September 4, 2018 7:30 pm
Group Board of Trustees
Location 300 Portwine Road Riverwoods, IL
BOARD OF TRUSTEES
September 4, 2018 7:30 P.M.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT August 21, 2018
V. DIRECTOR OF COMMUNITY SERVICES
VI. PLAN COMMISSION REPORT
VII. TREASURER REPORT
• Gewalt Hamilton
• Village Attorney
• Village Ecologist
IX. POLICE REPORT
X. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Riverwoods Police Officers recognized by the Alliance Against Intoxicated Motorists (AAIM).
2. Public Meetings for Presentation and Public Comment on Wednesday, September 12 at 7:00 pm and Saturday, September 15 at 1:00 pm on 320 Project and OSLAD Grant. The working title of the project is “Flatwoods Heritage Center.”
3. Des Plaines River crested a 13.27 ft. at approximately 6am this morning (Tuesday) and is expected to drop slowly during the day. Projections are dependent on future rain and more rain is forecast for Wednesday afternoon and Thursday. The Village Engineer and Police will continue to monitor. We have arranged to have sand available should it become necessary.
4. Next meeting rescheduled Sept. 25 due to holiday and vote on OSLAD grant submission.
XI. VISITORS WISHING TO ADDRESS THE BOARD
XII. ACTION ITEMS
A. APPROVAL OF CONTRACT FOR COMPLETION OF VILLAGE HALL A/V INSTALLATION.
B. APPROVAL OF AES CONTRACT FOR WOODLAND MAINTENANCE AND RESTORATION WORK ON VILLAGE PROPERTY IN 2018-2019.
C. APPROVAL OF SITE ACCESS AGREEMENT WITH VERIZON.
D. RESOLUTION APPROVING A NOTICE OF RIVERWOODS ESTATES DETERMINATION OF SUBDIVISION.
XIII. STANDING COMMITTEE REPORTS
– Trustee Haber Legal/ Public Works
– Trustee Chamberlain .External Communications/Bike Path/ Environment
– Trustee Jamerson Police/Building
– Trustee Ford NSSRA/Treasurer Liaison
– Trustee Goldstein Communications/IT/ Budget
– Trustee Hollander ………………………….Roads /Zoning/Planning and Land Use
XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel
XV. NEXT REGULAR MEETING:
• September 25, 2018– 7:30 PM
Village of Riverwoods
Board of Trustees Meeting
September 4, 2018
John Norris, Mayor
Bruce Dayno, Police Chief
Irene Gagerman, Village Clerk
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Services
Call to Order: 7:30 PM
Approval of Minutes
Trustee Chamberlain moved to approve the minutes from the August 21, 2018 Board of Trustees meeting. Trustee Jamerson seconded the motion. Trustee Chamberlain made a minor correction. The motion passed unanimously on a voice vote as corrected, with Trustee Ford abstaining.
Plan Commission Report
Mayor Norris reported that the Plan Commission would be meeting on Thursday.
Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. He noted that there was heavy rain that caused standing water on Deerfield Road. The police report is attached to the end of the minutes.
Informational Items & Comments from the President
- Riverwoods Police Officers Recognized by Alliance Against Intoxicated Motorists
Rita Krestlen, Executive Director of AAIM, reported AAIM is a not-for-profit organization that assists families that lost someone or had someone injured due to a distracted driving or impaired driving crashes. They ensure that the families understand their rights and the court proceedings. Ms. Krestlen is honored to recognize Riverwoods officers for career DUI arrests. She handed out certificates to: Officer Maciariello for 10 DUI career arrests, Officer Petrillo for 10 DUI career arrests, Detective Kirby for 25 DUI career arrests, Officer Pfutzenreuter for 50 DUI career arrests, Commander Vaughn for 50 DUI career arrests and Sergeant Shor with 100 DUI career arrests.
- Public Meetings for Presentation and Public Comment on Wednesday September 12 at 7:00 pm and Saturday September 15 at 1:00 pm on the 320 Portwine Project and OSLAD Grant. The Working Title of the Project is “Flatwoods Heritage Center”.
Mayor Norris reported that there will be public meetings on Wednesday September 12 and Saturday September 15 for a presentation and public comments on the 320 Portwine Project and OSLAD Grant. He noted that the Grant submission is due October 1, 2018, but that the Village could withdraw before the selection process is completed.
- Des Plaines River Crested at 13.27 Feet at Approximately 6:00 am This Morning (Tuesday) and is expected to Drop Slowly During the Day. Projections are Dependent on Future Rain and More Rain is Forecast for Wednesday Afternoon and Thursday. The Village Engineer and Police Department will Continue to Monitor. We have Arranged to have Sand Available Should it Become Necessary.
Mayor Norris explained that the projection is that the water should go down, depending on future rain events.
- Next Meeting Rescheduled to September 25 Due to Holiday and Vote on OSLAD Grant Submission
Mayor Norris indicated that the next regular Board of Trustees meeting has been rescheduled to September 25, 2018 due to quorum issues and a vote on the OSLAD Grant submission.
Visitors Wishing to Address the Board
There were no visitors wishing to address the Board.
- Approval of Contract for Completion of Village Hall AV Installation
Trustee Jamerson reported that the Village received 3 bids to complete the Village Hall AV installation. The low bidder was Sound Design, Inc., but they would not commit to a system that would meet Village needs. Trustee Jamerson recommended awarding the contract for AV installation to Malko Communication Services LLC.
