May 7, 2019 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL 60015

Agenda

PUBLIC HEARING ON THE ESTABLISHMENT OF
SPECIAL SERVICE AREA NO. 33
May 7, 2019- 7:30 P.M.

BOARD OF TRUSTEES
Preliminary AGENDA
May 7, 2019- 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT April 9, 2019
• BOT April 23, 2019
V. SWEARING IN OF TRUSTEES FOR 2019-2023 TERMS
VI. RECESS
VII. ROLL CALL
VIII. DIRECTOR OF COMMUNITY SERVICES
IX. PLAN COMMISSION REPORT
X. TREASURER REPORT
XI. CONSULTANTS
• Gewalt Hamilton
• Village Attorney
• Village Ecologist
XII. POLICE REPORT
XIII. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. National Pollution Discharge Elimination System (NPDES) – MS4 Permit Presentation
2. Proclamation Honoring Local High School Wrestler Cody Goodman.
XIV. VISITORS WISHING TO ADDRESS THE BOARD
XV. ACTION ITEMS
NEW BUSINESS
A. REPORT ON OSLAD GRANT AND CAMPUS PROJECT
B. AN ORDINANCE CREATING THE APPOINTED POSITION OF NSSRA REPRESENTATIVE
C. REFERRAL TO PLAN COMMISSION TO
1. approve Verizon lease under the wireless telecommunications overlay district regulations
2. consider Zoning Text Amendments to revise regulations governing the number of unrelated persons living in single family homes
D. POSSIBLE SALE OF LEASES ON WATER TOWER – PROPOSAL FROM LANDMARK DIVIDEND – Executive Session
OLD BUSINESS
E. AN ORDINANCE APPROVING A FRANCHISE AGREEMENT WITH COMCAST OF CALIFORNIA/ILLINOIS, LLC – 2nd Reading

XVI. STANDING COMMITTEE REPORTS
– Trustee Haber Legal/ Public Works
– Trustee Chamberlain .External Communications/Bike Path/ Environment
– Trustee Jamerson Police/Building
– Trustee Ford NSSRA/Treasurer Liaison
– Trustee Goldstein Communications/IT/ Budget
– Trustee Hollander …………………………. Roads /Zoning/Planning and Land Use
XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel

XV. NEXT REGULAR MEETING:
• May 21, 2019– 7:30 PM

Minutes

Village of Riverwoods

Public Hearing on the Establishment of

Special Service Area 33

May 7, 2019

APPROVED

 

In Attendance:

Kristine Ford

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Also Present:

Patrick Glenn, Village Engineer

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Daphne Paras, Village Clerk

 

Absent was:

Cheryl Chamberlain

Call to Order:  7:30 PM

Mr. Huvard explained the Board passed an Ordinance proposing the establishment of SSA 33.  After the Ordinance is established, the Board must hold a Public Hearing.  The purpose of establishing SSA 33 is for road maintenance and major capital projects for roads.  The Village can issue bonds up to $200,000 at a rate not to exceed 5% per annum for up to 10 years for SSA 33.  The bonds would be backed by property tax levies in the SSA.  The residents can ask the Board for annual maintenance levies at a maximum of $6000 per year for 6 properties ($1000 per property).  The maximum escalation can increase up to 5% per year.  After the Public Hearing, the residents can submit petitions to the Village.  The Village needs petitions in favor of the SSA from at least four of the six properties before adopting the Ordinance that establishes the SSA.

Village resident Nathaniel Hanes questioned whether the funds levied could only be used for road improvements for the specific SSA.  Mr. Huvard explained there is a system to track the funds for the SSA.

Trustee Jamerson moved to adjourn the Public Hearing.  Trustee Haber seconded the motion.  The motion passed unanimously on a voice vote.  The Public Hearing was adjourned at 7:35 pm.

 

Respectfully submitted,

Daphne Paras

 

 

Village of Riverwoods

Board of Trustees Meeting

May 7, 2019

APPROVED

In Attendance:

Kristine Ford

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Also Present:

Patrick Glenn, Village Engineer

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Daphne Paras, Village Clerk

 

Absent was:

Cheryl Chamberlain

 

Call to Order:  7:36 PM

 

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the April 9, 2019 Board of Trustees meeting. Trustee Haber seconded the motion. The motion passed unanimously on a voice vote.

 

Trustee Jamerson moved to approve the minutes from the April 23, 2019 Board of Trustees meeting. Trustee Haber seconded the motion. The motion passed unanimously on a voice vote.

 

Swearing in of Trustees for 2019-2023 Terms

Mayor Norris thanked Trustee Ford for her dedicated service over the past six years as a Trustee and the years prior in other roles.  She will be continuing to serve the Village in other capacities.  Trustee Ford thanked the Board for everything.  Her efforts helped make the Village better than when she was initially appointed to the Board.

