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November 19, 2019 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL 60015

Agenda

BOARD OF TRUSTEES
Final AGENDA
300 PORTWINE RD., RIVERWOODS, IL
November 19- 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT – November 5, 2019
V. VILLAGE ECOLOGIST
VI. TREASURER’S REPORT – Cash Report
VII. ENGINEER’S REPORT
VIII. DIRECTOR OF COMMUNITY SERVICES REPORT
IX. ZONING BOARD OF APPEALS REPORT
X. PLAN COMMISSION REPORT
XI. POLICE REPORT
XII. VILLAGE ATTORNEY’S REPORT
XIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT

  1. 2020 Schedule for BOT Meetings
  2. Law Suit Filed Against Village for Alleged Acts of Lincolnshire-Riverwoods Firefighters

XIV. VISITORS WISHING TO ADDRESS THE BOARD
XV. APPROVAL OF BILLS
XVI. ACTION ITEMS

New Business

A. APPROVAL OF VILLAGE OF RIVERWOODS’ DECEMBER 1, 2019 – 2020 PROPERTY AND CASUALTY INSURANCE RENEWAL
B. AN ORDINANCE AMENDING THE TEXT OF THE RIVERWOODS ZONING ORDINANCE PERTAINING TO CANNABIS DISPENSARIES AND CERTAIN USES UNDER THE MIXED USE PLANNED DEVELOPMENT REGULATIONS, 1st Reading
C. AN ORDINANCE AMENDING ORDINANCE NO. 79-5-11, AS AMENDED CONCERNING THE USES ALLOWED UNDER THE SPECIAL USE PERMIT FOR COLONIAL COURT SHOPPING CENTER, Waive 1st Reading; 2nd Reading and Adoption
D. CONSIDERATION AND POSSIBLE APPROVAL OF CONTRACT MESSAGING SIGN AND NEW VILLAGE SIGNAGE
E. APPROVAL OF UPDATED EMERGENCY OPERATIONS PLAN

Old Business

F. AN ORDINANCE AMENDING THE SMALL PARCEL SPECIAL USE FOR 777 SAUNDERS ROAD AND AUTHORIZING A HAND CAR WASH AND SERVICE FACILITY, 2nd Reading and Adoption
G. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING THE ORDINANCE ESTABLISHING PROCEDURES FOR SALE OF REAL PROPERTY

XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees –December 3, 2019 – 7:30 PM

Minutes

Village of Riverwoods

Board of Trustees Meeting

November 19, 2019

APPROVED

 

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Absent:

Michael Haber

 

Also Present:

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Patrick Glenn, Village Engineer

Rob Durning, Director of Community Development

 

Call to Order:  7:30 pm

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the November 5, 2019 Board of Trustees meeting.  Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote with a minor change.

 

Treasurer’s Report

Mayor Norris indicated the information is in the Board packet.  The General Fund has increased.

 

Engineer’s Report

Mr. Glenn reported the patching project on Village streets has been completed.  He will suggest bidding the patching work how the Village has done traditionally instead of going through the municipal bidding process.

 

Director of Community Services Report

Mr. Durning reported Wolter Kluwer has demolished their outlot building, which will add to the net amount of woodlands in the Village.

The Village is up to 99 percent compliance for backup devices

 

Plan Commission Report

Mr. Huvard reported the Plan Commission noted there are reports on two Public Hearings.  One is for an approval for a Text Amendment to allow a health and wellness store.  The other report is for Zoning.

Mr. Huvard put out a revision to the contract for the Thornton’s.  The work Thornton’s would like to do may be done by the County in two years.  Trustee Clayton suggested working with the County on an intergovernmental agreement.  Mayor Norris would not want to put up the money without the guarantee they will be reimbursed by the County.

 

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes.

 

Information Items and Comments from the President

  1. 2020 BOT Meeting Schedule

The schedule is in the packet.

  1. Lawsuit filed against Village for alleged acts of Lincolnshire-Riverwoods Firefighters

Mayor Norris noted the Village received notice of a lawsuit because the firefighters allegedly did not perform work as expected.  He does not believe the Village has any exposure.

 

Visitors Wishing to Address the Board

Carson Zell is a Junior at Stevenson High School and part of the Catalyst Club.  He has advocated against the recreational marijuana legislation.  He believes the Village could help lessen the impact by opting out of selling recreational marijuana.  Mr. Zell believes allowing marijuana in the Village would create more usage by youth.  The perception of risk is lower because the marijuana industry is normalizing marijuana use.  He urged the Village to opt out of allowing a recreational marijuana dispensary.

