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June 18, 2019 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL 60015

Agenda

BOARD OF TRUSTEES
FINAL AGENDA
300 PORTWINE RD., RIVERWOODS, IL
June 18, 2019- 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT- May 21, 2019 Executive Session
• BOT- June 4, 2019 Executive Session
• BOT- June 4, 2019
V. VILLAGE ECOLOGIST
VI. TREASURER’S REPORT – Cash Report
VII. ENGINEER’S REPORT
VIII. DIRECTOR OF COMMUNITY SERVICES REPORT
IX. ZONING BOARD OF APPEALS REPORT
X. PLAN COMMISSION REPORT
XI. POLICE REPORT
XII. VILLAGE ATTORNEY’S REPORT
XIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. New Committee Assignments
2. Surviving Mosquitos, Water, and Invasive
– Thursday June 20 at 7:30 pm
3. Notice of State Award – Grant
XIV. VISITORS WISHING TO ADDRESS THE BOARD
XV. APPROVAL OF BILLS
XVI. ACTION ITEMS
New Business

A. CENTER FOR ENRICHED LIVING PRESENTATION AND DONATION REQUEST
B. AN ORDINANCE AMENDING THE RIVERWOODS ZONING ORDINANCE CONCERNING PERSONAL WIRELESS SERVICE FACILITIES (First Reading)
C. AN ORDINANCE APPROVING A SUBLEASE AGREEMENT WITH CHICAGO SMSA LIMITED PARTNERSHIP D/B/A VERIZON WIRELESS (First Reading)

Old Business

D. POSSIBLE SALE OF CELL ANTENNA LEASES FOR SPACE ON WATER TOWER

XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel
1. “The setting of a price for sale or lease of property owned by the public body.” 5 ILCS 120/2(c)(6). – Discussion of possible sale of cell antenna leases for space on water tower.
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees –July 2, 2019 7:30 PM

Minutes

Village of Riverwoods

Board of Trustees Meeting

June 18, 2019

APPROVED

 

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Also Present:

Patrick Glenn, Village Engineer

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Hal Roseth, Village Treasurer

 

Call to Order:  7:30 pm

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the June 4, 2019 Board of Trustees meeting.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

 

Treasurer’s Report

Mr. Roseth presented highlights from the Cash Summary Report.  The available funds had a slight increase of $71,000 from April to May.   The treasury yields are 2.1% for 1 year and 2.09% at the 10 years.  The Village’s overall rate is 2.49 percent at maturity. The Village investments mature each month.  The annual interest yield will be approximately $300,000 on the portfolio.

 

Engineer’s Report

Mr. Glenn reported the community rating system audit occurred this morning.  The Village is a class 8 in the CRS rating system.  Once the new building codes are adopted, the Village may go to a class 7, which will result in an additional 5 percent reduction in insurance costs for residents.

 

Director of Community Services Report

Mr. Durning reported the home on Blackthorn is being demolished.  He received a bid for some miscellaneouselectricalwork in Village Hall.  The Village is about two weeks out in getting the work done.  Trustee Jamerson said many of these items were on the punch list.  Mr. Durning indicated a Blackboard Connect message went out about North Shore Gas testing.

 

Plan Commission Report

Mr. Huvard reported the Commission did not discuss the proposed hand car wash at 777 Saunders. They discussed the proposed Text Amendment and Comprehensive Plan.   The next Plan Commission meeting will be July 11, 2019 at 7:30 pm.

 

Police Report

Chief Dayno reported the Police Report is attached to the minutes.

 

Information Items and Comments from the President

  1. New Committee Assignments

Mayor Norris reported the standing committees will remain the same.  Trustee Jamerson asked about SWALCO.  Mayor Norris will bring a resolution to appoint Trustee Clayton as the SWALCO alternate.

  1. Surviving Mosquitos, Water and Invasives

Mayor Norris reported this presentation and social event will take place at Village Hall on June 20, 2019 at 7:30 pm.  A representative from ClarkeMosquito and the SouthlakeMosquito Abatement District will be thereand make a presentation.

  1. Notice of State Award – Grant

The Village received a notice of State Award for the OSLED Grant.  Some of the items on the DOC need clarificationto reconcile the descriptions with how the Board had voted for the project.

 

Visitors Wishing to Address the Board

Donna Skora noted there is an issue with neighbors who are running a 7 day a week landscaping business. Mayor Norris explained that type of activity noted is not allowed and there has been an administrative hearing. Ms. Skora noted there was a meeting last November, but it is still going on every day.  Mayor Norris indicated the noise complaint has been filed and the Village is investigating what can be done.  Chief Dayno suggested calling the non-emergency police number whenever there is a suspected violation.  Ms. Skora noted they are constantly bringing in dirt and dead trees causing the elevation to increase by 2 feet around the perimeter of the property.  Mr. Glenn will go back out to see the property. Mayor Norris explained the Village will do what they can to remedy the situation.  Mr. Huvard noted the Village has sent people out to document the issue and has brought them into the administrative process.  They will implement heavy fines and may take them to Waukegan.  It does take time to fix this type of issue.  Ms. Skora is frustrated with the amount of time it is taking to resolve the situation. Mayor Norris indicated the Village is working on it.

 

Approval of Bills

Trustee Chamberlain moved to approve the bills.  Trustee Jamerson seconded the. The motion passed by the following vote:

 

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

 

New Business

  1. Center for Enriched Living Donation Request

Mayor Norris explained the Center for Enriched Living is asking for reconsideration of the denial of their donation request.  He noted the NSSRA is a voluntary membership, as the Village does not have their own park district.  Mayor Norris noted there are Village residents that are served by CEL, which is an organization that does great work.  The question was how CEL fits within our donation policy.

