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December 18, 2018 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL

Agenda

BOARD OF TRUSTEES
FINAL AGENDA
300 PORTWINE RD., RIVERWOODS, IL
December 18, 2018- 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT – Financial Workshop Dec. 4, 2018 (To be continued)
• BOT – December 4, 2018
• BOT – Executive Session December 4, 2018
V. VILLAGE ECOLOGIST
VI. TREASURER’S REPORT – Cash Report
VII. ENGINEER’S REPORT
VIII. DIRECTOR OF COMMUNITY SERVICES REPORT
IX. ZONING BOARD OF APPEALS REPORT
X. PLAN COMMISSION REPORT
XI. POLICE REPORT
XII. VILLAGE ATTORNEY’S REPORT
XIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Flatwood Project update
2. Wine and Cheese Reception – Trustee Chamberlain
3. Schedule of Future BOT Meetings
XIV. VISITORS WISHING TO ADDRESS THE BOARD
XV. APPROVAL OF BILLS
XVI. ACTION ITEMS
New Business
A. ADMINISTRATION OF OATH OF OFFICE FOR OFFICER GEORGE PFUTZENREUTER UPON PROMOTION TO SERGEANT (EFFECTIVE ON JANUARY 1, 2019).
B. AN ORDINANCE ADOPTING AND APPROVING A TAX INCREMENT REDEVELOPMENT PLAN AND PROJECT IN THE VILLAGE OF RIVERWOODS, ILLINOIS. – 1st Reading.
C. AN ORDINANCE DESIGNATING THE DEERFIELD ROAD REDEVELOPMENT PROJECT AREA IN THE VILLAGE OF RIVERWOODS, ILLINOIS PURSUANT TO THE TAX INCREMENT ALLOCATION REDEVELOPMENT ACT. – 1ST Reading.
D. AN ORDINANCE ADOPTING TAX INCREMENT ALLOCATION FINANCING RESPECTING THE DEERFIELD ROAD REDEVELOPMENT PROJECT AREA IN THE VILLAGE OF RIVERWOODS, ILLINOIS. – 1ST Reading.
Old Business
E. AN ORDINANCE AMENDING THE CLASS F LIQUOR LICENSE CLASSIFICATION IN THE VILLAGE OF RIVERWOODS. – 2ND Reading and Adoption.
AN ORDINANCE AMENDING THE VILLAGE CODE TO REQUIRE REGISTRATION OF RESIDENTIAL RENTAL PROPERTIES. – 2nd Reading and Adoption.
F. AN ORDINANCE AMENDING THE VILLAGE FEE SCHEDULE TO ESTABLISH FEES FOR ROAD SPECIAL SERVICE AREAS. – 2nd Reading and Adoption.

XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees –January 8, 2019 7:30 PM

Minutes

Village of Riverwoods

Board of Trustees Meeting

December 18, 2018

APPROVED

 

In Attendance:

Cheryl Chamberlain

Kristine Ford

Henry Hollander

Rick Jamerson

John Norris, Mayor

Absent were;

Eric Goldstein

Michael Haber

Also Present:

Bruce Dayno, Police Chief

Daphne Paras, Village Clerk

Patrick Glenn, Village Engineer

Rob Durning, Director of Community Development

Bruce Huvard, Village Attorney

 

Call to Order: 7:30 PM

 

Approval of Minutes

Trustee Chamberlin moved to approve the minutes from the December 4, 2018 Board of Trustees meeting. Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved to approve the minutes from the December 4, 2018 Executive Session. Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

 

Director of Community Services

Mr. Durning reported he has received calls on the property on Arrowwood but tennis cannot be for a profit.

Residences with plumbing backflow prevention devices are 99 percent in compliance.

The Village received business license inspection requests from five new applications. The annual inspections should begin shortly.

 

Plan Commission Report

The Plan Commission will meet in January

 

Treasurer’s Report

Trustee Ford reported there are two reports in the Board packet; the cash summary report and the statement of expenses and revenues. The Village is ahead of budget.  Trustee Ford believes the Village is a step closer to having more streamlined reporting.

 

Village Attorney Report

Mr. Huvard had a discussion with LCDOT and asked them to consider what they may be prepared to offer the Village for the southeast corner of Deerfield and Milwaukee Roads. Trustee Hollander noted the property would be sufficient to meet the needs of the County.

Mayor Norris noted they changed the standard they would be able to reimburse the Village for a bike path on Portwine. Trustee Hollander explained the subject came up about allowing a U-turn south of Milwaukee.  The State does not permit signage, because the road is only two lanes.  The County said they would add a short third lane adjacent to the property, so a U-Turn Permitted sign could be allowed by the State.  This would resolve some of the concerns about the access to the Shoppes of Riverwoods and Colonial Court. 

