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January 22, 2019 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL 60015

Agenda

BOARD OF TRUSTEES
FINAL AGENDA
300 PORTWINE RD., RIVERWOODS, IL
January 22, 2019- 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT – January 8, 2019
V. VILLAGE ECOLOGIST
VI. TREASURER’S REPORT – Cash Report
VII. ENGINEER’S REPORT
VIII. DIRECTOR OF COMMUNITY SERVICES REPORT
IX. ZONING BOARD OF APPEALS REPORT
X. PLAN COMMISSION REPORT
XI. POLICE REPORT
XII. VILLAGE ATTORNEY’S REPORT
XIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
Standing Reports
1. Project update on Flatwoods Heritage Center.
General
2.
XIV. VISITORS WISHING TO ADDRESS THE BOARD
XV. APPROVAL OF BILLS
XVI. ACTION ITEMS
New Business
A. AN ORDINANCE AUTHORIZING THE SALE OF SURPLUS PERSONAL PROPERTY OWNED BY THE VILLAGE OF RIVERWOODS – Waive 1st Reading; – 2nd Reading and Adoption.

Old Business

B. AN ORDINANCE AMENDING THE VILLAGE CODE TO REQUIRE REGISTRATION OF RESIDENTIAL RENTAL PROPERTIES. – 2nd Reading and Adoption.
C. AN ORDINANCE AMENDING THE VILLAGE FEE SCHEDULE TO ESTABLISH FEES FOR ROAD SPECIAL SERVICE AREAS. – To be continued until February.

XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees –February 5, 2019 -7:30 PM

Minutes

Village of Riverwoods

Board of Trustees Meeting

January 22, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Kristine Ford

Eric Goldstein

Michael Haber, Mayor Pro Tem

Henry Hollander

Rick Jamerson

Absent was:

John Norris, Mayor

Also Present:

Patrick Glenn, Village Engineer

Rob Durning, Director of Community Development

Bruce Huvard, Village Attorney

Hal Roseth, Village Treasurer

 

Call to Order:  7:30 PM

 

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the January 8, 2019 Board of Trustees meeting. Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote with Mayor Pro Tem Haber abstaining.

 

Village Treasurer Report

Mr. Roseth reported the December cash summary report is not accurate. He explained the cash on hand requirement was updated to $800,000 creating an overage of $2.5 million, but the money was transferred into the investment account.  The investment fund has been upgraded and CDs are performing at 2-3 percent and other investments are also performing well.

 

Director of Community Services Report

Mr. Durning reported the Village received seven business license requests and three have passed their inspections so far.

 

Plan Commission Report

 

The Plan Commission will hold a Public Hearing on February 7, 2019 regarding a possible senior group home.

 

Informational Items & Comments from the President

  • Project Update on Flatwoods Heritage Center

Trustee Chamberlain drove to Springfield to make a short presentation. She sent the trustees a draft of the resident survey.  Trustee Chamberlain asked for assistance with topics and questions.   The Trustees questioned how the results would be communicated.  Trustee Chamberlain explained it would depend on how many comments are received.  Trustee Goldstein believes the questions are written very subjectively and cautioned the Trustees to be careful on the wording of the questions.  The Trustees have a responsibility to be the voice of the residents.  Trustee Chamberlain asked if the Trustees could provide questions to get a more accurate representation of what residents want.   The Trustees will give Trustee Chamberlain their comments on the draft.  Trustee Jamerson noted the Trustees vote on what they hear, and not all residents voice their opinions.  Trustee Chamberlain explained one of the reasons the Village is using the Mind Mixer software is to get as much resident feedback as possible.  Village Resident Michael Clayton noted the software is a tool that is designed to engage the community in a dialog.  He believes the tool will solicit dialog as well as collect information.  Trustee Haber questioned how residents will be made aware of the survey.  Trustee Chamberlain explained it will be on the website as well as in the Village Voice and email blast.  The Village could also do a mailing.  David Niedelman believes it is important to let the Village know that there is a caveat to the project based on Village finances.  A number of residents would have been in favor of a gas station if they knew about the changes in Village finances.

 

Visitors Wishing to Address the Board

Village resident Michael Baumann is opposed to this plan and does not believe it is a wise use of Village resources. Based on his experience over the past 25 years of product development, there is a process that needs to be followed.  Is there an imminent need?  Is it something people are interested in and willing to spend money on?  Mr. Baumann does not believe the process has been followed.  Mr. Baumann noted there is a treasure trove of data from the strategic planning survey from 2015.  That survey plan collected a lot of demographic data.  58 percent of Riverwoods households in 2015 did not have children.  Mr. Baumann expressed concern about the survey based on fallacy of costs.  He suggested looking at the various playgrounds within half mile of Riverwoods and believes Village residents would be able to travel to them by a 10 minute walk or 5 minute bike ride.  He asked the Trustees to evaluate the plan in regards to Village priorities and not how much time has already been spent on the project planning.  Mayor Pro Tem Haber noted the plan is not only for children, but also to develop a community atmosphere.

