January 8, 2019 7:30 pm


 


Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL 60015

Agenda

BOARD OF TRUSTEES
FINAL AGENDA
January 8, 2019- 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT Dec. 18, 2018
V. DIRECTOR OF COMMUNITY SERVICES
VI. PLAN COMMISSION REPORT
VII. TREASURER REPORT
VIII. CONSULTANTS
• Gewalt Hamilton
• Village Attorney
• Village Ecologist
IX. POLICE REPORT
X. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
Standing Reports
1. Project update on Flatwoods Heritage Center.
a. OSLAD Grant -Status
b. Revised plan with Phased/Optional elements.
General
2. Mayor Norris will miss next meeting.
3. NW Mayor’s Conference on Metra funding Jan. 22.
XI. VISITORS WISHING TO ADDRESS THE BOARD
XII. ACTION ITEMS
NEW BUSINESS
A. CENTER FOR ENRICHED LIVING DONATION REQUEST.
B. DISCUSSION AND CONSIDERATION BY BOARD OF TRUSTEES ON THE CHANGING OF PUBLIC NON-THROUGH STREETS TO PRIVATE OWNERSHIP.
OLD BUSINESS
C. AN ORDINANCE ADOPTING AND APPROVING A TAX INCREMENT REDEVELOPMENT PLAN AND PROJECT IN THE VILLAGE OF RIVERWOODS, ILLINOIS. – 2nd Reading and Adoption.
D. AN ORDINANCE DESIGNATING THE DEERFIELD ROAD REDEVELOPMENT PROJECT AREA IN THE VILLAGE OF RIVERWOODS, ILLINOIS PURSUANT TO THE TAX INCREMENT ALLOCATION REDEVELOPMENT ACT. – 2nd Reading and Adoption.
E. AN ORDINANCE ADOPTING TAX INCREMENT ALLOCATION FINANCING RESPECTING THE DEERFIELD ROAD REDEVELOPMENT PROJECT AREA IN THE VILLAGE OF RIVERWOODS, ILLINOIS. – 2nd Reading and Adoption.
F. AN ORDINANCE AMENDING THE CLASS F LIQUOR LICENSE CLASSIFICATION IN THE VILLAGE OF RIVERWOODS. – 2nd Reading and Adoption.
G. AN ORDINANCE AMENDING THE VILLAGE CODE TO REQUIRE REGISTRATION OF RESIDENTIAL RENTAL PROPERTIES. – 2nd Reading and Adoption.
H. AN ORDINANCE AMENDING THE VILLAGE FEE SCHEDULE TO ESTABLISH FEES FOR ROAD SPECIAL SERVICE AREAS. – 2nd Reading and Adoption.

XIII. STANDING COMMITTEE REPORTS
– Trustee Haber Legal/ Public Works
– Trustee Chamberlain: External Communications/Bike Path/ Environment
– Trustee Jamerson: Police/Building
– Trustee Ford: NSSRA/Treasurer Liaison
– Trustee Goldstein: Communications/IT/ Budget
– Trustee Hollander: Roads /Zoning/Planning and Land Use
XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel
XV. NEXT REGULAR MEETING:
• January 22, 2019– 7:30 PM

Minutes

Village of Riverwoods

Board of Trustees Meeting

January 8, 2019

APPROVED

 

In Attendance:

Cheryl Chamberlain

Kristine Ford

Eric Goldstein

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Absent was:

Michael Haber

 

Also Present:

Bruce Dayno, Police Chief

Daphne Paras, Village Clerk

Patrick Glenn, Village Engineer

Rob Durning, Director of Community Development

Bruce Huvard, Village Attorney

 

Call to Order: 7:30 PM

 

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the December 18, 2018 Board of Trustees meeting. Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote with Trustee Goldstein abstaining.

 

Plan Commission Report

Plan Commission Chairman David Niedelman reported the Plan Commission met on Thursday and hope to finalize the Comprehensive Plan and send it to the Board in February. The commissioners also heard from Engaged Senior Homes which has a contract on a home in Riverwoods.  They hope to open a senior group home and made a presentation to the Commission.  There will be a Public Hearing at the February Plan Commission meeting.  Trustee Ford questioned whether this type of facility, which is for senior citizens, would open up the possibility for other types of group homes.  Ch. Niedelman believes this is one of the major issues the Plan Commission needs to be comfortable with.  Trustee Hollander questioned whether this facility is restricted by age.  Mr. Huvard noted at least 80 percent of their population needs to be at least 55 years of age.  Trustee Chamberlain questioned the defined level of care.  Ch. Niedelman explained they would not have medical staff.  The residents cannot drive but would not be ambulatory.  Trustee Chamberlain would be interested in knowing how often assessments are done and the standard of care.  Mr. Huard noted they would not be licensed as a skilled care facility.

