April 17, 2018 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL 60015

Agenda

BOARD OF TRUSTEES
Preliminary AGENDA
300 PORTWINE RD., RIVERWOODS, IL
April 17, 2018 – 7:30 P.M.

 

I. CALL TO ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF MINUTES
• BOT – April 3, 2018

VI. TREASURER’S REPORT

VII. ENGINEER’S REPORT

VIII. DIRECTOR OF COMMUNITY SERVICES REPORT

IX. ZONING BOARD OF APPEALS REPORT

X. PLAN COMMISSION REPORT

XI. POLICE REPORT

XII. VILLAGE ATTORNEY’S REPORT

XIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
Standing Reports
1. Status on LDOT- Deerfield Rd. Planning – SIG – Update on “Town Hall” meeting to be held April 18 – Trustee Hollander
General Items
2. Report on status of Administrative Hearing Program – Village Clerk
3. Contract with former website host canceled.
4. Police Union Contract Negotiations resume.

XIV. VISITORS WISHING TO ADDRESS THE BOARD

XV. APPROVAL OF BILLS

XVI. ACTION ITEMS

New Business
A. RESOLUTION APPROPRIATING $180,000 FROM THE MOTOR FUEL TAX FUND FOR 2018.

Old Business
B. NONE

XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel

XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees – Tuesday, May 1, 2018- 7:30 PM

Minutes

Village of Riverwoods

Board of Trustees Meeting

April 17, 2018

APPROVED

 

In Attendance:
Kristine Ford
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Absent:
Cheryl Chamberlain

Also Present:
Bruce Dayno, Police Chief
Irene Gagerman, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Development

Call to Order:  7:30 PM

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the April 3, 2018 Board of Trustees meeting.  Trustee Ford seconded the motion.  The motion passed unanimously on a voice vote.

Treasurer’s Report

 Trustee Ford reported that the revenue and expense report for March is in the Board packet. The sales tax and utilities tax were ahead of expectations for the first quarter.  The expenses have increased and the revenues minus the expenses resulted in a deficit of about $7,000 rather than the budgeted $100,000 loss.  The cash and investments are about $11 million, which is the same as at the end of February.  Trustee Ford has scheduled a meeting with representatives from Chase regarding the account service fees and ways to better manage the cash flow.

Trustee Jamerson noted that the street program is higher than budget.  He questioned why the engineering costs are not part of the MFT funds.  Mr. Glenn explained that that would delay the project because it would have to go through IDOT.  This year, all MFT funds will be used for construction.  He noted that the engineering costs will primarily go to the Hiawatha SSA.  Mr. Glenn indicated once the work is completed, they will apportion the engineering costs to each project.  Trustee Hollander asked whether or not the water fund revenues should meet the expenses now that the water fees were increased.  Mayor Norris explained that the majority of revenues usually come in during the summer months, when the water usage is higher.

Director of Community Services
 
Mr. Durning issued six citations for delinquent sanitary sewer bills.  There are three contiguous properties that have a number of violations for junk cars and a vacant home that will be cited if there is no compliance.  Luke cleaned up the Village owned wooded property on Riverwoods Road. Our waste hauler promptly picked up the bagged garbage. The property owner of 250 Portwine is planning to build a ‘green’ house which will house his family and friends who come to visit him in the summer. Trustee Ford inquired into the status of the Forkas property cleanup. Mr. Huvard replied that he would follow up on it.

Plan Commission Report

Mr. Huvard explained that the Plan Commission is continuing their review on the Comprehensive Plan.  They are waiting for clarity on Deerfield Road.  He asked if there were other transportation issues that the Trustees would like the Plan Commission to consider.  Mr. Huvard noted that the only thing mentioned in the Comprehensive Plan is encouraging corporate centers to use ride sharing or park and ride options.

Mayor Norris noted that Bannockburn and Lincolnshire are pushing to get their bike paths extended across Duffy and connecting back up to Rt. 22.  They are encouraging the Village to connect our path to theirs. Mayor Norris indicated that was not part of the study completed 15 years ago.

