April 17, 2018 7:30 pm
Group Board of Trustees
Location 300 Portwine Road Riverwoods, IL 60015
BOARD OF TRUSTEES
300 PORTWINE RD., RIVERWOODS, IL
April 17, 2018 – 7:30 P.M.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT – April 3, 2018
VI. TREASURER’S REPORT
VII. ENGINEER’S REPORT
VIII. DIRECTOR OF COMMUNITY SERVICES REPORT
IX. ZONING BOARD OF APPEALS REPORT
X. PLAN COMMISSION REPORT
XI. POLICE REPORT
XII. VILLAGE ATTORNEY’S REPORT
XIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Status on LDOT- Deerfield Rd. Planning – SIG – Update on “Town Hall” meeting to be held April 18 – Trustee Hollander
2. Report on status of Administrative Hearing Program – Village Clerk
3. Contract with former website host canceled.
4. Police Union Contract Negotiations resume.
XIV. VISITORS WISHING TO ADDRESS THE BOARD
XV. APPROVAL OF BILLS
XVI. ACTION ITEMS
A. RESOLUTION APPROPRIATING $180,000 FROM THE MOTOR FUEL TAX FUND FOR 2018.
XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees – Tuesday, May 1, 2018- 7:30 PM
Village of Riverwoods
Board of Trustees Meeting
April 3, 2018
John Norris, Mayor
Bruce Dayno, Police Chief
Irene Gagerman Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Call to Order: 7:30 PM
Approval of Minutes
Trustee Jamerson moved to approve the minutes from the March 20, 2018 Public Hearing. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.
Trustee Jamerson moved to approve the minutes from the March 20, 2018 Board of Trustees meeting. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote with Trustees Chamberlain, Ford and Hollander abstaining.
Plan Commission Report
Mayor Norris noted that the Plan Commission will meet on Thursday.
Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. Chief Dayno noted that there was a residential burglary on Hoffman. The police report is attached to the end of the minutes.
Informational Items & Comments from the President
- Status on LDOT-Deerfield Road Planning – SIG
Trustee Hollander will give an update to the Plan Commission on Thursday. There will be a Town Hall meeting on April 18, 2018 at 7:00 pm.
- Investment Advisor Daniele Driscoll
Trustee Ford noted that this is the Village’s annual presentation by J.P. Morgan Chase investment advisor Daniele Driscoll. Ms. Driscoll noted a lot has changed over the last year. Rates have increased by 1 percent. She believes that there will be three rate increases this year and two in 2019. They will try to capitalize on the higher rates. Ms. Driscoll indicated she is keeping the Village investments very conservative. She could look into Corporate Investments A-rated or better, if desired by the Village.
Ms. Driscoll noted 33% of the Village portfolio will become due in less than a year, 56% in one to two years and 11% in two to three years. The Village has primarily invested in brokered CDs (56%) as they are safe and insured.
Ms. Driscoll stated that the Village remains positioned to take advantage of a rising interest rate environment with 89% of the current portfolio maturing within two years. She will continue to reduce the total number of positions and make opportunistic purchases in approved asset classes while maintaining diversification.
Trustee Ford noted that Mr. Fialkowski is also looking at cash management and cash flow. The Village also has a savings account that is not being invested. Mr. Fialkowski will look into finding a more efficient way to transfer money between accounts and to determine if the Village can reduce the amount in the savings account and, instead, invest more of it.
- Easter Egg Hunt
Mayor Norris noted that the Easter Egg Hunt was a great success. There was a large turnout. Although the younger children were separated from the older children and were orderly, the older children made a mad, uncontrolled dash towards their area of the woods. The Village will look at a better way to handle the older kids next year.
Mayor Norris noted that the Village was challenged with finding volunteers and will look at possibly holding the event a week before Easter. Mayor Norris thanked Jackie Borchew, Irene Gagerman and Betty Dlouhy for their efforts.
Visitors Wishing to Address the Board
Russell Romanelli asked when the February Town Hall meeting video would be on the new website. Clerk Gagerman explained it should be uploaded by the end of the week.
2018 Pavement Assessment Report and Proposed 10-Year Road Program
Mr. Glenn explained that they quantitatively assessed the condition of the Village maintained streets which they have done periodically. The current plan proposed $25,000 of patch work in 2018 and resurfacing Forest Glen and Big Oak in 2019. However, as the bidding climate is still favorable, Mr. Glenn would recommend moving some of the work, specifically Forest Glen and Big Oak, to this year, especially given the work to be done on Hiawatha which is right next to these roads. He believes the Village could possibly save 15-20%.
Trustee Hollander noted that the projected 10 year cost is more than $1 million. He questioned whether the Village could turn the public streets into private streets. Mayor Norris noted that the Village is looking at future budgeting to set aside the necessary funds. In addition, he stated that Mr. Huvard is looking into what would be involved in turning the public streets into private ones as is the case for most of the roads in the Village.
Trustee Haber questioned whether the streets are paid by MFT funds. Mr. Glenn explained that that was the case in the past, but presently, the MFT pays only about half of the cost.
Trustee Haber is not convinced that moving the timing would be beneficial as the Village will lose one year of life on the roads as well as interest earned on the funds in the General Fund. Trustee Haber believes it is a wash. Trustee Chamberlain noted if the cost of asphalt increases significantly, it may make sense. Mr. Glenn suggested getting a bid to see the pricing. The Trustees are in favor of getting bids.
- Ordinance 18-04-08 Authorizing the Sale of Surplus Personal Property owned by the Village of Riverwoods
Trustee Haber moved to waive the First Reading of the Ordinance. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote.
Trustee Haber moved for Second Reading and Adoption of the Ordinance. Trustee Jamerson seconded the motion.
The Village has property that has been declared surplus. In order to dispose of the property, the Board must authorize by Ordinance the disposal of the surplus. The property is a 2007 Crown Victoria automobile and some older computers that need to be replaced.
The motion passed by the following vote:
AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)
- Donation Request from Orphans of the Storm
Mayor Norris noted that the Village has traditionally given a $5,000 donation. The Village has donated $11,000 of $30,000 that was budgeted. He anticipates a $5,000 request from College Bound Opportunities and a $1,000 request from Deerfield Family Days. Trustee Chamberlain wants to ensure that the Village procedures are being followed by donation requesters citing the lack of the proper paperwork for donation requests. Mayor Norris explained that he has already talked to the new administrator and explained the process required by the Village.
Trustee Chamberlain moved to approve a $5,000 donation for Orphans of the Storm. Trustee Haber seconded the motion. The motion passed by the following vote:
AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)
There was no Old Business.
Standing Committee Reports
External Communications/Bike Path/Environment – Trustee Chamberlain reported that the branding committee has met and will meet again later this month. The committee is very pleased with Jodi and Ryan.
Police/Building – Trustee Jamerson reported that the March building report is attached.
Communications/IT/Budget – Trustee Goldstein reported that the new website, villageofriverwoods.com, is now live. He would like to acknowledge and thank Gamma Partners for donating their work. He suggested putting a temporary banner on the website and/or something in the Village Voice. Trustee Hollander suggested also submitting a testimonial letter from the Village.
There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting. Trustee Chamberlain seconded the motion. The meeting was adjourned at 8:25 PM.
The next regular meeting of the Board of Trustees is scheduled for April 17, 2018 at 7:30 PM at Village Hall.
Irene Gagerman, Village Clerk
Transcribed by Jeri Cotton