May 15, 2018 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL 60015

Agenda

BOARD OF TRUSTEES
FINAL AGENDA
300 PORTWINE RD., RIVERWOODS, IL
May 15, 2018 – 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT – May 1, 2018
V. VILLAGE ECOLOGIST
VI. TREASURER’S REPORT
VII. ENGINEER’S REPORT
VIII. DIRECTOR OF COMMUNITY SERVICES REPORT
IX. ZONING BOARD OF APPEALS REPORT
X. PLAN COMMISSION REPORT
XI. POLICE REPORT
XII. VILLAGE ATTORNEY’S REPORT
XIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
General Items
1. Electrical Aggregation
2. Family Days Sunday June 10 at Tennaqua
3. Policy Discussion on Subdivision Private Storm Sewer Investigation, Maintenance, and Adequacy of Drainage
XIV. VISITORS WISHING TO ADDRESS THE BOARD
XV. APPROVAL OF BILLS
XVI. ACTION ITEMS
New Business
A. Presentation on 2017 Audit by Selden Fox and Acceptance of Audit Report – POSTPONED TO JUNE 5, 2018 MEETING IN ORDER TO PROVIDE BOT WITH COPIES FOR REVIEW PRIOR TO MEETING.
B. Presentation on Branding Campaign and Resolution Approving Logo, Colors, etc. ; Discussion of Next Steps
C. Approval of New Police Union Contract

Old Business
D. NONE

XVIII. EXECUTIVE SESSION –
• Litigation, Acquisition, Property, and Personnel
XIX. ESTABLISH TIME AND DATE FOR NEXT MEETING
• Board of Trustees – Tuesday June 5, 2018- 7:30 PM

Minutes

Village of Riverwoods

Board of Trustees Meeting

May 15, 2018

APPROVED

 

 

In Attendance:

Cheryl Chamberlain
Kristine Ford
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present:

Bruce Dayno, Police Chief
Irene Gagerman, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Call to Order:  7:30 PM

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the May 1, 2018 Board of Trustees meeting.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote

Treasurer’s Report

Trustee Ford distributed the cash report.  The expense report will be available at the next Board of Trustees meeting.  Trustee Ford met with Chase Bank.  They will be changing to a checking account that will give the Village additional services along with the ability to maintain a lower balance, thereby leaving more cash to invest.

Engineer’s Report

Mr. Glenn will advertise for the road program, which will start after July 4th.  He will have a recommendation at the June 19th meeting.

Plan Commission Report

Mayor Norris noted that the Plan Commission met and worked on the Comprehensive Plan.  The Commission looked at some materials relating to the Village’s image that were gleaned from the survey that was completed 4 years ago as well as some from the ongoing branding project.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting.  He noted that there was an auto theft on Gemini Lane between May 10th and May 11th.  Chief Dayno noted that the Department started a security camera enrollment program.  They are asking for contact information so if that if there is an incident occurring near a home with a security camera, the Department can contact the homeowner before the video is overwritten.  The police report is attached to the end of the minutes.

Informational Items & Comments from the President

  • Electrical Aggregation

Mayor Norris noted that the electrical aggregation is expiring in August.  The Village has saved residents a lot of money and he believes the program has been very worthwhile.  Trustee Jamerson indicated there are currently three contracts; the largest is the municipal aggregation contract covering all of the residents in the Village.  The current rate is 6.941 cents per KWH.  ComEd rates will increase. The municipal rate from ComEd is considerably higher than what is currently being paid.  The preliminary pricing he received is slightly higher than the current rate, but will still be lower than ComEd.  Trustee Jamerson noted that in the first three years of the program, Village residents saved more than $1 million.  He believes residents currently enrolled in the aggregation program will not have to do anything to remain in the program. Mayor Norris noted that the residents have the ability to opt out if they are not happy with the program.  Trustee Chamberlain believes it may be useful to publish something on how electrical aggregation works and the Village’s success with it.

  • Family Days

Mayor Norris reported that Family Days will take place on Sunday, June 10, 2018 at Tennaqua.  There have been a number of calls from residents requesting that the Village have more community activities.  This is a resident only event.  Residents will have access to the swimming pool, tennis courts and volleyball courts. There will be various booths to visit and food will also be available.  There will be a nominal charge, but the Village has money in their events budget which should cover the charge.

  • Policy Discussion on Subdivision Private Storm Sewer Investigation, Maintenance and Adequacy of Drainage

Mayor Norris stated that a question has come up about a resident who is experiencing a drainage problem with a private storm water system.  He stated that only one residence out of the six residences is having an issue. He believes that the Village needs to take a look at this. Currently, the cost to repair it is the responsibility of the private homeowner.  Today, a maintenance plan is required, but that was not the case in 1977 when the subdivision was formed. He plans to discuss this issue with the Village engineer, Mr. Durning and any Trustees who would like to contribute to the discussion.

Mr. Glenn noted that his general policy, if it is a private street, is to arm residents with any information on how it is supposed to work.  He typically goes out and meets with a resident to help them understand the problem, offer suggestions and give them contact information for engineers or contractors. However, he lets them know that this is not a Village issue and the Village cannot do a lot to correct it.  Mr. Glenn would like input from the Board to ensure he is interpreting Village policies correctly.

Mr. Huvard compared the current practice with what happened 30 – 40 years ago.  He looked at the older subdivision plats and did not find anything about how storm water sewers are to be handled. Trustee Jamerson sympathizes with the homeowners, but believes the Village would set a precedent if they did something.

  • Website

Mayor Norris noted that the website currently has an image of the Des Plaines River, an article about the current water level and potential flooding along with a link to the national weather service. He expressed pleasure at the fact that the Village can now update the website with current information.

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board.

Approval of Bills

Trustee Jamerson moved to approve the bills.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

New Business

  1. Presentation on 2017 Audit by Seldon Fox and Acceptance Audit Report

Mayor Norris noted that this has been postponed to the June 5, 2018 Board of Trustees meeting in order to provide the Trustees with copies to review prior to the meeting.

  1. Presentation on Branding and Resolution Approving the Logo, Colors, etc.; Discussion on Next Steps

 Mayor Norris indicated that the presenters are stuck on the west coast.

 Approval of New Police Contract

 Mayor Norris noted that the Village has been negotiating this contract for a long time.  They tried to have the contract conform to the current Village policies.  The contract was negotiated with the help of the Village’s labor attorney and he and the others who worked on the negotiations recommend approval, subject to formal ratification.

Trustee Jamerson moved to approve the contract, subject to receipt of formal ratification.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

Old Business

There was no Old Business

Adjournment:

There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting.  Trustee Chamberlain seconded the motion.  The meeting was adjourned at 8:05 PM.

The next regular meeting of the Board of Trustees is scheduled for June 5, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,

Irene Gagerman, Village Clerk

Transcribed by Jeri Cotton

 

Attachments:

Police Report

Cash Report

Videos

1

Attachments

1

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