 

A 22 year resident asked about the lights at Village Hall. Trustee Jamerson noted the lights are on a timer.  He could look into getting a shield so the lights do not shine on the residential property.  Trustee Chamberlain noted if the Flatwood project moves forward, the only lights would be at the parking lot.

 

Approval of Bills

Trustee Jamerson moved to approve the bills. Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Hollander, Jamerson, Haber (6)

NAYS: None (0)

 

New Business

  • Ordinance 19.01.05 authorizing the sale of surplus personal property owned by the Village of Riverwoods

Mayor Pro Tem Haber noted the surplus property is a 2010 Chevy Tahoe that is excess property from the police department.

Trustee Chamberlain moved to waive the First Reading of the Ordinance. Trustee Hollander seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption of the Ordinance. Trustee Hollander seconded the motion.  Mr. Huvard noted this vehicle would be sent to auction.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Hollander, Jamerson, Haber (6)

NAYS: None (0)

 

Old Business

  • Ordinance 19.01.06 Amending the Village Code to Require Registration of Residential Rental Properties

Trustee Jamerson moved for Second Reading an Adoption of the Ordinance. Trustee Chamberlain seconded the motion.  Mr. Huvard made the changes requested by the Trustees.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Hollander, Jamerson, Haber (6)

NAYS: None (0)

  • Ordinance Amending the Village Fee Schedule to Establish Fees for Road Special Service Areas

This will be continued to the next meeting, Trustee Hollander explained they want to give the SSAs time to review the information.

 

Adjournment:

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.  The meeting was adjourned at 8:30 pm

The next regular meeting of the Board of Trustees is scheduled for February 5, 2019 at 7:30 PM at Village Hall.

 

Respectfully submitted,

Daphne Paras, Village Clerk

Transcribed by, Jeri Cotton

 

 

 

 

 

Videos

1 2

Attachments

No attachments at this time.

January 22, 2019 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL 60015

Agenda

BOARD OF TRUSTEES
FINAL AGENDA
300 PORTWINE RD., RIVERWOODS, IL
January 22, 2019- 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT – January 8, 2019
V. VILLAGE ECOLOGIST
VI. TREASURER’S REPORT – Cash Report
VII. ENGINEER’S REPORT
VIII. DIRECTOR OF COMMUNITY SERVICES REPORT
IX. ZONING BOARD OF APPEALS REPORT
X. PLAN COMMISSION REPORT
XI. POLICE REPORT
XII. VILLAGE ATTORNEY’S REPORT
XIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
Standing Reports
1. Project update on Flatwoods Heritage Center.
General
2.
XIV. VISITORS WISHING TO ADDRESS THE BOARD
XV. APPROVAL OF BILLS
XVI. ACTION ITEMS
New Business
A. AN ORDINANCE AUTHORIZING THE SALE OF SURPLUS PERSONAL PROPERTY OWNED BY THE VILLAGE OF RIVERWOODS – Waive 1st Reading; – 2nd Reading and Adoption.

Old Business

B. AN ORDINANCE AMENDING THE VILLAGE CODE TO REQUIRE REGISTRATION OF RESIDENTIAL RENTAL PROPERTIES. – 2nd Reading and Adoption.
C. AN ORDINANCE AMENDING THE VILLAGE FEE SCHEDULE TO ESTABLISH FEES FOR ROAD SPECIAL SERVICE AREAS. – To be continued until February.

XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees –February 5, 2019 -7:30 PM

Minutes

Village of Riverwoods

Board of Trustees Meeting

January 22, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Kristine Ford

Eric Goldstein

Michael Haber, Mayor Pro Tem

Henry Hollander

Rick Jamerson

Absent was:

John Norris, Mayor

Also Present:

Patrick Glenn, Village Engineer

Rob Durning, Director of Community Development

Bruce Huvard, Village Attorney

Hal Roseth, Village Treasurer

 

Call to Order:  7:30 PM

 

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the January 8, 2019 Board of Trustees meeting. Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote with Mayor Pro Tem Haber abstaining.

 

Village Treasurer Report

Mr. Roseth reported the December cash summary report is not accurate. He explained the cash on hand requirement was updated to $800,000 creating an overage of $2.5 million, but the money was transferred into the investment account.  The investment fund has been upgraded and CDs are performing at 2-3 percent and other investments are also performing well.

