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December 4, 2018 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL

Agenda

FINANCIAL WORKSHOP AGENDA
December 4, 2018 Riverwoods Village Hall

1. CALL TO ORDER
2. ROLL CALL
3. OPENING STATEMENT BY MAYOR
4. RECOMMENDATION OF BUDGET COMMITTEE
5. DISCUSSION AND QUESTIONS FROM THE BOARD
6. ADJOURNMENT

BOARD OF TRUSTEES
FINAL AGENDA
December 4, 2018- 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT November 20, 2018
V. DIRECTOR OF COMMUNITY SERVICES
VI. PLAN COMMISSION REPORT
VII. TREASURER REPORT
VIII. CONSULTANTS
• Gewalt Hamilton
• Village Attorney
• Village Ecologist

IX. POLICE REPORT
X. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Project update on Flatwoods Heritage Center.
2. Possibility of Sidewalk/Safety Path Down Portwine with Village paying only 4% of cost.
XI. VISITORS WISHING TO ADDRESS THE BOARD
XII. ACTION ITEMS
NEW BUSINESS
A. NOMINATION AND APPROVAL OF DAPHNE PARAS AS VILLAGE CLERK.
B. APPROVAL FOR THE PURCHASE OF A REPLACEMENT POLICE DEPARTMENT SQUAD SUV AND RELATED EQUIPMENT.
C. AN ORDINANCE FOR THE LEVY OF TAXES FOR THE VILLAGE OF RIVERWOODS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2018 AND ENDING DECEMBER 31, 2018.
D. AN ORDINANCE ABATING THE 2018 TAX LEVY FOR $644,000 SPECIAL SERVICE AREA NO. 26 SPECIAL TAX BONDS, SERIES 2013.
E. AN ORDINANCE ABATING THE 2018 TAX LEVY FOR $60,000 SPECIAL SERVICE AREA NO. 27 SPECIAL TAX BONDS, SERIES 2014.
F. AN ORDINANCE AMENDING THE CLASS F LIQUOR LICENSE CLASSIFICATION IN THE VILLAGE OF RIVERWOODS.
G. COMPENSATION COMMITTEE RECOMMENDATIONS.
H. APPROVAL OF WATER LEAK DETECTION
OLD BUSINESS
I. AN ORDINANCE AMENDING THE VILLAGE CODE TO REQUIRE REGISTRATION OF RESIDENTIAL RENTAL PROPERTIES.
J. AN ORDINANCE AMENDING THE VILLAGE FEE SCHEDULE TO ESTABLISH FEES FOR ROAD SPECIAL SERVICE AREAS.
K. APPROVAL OF MINDMIXER PROPOSAL.

XIII. STANDING COMMITTEE REPORTS
– Trustee Haber Legal/ Public Works
– Trustee Chamberlain .External Communications/Bike Path/ Environment
– Trustee Jamerson Police/Building
– Trustee Ford NSSRA/Treasurer Liaison
– Trustee Goldstein Communications/IT/ Budget
– Trustee Hollander …………………………. Roads /Zoning/Planning and Land Use

XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel

XV. NEXT REGULAR MEETING:
• December 18, 2018– 7:30 PM

Minutes

Village of Riverwoods

Board of Trustees Meeting

December 4, 2018

APPROVED

 

In Attendance:

Cheryl Chamberlain

Kristine Ford

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Also Present:

Bruce Dayno, Police Chief

Patrick Glenn, Village Engineer

Daphne Paras, Village Clerk

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Development

 

Call to Order: 7:30 PM

 

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the November 20, 2018 Board of Trustees meeting. Trustee Jamerson seconded the motion.  Abstain Goldstein.

 

Plan Commission Report

Mr. Huvard explained the Plan Commission did not meet in December.

 

Treasurer’s Report

Trustee Ford indicated there will be a meeting on December 10th to discuss cash management.

 

Police Report

Chief Dayno presented highlights from the police report since the last Board of Trustees meeting. There were several crashes and down wires due to the snowstorm.  Chief Dayno is planning to have the police department accredited in 2019.  There are currently 22 Illinois departments that are accredited. The police report is attached to the end of the minutes.

