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July 16, 2019 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL 60015

Agenda

BOARD OF TRUSTEES
FINAL AGENDA
300 PORTWINE RD., RIVERWOODS, IL
July 16, 2019- 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT – June 4, 2019, Executive Session
• BOT – July 2, 2019
V. VILLAGE ECOLOGIST
VI. TREASURER’S REPORT – Cash Report
VII. ENGINEER’S REPORT
VIII. DIRECTOR OF COMMUNITY SERVICES REPORT
IX. ZONING BOARD OF APPEALS REPORT
X. PLAN COMMISSION REPORT
XI. POLICE REPORT
XII. VILLAGE ATTORNEY’S REPORT
XIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Mayor will be absent from August 6 BOT meeting
2. Member from CEL new addition to part-time worker list.
3. Possible deadline on acting to ensure local control under Cannabis Regulation and Tax Act
XIV. VISITORS WISHING TO ADDRESS THE BOARD
XV. APPROVAL OF BILLS
XVI. ACTION ITEMS
New Business
A. APPROVAL OF NSSRA MEMBER AGENCY NEW FACILITY CLOSING AND DESIGN CONTRIBUTION
B. AMENDMENT TO LEASE AND EASEMENT AGREEMENT FOR RAVINIA GREEN WATER TOWER (EXTENDING INITIAL TERM)
Old Business

C. AN ORDINANCE RESTATING CHAPTER 7 OF TITLE 8 OF THE RIVERWOODS VILLAGE CODE TO ADOPT NEW VERSIONS OF BUILDING, RESIDENTIAL, MECHANICAL, FUEL GAS, PLUMBING, FIRE PROTECTION, ELECTRIC, ENERGY CONSERVATION, ACCESSIBILITY, AND PROPERTY MAINTENANCE CODES (To Be Continued)
D. AN ORDINANCE ESTABLISHING VILLAGE OF RIVERWOODS SPECIAL SERVICE AREA NO. 33 FOR ROAD IMPROVEMENTS BENEFITTING CERTAIN PROPERTIES ON ARROWWOOD TRAIL (Second Reading and Adoption)
E. AN ORDINANCE APPROVING A SUBLEASE AGREEMENT WITH CHICAGO SMSA LIMITED PARTNERSHIP D/B/A VERIZON WIRELESS (TO BE CONTINUED)

XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees –August 6, 2019 -7:30 PM

Minutes

Village of Riverwoods

Board of Trustees Meeting

July 16, 2019

APPROVED

 

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Also Present:

Patrick Glenn, Village Engineer

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Bob Fialkowski, Finance Director

Daphne Paras, Village Clerk

 

Call to Order:  7:30 pm

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the June 4, 2019 Executive Session meeting.  Trustee Chamberlain seconded the motion. There was a minor correction. The motion passed unanimously on a voice vote as amended.

Trustee Chamberlain moved to approve the minutes from the July 2, 2019 Board of Trustees meeting.  Trustee Jamerson seconded the motion. There was a minor correction. The motion passed unanimously on a voice vote.

 

Treasurer’s Report

Mr. Fialkowski presented highlights from the Major Revenue Report for June.  The building revenues are lower than the past few months.  The six month year to date report, through June 30, 2019, is 50 percent down from last year due to the loss of the major sales tax generator.  The telecom tax is down 25 percent.  The interest income is up 46 percent from last year.  The State income tax is up since last year.  The General Fund is down 19 percent from last year.  Mr. Fialkowski noted the largest source of revenue for the Village is property tax.  The administrative expenditure had the largest increase.  Mr. Fialkowski explained that is primarily due to salaries.  The sewer fund expenditure is down over last year.

Trustee Hollander questioned what would happen if the Village lost one of the other major revenue sources.  Mr. Fialkowski noted the combined total between the next two revenue sources would be about $100,000.   Mayor Norris reminded the Trustees to give input for the 2020 budget to Trustee Chamberlain.

 

Director of Community Services Report

Mr. Durning reported this has been the busiest month for issuing citations.  There will be 7 administrative hearings this month.

 

Plan Commission Report

Plan Commission Chairman David Niedelman reported the Plan Commission worked on an updated Comprehensive Plan for the Board to review.  There are new items in the Plan, including Deerfield Road, the new Village branding and new exhibits.  There is a format change along with goals and objectives in each category.  Mr. Niedelman thanked Mr. Huvard, Mr. Glenn and Mr. Zimmerman for all their hard work.  Mayor Norris thanked Ch. Niedelman and the Plan Commissioners for the thorough work on this project.

 

Police Report

Chief Dayno reported the Police Report is attached to the minutes. He noted Mayor Norris spoke about the administrative hearing court.  The department has sent several cell phone violations to the administrative court but cannot do that as of July 1st.  There was a warrant served on 6/24 for forgery for passing a counterfeit $100 bill at the Mobile station.  He distributed the new Village of Riverwoods patch to the Trustees.  Trustee Chamberlain noted the new patch was a collaboration between the branding team, Trustee Chamberlain and two police officers.  Chief Dayno is very happy with the results.

 

Village Attorney’s Report

Mr. Huvard noted there must be both a Public Hearing and passage of an Ordinance in order to adopt the Comprehensive Plan.