Trustee Haber moved to award the contract for completion of the Village Hall AV installation to Malko Communication Services LLC for the bid amount of $13,131.20. Trustee Chamberlain seconded the motion. The motion passed by the following vote:
AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)
- Approval of AES Contract for Woodland Maintenance and Restoration Work on Village Property in 2018-2019
Mayor Norris reported that the Village Board had previously approved a 10 year woodland management plan for Village-owned properties. Mr. Huvard noted that the work for each of the Village parcels included in the contract will be performed in 2018 and early 2019. The cost of the work to be completed in 2018 is $68,816 and the cost of the work to be completed in early 2019 is $193,150. These costs represent approximately 60 percent of the current estimated cost for implementing all of the recommendations in the 10 year plan. If the Village receives the OSLAD Grant, the Village’s financial responsibility would be less. Mayor Norris indicated this portion is the expensive part of the plan, as it includes a lot of canopy thinning and removal of invasives.
Trustee Haber noted that the Village has not yet decided on the future status of some of the Village-owned properties and yet, the proposal calls for spending $60,000 on those properties. He is, therefore, not in favor of it. Mayor Norris believes that the Village would have to complete a lot of this work in order to sell the properties as well as to be good stewards and neighbors. Trustee Haber believes the Village is concentrating a lot on the woodlands and not focusing on areas that are highly used by the community such as the path along Deerfield Road which is in deplorable condition. Trustee Chamberlain noted that the Trustees had already debated this issue and voted to implement a 10 year plan. She did not see a reason to debate it again. She also noted that the AES cost projections had not changed since the last time this matter was discussed. She reminded the Board that the Board decided that they did not want to encourage additional traffic on Deerfield Road, as it is not a true path. She stated that the issue at hand is to look at the pricing for the first two years. Trustee Chamberlain noted that by using AES, the Village is saving money because Steve will supervise the work and make sure it is done correctly. Trustee Haber noted that the Village approved the plan, but the Board did not have firm pricing at that time. If the appropriation came in too high, the Village had the right not to fund the program. He suggested that the Board seek alternate bids.
Trustee Chamberlain moved to approve the AES Contract for Woodland Maintenance and Restoration Work on Village-owned properties in 2018 and 2019. Trustee Jamerson seconded the motion. The motion passed by the following vote:
AYES: Chamberlain, Ford, Hollander, Jamerson (4)
NAYS: Goldstein, Haber (2)
- Approval of Site Access Agreement with Verizon
Mr. Huvard reported that the Village negotiated a revised site access agreement with Verizon. This is a temporary license that allows Verizon to do some testing to determine whether the site would work to install another user on the water tower. Trustee Chamberlain asked that the Village check the site after Verizon completes its visit.
Trustee Jamerson moved to approve the site access agreement with Verizon. Trustee Chamberlain seconded the motion. Trustee Chamberlain ensured the Village could ask for the site visit to be scheduled. The motion passed unanimously on a voice vote.
- Resolution 18-09-09 Approving a Notice of Riverwoods Estates Determination of Subdivision
Trustee Jamerson moved to adopt the Resolution. Trustee Chamberlain seconded the motion. The motion passed by the following vote:
AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)
Standing Committee Reports
External Communications/Bike Path/ Environment – Trustee Chamberlain has met with the education group to discuss the next steps which would include informational meetings with Village staff. She talked with Chief Dayno about educating the officers regarding environmental violations. She and Trustee Goldstein are continuing to contact new residents. A new resident expressed praise for the Village staff; in particular, Rob, Meghan and Steve.
Police/Building – Trustee Jamerson reported that the building report was sent to the Trustees. Year to date construction values are up 30 percent and permit fees are up as well.
NSSRA/Treasurer Liaison – Trustee Ford and Bob Fialkowski met with Wintrust to continue to explore operations including cash investments.
Roads /Zoning/Planning and Land Use – Trustee Hollander met with a representative of Lake County regarding Deerfield Road. They discussed whether vehicles could turn left going eastbound on Deerfield Road into Colonial Court. This will not be possible because there will be a hard median in the middle of the road. There is some consideration of combining the westbound entrance of Brentwood to the CubeSmart access and possibly adding a traffic signal. A small retention area will be added to the west end of Deerfield. The Village will suggest using Village owned property on the southeast corner or the private property on the northeast corner. They are also considering enlarging the Federal Life retention pond. The bridge will be made into three lanes with the increase on the south side. The bridge elevation will remain the same. Trustee Hollander stated that Deerfield Road will all be curb and gutter and that the County will have ditch and shoulder where necessary for drainage. The County is considering a sidewalk on the west side of Deerfield Road near Federal Life. The Village would be responsible for installation and maintenance. Mayor Norris noted this may be done with matching funds. Trustee Hollander noted that the tree survey is in process and, when completed, will be give to Steve Zimmerman. On Portwine at Deerfield, there are left turn lanes in both directions. There is a question whether right turn lanes would be better. The rest of the discussion was all about drainage. The County promised that it would not get worse and, possibly, would get better.
There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting. Trustee Jameson seconded the motion. The meeting was adjourned at 8:33 PM.
The next regular meeting of the Board of Trustees is scheduled for September 25, 2018 at 7:30 PM at Village Hall.
Irene Gagerman, Village Clerk
Transcribed by Jeri Cotton