 

Information Items and Comments from the President

  1. Project update on Flatwoods Heritage Center

Trustee Chamberlain noted a subcommittee consisting of Trustee Chamberlain, Trustee Goldstein and Village resident Michael Clayton met and discussed priorities, potential questions and a revised plan so they can receive resident input on the plan.

  1. Possibility of Sidewalk/Safety Path on Portwine with Village paying only 4% of the cost

Mayor Norris noted the Village could have a sidewalk/safety path on Portwine with the Village’s portion being 4%. The Village received an estimate of about $1 million, with the Village cost being $40,000.  Mayor Norris also asked if the bicycle path could be extended as well.  Trustee Chamberlain would like to figure out a means to get resident input on a true bike path as it would be 8’ wide.  The current bike path is 6’ wide and a milti-use path is 11’ wide.  Trustee Hollander noted there is a restriction on a property on the west side of Portwine north of Deerfield Road.  Trustee Jamerson explained the bike path is on the east side of the street north of Deerfield Road.  Trustee Haber believes the ability to get a path on Portwine would have an impact on the Flatwoods Heritage Center plans. 

 

Visitors wishing to address the Board

There were no visitors wishing to address the Board.

 

New Business

 

Nomination and Approval of Daphne Paras as Village Clerk

Mayor Norris nominated Daphne Paras as Village Clerk. Trustee Haber moved to approve the nomination.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS: None (0)

Mayor Norris swore in Ms. Paras as the Village Clerk of the Village of Riverwoods.

 

Approval for the Purchase of a Replacement Police Department Squad SUV and Related Equipment

Chief Dayno noted the Village is scheduled to replace a Chevrolet Tahoe in 2019. The Budget Committee believes it would be preferable to purchase the vehicle in 2018.  The State of Illinois bid was $36,300.  The Village received a bid of $35,498 from Bill Stasek Chevrolet.  The cost of equipment would be no more than $10k.

Trustee Haber moved to approve the purchase of a replacement police department vehicle and related equipment. Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS: None (0)

 

Ordinance for the Levy of Taxes for the Village of Riverwoods for the Fiscal Year Beginning January 1, 2018 and Ending December 31, 2018

Mr. Huvard explained SSA 31 does not have a levy. The residents requested $2800.  The major line items from the Appropriations Ordinance was $524,000, which represents a 4.9% increase.  SSA 32 will not have a levy this year.

Trustee Jamerson moved to waive the First Reading of the Ordinance. Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption of the Ordinance. Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS: None (0)

 

Ordinance Abating the 2018 Tax Levy for $644,000 Special Service Area No. 26 Special Tax Bonds, Series 2013

This is the 2nd year for abatement levies for these SSAs.  Trustee Jamerson moved to waive the First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Chamberlain moved for Second Reading and adoption of the Ordinance. Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS: None (0)

 

Ordinance Abating the 2018 Tax Levy for $60,000 Special Service Area No. 27 Special Tax Bonds, Series 2014

Trustee Jamerson moved to waive the First Reading of the Ordinance. Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption. Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS: None (0)

 

Ordinance Amending the Class F Liquor License Classification in the Village of Riverwoods

Mr. Huvard noted King Shabu Shabu Restaurant contacted the Village and requested the ability to have tastings and special wine dinners as well as the ability to sell their spirits. The Class F liquor license would be amended to permit the incidental sale of packaged unopened liquor.

Trustee Haber believes the term “incidental sale” needs to be defined. This is a restaurant that wants to accommodate their patrons.  The proposed Ordinance is too broad and would create an enforcement issue.  Trustee Jamerson and Trustee Chamberlain believe it is a good idea to grant them this ability.  If liquor is sold by a distributor, rather than the restaurant, the Village would not get sales tax.  Trustee Ford believes this could lead to a tasting.  If the sale comes through the tasting room and generates sales tax, it would be great for the Village.  Mr. Huvard will look at defining the term “incidental sale”.  Trustee Ford would not want to go into the packaged liquor space; rather, she would be in favor of a tasting room.

Trustee Haber moved for First Reading of the Ordinance. Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

 

Compensation Committee Recommendations

A confidential memo was forwarded to the Trustees for a 2.5 percent cost of living adjustment and a merit increase for one employee for an additional 3.5 percent.