Mayor Norris welcomed newly elected Trustee Michael Clayton and the two re-elected Trustees.  Village Clerk Daphne Paras swore in Trustee Michael Haber, Trustee Rick Jamerson and Trustee Michael Clayton.  A brief reception followed.

In Attendance:

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Absent was:

Cheryl Chamberlain

 

Also Present:

Patrick Glenn, Village Engineer

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Daphne Paras, Village Clerk

 

Director of Community Services

Mr. Durning reported the Village is at 99% compliance with backflow prevention.

 

Plan Commission Report

Mr. Huvard reported the Plan Commission held a Public Hearing which was continued on a possible hand car wash and service station at 777 Saunders.

 

Mr. Huvard explained a Special Use is required for a cellular installation in the Village.  In addition, the Village created a wireless cellular overlay district.  One of the locations is the water tower.  If the Verizon lease is approved, the Plan Commission will hold a Public Hearing.

 

Mr. Huvard would like the Plan Commission to consider Zoning Text Amendments to revise regulations governing the number of unrelated persons living in single family homes.  The Village received a request to approve four unrelated people with full time caregivers.  He is suggesting a way to handle requests of this nature more routinely.

 

Trustee Hollander questioned whether the Village could regulate the number of residents based on age. Mr. Huvard noted the regulation for Zoning should be to maintain a single family neighborhood, noise and traffic. It is difficult to make distinctions based on the type of use.  The simplest thing is to increase the number of unrelated people allowed to live in single family homes rather than define the type of use.  He will provide an assortment of definitions from neighboring communities for the Plan Commission to review.

 

Engineer’s Report

Mr. Glenn reported they are still waiting on some parts for the fill valve repair.  They are able to manually open the gate valve to fill the tank. They expect it to be fixed next week.

 

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. The police report is attached to the end of the minutes.  Chief Dayno noted the Village received a check in the amount of $6405 for a 2010 Chevy Tahoe.  Officers responded to a burglar alarm on May 1stand found forced entry.

 

Informational Items & Comments from the President

  • Proclamation Honoring Local High School Wrestler Cody Goodman

Mayor Norris read a Proclamation honoring Deerfield High School wrestler Cody Goodman for placing third in State in the 190 weight class division.  Mayor Norris proclaimed May 11, 2019 as Cody Goodman day in the Village of Riverwoods in honor of his achievements.

  • National Pollution Discharge Elimination System (NPDES) – MS4 Permit Presentation

Kayla Burke, Environmental Consultant with Gewalt Hamilton, discussed the MS4 permit and how they help the Village stay in compliance.  The permit is meant to keep pollution out of storm water.  Gewalt Hamilton submits an annual report to the IEPA showing what they have done to maintain compliance in the Village.  Trustee Jamerson noted they check during dry times to ensure there is no leakage.  To prevent harmful pollutants from being washed or dumped into MS4s, certain operators are required to obtain NPDES permits and develop storm water management programs.  These programs describe the storm water control practices that will be implanted consistently with permit requirements to minimize the discharge of pollutants from the sewer system.

  • Is a Second Appraisal on 2640 Chianti Trail Desired

Mayor Norris noted a number of Trustees questioned the value from the recent appraisal on 2640 Chianti Trail.  He asked whether the Village should spend money on a second appraisal.  Trustee Haber believes the number seems extremely low, and if the Village will list it soon, suggested getting a second opinion on the property value.  Trustee Clayton believes getting a second appraisal would be beneficial.

 

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board.

 

New Business

  • Report on OSLAD Grant and Campus Project

Mayor Norris reported with the change in the Village’s plan, the State reduced the Village’s OSLAD Grand award to $300,000.  The Village needs to resubmit the project narrative, development map and GATA budget no later than May 13, 2019.

  • Ordinance 19.05.10 Creating the Appointed Position of NSSRA Representative

Mayor Norris explained former Trustee Ford has volunteered to remain as the Village’s NSSRA representative.  Mr. Huvard reported the NSSRA representative would be the Village’s eyes and ears in the NSSRA, and would bring major decisions to the Board.

Trustee Jamerson moved to waive the First Reading of the Ordinance.  Trustee Clayton seconded the motion.  The motion passed unanimously on a voice vote.

 

Trustee Jamerson moved to adopt the Ordinance.  Trustee Clayton seconded the motion.  The motion passed by the following vote:

 

AYES:  Clayton, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

 

  • Referrals to the Plan Commission
    • Consideration of Verizon lease under the wireless telecommunications overlay district regulations
    • Consideration of Zoning Text Amendments to revise regulations governing the number of unrelated persons living in single family homes

 

Trustee Haber moved to accept the recommended referrals to the Plan Commission.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

 

  • Possible Sale of Leases on Water Tower – Proposal from Landmark Dividend (Executive Session)

 

Mr. Huvard explained the reason to go into executive session is due to a purchase agreement and discussing the price.

