July 10, 2018 7:30 pm
Group Board of Trustees
Location 300 Portwine Road Riverwoods, IL
BOARD OF TRUSTEES
July 10, 2018 7:30 P.M.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT June 19, 2018
V. DIRECTOR OF COMMUNITY SERVICES
VI. PLAN COMMISSION REPORT
VII. TREASURER REPORT
• Gewalt Hamilton
• Village Attorney
• Village Ecologist
IX. POLICE REPORT
X. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Family Days on Sunday July 8th was a big success. We had approximately 40 to 45 families and over 165 residents take advantage of the day. Much thanks to everyone who helped but especially to Jackie Borchew, Betty Dlouhy, Trustee Chamberlain and her husband Bill Singer.
2. Presentation South Lake County Mosquito Abatement District at July 24 meeting.
3. Water Rates will be taken up for possible action at July 24 meeting when we should have a full Board in attendance.
XI. VISITORS WISHING TO ADDRESS THE BOARD
XII. ACTION ITEMS
A. A RESOLUTION SETTING A TIME AND PLACE FOR A PUBLIC HEARING REGARDING A REDEVELOPMENT PLAN AND PROJECT, DESIGNATING A REDEVELOPMENT PROJECT AREA, AND ADOPTING TAX INCREMENT ALLOCATION FINANCING, FOR THE DEERFIELD ROAD REDEVELOPMENT PROJECT AREA
B. APPROVAL OF NEW WASTE HAULING CONTRACT EXTENSION WITH LAKESHORE.
C. 320 PORTWINE DEMOLITION AND PAVING BID RESULTS AND RECOMMENDATION.
D. RECONSIDERATION OF 2018 STREET MAINTENANCE DUE TO CORRECTED BID RESULTS AND RECOMMENDATION.
E. AN ORDINANCE IMPLEMENTING THE SMALL WIRELESS FACILITIES DEPLOYMENT ACT. 1st Reading
F. AN ORDINANCE CONCERNING FILM PRODUCTION PERMITS IN THE VILLAGE OF RIVERWOODS – Will be continued.
XIII. STANDING COMMITTEE REPORTS
– Trustee Haber Legal/ Public Works
– Trustee Chamberlain .External Communications/Bike Path/ Environment
– Trustee Jamerson Police/Building
– Trustee Ford NSSRA/Treasurer Liaison
– Trustee Goldstein Communications/IT/ Budget
– Trustee Hollander ………………………….Roads /Zoning/Planning and Land Use
XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel
XV. NEXT REGULAR MEETING:
• July 24, 2018– 7:30 PM
Village of Riverwoods
Board of Trustees Meeting
July 10, 2018
John Norris, Mayor
Bruce Dayno, Police Chief
Irene Gagerman, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Services
Call to Order: 7:30 PM
Approval of Minutes
Trustee Chamberlain moved to approve the minutes from the June 19, 2018 Board of Trustees meeting. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote.
Director of Community Services Report
Mr. Durning reported that the deadline has passed for septic testing for the 11 properties on septic. He is following up with the 4 properties who are not yet in compliance. The Village received an inquiry from a dog day care center possibly interested in space at Colonial Court.
Plan Commission Report
Mr. Huvard reported that the Plan Commission met last week and discussed a subtopic on residential areas. The commissioners raised a number of points, among them: that there are a lot of residents without children. They discussed what would attract families to the Village. Mr. Huvard explained they also discussed bicycle paths and the campus plan and how to create a better sense of community in the Village. The commission discussed the possibility of extending the bike path to Village Hall as well as to Thorngate.
Village Attorney Report
Mr. Huvard received word regarding getting a receiver appointed for the property at 2887 Blackthorn. The bank that owns the property is stunned by the poor condition of the property. The may decide to let the property go into receivership. This will be before the court in the morning.
Mr. Huvard has a list of about 30 food uses that may have interest in the Village and will send the list to the Trustees for discussion. He explained these uses could generate $1.2 million to $1.6 million in sales with Village sales tax revenue being 2 percent.
Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. The police report is attached to the end of the minutes. Chief Dayno distributed an article about a survey from the Alliance against Intoxicated Motorists (AAIM). In 2017, Riverwoods ranked number one per officer for DUI arrests. A representative from AAIM will be present at a future Board of Trustees meeting.
Informational Items & Comments from the President
- Family Days on Sunday July 8th was a big success. We had approximately 40 to 45 families and more than 165 residents take advantage of the day. Much thanks to everyone who helped but especially to Jackie Borchew, Betty Dlouhy, Trustee Chamberlain and her husband Bill Simon.
- Presentation from the South Lake County Mosquito Abatement District will be at the July 24 meeting.
- Water Rates will be taken up for possible action at the July 24 meeting.
Trustee Chamberlain asked if the sewer fund would be considered as well. She feels that if there is to be an increase in sewer fees, it should be done at the same time as the water increase. Secondly, she believes there are similarities in the discussion on the methodology and how much to hold in reserve for the two funds.
Visitors Wishing to Address the Board
There were no visitors wishing to address the Board.