Harriet Levy from Center for Enriched Living noted they opened their building 19 years ago and have been supported by the Village consistently for the past 13 years.  She asked the Board to reconsider their donation request because they are primarily funded through donations.  They have received $5000 each year from the Village. Ms. Levy noted they are similar to NSSRA, but work with area businesses to help people in their programs get employment.  They help 35 people per day become contributing residents in the community. CEL is here to help and support their members.

Trustee Chamberlain noted the only reason the donation policy changed was that the Board lost a big revenue source.  She believes the NSSRA provides services to their member agencies and the ELAprogram is administered through the NSSRA who pays the Center for Enriched Living for their space.  CEL does a fundraising program to assist the NSSRA. Trustee Chamberlain questioned if the CEL received a donation, would there be any way for the money to directly benefit only Riverwoods residents.  Ms. Levy explained the donation would go into the general fund but goes toward the service that benefits Riverwoods and other residents.  She noted they are volunteer-driven.

Trustee Haber moved to reconsider granting $5500 to CEL.  He noted the Board recently authorized spending an excess of $300,000 for the Flatwoods Center.  The Village supported this organization and they are a Village resident.  Trustee Clayton seconded the motion.  Mr. Roseth has lived in Riverwoods for 27 years. After Scotty’s 22th birthday, there were no other options.  Mr. Roseth does not believe there are other places like CEL and having CEL in Riverwoods means a lot to the Village.  Trustee Chamberlain believes CEL is a wonderful organization.  She knows there are other organizations that the Village has given money to regularly in the past.  The Trustees have discussed changing the budget amount as there are so many great organizations.  Trustee Chamberlain suggested reexamining the donation budget and determininghow many groups are being considered.  Trustee Chamberlain moved to amend the motion to grant $3000 to CEL so they can provide money to more organizations.  There was no second to the amendment, so it failed. Trustee Goldstein believes the budget was to be reconsidered in 2020, so the Village has $20,000 in the budget with $5000 allocated.  The motion passed by the following vote:

 

AYES:  Clayton, Goldstein, Haber, Hollander (4)

NAYS:  Chamberlain (1)

PRESENT:  Jamerson (1)

 

  1. Ordinance 19-06-11 Amending the Riverwoods Zoning Ordinance concerning personal wireless service facilities

Mr. Huvard noted the Village allows monopole antennas in an overlay district and determined four possible locations if a cellular company approached the Village.  Cellular companies are constantly changing and amending leases.  The proposed Text Amendment states the locations owned by the Village are exempt from the Special Use process.  Trustee Jamerson moved to waive the First Reading of the Ordinance.  Trustee Clayton seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved to adopt the Ordinance.  Trustee Haber seconded the motion.  The motion passed by the following vote:

 

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

 

  1. An Ordinance approving a Sublease Agreement with Chicago SMSA Limited Partnership DBA Verizon Wireless – 1R

Mr. Huvard noted the lease is approximately 90 percent complete.  The Village’s current carriers are on the stem of the tower.  The proposed 3rduser would be on the lower portion of the tower.  Landmark Dividend is interested in the band around the stem that is approximately 10 feet high.  The carrier can also run their wires down the tower and through the tower base to the equipment building.  The equipment building to the south is currently occupied by AT&T.  Verizon would take the middle building.  T-Mobile occupies the equipment building to the north. The lease allows exclusive use for the band around the stem and the equipment building.  Everything else is a lease agreement.  Mr. Huvard noted Verizon proposes adding a generator near their equipment building.  There is a line of vegetation leading to the area, so Mr. Huvard suggested adding a partial fence so the vegetation would not have to be removed.

Mr. Huvard noted the current proposal is for $2950 per month with a 3 percent escalation.  He noted Verizon needs to begin installation by a certain date.  Trustee Haber expressed concern because there is no commitment from Verizon.  He believes there should be some payment for the option.  Mr. Huvard will go back and try to renegotiate but was concerned Verizon may back out of the lease.  Trustee Hollander noted the Village would not lose anything as there is no one else interested in the lease.  He would request the right to lease to someone else in the interim.  Trustee Clayton believes there may be a benefit to defer this until the Board determines if they want to accept the Landscape offer and allow them to negotiate.

Trustee Clayton moved to continue First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

 

Old Business

Possible sale of cell antenna leases for space on water tower

Trustee Clayton moved to authorize Mayor Norris to execute an agreement for the AT&T and T-Mobile leases in the amount of $1,330,000.  Trustee Hollander seconded the motion.

Trustee Haber expressed concern about the statement that controlling the macro site allows one to control the micro sites, which will become important with 5G technology.  He questioned what would happen in the future. Trustee Clayton wanted to make the Village aware of it.  He does not believe the lifetime of 5G technology will be longer than what has been laid out in the analysis.

The motion passed by the following vote:

 

AYES:  Chamberlain, Clayton, Haber, Hollander, Jamerson (5)
NAYS:  Goldstein (1)

Trustee Clayton expressed concern about the vagueness of the donation policy and suggested the committee review it.

 

Adjournment

There being no further business to discuss, Trustee Jamerson moved to adjourn the meeting.  Trustee Clayton seconded the motion.  The meeting was adjourned at 9:10 pm.

 

The next regular meeting of the Board of Trustees will take place on July 2, 2019 at 7:30 pm.

 

Respectfully submitted,

Daphne Paras, Village Clerk

Transcribed by Jeri Cotton

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