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August 20, 2019 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL 60015

Agenda

PUBLIC HEARING ON THE ADOPTION OF THE PROPOSED 2019 COMPREHENSIVE PLAN FOR THE VILLAGE OF RIVERWOODS
300 PORTWINE RD., RIVERWOODS, IL
August 20, 2019- 7:30 P.M.

BOARD OF TRUSTEES
Final AGENDA
300 PORTWINE RD., RIVERWOODS, IL
August 20, 2019- 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT – July 16, 2019
V. VILLAGE ECOLOGIST
VI. TREASURER’S REPORT – Cash Report
VII. ENGINEER’S REPORT
VIII. DIRECTOR OF COMMUNITY SERVICES REPORT
IX. ZONING BOARD OF APPEALS REPORT
X. PLAN COMMISSION REPORT
XI. POLICE REPORT
XII. VILLAGE ATTORNEY’S REPORT
XIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Sgt. George Pfutzenreuter and Officer William Kirby of the Riverwoods Police Department were awarded Certificates of Appreciation from the Alliance Against Intoxicated Motorists for their efforts to ticket and prevent intoxicated drivers from using the streets in Riverwoods.
2. Open Meeting Act and email between Trustees
3. Jackie Borchew resigning as activity coordinator (Halloween Party; Easter Egg Hunt; etc.)
4. Rep. Schneider “Congress on Your Corner” meeting 6:00pm Thursday
5. Friday Events
a. Heroes Night – Lincolnshire 4:30pm to 7:00pm
b. Monarchs and Margaritas – Brushwood 7:30pm to 9:00pm
XIV. VISITORS WISHING TO ADDRESS THE BOARD
XV. APPROVAL OF BILLS
XVI. ACTION ITEMS
New Business
A. AN ORDINANCE ADOPTING THE VILLAGE OF RIVERWOODS COMPREHENSIVE PLAN OF 2019
B. RESOLUTION AUTHORIZING THE REMOVAL OF THE “COMMITTED” DESIGNATION FOR A CERTAIN SUM IN THE GENERAL FUND
C. DISCUSSION OF PUBLIC/PRIVATE ROADS AND DIRECTION TO VILLAGE ATTORNEY TO TAKE APPROPRIATE ACTION AS MAY BE DESIRED BY THE BOARD
D. REVIEW AND APPROVAL PROPOSAL FROM SEWER ASSESSMENT SERVICES, LLC FOR SMOKE TESTING AS PART OF SANITARY SEWER INFLOW ABATEMENT PROGRAM
E. RESOLUTION APPOINTING SWALCO ALTERNATE
F. REVIEW AND APPROVAL OF 2019 PAVEMENT PATCHING CONTRACT RECOMMENDATION
Old Business
G. AN ORDINANCE RESTATING CHAPTER 7 OF TITLE 8 OF THE RIVERWOODS VILLAGE CODE TO ADOPT NEW VERSIONS OF BUILDING, RESIDENTIAL, MECHANICAL, FUEL GAS, PLUMBING, FIRE PROTECTION, ELECTRIC, ENERGY CONSERVATION, ACCESSIBILITY, AND PROPERTY MAINTENANCE CODES

XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees –September 3, 2019 – 7:30 PM

Minutes

Village of Riverwoods

Board of Trustees Meeting

August 20, 2019

APPROVED

 

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Also Present:

Patrick Glenn, Village Engineer

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Hal Roseth, Village Treasurer

Daphne Paras, Village Clerk

 

Call to Order:  7:48 pm

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the July 16, 2019 Board of Trustees meeting. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote.

 

Treasurer’s Report

Mr. Roseth reported the fund balance decreased by $43,000 between the June and July reports.  Most of the decrease was from the General Fund. There is a unique situation that occurred last week that affects the Village’s rates.  Mr. Roseth noted there will be a number of maturities in the short term.  He indicated corporate investments will provide the Village with the best return (2.3%) while staying within the guidelines.

Trustee Chamberlain questioned why certain categories in the revenue and expense statement were showing loses.  She will send her questions to Bob Fialkowski.

Trustee Clayton discussed the revenue and expense report.  The sewer fund shows a $290,000 positive variance to budget.  He noted this is a timing challenge and it will come more inline as the year progresses.  The general fund shows a net loss of $99,393, which is down from more than $600,000. Administration is the only department over budget. Because of concern over next year’s net income, Trustee Clayton suggested coming up with revenue source targets during budgeting.