Maya Gopal is also part of the Catalyst Club at Stevenson High School.  She believes it is best for the community to opt out of marijuana sales.  Allowing a marijuana dispensary will infringe on public safety.  She believes there will be a sharp increase in marijuana related deaths.  Ms. Gopal urged the Village to opt out of allowing a recreational marijuana dispensary in Riverwoods.

Alyssa Shack is a senior at Stevenson High School and member of the Catalyst Club.  She urged the Village to opt out of allowing a marijuana dispensary, as it would provide easier access to youth.  Marijuana usage will increase the number of hospital visits, injuries and absenteeism.

 

Approval of Bills

Trustee Chamberlain moved to approve the bills. Trustee Clayton seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Hollander, Jamerson (5)

NAYS:  None (0)

 

New Business

Approval of Village of Riverwoods’ December 1, 2019 – 2020 Property and Casualty Insurance

Renewal

Mayor Norris noted the Village received information from two companies.  One was the current carrier; the other was Traveler’s Insurance.  Traveler’s was the lower cost option, but they do not provide the same level of training.  Chief Dayno and Mr. Huvard use the resources.  Mayor Norris suggested going with the current carrier for more valuable assistance.

Cathy Juricic Easly, First Vice President, Account Executive-Lead with Alliant / Mesirow Insurance Services, Inc. explained they approached 10 carriers; Illinois Municipal League Risk Management was not approached.  She believes there are better options for the Village.  ICRMT and Travelers both provide more services.

Chief Dayno noted in addition to the training ICRMT provides some at risk legal services.  Trustee Hollander questioned whether the policies include cyber liability insurance.  Ms. Juricic Easly explained they recommended a third carrier for those services.  Mayor Norris spoke with both carriers about cyber liability insurance.

Ms. Juricic Easly explained they are the largest provider of municipal insurance in the State of Illinois.  She noted through their marketing process, they found two options with lower rates.  She recognizes this result is a direct response to the Village’s attention to loss prevention.

Trustee Chamberlain moved to approve the ICRMT proposal for $108,504, Trustee Clayton seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Hollander, Jamerson (5)

NAYS:  None (0)

 

An Ordinance Amending the Text of the Riverwoods Zoning Ordinance Pertaining to

Cannabis Dispensaries and Certain Uses Under the Mixed Use Planned Development Regulations – 1st Reading

Mr. Huvard explained there were six residents that appeared at the Plan Commission Public Hearing.  Three recommendations came out of the hearing.  First, to include a definition of a cannabis dispensary in the Zoning Ordinance.  They added a clause to the definition prohibiting the use or consumption of cannabis in any form in the facility.  The second changes in the Text Amendment is to mirror the uses between Shoppes and Colonial Court.  There is not an ice cream shop permitted at the shops.  The third change is a Text Amendment to allow a health and wellness store.  This store would not allow items sold in a tobacco store, allow cannabis or apply for a cannabis license.  The final change is within mixed use planned development regulations; a cannabis dispensary would be allowable through the Special Use process.

The definition between cannabis and CBD is found in the Federal statutes.  He read a statement on how CBD is regulated.  The report indicated marijuana would be regulated by the Federal government.

Trustee Clayton moved for First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

 

Ordinance 19.11.20 Amending Ordinance No. 79-5-11, as Amended Concerning the Uses Allowed Under the Special Use Permit for Colonial Court Shopping Center

Mr. Huvard explained the Plan Commission heard from Jay Presser and Simon Popov, owners of Alternative Wellness Group, and how they intend to operate.  They will not sell any CBD products to people under 18 years of age and will not sell cannabis.

Mr. Presser explained they are the anti-head shop.  They do not sell vaping products, e-cigarettes, bongs, etc.  Alternative Wellness Group will not sell anything that requires a tobacco license.  Their products are upscale and include lotions, skincare, CBD and hemp products.  There is a lot of educational materials in their stores.  They are not doctors and will not give medical advice.

Trustee Clayton moved to waive the First Reading of the Ordinance.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Hollander, Jamerson (5)

NAYS:  None (0)

 

Consideration and Possible Approval of Contract Messaging Sign and New Village Signage

Mayor Norris thanked the Branding Committee and Trustee Chamberlain for their hard work.

