twice.

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board.

Approval of Bills

Trustee Chamberlain moved to approve the bills.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

New Business

  • Approval of New Waste Hauling Contract Extension with Lakeshore

Mayor Norris indicated this item was pulled due to some inconsistencies.

  • Approval of Proposal from Miller Cooper & Co., Ltd. for Performance of Annual Audit Services for the Fiscal Years 2018 thru 2021

Mr. Fialkowski explained that six months ago, the Village decided to seek a new proposal for completing the annual audit.  The Village received 3 proposals from extremely qualified firms.  The committee reviewed the proposals and unanimously decided to recommend Miller Cooper & Co., Ltd. for a four year term.  Miller Cooper has extensive knowledge and experience with the Village.

Trustee Jamerson moved to accept the proposal from Miller Cooper & Co, Ltd. for the annual audit services for the fiscal years 2018 thru 2021.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  • Discussion of New Rate Increase for Water Purchased from Northbrook, and Consideration of Need for and Possible Approval of Increase in Riverwoods Water Rates

Mayor Norris noted that Northbrook raised the water rate charged to the Village by $0.88, which is a 20% increase. The rate increase will take effect September 1st. If the $0.88 is passed along to Riverwoods residents, the Village will maintain its current reserve. If the increase is not passed to residents, the reserve would be significantly reduced in five years.  Trustee Jamerson questioned whether the Village needed to pass through the entire amount of the increase. Mayor Norris would be concerned about passing a smaller increase and having to increase the fees again.  Trustee Haber questioned whether the Village could lock in a rate for a longer period of time so that the Village does not have to go to the residents with another rate increase. Mayor Norris and Mr. Glenn agreed that it was a discussion worth having with Northbrook. Trustee Chamberlain suggested that the Board review the sewer reserve. She feels that if the Board determines a need to increase sewer rates to build up a larger reserve, both increases should be done at the same time. This discussion will be continued to a future meeting.

  • Review of Bids and Design for Possible Approval of Contracts for Demolition and Parking Lot Paving at 320 Portwine Road – to be continued
  • Review and Possible Award of a Construction Contract for Maintenance of Village Streets and Streets in SSAs 5, 19, 21, 26 and 28 as well as Vernon Woods

Mr. Glenn reported that the bid costs were less than the estimates.  He believes that the Board should act on the contract and that he would reach out to the SSAs to see if they are OK with their portions.  Mr. Glenn suggested awarding the contract to the low bidder, Chicagoland Paving, in the amount not to exceed $599,900.

Trustee Chamberlain moved to award the contract for maintenance of Village streets and streets in SSAs 5, 19, 21, 26 and 28.  Trustee Haber seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  • Ordinance 18-06-10 Establishing the General Prevailing Wage in the Village

Trustee Jamerson moved to waive the First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  • Ordinance 18-06-11 Providing for the Issue of $300,000 Special Service Area 19 Special Tax Bonds, Series 2018, of the Village of Riverwoods, Lake County, Illinois, and the Levy of a Direct Annual Tax Sufficient to Pay the Principal and Interest on Said Bonds

Mr. Huvard stated that this is a bond Ordinance for Hiawatha Woods.  This is a 10-year maturity municipal bond.  The residents believe that the rate is attractive.

Trustee Jamerson moved to waive the First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously with Trustee Haber abstaining.

Trustee Chamberlain moved for Second Reading and adoption.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Hollander, Jamerson (5)

NAYS:  None (0)

ABSTAIN:  Haber (1)

Old Business

  • Ordinance 18-06-12 Amending the Riverwoods Village Code and Fee Schedule Concerning Extra Duty Officers, Registration of Solicitors, Ecological Cost-Share Programs and Tree Mitigation Fees – 2nd Reading

Trustee Chamberlain moved for Second Reading and adoption.  Trustee Jamerson seconded the motion.

Chief Dayno made an amendment to the Ordinance that was acceptable to the Trustees.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  • Ordinance Concerning Film Production Permits in the Village of Riverwoods – 2nd Reading

Mayor Norris noted that Trustee Jamerson recommended some changes.  This will be on a future agenda.

Adjournment:

There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting.  Trustee Chamberlin seconded the motion.  The meeting was adjourned at 9:20 PM.

The next regular meeting of the Board of Trustees is scheduled for July 10, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,

Irene Gagerman, Village Clerk

Transcribed by Jeri Cotton

Attachments:

Police Report

 

 

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