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November 5, 2019 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL 60015

Agenda

BOARD OF TRUSTEES
FINAL AGENDA
November 5, 2019- 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT October 15, 2019
V. DIRECTOR OF COMMUNITY SERVICES
VI. PLAN COMMISSION REPORT
VII. TREASURER REPORT
VIII. CONSULTANTS
• Gewalt Hamilton
• Village Attorney
• Village Ecologist
IX. POLICE REPORT
X. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Halloween Party Great Success
2. Report on Village Signs
XI. VISITORS WISHING TO ADDRESS THE BOARD
XII. ACTION ITEMS
NEW BUSINESS
A. APPROVAL OF NEW SNOW REMOVAL CONTRACT
A-1. NOMINATION OF CAREY ROTHBARDT TO PLAN COMMISSION
B. AN ORDINANCE AMENDING THE TEXT OF THE RIVERWOODS ZONING ORDINANCE CONCERNING THE B-1 NEIGHBORHOOD BUSINESS DISTRICT
C. AN ORDINANCE AMENDING THE SMALL PARCEL SPECIAL USE FOR 777 SAUNDERS ROAD AND AUTHORIZING A HAND CAR WASH AND SERVICE FACILITY
D. THORNGATE RESERVOIR ADDITIONAL INSPECTION RECOMMENDATION
OLD BUSINESS
E. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING THE ORDINANCE ESTABLISHING PROCEDURES FOR SALE OF REAL PROPERTY

XIII. STANDING COMMITTEE REPORTS
– Trustee Haber……………………………….……….…………………………Legal & Utilities
– Trustee Chamberlain ….………………………………. Budget & Woodland Management
– Trustee Jamerson………………………………….………….………….Police & Building
– Trustee Goldstein………….…Storm Water; Communications & Information Technology
– Trustee Hollander………..…………………..………………………………. Roads & Land Use
– Trustee Clayton…………..…………Economic Development, Finance & Capital Planning
XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel

XV. NEXT REGULAR MEETING:
• November 19, 2019– 7:30 PM

Minutes

Village of Riverwoods

Board of Trustees Meeting

November 5, 2019

APPROVED

 

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Also Present:

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Patrick Glenn, Village Engineer

 

Call to Order:  7:30 pm

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the October 15, 2019 Board of Trustees meeting.  Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote as amended with Trustee Clayton abstaining.

 

Plan Commission Report

Ch. David Niedelman reported the Plan Commission will hold Public Hearings on Thursday to review Text amendments for a health and wellness store.  They will also discuss how the Village would like to approach the State cannabis law.

 

Engineer’s Report

Mr. Glenn noted the patching program will begin this week.  The County has just started work at the Timber’s Lift Station.

 

Police Report

Chief Dayno reported nothing significant happened since the last meeting.

 

Information Items and Comments from the President

  1. Halloween Party was a great success.

Mayor Norris thanked the Village Clerk Daphne Paras and members of the Board and community for a great job.

  1. Report on Village Signs

Mayor Norris received an email from Bob Hammer, who thought the design for Village signs was good.  Trustee Chamberlain spoke with the sign company to try to reduce the prices.

 

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board on non-agenda items.

 

New Business

Approval of new snow removal contract

Mayor Norris reported the Village received three bids.  Sciaretta Enterprises was the lowest bidder.

Trustee Chamberlain moved to award the snow removal contract to Sciaretta Enterprises at the contract rates. Trustee Jamerson seconded the motion.  Trustee Jamerson noted the Village of Bannockburn highly recommended them.  He indicated the contract calls for the Village to plow the fire station.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

 

Nomination of Carey Rothbardt to Plan Commission

Mayor Norris noted some residents have moved and can no longer serve on the Plan Commission.  He believes Mr. Rothbardt will be a good addition to the Commission.  Mr. Rothbardt lives in the Thorngate subdivision.

Trustee Jamerson moved to accept the recommendation and appoint Carey Rothbardt to the Plan Commission.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

 

Ordinance 19.11.19 Amending the Text of the Riverwoods Zoning Ordinance Concerning the B-1 Neighborhood Business District

Mr. Huvard reported the proposed changes are to accommodate the proposed uses for 777 Saunders Road.  The definition has been before the Plan Commission.  This type of use would be added to the Small Parcel Special Use that would become part of the B-1 standards.  The definition is necessary to move forward.

Trustee Jamerson moved to waive the First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Chamberlain moved for Second Reading and Adoption.  Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

 

Ordinance Amending the Small Parcel Special Use for 777 Saunders Road and Authorizing a Hand Car Wash and Service Facility

Mayor Norris noted not all of the escrow money has been paid, as the consultant’s bills came in higher.

Trustee Haber moved for First Reading of the Ordinance.  Trustee Jamerson seconded the motion.

