July 2, 2019 7:30 pm
Group Board of Trustees
Location 300 Portwine Road Riverwoods, IL 60015
BOARD OF TRUSTEES
July 2, 2019- 7:30 P.M.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT June 18, 2019
• BOT- May 21, 2019 Executive Session
• BOT- June 4, 2019 Executive Session
V. DIRECTOR OF COMMUNITY SERVICES
VI. PLAN COMMISSION REPORT
VII. TREASURER REPORT
• Gewalt Hamilton
• Village Attorney
• Village Ecologist
IX. POLICE REPORT
X. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Discussion of Drainage Issues and Planning for Capital Improvements
2. 3700 Deerfield Rd. Violations
3. Condition of Paths Along Deerfield Rd. and Riverwoods Rd.
4. Surviving Mosquitos, Water, and Invasives
5. New Recreational Marijuana Law Becomes Effective January 1, 2020
XI. VISITORS WISHING TO ADDRESS THE BOARD
XII. ACTION ITEMS
A. AN ORDINANCE RESTATING CHAPTER 7 OF TITLE 8 OF THE RIVERWOODS VILLAGE CODE TO ADOPT NEW VERSIONS OF BUILDING, RESIDENTIAL, MECHANICAL, FUEL GAS, PLUMBING, FIRE PROTECTION, ELECTRIC, ENERGY CONSERVATION, ACCESSIBILITY, AND PROPERTY MAINTENANCE CODES (First Reading)
B. AN ORDINANCE ESTABLISHING VILLAGE OF RIVERWOODS SPECIAL SERVICE AREA NO. 33 FOR ROAD IMPROVEMENTS BENEFITTING CERTAIN PROPERTIES ON ARROWWOOD TRAIL (First Reading)
C. AN ORDINANCE APPROVING A SUBLEASE AGREEMENT WITH CHICAGO SMSA LIMITED PARTNERSHIP D/B/A VERIZON WIRELESS (To be continued.)
XIII. STANDING COMMITTEE REPORTS
– Trustee Haber……………………………….……….………………………….Legal & Utilities
– Trustee Chamberlain ….……………………………… . Budget & Woodland Management
– Trustee Jamerson………………………………….………….………….. .Police & Building
– Trustee Goldstein………….…Storm Water; Communications, & Information Technology
– Trustee Hollander………..…………………..………………………………… Roads & Land Use
– Trustee Clayton……………………. Economic Development, Finance, & Capital Planning
XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel
XV. NEXT REGULAR MEETING:
• July 16, 2019– 7:30 PM
Village of Riverwoods
Board of Trustees Meeting
July 2, 2019
John Norris, Mayor
Bruce Dayno, Police Chief
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Services
Daphne Paras, Village Clerk
Call to Order: 7:30 pm
Approval of Minutes
Trustee Chamberlain moved to approve the minutes from the June 18, 2019 Board of Trustees meeting. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote.
Trustee Chamberlain moved to approve the minutes from the May 21, 2019 Executive Session meeting. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote with a minor correction.
Director of Community Services
Mr. Durning reported there was some interest for the former Flame Restaurant by owners of a café, but they cannot be located. They were supposed to be cleaning the equipment.
An application was received for a permit at 27 Daicquiri Dr.
Chief Dayno reported the police activity report is attached to the end of the minutes.
Information Items and Comments from the President
- Discussion of Drainage Issues and Planning for Capital Improvements
Mayor Norris noted this has been a very wet year and there have been a number of drainage issues in the Village. An increasing number of residents have tried to remedy their problems, but create other issues upstream and downstream. Fewer residents are cleaning their culverts. Mayor Norris believes the Village should make a concerted review of the stormwater systems. It is easy to identify problems, but not as easy to identify the solutions. These projects may be very expensive so the Village needs to determine whether the cash reserves will be reduced or if there will be a tax or fee structure installed. The Village needs to look at this across the board because the issue is getting worse. Trustee Goldstein suggested examining a cost share program. Trustee Chamberlain indicated cost share programs should come with an education component as well.
- 3700 Deerfield Rd. Violations
The Village collected $2000 in additional fines from the property owner for operating an unauthorized business in a residential zone. The fine will escalate to $10,000 if the business is not terminated and removed by July 5, 2019. Mr. Glenn is working on an assessment of what unpermitted changes have been made to the grading on the property. Trustee Hollander felt badly the resident had to come before the Board and made it a more public issue. Mayor Norris noted the administrative hearing was scheduled before the meeting.
- Condition of Paths Along Deerfield and Riverwoods Roads
The Village is reviewing the multi-use safety paths along Deerfield Rd. and Riverwoods Rd. to determine nature and extent of maintenance that may be required. Mr. Glenn will determine what repairs are appropriate and what the costs will be. Trustee Chamberlain noted a bicycle riding at a slow speed should not be on the road. Mr. Huvard believes that is a home rule policy decision that should be acted on by the Board. Trustee Haber suggested it should be made safer, because it should not be closed to bicycles after all these years. Mayor Norris noted the Board will consider what to do once they receive Mr. Glenn’s report.