Trustee Chamberlain noted the last time the Branding and Education Committee addressed the Board, they discussed whether to work with one company, both companies or neither company.  She asked for a new design from one of the companies, but has not received one.  She also spoke with Bob Hammer, who likes the proposed sign.  Trustee Chamberlain is recommending the sign proposed by the Omega Sign.  The current sign is deteriorating and does not represent Riverwoods in a favorable manner.  The proposed sign is both rustic and contemporary.  There is a message board with a Chilton stone base.  The Village Hall sign will also have a Chilton stone base, but the entrance signs will be similar without the stone base.  There are 9 signs in all.  The Committee liked the quality of the product.  The electronic component is from Samsung and will have a 15 year warranty.  The remaining part of the sign will last 25-50 years with minimal maintenance.  The cost has been discounted.  The original price on the illuminated sign was $79,000 and is now $76,000 including Omega doing all of the concrete work which has been removed from the stone base quote.   The total price would have been $187,029.  The complete proposal totals $170,385 for 9 signs, with $151,985 for an electronic sign at Riverwoods and Deerfield, a sign at Village Hall, one at the police station and 7 entrance signs.  The extra amount includes a $14,800 for stone base for electronic sign and $3600 for Village Hall sign plus electric.  The committee will continue to see if the stone price can be reduced. Trustee Jamerson noted the ComEd circuitry will cost an additional $5000 – $8000.  He indicated the Village Hall sign will also need to be illuminated.

Trustee Chamberlain explained Omega is recommending an RF connection, which would have to be connected to a dedicated computer.  Trustee Chamberlain noted other things may reduce the price.  She recommends accepting the proposal with a price not to exceed.

Trustee Jameson questioned where the police sign would be located. Trustee Goldstein questioned whether the police sign should be on the corner with an arrow.  Chief Dayno noted there is a police and fire sign on Saunders.  Trustee Jamerson believes an arrow sign could be a metal sign.

Trustee Clayton asked about ongoing maintenance of the sign.  Trustee Chamberlain noted the LED componentswould have to be changed after 7-10 yeas.  The other maintenance is painting.  The Village could purchase a service contract after 5 years.  Trustee Chamberlain noted the cost is $600-$1000 per repair.

Trustee Goldstein thinks the signs look wonderful but is not in favor of electric signage.  He believes the Village should invest in other ways to communicate with residents.

Trustee Jamerson moved to accept the Omega sign proposal with concrete work in an amount not to exceed $171,000 plus electric cost not to exceed $10,000 for signs for the Village as outlined in packet with Omega Signs. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Hollander, Jamerson (1)

NAY:  Goldstein (1)

 

Approval of Updated Emergency Operations Plan Ordinance 19-11-21

Chief Dayno explained the Villages current emergency operations plan was approved in 2014.  There were minor updates made since it was first adopted.  Lake County Emergency Management Association requires the plan be resubmitted for approval.  Once approved, the Village has to re-adopt the plan.  There will be a couple minor changes.

Trustee Jamerson moved to waive the First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Hollander, Jamerson (5)

NAYS:  None (0)

 

Old Business

Ordinance 19-11-22 Amending the Small Parcel Special Use for 777 Saunders Road and Authorizing a Hand Car Wash and Service Facility

Mayor Norris noted all of the fees and expenses have been paid.  Trustee Hollander noted the signage information was not correct in the packet.  Mr. Durning has seen a copy of the new signage.

Mr. Huvard noted some minor changes to the original Ordinance.  It will not be recorded until the Intergovernmental Agreement has been updated with the Village of Deerfield.

Trustee Jamerson moved to adopt the Ordinance subject to changes noted by counsel.  Trustee Clayton seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Hollander, Jamerson (5)

NAYS:  None (0)

 

Ordinance Amending the Ordinance Establishing Procedures for Sale of Real Property

Mayor Norris explained Trustee Clayton had a question about whether the same number to pass something should be the same number to revoke it.  Mayor Norris explained that is the case.

Mayor Norris indicated the Trustees will let this sunset and wait until it comes up in the future.

 

Adjournment

There being no further business to discuss, Trustee Jamerson moved to adjourn the meeting.  Trustee Clayton seconded the motion.  The meeting was adjourned at 9:08 pm.

The next regular meeting of the Board of Trustees will take place on December 3, 2019 at 7:30 pm.

 

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

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