Mr. Huvard indicated that the Plan Commission has also discussed short term rentals (Air BNB’s).  The Village continues to receive inquiries.  Mr. Huvard believes that the Village needs to identify whether there is a reason to have this regulation and what the Village is trying to accomplish.  Trustee Hollander noted there has been a constant trickle dealing with this subject.  He believes that the Village should consider adopting a policy sooner than later. Trustee Hollander suggested revisiting this every three months to determine whether it should be considered proactively.  Trustee Jamerson suggested keeping track of the number of inquiries for Air BNBs or complaints about them.

Mr. Huvard explained that there was another inquiry from a business about buying single family homes and turning them into assisted living housing for seniors. They asked about regulations governing this type of facility. Mr. Huvard explained that Federal guidelines require that the Village make reasonable accommodations for this type of use.  Mayor Norris indicated that this could be part of the Comprehensive Plan.

Police Report

Chief Dayno reported that the police report is attached to the end of the minutes.

Village Attorney Report

Mr. Huvard reported that there is a draft redevelopment plan for a new TIF encompassing the Federal Life property, Colonial Court and Brentwood North.  The Village will be reviewing it to see if they want to go forward with possibly forming a TIF district. Gewalt Hamilton has been working on a preliminary design for an access road to get from the Federal Life driveway into Colonial Court. The Village will discuss the possibility of the plan with Federal Life.

Informational Items & Comments from the President

  • Status on LDOT-Deerfield Road Planning – SIG

Mayor Norris noted that the Town Hall Meeting will take place on April 18, 2018 at 7:00 PM.  He encouraged the Trustees to attend.    Trustee Hollander put together a draft for the Board to which he’ll add comments and suggestions from the Town Hall meeting and then distribute it to the Board.

  • Report on Status of Administrative Hearing Program

Village Clerk Irene Gagerman reported that in 2017, 13 cases went through the administrative hearing program resulting in 5 paid tickets, 5 no shows and 3 were found not liable.  In 2018 there have been 15 cases resulting in 8 paid tickets, 5 no shows and 2 have been continued.  Clerk Gagerman added that Mr. Durning had issued 3 tickets on behalf of the Village and two were settled before the Administrative Hearing.  Chief Dayno sent out 70 citations to residents who have not registered their burglar alarms for the upcoming May hearing.

Trustee Jamerson asked what happens when someone does not show up.  Clerk Gagerman indicated that they receive a letter and eventually go to collections.

  • Contract with former Website Host Cancelled

Mayor Norris noted this will save the Village a net of $650 per month.

  • Police Union Contract Negotiations Continue

There was a meeting held last week. The next meeting is scheduled for May 1st.

  • 2018 Sales Tax

Mayor Norris reported that the 2018 Sales Tax information request paperwork has been completed.

 Visitors Wishing to Address the Board

There were no visitors wishing to address the Board.

Approval of Bills

Trustee Jamerson moved to approve the bills.  Trustee Haber seconded the motion.  Trustee Haber had a few questions.  The motion passed by the following vote:

AYES:  Ford, Goldstein, Haber, Hollander, Jamerson (5)
NAYS:  None (0)

New Business

  • Resolution Appropriating $180,000 from the Motor Fuel Tax Fund for 2018
  1. Village of Riverwoods Ordinance 18-04-09 Authorizing a Supplemental

Appropriation in the Amount of $70,000 from Unappropriated Fund Balance

Trustee Jamerson moved to waive the First Reading on Ordinance.  Trustee Haber seconded the motion. The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption of the Ordinance.  Trustee Haber seconded the motion.  The motion passed by the following vote:

AYES:  Ford, Goldstein, Haber, Hollander, Jamerson (5)
NAYS:  None (0)

  1. State of Illinois MFT Resolution 18-04-15

Mayor Norris indicated that he Village needs to appropriate the funding in order to spend the money.

Trustee Jamerson moved to approve a Resolution authorizing $180,000 for Forest Glen and Big Oak.  Trustee Haber seconded the motion.  The motion passed by the following vote:

AYES:  Ford, Goldstein, Haber, Hollander, Jamerson (5)
NAYS:  None (0)

Old Business

There was no Old Business.

Adjournment

There being no further business or discussion, Trustee Goldstein moved to adjourn the meeting.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.  The meeting was adjourned 8:20 PM.

The next regular meeting of the Board of Trustees is scheduled for May 1, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,
Irene Gagerman, Village Clerk
Transcribed by Jeri Cotton
Attachments:

Police Report

Videos

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Attachments

1

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