 

Treasurer’s Report

Trustee Ford reported they are targeting February for an annual review, including investments and expenditures. They received a presentation from a firm on utility revenue auditing.  They will make a presentation to the Board at the next Board of Trustees meeting.

 

Trustee Ford noted some of the accounts have been updated and the signers are being updated.

 

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. The police report is attached to the end of the minutes.

 

Informational Items & Comments from the President

  • Project Update on Flatwoods Heritage Center
  • OSLAD Grant – Status
  • Mayor Norris had a conference call to review the modified plan. He drove to Olympia Fields and will incorporate some of their equipment into the Riverwoods plan. Mayor Norris noted the plan was separated into phases. Trustee Chamberlain indicated there is another phone conference tomorrow. Mayor Norris noted if the Village is still in the running for the OSLAD Grant, Trustee Chamberlain will go to Springfield on January 22, 2019 to make a presentation.
  • Revised Plan with Phased/Optional Elements

Trustee Jamerson questioned the differences between the phases. Mayor Norris explained Phase I includes things that need to be done while Phase II is optional.

  • Mayor Norris will miss the next meeting

Trustee Haber will preside at the next meeting.

  • NW Mayor’s Conference on January 22, 2019

Mayor Norris would like someone to attend the conference, if possible.

 

Visitors Wishing to Address the Board

Laura Trevino, 2500 Greenbriar, noted a lot of the neighbors have written letters to the Board but do not believe they are being heard. She noted the neighbors are not in favor of the Flatwoods Heritage Center and believe it is a breach of privacy.  She does not believe it fits with the neighborhood and is a safety concern.  Ms. Trevino asked if the Trustees would like this in their own backyards.  She believes having more people in the area would lead toward destruction.  They are trying to preserve what Riverwoods is all about.  Ms. Trevino noted the negative comments do not seem to be heard.  There will be lights and noise throughout the night.  She believes the Village is spending money on something people do not really want.  The play equipment will require insurance as well as maintenance.  She suggested understanding the true costs.  Riverwoods is a hidden gem. Ms. Trevino believes the Village is doing the opposite and preserving the wrong items.  Trustee Chamberlain, who has not made a decision, noted she would be happy to speak with residents and would like to get their opinions.  Mayor Norris is aware of the concerns and indicated the cost is a concern to all.  He wants to find out if people will use the facilities if they are built.  Trustee Hollander expressed concern because Ms. Trevino stated there will be paths going behind her home.  He questioned whether it is private land or public land.  Mayor Norris does not believe the path will go behind her home.  Trustee Jamerson noted any path behind Greenbriar would be on forest preserve property.  They do not have any intention of putting paths on private property.  Mayor Norris noted any paths will be on public property and the Village is discussing mitigation.  Trustee Goldstein indicated the Village wants to get a pulse of the resident’s opinions.

Patricia Anderson, 3060 Greenbriar, agrees with a number of points made by Ms. Trevino. She has written a letter to the Board and has not heard anything against the project.  She reinforced some of the points from her letters.  Ms. Anderson noted the survey needs to be written in such a way that it does not just ask if you want something.  She would not be in favor of having the Village spend a substantial amount of money.  Ms. Anderson noted there are a number of resources in the area and questioned why the Village wants to duplicate resources.  She indicated some residents are concerned about the lights and light pollution.  Trustee Jamerson will look into the Village Hall parking lot lights and ways to diffuse the current light pollution.  

 

New Business

  • Center for Enriched Living Donation Request

The Village has traditionally made a donation to the Center for Enriched Living. Between lower revenues in the Village and other issues, Mayor Norris questioned whether the Board should give donations at all.  Trustee Chamberlain explained that when she joined the board, the Village had a tradition of making donations.She was uncomfortable with the practice and was on a committee that created a policy narrowing donations to those more directly benefiting the residents of Riverwoods. With upcoming budget restraints, she no longer believes these donations are appropriate.  Trustee Hollander believes this is a perfect subject for a future survey.  He is not comfortable using public tax dollars for donations and would prefer to get resident input.  Trustee Jamerson shares Trustee Chamberlain’s comments.  He questioned whether other Villages give tax payer funds to not-for-profit organizations.  Trustee Jamerson would like to review the entire policy.  Trustee Goldstein agrees.  Trustee Hollander questioned whether the residents are aware the Village is using tax dollars for donations.  Trustee Ford believes the Village could donate to specific causes, but not organizations.  She suggested taking a hiatus on giving any donations until a policy can be discussed.  Trustee Chamberlain suggested the committee take the comments into account and make a recommendation.

