December 19, 2017 7:30 pm
Group Board of Trustees
Location 300 Portwine Road Riverwoods, IL 60015
John Norris, Mayor
Bruce Dayno, Police Chief
Rob Durning, Director of Community Service
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Irene Gagerman, Village Clerk
Call to Order: 7:30 PM
Approval of Minutes
Trustee Chamberlain moved to approve the minutes from the December 5, 2017 Board of Trustees meeting. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote with Trustee Goldstein abstaining.
Trustee Ford reported that the Village is ahead of budget, revenue wise. The Village is requesting a transfer from the general fund to the capital projects fund to deal with the deficit in the fund. Trustee Ford is working with the Village Finance Director on a final accounting of the building project.
Mr. Glenn noted that the water main project is substantially completed. The final landscaping restoration will take place in the spring. The sewer project along Portwine will begin just after the New Year and should be done by the end of January.
Director of Community Services Report
Mr. Durning reported that three citations were issued for non-payment of sewer bills. The court date will take place in January. Mr. Durning issued seven warning tickets for garbage cans that did not meet the letter of the Ordinance. Later this week, the annual business license inspections will occur for restaurants, Asian Royal Massage and Ravinia Green.
King Shabu Shabu would like to expand the restaurant one tenant space to the south. Mr. Durning will check the Ordinance, as there is a size restriction for restaurants of a little over 11,000 square feet. Mr. Huvard suggested coming to the Board if that turns out to be an issue.
Trustee Ford asked for an update on the Forkas situation. Mr. Huvard explained that they hope to get some compliance in the spring.
Plan Commission Report
Plan Commission Chairman David Niedelman indicated that the Plan Commission will meet in January to discuss the proposed Woodland / Tree Ordinance. He requested a copy of the draft Ordinance.
Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. He noted that the total number of calls for 2017 were slightly lower than in 2016. There were fewer premise exams this year than last year. He will put something in the newsletter to remind residents of the service.
On December 11, 2017, there was a short but heavy snow. Several cars were in the ditch and there were two car crashes with minor injuries. Trustee Ford asked if the department performs visits to senior residents. Chief Dayno replied that it doesn’t due to the fact that the department does not have a list of senior residents. Trustee Ford questioned whether there has been an issue getting emergency vehicles through Deerfield Road during rush hour traffic. Chief Dayno indicated it does make a little difference but that they manage to get through albeit somewhat slower. Mr. Niedelman questioned the number of burglar alarms. Chief Dayno noted that the department bills the owner if 3 or more alarms occur at the premises.
Village Attorney Report
Mr. Huvard reported that the Village is considering an Ordinance requiring homeowners who would like to rent their homes for short term rentals to register with the Village. The Plan Commission came up with a number of approaches, but decided to require registration first and then wait to see what kind of problems occur. Several residents have called the Village inquiring about neighbors who are renting their homes on a short term basis. Mr. Durning noted that the latest calls have been about Airbnbs that have been spotted on the Internet and not actual incidents.
Mr. Huvard explained that the combined Woodland and Tree Ordinance, which is on the agenda for this evening, will need to go before the Plan Commission as it is part of the zoning ordinance. It will also require proper notice to everyone affected by the new Ordinance. The board agreed that, to be safe, the notice should be sent to all residents. The notice will be sent out by the end of the week informing residents that this will be discussed at the January 11, 2018 Plan Commission meeting. Information will also be posted on the Village website. Trustee Chamberlain suggested having Mr. Zimmerman available at the Plan Commission meeting.
Informational Items & Comments from the President
Status on LDOT-Deerfield Road Planning – SIG
Trustee Hollander reported that there was a meeting with the County today. He believes they are reaching logical conclusions. The County said they may try to meet independently with the RPC. Trustee Hollander explained that he didn’t want to get ahead of the County’s presentation or make representations that weren’t factual, but he stated that he felt everyone walked away pleased with the process and the eventual outcome. His group gave the County some recommendations as to how to present it at the next SIG meeting to make it more understandable and acceptable to the public. The expectation will be to hold some meetings after the 25th but they will wait until then to set some dates. Mayor Norris agreed with Trustee Hollander’s summary of the meeting. He also noted that it was apparent that the County had listened to people and have not made foregone conclusions.
Calendar of Board of Trustees Meetings for 2018
Mayor Norris indicated that the calendar of meetings for 2018 was distributed.
Salary and Wage Recommendations for BOT Consideration in January
Mayor Norris noted that the Village just received some information from surrounding communities regarding salaries and wages and will distribute a memorandum to the Trustees.
Menorah Lighting Service
Mayor Norris reported that there was a Menorah lighting service last night. It was a very nice experience.
Trustee Hollander asked if the Village has made further decisions about renting out Village Hall. Mayor Norris indicated that Trustee Ford and Mr. Huvard are working on a draft. Trustee Ford suggested allowing Village sponsored events rather than private ones. They would like to start out small and progress from there.
Trustee Chamberlain asked about the status of the capital projects discussion. Mayor Norris will meet with Mike Clayton to work out a more definite timeline, price tag and plan to present at the town hall meeting on the Campus Plan.
Water Rate Increase
Mayor Norris received one call from a resident regarding the water rate increase.
Mayor Norris noted that five charcoal filters were installed. He believes the odors are under control.