Trustee Haber moved to accept the recommendation. Trustee Jamerson seconded the motion.  Trustee Chamberlain has a question on the merit increase.  This will be discussed in executive session.

 

Approval of Water Leak Detection

Mr. Glenn noted there appears to be a water leak and reached out to a company that handles leak detection. Trustee Haber moved to approve the water leak detection.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS: None (0)

 

Old Business

Ordinance Amending the Village Code to Require Registration of Residential Rental Properties

Mr. Huvard explained he received some comments and would like to defer to the next Board of Trustees meeting.

 

Ordinance Amending the Village Fee Schedule to Establish Fees for Road Special Service Areas

Mr. Huvard explained there have been no updates since the First Reading. Trustee Ford would like to notify the SSAs about the changes before passing the Ordinance.  Trustee Hollander explained the effective date is 60 days after the Ordinance is passed.  This will be continued to the next meeting.

 

Approval of Mindmixer Proposal

Trustee Chamberlain made a list of options where resident’s opinions could be utilized. She suggested passing the high-end proposal that includes the most assistance.  Mayor Norris explained they can purchase one project as a test, to determine if it works for the Village.  Trustee Haber spoke with someone that believes this is a good tool but community members must register to participate. Other software programs do not require registration to participate.  Oftentimes, if you require registration, the results are skewed.  He suggested most companies allow a 30 day product demonstration. Trustee Chamberlain is not as concerned with which software is used, but would like to get going with resident input.  She would like to have something ready to go as soon as possible.

Trustee Chamberlain recommended forming a committee to discuss both options and deciding which way to go. Trustee Goldstein questioned what is required to register.  He questioned what would prevent someone from voting more than once, if registration were not required.  Trustee Jamerson moved to form a committee and allow the committee to make a decision on software in an amount not to exceed $7000.  Trustee Haber believes the Village should demo a few products.  Trustee Ford noted the Village had focus groups when polling about Village Hall.  She believes the Village needs this type of program for future uses.  She questioned whether the Village could have a focus group and software concurrently.  Trustee Haber seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS: None (0)

 

Standing Committee Reports

External Communications/Bike Path/ Environment – Trustee Camberlain has been working on Social Media for the Village. She spoke with a Bannockburn Trustee about a possible wine and cheese event and does not believe people will come if it is not a social or networking opportunity.  Trustee Ford suggested picking a date like the Village founding date.

Police/Building – Trustee Jamerson noted the Building Report is in the packet. The Village is $3 million ahead in construction value over last year and 50% higher in permit fees. 

NSSRA/Treasurer Liaison – Trustee Ford reported the NSSRA is working on a new capital project plan.

Communications/IT/ Budget – Trustee Goldstein suggested the Village may want to consider a suggestion box on the Village website. If the Village does implement a suggestion box, however, it would have to be monitored.

Roads /Zoning/Planning and Land Use – Trustee Hollander and Trustee Jamerson met with Mr. Flannigan last week. They are doing a GO engineering survey of the 37 acres to determine what can be built there. If the engineering survey is positive, they will go out for a national search for a developer to come in and develop the property.  The only reason they may go to Buffalo Grove for annexation is that there is a question of the Village bandwidth to expedite what they need and there was significant pushback on the number of units Riverwoods thought they could use on the property.  He believes the thinking has evolved and the Village may allow a larger number of units.  They spoke with some significant tenants, but there is some reluctance because of the access.  Trustee Hollander noted Mr. Flannigan asked them about the access road being considered by the Village.

Trustee Chamberlain moved to go into to executive session for discussion of personnel. Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS: None (0)

 

The meeting was adjourned at 8:40 pm.

 

In Attendance:

Cheryl Chamberlain

Kristine Ford

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

 

Also Present:

Daphne Paras, Village Clerk

Bruce Huvard, Village Attorney

 

The meeting was reconvened at 8:58 pm.

There was a motion made and seconded previously for the package as presented. The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS: None (0)

 

Adjournment:

There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting. Trustee Goldstein seconded the motion.  The motion passed unanimously on a voice vote.  The next regular Board of Trustees meeting will take place on December 18, 2018 at 7:30 pm.

 

Respectfully submitted,

Daphne Paras, Village Clerk

Transcribed by, Jeri Cotton

 

 

 

 

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