- Resolution setting a time and place for a Public Hearing regarding a Redevelopment Plan and Project, designating a Redevelopment Project Area and adopting Tax Increment Allocation Financing for the Deerfield Road Redevelopment Project Area
Mr. Huvard explained that the overall goals of the Redevelopment Plan are to reduce or eliminate conditions that currently qualify the Project Area as a “blighted area” and to provide the direction and mechanisms necessary to establish the Project Area as a vibrant commercial mixed-use district. Redevelopment of the Project Area will strengthen the commercial tax base within the Village and enhance the quality of life of the Village, as a whole. The Redevelopment Plan is intended to incentivize investment leading to public and private improvements, such as physical improvements and rehabilitation of existing structures and facades, construction of new commercial, civic/cultural and recreational development, the replacement and repair of public infrastructure, storm water management systems and flood control within the Project Area, and the installation of streetscape, landscaping and signage to improve the attractiveness and accessibility of the Project Area.
Mr. Huvard explained that there are a number of notices, meetings and a hearing required in order to establish a TIF. The Board needs to adopt a Resolution, which starts the process, and wait a number of days before the Public Hearing. The Village could adopt Ordinances for the TIF in October at the earliest.
Trustee Haber questioned why the Village wouldn’t include the residential property at the boundary in the TIF. He believes that that property has a natural potential to be included in the TIF. Mr. Huvard will ask SB Friedman about adding the property. He does not believe they considered anything other than commercial properties in the TIF.
- Approval of new Waste Hauling Contract Extension with LakeShore
Mayor Norris noted that the Village entered into an agreement with LakeShore in 2012, which included optional extensions that expired in 2017. LakeShore has not increased their prices and continues to operate during discussions with the Village. LakeShore provided 3-year, 5-year and 7-year proposals, which are slightly higher than Bannockburn’s which is understandable given the narrower roads and dead ends in Riverwoods. Mayor Norris explained that the Trustees should decide whether they would like a 3-year, 5-year or 7-year agreement. He would prefer a 3-year agreement, so that the Village could coordinate future negotiations with Deerfield and Bannockburn.
The Trustees discussed the three proposals. Trustee Chamberlain moved to approve the 3-year waste hauler contract extension with LakeShore on the terms presented in the materials. Trustee Jamerson seconded the motion. The motion passed by the following vote:
AYES: Chamberlain, Goldstein, Jamerson, Norris (4)
NAYS: None (0)
ABSTAIN: Haber (1)
- 320 Portwine Demolition and Paving Bid Results and Recommendation
Mayor Norris noted that an adhoc committee looked at the property and determined that the northern end would be the best place for parking. The first step is to demolish the house. The second is to do some minor paving and lighting. Mr. Glenn added that the plan leaves the site fully functional and stable.
Trustee Chamberlain moved to award the contract for the base parking plan to Chicagoland Paving Contractors, the low bidder, in the bid amount of $99,900. Trustee Jamerson seconded the motion. The motion passed by the following vote:
AYES: Chamberlain, Goldstein, Haber, Jamerson (4)
NAYS: None (0)
- Reconsideration of 2018 Street Maintenance due to Corrected Bid Results and Recommendation
Mr. Glenn explained there was an error in the bid tabulation which changed the lowest bidder.
Trustee Jamerson moved to void the previous award of the contract to Chicagoland Paving and re-award the 2018 Street Maintenance contract to Builders Paving, LLC, the correct low bidder, in the bid amount of $594,678. Trustee Haber seconded the motion. The motion passed by the following vote:
AYES: Chamberlain, Goldstein, Haber, Jamerson (4)
NAYS: None (0)
- Ordinance implementing the Small Wireless Facilities Deployment Act
Mayor Norris explained that the State enacted a new law to facilitate the use of public rights-of-way by companies installing wireless facilities on structures in the right-of-way. Mr. Huvard explained that this is a uniform set of principles drafted by the Illinois Municipal League. He customized the Ordinance for the Village; there are references to the Riverwoods Village Code in the proposed Ordinance. Mr. Huvard is trying to give the Village as much leverage as possible. He took the fees from the maximum set by the state, which will tie back to the Village fee schedule.
The Trustees discussed aesthetics. Trustee Chamberlain expressed concern that small wireless facilities will be installed before the Board decides what is aesthetically desirable for the Village. She would like the Village to add some basic aesthetic guidelines in the Ordinance. Trustee Jamerson noted that there is a small wireless facility in Vernon Hills that is not aesthetically pleasing.
Trustee Jamerson moved for First Reading of the Ordinance. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.
Ordinance concerning Film Production Permits in the Village of Riverwoods – to be continued
Standing Committee Reports
External Communications/Bike Path/Environment – Trustee Chamberlain reported that the Village received a $10,000 check for a grant to encourage native pollinators which can be used to pay for buckthorn removal on Village properties. The campus plan group met to discuss the parking lot. The branding committee met to discuss next steps. She and the Mayor are beginning conversations with area realtors. She sent out welcome letters to new residents.
Police/Building – Trustee Jamerson reported that the June Building Report was distributed. The year to date fees are nearly double as the same time last year.
Communications/IT/Budget – Trustee Goldstein reported that the Village will start Phase II of the website.
There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting. Trustee Chamberlain seconded the motion. The meeting was adjourned at 8:49 PM.
The next regular meeting of the Board of Trustees is scheduled for July 24, 2018 at 7:30 PM at Village Hall.
Irene Gagerman, Village Clerk
Transcribed by Jeri Cotton