Mr. Huvard explained the Village approved a health food restaurant on this parcel a couple years ago.  Section 2 of the Ordinance provides a revised description of what this use would look like.  He noted one of the sign details still needs to be updated, as the font needs to be consistent on both signs.  The Plan Commission report includes a number of studies that were completed.  Section 3 of the Ordinance shows the procedural requirements for a Small Parcel Special Use and modifies some of the standards of the B-1 District.  Mr. Huvard noted the petitioner agreed to have their employees park in specified parking spaces.  The employees for the hand detail shop will be the same employees as the car wash.  He indicated all of the work would be completed in the 4 bays.  Mr. Huvard discussed the hours of operation and noted the exterior lighting level would be reduced during non-customer hours.

Trustee Haber questioned why the auto repair component is by appointment only and how it would be monitored.  Mr. Huvard noted people may come in for an emergency, but would primarily come during their appointment time.  Trustee Haber believes this will become a place to get your oil changed.  He questioned why the car wash would start an hour after the service station.  Mr. Anil Abbott explained most repair shops are done by appointment.  If there are empty bays, they would entertain oil changes.  He noted they want the car wash to start at 9:00 so it does not interfere with their coffee business.

Trustee Chamberlain questioned the Deerfield provision.  Mr. Huvard explained the Village of Deerfield requested the final Ordinances.  He gave them a number of options and shared the materials.

The motion passed unanimously on a voice vote.

 

Thorngate Reservoir Additional Inspection Recommendation

Mr. Glenn noted the Thorngate Reservoir was built in the 1990s and has not had a thorough inspection.  They compiled a list of maintenance items.  Before it is finalized, his staff recommended three additional assessments.  The additional assessments include an electrical safety study (arc flash study), an infrared inspection that views hot areas in the electrical system and a vibration study.  Trustee Jamerson noted the infrared study should be done every 2 – 3 years.  He believes the prices are 5-10 percent higher, but this company is familiar with water reservoir facilities.  Trustee Jamerson indicated the arc flash study is an engineering study based on code.

Trustee Jamerson moved to approve the additional inspection recommendation in an amount no to exceed $7400.  Trustee Haber seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

 

Old Business

Ordinance Amending the Ordinance Establishing Procedures for Sale of Real Property

Mayor Norris noted this applies to the Village buying or selling their own property.  Mr. Huvard has done some research on the numbers, but there is no logical sense of standard.  Mayor Norris does not want to rush into this.

Mr. Huvard tried to compile a list of 30 actions by the Board that have super majority votes.   A number of them do not involve real estate.  He questioned whether the to make this more restrictive.  He will have more information about these instances for the next Board of Trustees meeting

Trustee Hollander questioned whether the process for selling land is the same for buying and whether Mr. Huvard has come across differences.  Mr. Huvard explained if you sell property there are different types of votes for an appraisal versus a bid.  Trustee Hollander questioned if there a distinction between buying and selling property. Mayor Norris noted there are differences.  Trustee Chamberlain noted there could be many unintended consequences.  Mayor Norris does not believe the Village should rush into this.

This will be continued.

 

Standing Committee Reports

Budget and Woodland Management – Trustee Chamberlain reported the finance committee met to discuss the budget, which will be available for the Trustees to review.  The branding and education committee met to discuss Village signage.  They made changes to the draft to the new resident and realtor brochures.

Police and Building – Trustee Jamerson reported the Building Report is in the packet.  He noted the year to date is down by nearly 50% in construction value and permit fees collected.  The Village is at $150,000 in permit fees, which is what used to be budgeted.

Roads and Land Use – Trustee Hollander reported the sound wall was approved on the south side of Deerfield Road near Saunders.  The Federal funding was approved.  Trustee Hollander met with the owners of the Shops of Riverwoods, Colonial Court and the 37 acres.  It was a good meeting.  The Village garden is being built, the fence is being installed and some plots have gone up.  Trustee Hollander will meet with the SSAs about a snow plowing agreement.  Mayor Norris agreed the meeting with the center owners was very positive.  They realize the Village wants them to be successful.  Mayor Norris thanked Trustee Hollander and Trustee Jamerson for their assistance.  Trustee Jamerson noted Trustee Clayton was at the meeting.  Trustee Haber questioned whether the owners are interested in having a recreational cannabis dispensary.  Mayor Norris noted they have received some interest.  Trustee Haber noted parking may be a concern.

 

Adjournment

There being no further business to discuss, Trustee Clayton moved to adjourn the meeting.  Trustee Jamerson seconded the motion.  The meeting was adjourned at 8:35 pm.

 

The next regular meeting of the Board of Trustees will take place on November 19, 2019 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Village Clerk

 

Transcribed by: Jeri Cotton

 

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