Plan Commission Report

Mr. Huvard reported the Plan Commission gave a recommendation to the Board to authorize one cannabis dispensary in the commercial district, but not allow consumption of cannabis on site.  There was discussion on how many dispensaries are needed.

The Plan Commission discussed the proposed car wash at 777 Saunders Road.  The Plan Commission will meet again in September and based on the Village Engineer’s review, may be ready to vote.  Once there is a plan, the Village has to show the plan to the Village of Deerfield.

The Board directed the Plan Commission to analyze language on group homes.

 

Police Report

Chief Dayno reported the Police Report is attached to the minutes. He noted the department is going through the accreditation process.  It is a voluntary process through ILEAP.  There are currently 36 agencies in Illinois that are accredited. The Village had a mock assessment which determined they are ready for a formal assessment.

Trustee Hollander asked about premise exams.  Chief Dayno noted the premise exams are either for vacation watches or for open garage or house doors.

Trustee Haber noted the DUIs have doubled, year to date.  Chief Dayno explained the Village has two officers that have lead the department in DUI arrests.  They have made a lot more arrests than last year.

 

Village Attorney’s Report

Mr. Huvard noted the Village asked for proposals for businesses on the corner of Milwaukee and Deerfield.  They received a letter of intent as a response to the proposal.  Because the property is in the TIF district, they have to seek out alternate proposals.  Another broker called the Village and that broker had a client interested in submitting a proposal to purchase the lot.  He asked the Board for direction if they would like to negotiate further.  If the Board wants to engage with one proposal instead of the other, they can discuss in open session.  Or if they want to discuss the prices, the Trustees can go to closed session. Trustee Hollander believes there are some components that should be discussed in closed session.  Trustee Haber would not want to disclose something that could be used in negotiation.  Mr. Huvard noted the purpose of going into closed session is to discuss price and or terms.

 

Information Items and Comments from the President

  1. Sgt. George Pfutzenreuter and Officer William Kirby of the Riverwoods Police Department were awarded Certificates of Appreciation from the Alliance Against Intoxicated Motorists for their efforts to ticket and prevent intoxicated drivers from using the streets in Riverwoods.

Mayor Norris noted the two officers have also been recognized in the past.

  1. Open Meeting Act and email between Trustees

Please remember emails can constitute a public meeting.  Try to avoid copying everyone.  Only Mayor Norris or Mr. Huvard can collate comments and send to everyone for discussion in a meeting.  Mr. Huvard noted the public would not be able to participate in the discussions.  If the emails become a conversation, it could be considered a meeting even if people are not in the same place.  Trustee Chamberlain noted emails that contain an opinion pose a potential issue with open meetings act.

  1. Jackie Borchew resigning as activity coordinator (Halloween Party; Easter Egg Hunt; etc.)

Mayor Norris noted Ms. Borchew has a new job and will not be able to serve as activity coordinator. The Village will review whether they should hire a part time person, but would prefer a community volunteer.

  1. Rep. Schneider “Congress on Your Corner” meeting 6:00pm Thursday

Mayor Norris noted the meeting will be held at Village Hall.  They expect 60 – 70 people to attend.  He encouraged the Trustees to attend this good civic activity.

  1. Friday Events
  2. Heroes Night– Lincolnshire 4:00pm to 7:00pm

Heroes Night is from 4 to 7 on Friday night.  He encouraged everyone to attend and recognize the first responders.

  1. Monarchs and Margaritas– Brushwood 7:30pm to 9:00pm

This is a celebration of endangered pollinators that will be held at the Brushwood Center at Ryerson Woods.

 

Visitors Wishing to Address the Board

 

There were no visitors wishing to address the Board.

 

Approval of Bills

 

Trustee Jamerson moved to approve the bills.  Trustee Chamberlain seconded the motion. The motion passed by the following vote:

 

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

 

New Business

 

An ordinance adopting the Village of Riverwoods Comprehensive Plan of 2019

Mayor Norris noted the Public Hearing is being continued, so the Trustees are not able to vote.

 

Resolution 19-08-04 authorizing the removal of the “committed” designation for a certain sum in the general fund

 

Mayor Norris noted this has been discussed but would like it made official.  Trustee Clayton explained that committed funds can only be used for specific purposes.  Currently, the Village commits $1.5 million from the General Fund to the Sewer Fund.  The Sewer Fund also has a reserve of $1 million. It is an accounting and audit issue.

 

Trustee Clayton moved to adopt the Resolution.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

 

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

 

Discussion of public/private roads and direction to Village Attorney to take appropriate action as may be desired by the board

 

Mayor Norris noted this topic was raised several months ago by the Trustees, but no consensus has been reached.  Trustee Hollander noted this will be considered in 3 phases.  1. Is it possible, 2. Should we do it and 3. How do we do it.