 

Director of Community Services Report

Mr. Durning reported the Village received seven business license requests and three have passed their inspections so far.

 

Plan Commission Report

 

The Plan Commission will hold a Public Hearing on February 7, 2019 regarding a possible senior group home.

 

Informational Items & Comments from the President

  • Project Update on Flatwoods Heritage Center

Trustee Chamberlain drove to Springfield to make a short presentation. She sent the trustees a draft of the resident survey.  Trustee Chamberlain asked for assistance with topics and questions.   The Trustees questioned how the results would be communicated.  Trustee Chamberlain explained it would depend on how many comments are received.  Trustee Goldstein believes the questions are written very subjectively and cautioned the Trustees to be careful on the wording of the questions.  The Trustees have a responsibility to be the voice of the residents.  Trustee Chamberlain asked if the Trustees could provide questions to get a more accurate representation of what residents want.   The Trustees will give Trustee Chamberlain their comments on the draft.  Trustee Jamerson noted the Trustees vote on what they hear, and not all residents voice their opinions.  Trustee Chamberlain explained one of the reasons the Village is using the Mind Mixer software is to get as much resident feedback as possible.  Village Resident Michael Clayton noted the software is a tool that is designed to engage the community in a dialog.  He believes the tool will solicit dialog as well as collect information.  Trustee Haber questioned how residents will be made aware of the survey.  Trustee Chamberlain explained it will be on the website as well as in the Village Voice and email blast.  The Village could also do a mailing.  David Niedelman believes it is important to let the Village know that there is a caveat to the project based on Village finances.  A number of residents would have been in favor of a gas station if they knew about the changes in Village finances.

 

Visitors Wishing to Address the Board

Village resident Michael Baumann is opposed to this plan and does not believe it is a wise use of Village resources. Based on his experience over the past 25 years of product development, there is a process that needs to be followed.  Is there an imminent need?  Is it something people are interested in and willing to spend money on?  Mr. Baumann does not believe the process has been followed.  Mr. Baumann noted there is a treasure trove of data from the strategic planning survey from 2015.  That survey plan collected a lot of demographic data.  58 percent of Riverwoods households in 2015 did not have children.  Mr. Baumann expressed concern about the survey based on fallacy of costs.  He suggested looking at the various playgrounds within half mile of Riverwoods and believes Village residents would be able to travel to them by a 10 minute walk or 5 minute bike ride.  He asked the Trustees to evaluate the plan in regards to Village priorities and not how much time has already been spent on the project planning.  Mayor Pro Tem Haber noted the plan is not only for children, but also to develop a community atmosphere.

 

A 22 year resident asked about the lights at Village Hall. Trustee Jamerson noted the lights are on a timer.  He could look into getting a shield so the lights do not shine on the residential property.  Trustee Chamberlain noted if the Flatwood project moves forward, the only lights would be at the parking lot.

 

Approval of Bills

Trustee Jamerson moved to approve the bills. Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Hollander, Jamerson, Haber (6)

NAYS: None (0)

 

New Business

  • Ordinance 19.01.05 authorizing the sale of surplus personal property owned by the Village of Riverwoods

Mayor Pro Tem Haber noted the surplus property is a 2010 Chevy Tahoe that is excess property from the police department.

Trustee Chamberlain moved to waive the First Reading of the Ordinance. Trustee Hollander seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption of the Ordinance. Trustee Hollander seconded the motion.  Mr. Huvard noted this vehicle would be sent to auction.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Hollander, Jamerson, Haber (6)

NAYS: None (0)

 

Old Business

  • Ordinance 19.01.06 Amending the Village Code to Require Registration of Residential Rental Properties

Trustee Jamerson moved for Second Reading an Adoption of the Ordinance. Trustee Chamberlain seconded the motion.  Mr. Huvard made the changes requested by the Trustees.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Hollander, Jamerson, Haber (6)

NAYS: None (0)

  • Ordinance Amending the Village Fee Schedule to Establish Fees for Road Special Service Areas

This will be continued to the next meeting, Trustee Hollander explained they want to give the SSAs time to review the information.

 

Adjournment:

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.  The meeting was adjourned at 8:30 pm

The next regular meeting of the Board of Trustees is scheduled for February 5, 2019 at 7:30 PM at Village Hall.

 

Respectfully submitted,

Daphne Paras, Village Clerk

Transcribed by, Jeri Cotton

 

 

 

 

 

Videos

1 2

Attachments

No attachments at this time.

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