 

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. He noted on December 13, 2018 there was a bomb threat emailed to a local business.  After further investigation, they found this was a nationwide action.  Trustee Chamberlain asked about the number of burglar alarms.  Chief Dayno noted there is a fine structure in place.  The Village does not have a high number of repeat offenders of false alarms.  The police report is attached to the end of the minutes.

 

Informational Items & Comments from the President

  • Project Update on Flatwoods Heritage Center

Mayor Norris noted he will visit a natural play area with Mike Clayton and Trustee Chamberlain in Olympia Fields. Trustee Chamberlain spoke with the landscape architect who has come up with a drawing of potential elements.  Mr. Clayton put together an introduction and would be interested in receiving comments on the pictures and descriptions that would be used for the survey.  Trustee Chamberlain noted the Village hired Mindmixer to assist the Village with the survey and the wording.  There was some discussion about whether or not to discuss cost in the survey.

  • Wine and Cheese Reception

Trustee Chamberlain reported the date has been set for February 28, 2019 from 5 to 7 pm. There will be something in the Village Voice.  Trustee Chamberlain noted they are asking Village businesses for food and/or drink donations or discounts.  They will check into different possibilities for music.  Trustee Chamberlain noted Daphne Paras has volunteered to assist her.  She is also looking into getting shirts or hats with the new Village logo.  Trustee Ford asked if there would be a theme.  Trustee Chamberlain noted it would be to meet and greet your neighbors.  Trustee Hollander believes the reception should be in conjunction with an event.  Trustee Chamberlain received a negative response to having a presentation.  Trustee Jamerson likes the idea of having a gathering so people in the Village can meet each other.  He would like to see this happen semi-annually.  Mayor Norris suggested having information available.

  • Schedule of Future Board of Trustee Meetings

The meeting schedule is posted.

 

Visitors Wishing to Address the Board

Russ Romenelli asked if there were some summary statements about the financial workshop. Mayor Norris noted the finance committee made some recommendations and minutes from the workshop will be made public once they are edited and approved.  The Village needs to look for other sources of revenue, which they have been doing.  Trustee Ford explained they projected the expected revenues and expenses and want to make a course correction.  The Village is in a good financial position.  Mr. Romenelli believes the survey should discuss costs.  Mayor Norris noted the property tax was increased by the normal amount, which is within the scope of the former 5 percent cap placed upon the Village.

 

Approval of Bills

Trustee Jamerson moved to approve the bills. Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Hollander, Jamerson (4)

NAYS: None (0)

 

New Business

  • Administration of Oath of Office for Officer George Pfutzenreuter Upon Promotion to Sergeant (Effective on January 1, 2019)

Mayor Norris noted this was a very competitive process. He is happy to present soon-to-be sergeant George Pfutzenreter.  Clerk Paras administered the oath of office.

 

  • An Ordinance Adopting And Approving A Tax Increment Redevelopment Plan And Project In The Village Of Riverwoods, Illinois – 1st Reading

Mr. Huvard reported this Ordinance approves the document that sets forth the justification for forming a TIF district as well as provides direction and goals for the district.

Trustee Jamerson moved for First Reading of the Ordinance. Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

 

  • An Ordinance Designating The Deerfield Road Redevelopment Project Area In The Village of Riverwoods, Illinois Pursuant To The Tax Increment Allocation Redevelopment Act – 1st Reading

Mr. Huvard reported this Ordinance takes the map and legal description and designates it as the TIF district. Trustee Chamberlain asked for clarification of the borders, as this TIF district borders the existing TIF district.  Mayor Norris showed a map, which goes through the Federal Life building.

Trustee Jamerson moved for First Reading of the Ordinance. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.

 

  • An Ordinance Adopting Tax Increment Allocation Financing Respecting The Deerfield Road Redevelopment Project Area In The Village Of Riverwoods, Illinois – 1st Reading

Mr. Huvard explained this Ordinance authorizes the County to calculate the tax increment that will be sent to the Village.

Trustee Chamberlain moved for First Reading of the Ordinance. Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

 

Old Business

 

  • An Ordinance Amending the Class F Liquor License Classification in the Village of Riverwoods – 2nd Reading and Adoption
  • An Ordinance Amending The Village Code To Require Registration Of Residential Rental Properties – 2nd Reading And Adoption
  • An Ordinance Amending The Village Fee Schedule To Establish Fees For Road Special Service Areas – 2nd Reading and Adoption

Mayor Norris noted these items will be held to the next Board of Trustees meeting.

 

Adjournment:

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion.  The meeting was adjourned at 8:27 pm

The next regular meeting of the Board of Trustees is scheduled for January 8, 2019 at 7:30 PM at Village Hall.

Respectfully submitted,

Daphne Paras, Village Clerk

Transcribed by: Jeri Cotton

 

 

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