Visitors Wishing to Address the Board
There were no visitors wishing to address the Board on non-agenda items.
Approval of Bills
Trustee Jamerson moved to approve the bills. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.
Request for an Increase in the Number of Full Time Sworn Police Officers
Chief Dayno explained that the department is currently authorized to carry seven full time officers. He is requesting authorization for an additional officer. They currently use part time officers, but find that it is harder to hire part time officers than full time officers. His goal is to keep two officers on the street at all times. There are currently ten part time officers but two are leaving and one had surgery and is out on medical leave. They have been trying to get up to 12 part time officers, but it has been difficult to do. If he can add an additional full time officer, that would provide 2 full time officers on the 7 pm – 7 am shift. Chief Dayno calculated an approximate cost of $48,680 but believes he overestimated the cost as there will be less overtime to cover shifts. Mayor Norris noted that the Village would like to maintain the superior quality officers and service the Village has come to expect.
Trustee Jamerson moved to increase the number of full time officers to eight. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.
Resolution 17-12-06 Authorizing a Transfer to the Capital Projects Fund for Fiscal Year 2017
This is a housekeeping matter. Mr. Huvard explained that there is a deficit in the Capital Projects Fund. He noted that the spending was previously authorized, but requested a Resolution allowing the transfer of up to $201,000 which will bring the Capital Projects Fund to $0.
Trustee Jamerson moved to authorize a transfer of up to $201,000 to the Capital Projects Fund. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.
Nomination of Nick Hergott to ZBA
Mayor Norris explained that Trustee Goldstein recommended Mr. Hergott for the ZBA. Trustee Goldstein explained that his neighbor, Mr. Hergott, has a law degree and works for Salesforce. Trustee Jamerson moved to approve the nomination of Nick Hergott to the Zoning Board of Appeals. Trustee Goldstein seconded the motion. The motion passed unanimously on a voice vote.
Ordinance Prohibiting the use of Groundwater as a Potable Water Supply by the Installation or Use of Potable Water Supply Wells or by Any Other Method in a Specified Area of the Village – First Reading
Mayor Norris explained that this is in relation to the 37 acres. Mr. Huvard explained that the result of passing this Ordinance is that the Village agrees with the IEPA regarding not allowing a well for drinking water. The Village will provide water from Lake Michigan for drinking water. In order for the Village to get an NFR letter, this is one of the steps that needs to be taken. This will stand as a First Reading.
Gewalt Hamilton Request for a 2% Increase in Billing Rates
Mr. Glenn stated that his firm is looking for a modest rate adjustment. He noted that the Village receives substantial discounts over what Gewalt charges their non-municipal clients.
Trustee Chamberlain moved to authorize a 2% increase in billing rates for Gewalt Hamilton. Trustee Jamerson seconded the motion.
AYES: Chamberlain, Ford, Goldstein, Hollander, Jamerson (5)
NAYS: None (0)
Ordinance Amending and Restating Chapter 6 of Title 9 of the Riverwoods Village Code (Consolidation of the Tree Ordinance and Woodland Ordinance) – First Reading
Mayor Norris would like to refer the Ordinance to the Plan Commission. Mr. Huvard explained that the high level concepts in the draft Ordinance include redefining desirable trees and providing regulations for removing trees. The Ordinance will also provide for enacting a fine if a resident removes a tree without a permit and allowing other ecological restoration rather than tree replacement in certain instances. Mr. Huvard noted there needs to be more discussion to clarify the portion of the Ordinance dealing with the removal of existing woodland on a property. Lastly, he noted the ecological mitigation plan is new and thinks it could be interesting to improve, augment and enhance the woodland on the property. The Village is exploring pushing the envelope to get voluntary settlements.
Trustee Jamerson would like the Plan Commission to consider the change of tree caliper from 2 inches to 1-1/2 inches. He questioned why the change was made. More importantly, Trustee Jamerson expressed concern that the portion of the Ordinance dealing with woodland removal percentages is not uniform in how it treats people with different size properties. Trustee Chamberlain agreed and would prefer 50% for every property.
Trustee Chamberlain will send several suggestions to Mr. Huvard several of which are language updates for clarity. She would like the Plan Commission to consider the reason behind the changes and the goals the Village wants to achieve. She is strongly in favor of the concept of a mitigation plan rather than paying a mitigation fee as the goal is to preserve and maintain. Lastly, she believes that the Ordinance will help the Village to track violations.
Trustee Ford finds the amount of woodlands that is gone disturbing and believes Ordinances need to be enforced and heavy fines imposed. Trustee Hollander noted that the staff meeting
participants discussed how to handle violations for residents that have the wherewithal to pay big fines. Therefore, imposing forced mitigation may be the only way to preserve the woodlands.
Ch. Niedelman asked the Trustees to send him an email with any comments, feedback or topics they would like him to bring up at the Plan Commission meeting.
Trustee Jamerson moved to refer the draft Ordinance to the Plan Commission. Trustee Chamberlain seconded the motion.
There was no Old Business.
There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting. Trustee Chamberlain seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:08 PM.
The next regular meeting of the Board of Trustees is scheduled for December 19, 2017 at 7:30 PM at Village Hall.
Irene Gagerman, Village Clerk
Transcribed by Jeri Cotton