 

Information Items and Comments from the President

  1. Mayor Norris will be absent for the August 6, 2019 Board of Trustees meeting
  2. Member of CEL new addition to part time worker list

Mayor Norris reported a general labor and odd job position was created.  Mr. Durning worked with the Center for Enriched Living to find an applicant to fill the position.  Initially, an employee of CEL will be available to assist with training the individual.

  1. Possible deadline on acting to ensure local control under Cannabis Regulation and Tax Act

Mayor Norris reported the Village is trying to figure out when they need to act on the new cannabis law.  The Village is looking at a Red Flag Resolution which would direct the Plan Commission to schedule a Public Hearing to consider amendments to the Zoning Code for recreational cannabis facilities within 90 days.  He noted there are operational conditions that could apply, such as conditional uses, distance requirements, hours of operation, adding a cap to the number of facilities and parking restrictions.  Mr. Huvard will look further into the Resolution.

Mr. Huvard noted the Village may make it a Special Use or only allow it in the retail district.  When the Plan Commission looks at the regulations, should they consider banning recreational cannabis in the Village?  Trustee Clayton questioned whether under its home rule authority, can the village impose an additional sales tax on top of the state’s? Mr. Huvard explained there is a different sales tax rate.  Trustee Chamberlain would not be opposed to allowing a dispensary in an office complex.  She has looked at articles highlighting the pros and cons from other States that have legalized marijuana.  Trustee Hollander noted the present commercial centers are not doing well and the Village lost a major tax resource.  He believes this could be considered a tax resource.  Trustee Haber noted the Village will accept sales tax, but it is not legal under Federal law.  Mr. Huvard explained the State will receive the tax money and will send the taxes to the Village.

Mr. Niedelman appreciates trying to give the Plan Commission some guidance.  For the Plan Commission to grasp this, they need guidance on what to address.  He welcomed any input on what the Board is looking for.  In Colorado, the Board in his community took it to Referendum.  Trustee Hollander suggested looking into having a dispensary on a visible public street as it may be easier to police.  If it is in an office building, the Village may have less control and knowledge of what is going on.  Mr. Huvard noted many developments in the Village have Special Uses, which may lengthen the process.  Mr. Niedelman noted the Village needs to consider the surrounding businesses as the business owners may come to the Village to complain.

 

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board.

 

Approval of Bills

Trustee Jamerson moved to approve the bills.  Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

 

New Business

  1. Approval of NSSRA member agency new facility closing and design contribution

NSSRA representative Kris Ford requested approval for the closing and design contribution for the new NSSRA facility.  There are additional fees associated with it.  The 2013 estimate showed $3,217,531 while the proposed 2019 contribution is $3,238,167.  Ms. Ford went through the estimates, including window and boiler replacements.  The NSSRA Foundation contribution was $3,750,000 making the cost after the Foundation contribution $4,842,548.  Ms. Ford explained the closing will be August 30, 2019.  The Village’s share of the closing and design is 1.7 percent of the totals, or $17,742.  NSSRA will also ask for approval of the renovation contribution at a later date.  The total Riverwoods expense would be about $56,000.

Trustee Jamerson noted this is different than the Village’s annual contribution.  Ms. Ford explained the Village has made a $2300 capital campaign contribution for the past 5 years.  Trustee Hollander questioned the Village’s total contribution for the next three years, including this contribution.  Mayor Norris noted the Village’s annual contribution is approximately $50,000.  He explained this request is to authorize sending the money.  The Board already approved the building.  Trustee Haber noted the $17,742 was approved.  The additional renovation cost of $38,417 was not part of the earlier presentation.   Trustee Jamerson noted there should be an audit of the $38,417.  Ms. Ford noted this is an estimate and the Foundation campaign may reduce this contribution.  Trustee Chamberlain understands the NSSRA Board has looked into many alternatives including financing over a long period of time.  The partner agencies could vote no, but there is a provision in the membership stating they are still responsible for the expense.

Trustee Jamerson moved to approve the NSSRA contribution of $17,742 for the new facility closing and design.  Trustee Haber seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

  1. Amendment to lease and easement agreement for Ravinia Green water tower (extending initial term)

Mr. Huvard explained the Village is still negotiating the amended lease.  This will be continued.

 

Old Business

  1. An Ordinance restating Chapter 7 of Title 8 of the Riverwoods Village Code to adopt new versions of building, residential, mechanical, fuel gas, plumbing, fire protection, electric, energy conservation, accessibility, and property maintenance codes

This will be continued as the amendments to the Ordinance have not been completed.  This will be continued.

 

  1. Ordinance 19.07.13 establishing Village of Riverwoods Special Service Area no. 33 for road improvements benefitting certain properties on Arrowwood Trail

Trustee Chamberlain moved for Second Reading and adoption.  Trustee Jamerson seconded the motion.  Trustee Haber looked at the map and questioned what would happen if the homeowners on Deerfield Road decide to change the orientation of their homes.  Mr. Glenn explained they would have to gain approval from those on Arrowwood Trail.  The motion passed by the following vote:

 

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

 

  1. An Ordinance Approving a Sublease Agreement with Chicago SMSA Limited Partnership D/B/A Verizon Wireless

This will be continued as the Board does not have the agreement at this time.

 

Adjournment

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting.  Trustee Jamerson seconded the motion.  The motion was adjourned at 8:40 pm.

The next regular Board of Trustees meeting will take place on August 6, 2019 at 7:30 pm.

Respectfully submitted,

Daphne Paras

 

Transcribed by: Jeri Cotton

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