 

Old Business

Ordinance 10.15.11 Approving a Franchise Agreement with Comcast of California/Illinois, LLC – Second Reading

 

Mr. Huvard explained the franchise agreement would run for 5 years rather than 10 years.  He formatted the Ordinance to reflect 5 years.  Trustee Haber questioned whether the franchise fee has changed.  It is still 5%.

 

Trustee Jamerson moved for Second Reading and Adoption.  Trustee Clayton seconded the motion.  The motion passed by the following vote:

 

AYES:  Clayton, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

 

Standing Committee Reports

Police/Building – Trustee Jamerson noted the building report is in the packet.  The Village is down on permit fees and construction value year to date.  There was a lot of commercial construction last year.

NSSRA/Treasurer Liaison – Trustee Ford reported the NSSRA Director Craig Culp was trying to get approval from 13 agencies for the former Lakeside Congregation.  All 13 member agencies approved the acquisition.  The NSSRA received the reports on the property and signed the letter of intent.  The closing is scheduled for August 30, 2019.

 

Adjournment

There being no further business or discussion, Trustee Jamerson moved to enter into Executive Session for purposes of discussing the sale of property; specifically two leases (T-Mobile and AT&T) on the water tower.  Trustee Clayton seconded the motion.  The motion passed by the following vote:

 

AYES:  Clayton, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

 

The meeting was adjourned to Executive Session at 8:29 pm.

The regular meeting was recalled to order at 8:57 pm.

 

In Attendance:

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Absent was:

Cheryl Chamberlain

 

Also Present:

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

 

Trustee Haber moved to adjourn the meeting.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.  The meeting was adjourned at 8:57 pm.

The next Board of Trustees meeting will take place on May 21, 2019 at 7:30 pm.

 

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

 

Village of Riverwoods

Executive Session

May 7, 2019

APPROVED

 

In Attendance:

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Also Present:

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Absent was:

Cheryl Chamberlain

Call to Order:  8:33 PM

Mr. Huvard reported the Executive Session is pursuant to Section 2C(6) of Open Meetings Act for the purpose of discussing sale price for property.

Mr. Huvard explained the Village received a proposal from Landmark Dividend to purchase the leases of T-Mobile and AT&T on the water tower.  The numbers submitted are the same as the previous letter, but AT&T is supposed to pay an additional $400 per month.

Trustee Clayton distributed a comparison showing the difference between keeping the lease stream or selling the leases for $1.2 million.  The T-Mobile and AT&T leases are for 5 years with a 20% increase.  The value of the lease is $996,000.  Comparing the $1.2 million to the lease stream shows the Village would break even in 2027.  The Village would net 7.86% each year, if they provide a loan of $1.2 million.  The interest earned on the 1.2 would be $30,000 per month.  Trustee Clayton believes the Village needs to look at the risk of the investment, if they decide to take the payout.  The company operates at a 10:1 debt ratio, which means they are highly leveraged.  The Village may be able to push the price.

Trustee Clayton recommends not taking the deferred 10 year payout because the risk is too high; rather, the Village should negotiate the $1.2 million to see if they could get a better rate.  Trustee Haber believes they are rolling up a lot of leases and are only getting revenue on some of them.  Trustee Goldstein believes technology will change rapidly; there will be more demand and the Village should keep the lease.  Mayor Norris believes the Village needs to evaluate the risk.  Trustee Haber believes technology is changing for the better.   Trustee Jamerson noted the tower is maintaining the old technology.  If technology changes, Landmark Dividend could use the space for anything.  Trustee Goldstein noted this is only for two spots on the tower.  He believes signing a lease would prevent the Village from negotiating from other companies first.  Mr. Huvard explained the Village will bring a third lease soon.  The water tower is limited to four carriers.  The Board should consider whether this would push AT&T over the edge, as they will be going from $3700 to $4100 per year.  Trustee Hollander suggested the income stream may be lost after year 10.  He noted technology accelerates exponentially and the Village may not have anything to sell in 10 years.

Mayor Norris recommends not taking action on this right now, but getting a better feel for the future.  The risk is technology changing or going away.  Trustee Haber requested the spreadsheet be expanded past 10 years.  Trustee Clayton explained it would add an additional $125,000 per year in years 11 and 12.  He believes it would be good to take the money upfront.  Mr. Huvard will ask them to consider sharing any revenue after 10 years, after looking at the numbers with Trustee Clayton.

Trustee Jamerson moved to go into open session.  Trustee Haber seconded the motion.  The motion passed unanimously on a voice vote.  The meeting was adjourned to regular session at 8:56 pm.

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

 

 

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