  • Discussion and Consideration by the Board of Trustees on the Changing of Public Non-Through Streets to Private Ownership

Trustee Hollander explained that in the Plan Communication’s draft document, one goal encourages public streets to become private.  The Village recognizes 15-20% of the roads are being repaired/replaced at a subsidized rate.  As the Village finances may be going through some changes, and the Village could get $100,000 per year.  Trustee Hollander noted all roads except Portwine and Sanders should be considered, because they are “connectors” and receive State or Federal funds (per Pat Glenn).  In addition, there needs to be a transition period and the roads should be turned over in good condition.  He noted there are different legal mechanisms to change ownership.  Trustee Jamerson expressed concern because the Village may be up to $1 million short in paving and maintaining public roads in the next 10 years.  As the Village gets further along in their budgetary concerns, this will be a huge weight on the entire Village if they are maintained publicly.  Trustee Ford questioned the standards of a public road versus private roads.  Trustee Jamerson noted they are in better condition and wider, typically.  Trustee Chamberlain questioned whether any roads became public roads to benefit the public.  Mr. Huvard noted the Board would pass Ordinances to vacate a street.  One of the challenges is whether the Village has any promises to residents that a street will remain public.  Trustee Chamberlain would be interested in a draft time table.  She believes there will be resident pushback and that the Board should listen to the residents.   Trustee Hollander believes the Board needs to make a decision if they support the project.  He does not believe this can be done in reverse.  Trustee Ford believes there needs to be some communication stating this topic is now before the Board.  It will represent additional costs to the homeowner.  There are timing and communication issues.  Trustee Chamberlain added the timing should be such that if we are going to do this, all of the streets be of the same condition.  Trustees Hollander and Jamerson will develop a timeline.  Mr. Niedelman questioned if there is a legal mechanism stating all affected residents must participate.  Mayor Norris noted the 1st Amendment, Freedom of Association, would not allow the Board to require residents to be part of an SSA.

 

Old Business

  • Ordinance 19-01-01 Adopting And Approving A Tax Increment Redevelopment Plan And Project In The Village Of Riverwoods, Illinois

Mr. Huvard made a language change in sub paragraph e on page 5 of the Ordinance with a timeline of 23 years. He adjusted the language to reflect 2019.

Trustee Chamberlain moved to adopt the Ordinance as amended. Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Hollander, Jamerson (5)

NAYS: None (0)

 

  • Ordinance 19-01-02 Designating The Deerfield Road Redevelopment Project Area In The Village of Riverwoods, Illinois Pursuant To The Tax Increment Allocation Redevelopment Act

Mr. Huvard added the date, January 8, 2019 and Ordinance number 19-01-01to the Ordinance.

Trustee Chamberlain moved to adopt the Ordinance as amended. Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Hollander, Jamerson (5)

NAYS: None (0)

 

  • Ordinance 19-01-03 Adopting Tax Increment Allocation Financing Respecting The Deerfield Road Redevelopment Project Area In The Village Of Riverwoods, Illinois Mr. Huvard made a date change on the second page of the Ordinance.Trustee Chamberlain moved to adopt the Ordinance as amended. Trustee Jamerson seconded the motion. The motion passed by the following vote:AYES: Chamberlain, Ford, Goldstein, Hollander, Jamerson (5)
  • NAYS: None (0)

 

  • Ordinance 19-01-04 Amending the Class F Liquor License Classification in the Village of Riverwoods

Mr. Huvard explained the Trustee’s concern questioned an incidental use of the premises. The restaurant owner noted they do not have a specified tasting area and suggested limiting the retail sales area to not more than 10%.  At least one person must be BASSET certified and on premise during tasting.

Trustee Jamerson moved to adopt the Ordinance. Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Hollander, Jamerson (5)

NAYS: None (0)

 

  • Ordinance Amending The Village Code To Require Registration Of Residential Rental Properties

Mr. Huvard updated some of the registration requirements Trustee Chamberlain and Trustee Jamerson would prefer notice that the owner intends to list the property as a rental property at least 30 days in advance. Trustee Ford questioned how this would be enforced.  Mayor Norris noted this would be continued to the next meeting.

Ordinance Amending The Village Fee Schedule To Establish Fees For Road Special Service Areas

This will be continued to the next meeting.

 

Standing Committee Reports

Police/Building – Trustee Jamerson noted the building report is not ready.

NSSRA/Treasurer Liaison – Trustee Ford reported the NSSRA has a possible location for a new building. There will be some tours.  There is a strategic planning session for developing a new capital acquisition plan for the next 3 – 5 years.

 

Adjournment:

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion.  The meeting was adjourned at 9:37 pm

The next regular meeting of the Board of Trustees is scheduled for January 22, 2019 at 7:30 PM at Village Hall.

 

Respectfully submitted,

Daphne Paras, Village Clerk

 

Transcribed by, Jeri Cotton

 

 

 

 

 

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