- Surviving Mosquitos, Water, and Invasives
Mayor Norris noted the program was very well attended and provided a great deal of useful information.
- New Recreational Marijuana Law Becomes Effective January 1, 2020
“The Cannabis Regulation and Tax Act” was signed into law. The Village is now required to determine the new workplace rules. In addition, the Zoning regulations need to be modified.
6. Requirement for Annual Harassment Training
All Village officials and employees are now required to attend annual harassment training.
Visitors Wishing to Address the Board
A resident commented it was easy to report standing water on the slmad.org website. Some homeowners questioned whether the mosquito spraying actually happened. She suggested adding something in the Village Voice to let residents know it is no longer a fog.
- An Ordinance Restating Chapter 7 of Title 8 of the Riverwoods Village Code to Adopt New Versions of Building, Residential, Mechanical, Fuel, Gas, Plumbing, Fire Protection, Electric, Energy Conservation, Accessibility and Property Maintenance Codes.First Reading.
Trustee Jamerson moved for First Reading of the Ordinance. Trustee Chamberlain seconded the motion. Trustee Jamerson noted there are a few items that need to be adjusted. Trustee Chamberlain questioned how the items were selected. Mr. Durning noted he will be enforcing the newly adopted codes and amendments. There are a number of Code updates. Mayor Norris noted Mr. Durning has gone through a lot of training. Trustee Hollander suggested updating some of the fees, if the inspections take more time. Trustee Jamerson noted some of the projects will be inspected with both the old and new Codes. The motion passed unanimously on a voice vote.
- Ordinance O-07- Establishing Village of Riverwoods Special Service Area Number 33 for Road Improvements Benefitting Certain Properties on Arrowwood Trail
Mayor Norris noted the Village received five out of six favorable petitions.
Trustee Jamerson moved for First Reading of the Ordinance. Trustee Haber seconded the motion. The motion passed unanimously on a voice vote.
An Ordinance Approving a Sublease Agreement with Chicago SMSA Limited Partnership DBA Verizon Wireless – First Reading
Mayor Norris explained the Village is still negotiating the contract.
Standing Committee Reports
Budget and Woodland Management – Trustee Chamberlain reported the Branding and Education Committee is looking at signage. She would like the Board’s opinion on the cost. If the Village is looking at a larger digital sign, the ball park price is $75,000 to $100,000. She asked the Trustee’s price tolerance. The largest sign would be on the corner of Deerfield and Saunders Roads. Trustee Chamberlain noted there are other, non-illuminated signs available for $40,000. She is waiting for additional details from other sources. Trustee Hollander asked about the incremental differences between the electronic illuminated sign and a non-illuminated sign. Trustee Jamerson noted the stone base is a large portion of the cost of the non-illuminated sign. Mr. Huvard explained people can help write the signage specifications. Trustee Chamberlain is looking for a sign that can be seen quickly and clearly. Trustee Goldstein would rather see an investment in a push notification system. He questioned how many people will actually read a sign more than they are on their phones. Trustee Goldstein does not believe a sign is the most effective way to communicate with residents. Mayor Norris would like to get more information about both methods of communication.
Trustee Chamberlain met with Bob Fialkowski and will ask the Trustees to provide some communication regarding unique or unusual expenses they see coming in the next year.
Police and Building – Trustee Jamerson reported the Building Report is attached to the end of the minutes. The Village is down 50% to the construction value. It is not unexpected because Discover has completed most of their construction.
Storm Water, Communications and Information Technology – Trustee Goldstein is having a difficult time finding a company to update the Village’s software, because it is such a small job.
Roads and Land Use – Trustee Hollander explained the Village discussed the difficulty with individuals trying to get into the commercial center on the north end off Milwaukee. A traffic count was completed to determine how many vehicles will stack on Busch Parkway. The traffic count seemed to support removing the concrete barrier and adding striping along Milwaukee to allow vehicles to turn left and stack. The County is in favor of it; the Village is still awaiting the State’s determination. Trustee Hollander met with Mr. Flannigan and his attorneys. They are pleased and will move forward with the engineering and construction if they get the permit from the State.
David Niedelman questioned whether this would allow a left turn out of the center. Trustee Jamerson noted the stacking from the shopping center would be 2 or 3 vehicles. Trustee Jamerson noted the State may not allow a full access, but the Village is hoping they allow a left turn into the center. Mr. Niedelman expressed concern that the parking lot will become backed up. Trustee Hollander noted the State may not allow left turns during rush hour traffic times. Trustee Jamerson indicated the meeting was very positive. Mr. Flannigan was happy the Village is working for them.
There being no further business to discuss, Trustee Jamerson moved to adjourn the meeting. Trustee Chamberlain seconded the motion. The meeting was adjourned at 8:30 pm.
The next regular meeting of the Board of Trustees will take place on July 16, 2019 at 7:30 pm.
Transcribed by Jeri Cotton