 

Trustee Haber believes the Board needs to be educated on the history of the public versus private street dichotomy in the Village.  He has not seen those documents and believes history will be very important in making a decision.  Mayor Norris agrees the Board needs to be educated.  It will be more expeditious to consider the Village Attorney’s comments. Trustee Hollander wants to understand the legal ramifications of each street.  Mayor Norris believes the Village needs the opinion of counsel regarding legality and history as well as which streets are available.

Trustee Chamberlain is in favor of directing the Village Attorney to get more information.

 

Trustee Jamerson moved to instruct the Village Attorney to look into the process and legality of the process and whether it can be done.  Trustee Chamberlain seconded the motion.  Trustee Haber suggested amending the motion so the Village Attorney’s investigation would be public street specific.  Trustee Jamerson and Trustee Chamberlain accepted the amendment to look at each street individually as well as the entire concept as a whole.  The motion passed unanimously on a voice vote.

 

Review and approval proposal from Sewer AssessmentServices, LLCforsmoke testing as part of sanitary sewer inflow abatement program

 

Mr. Glenn explained this is an annual program to repair the sanitary sewer inflow.  He noted

Sewer Assessment Services does a good job with the fundamentals and recommended approving the proposal.

 

Trustee Jamerson moved to approve the proposal from Sewer Assessment Services, LLC for smoke testing as part of the sanitary sewer inflow abatement process in an amount not to exceed $7000.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

 

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

 

Resolution 19-08-05 appointing SWALCO alternate

Mayor Norris noted Trustee Clayton has agreed to become the SWALCO alternate.

 

Trustee Jamerson moved to adopt the Resolution.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

 

AYES:  Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)
NAYS:  None (0)

ABSTAIN:  Clayton (1)

 

Review and approval of 2019 pavement patching contract recommendation

 

Mr. Glenn explained this year, the project includes patching only on Village streets.  The Village of Glencoe coordinated the bid 2 years ago.  Chicagoland Paving will hold the bid pricing and open it up to other communities.  Trustee Goldstein questioned if there a time frame where patching needs to take place.  Mr. Glenn explained the Village used to do their own assessment at the end of the season. Now, it will be done after the winter. In addition, it is only a patching contract.    Trustee Goldstein would prefer the pathing is done in the spring, so the potholes would get patched.  Mr. Glenn explained it is a trade off with the municipal partner consortium as to when the patching would occur.  Trustee Haber noted the patching on his street is in the center of the road where the 2 sections of road meet.  He believes the road was defective, as it gets the lease amount of traffic.  Mr. Glenn explained the Village has no recourse with the contractor from 2006 or 2007. The cold joints and edges are typically what fails.  Going forward, the Village can write the contract with a warranty, but it would not be as cost effective.  He noted IDOT standard specs do not have a warranty.

 

Trustee Haber moved to award the 2019 pavement patching contract to Chicagoland Paving in an amount not to exceed $40,150.  Trustee Clayton seconded the motion.  The motion passed by the following vote:

 

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

 

Old Business

 

AN ORDINANCE RESTATING CHAPTER 7 OF TITLE 8 OF THE RIVERWOODS VILLAGE CODE TO ADOPT NEW VERSIONS OF BUILDING, RESIDENTIAL, MECHANICAL, FUEL GAS, PLUMBING, FIRE PROTECTION, ELECTRIC, ENERGY CONSERVATION, ACCESSIBILITY, AND PROPERTY MAINTENANCE CODES  

 

Mayor Norris noted this will be held because one Trustee wants to review further.

 

Executive Session

 

Pursuant to Section 2(c)6f of the Open Meetings Act, the meeting was adjourned to go into Executive Session to discuss the proposal price for the property on the corner of Milwaukee and Deerfield Roads.

 

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

 

The meeting was adjourned to Executive Session at 8:47 pm.

 

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Also Present:

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

 

Call to order: 9:07 pm.

 

Trustee Goldstein moved to direct the Village Attorney to negotiate for the sale of the property. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote.  Trustee Chamberlain wants residents to know the Village has considered other uses.

 

Adjournment

 

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion. The motion was adjourned at 9:10 pm.

 

The next regular Board of Trustees meeting will take place on September 3, 2019 at 7:30 pm.

 

Respectfully submitted,

 

Daphne Paras

 

Transcribed by: Jeri Cotton

 

 

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