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August 7, 2018 7:30 pm


 

Status Scheduled

Group Board of Trustees

Location 300 Portwine Road Riverwoods, IL

Agenda

BOARD OF TRUSTEES
FINAL AGENDA
August 7, 2018 7:30 P.M.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT July 24, 2018
V. DIRECTOR OF COMMUNITY SERVICES
VI. PLAN COMMISSION REPORT
VII. TREASURER REPORT
VIII. CONSULTANTS
• Gewalt Hamilton
• Village Attorney
• Village Ecologist

IX. POLICE REPORT

X. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT

1. Update of digitalization of Village Records.
2. Landscape architectural/professional design services Portwine municipal campus OSLAD Grant submittal
XI. VISITORS WISHING TO ADDRESS THE BOARD
XII. ACTION ITEMS
NEW BUSINESS

A. AN ORDINANCE APPROVING AN AMENDED MUTUAL AID AGREEMENT FOR THE NORTHERN ILLINOIS POLICE ALARM SYSTEM.
B. APPROVAL OF AES CONTRACT FOR WOODLAND MAINTENANCE AND RESTORATION WORK ON VILLAGE PROPERTY IN 2018-2019. Will be continued.

OLD BUSINESS

C. DISCUSSION OF, AND POSSIBLE APPROVAL OF,
1. Increases in Riverwoods Water and/or Sewer Rates, Prompted by Latest Rate Increase for Water Purchased from Northbrook, and
2. Adjustment of Reserve Levels for Water Fund and Sewer Fund.

D. AN ORDINANCE CONCERNING FILM PRODUCTION PERMITS IN THE VILLAGE OF RIVERWOODS – 2ND READING AND ADOPTION.

XIII. STANDING COMMITTEE REPORTS
– Trustee Haber Legal/ Public Works
– Trustee Chamberlain .External Communications/Bike Path/ Environment
– Trustee Jamerson Police/Building
– Trustee Ford NSSRA/Treasurer Liaison
– Trustee Goldstein Communications/IT/ Budget
– Trustee Hollander ………………………….Roads /Zoning/Planning and Land Use

XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel

XV. NEXT REGULAR MEETING:
• August 21, 2018– 7:30 PM

 

Minutes

Village of Riverwoods

Board of Trustees Meeting

August 7, 2018

APPROVED

 

In Attendance:

Cheryl Chamberlain
Kristine Ford
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present:

Bruce Dayno, Police Chief
Irene Gagerman, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Services

Call to Order:  7:30 PM

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the July 24, 2018 Board of Trustees meeting.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

Director of Community Services

 Mr. Durning received an inquiry about 2825 Arrowwood from a potential buyer who wanted to run an industrial sewing operation with up to 10 employees.  It does not comply with the home occupation standards of the Village.

Plan Commission Report

 Mr. Huvard reported that the Plan Commission met last Thursday and discussed gateway streets and paths along with the Milwaukee Road corridor.  They will work on other sections of the Comprehensive Plan.  The Plan Commission discussed potential uses for the Village owned property and want quality businesses, not just fast food franchise businesses.

Engineer’s Report

Mr. Glenn reported that there was a preconstruction meeting for the street project as well as 320 Portwine.  Both projects will start right after Labor Day.  320 Portwine should be complete the end of September and the road project the end of October, weather permitting.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting.  He noted that there was a burglary to an unlocked motor vehicle on Julie Lane.  There was also a diesel spill on Lake Cook and Portwine.  The accident happened on the Cook County portion of Lake Cook Road, but the vehicle then turned onto Portwine Road and into Riverwoods.  There was quite a bit of fuel in the drainage ditch.  Gewalt Hamilton is looking into whether it needs to be cleaned up.  As per our Ordinance, there is a requirement that the Police Department must do a traffic crash analysis for vehicles turning left onto Deerfield Road out of Café D’Oro.  The business opened 1 year ago and there have been zero accidents.  The police report is attached to the end of the minutes.

Informational Items & Comments from the President

  • Update on Digitalization of Village Records

Clerk Gagerman reported that the Village had scanned 2975 additional files since February.  They have 7499 files scanned to date.  Trustee Jamerson asked about the completion percentage.  Clerk Gagerman believes the scanning project is approximately 1/3 complete.  Trustee Chamberlain asked how the files are being indexed.  Clerk Gagerman explained that the parcel files, which are currently being scanned, are indexed by street name and number and all parcels have folders labeled ‘Building’, ‘Woodlands’, ‘Utility’ and ‘Notices’.  She added that the rest of the files have self-explanatory names such as ‘Ordinances’, ‘Board of Trustees’, ‘Contracts’, etc. and that files can be easily located by using the standard Windows search feature.

  • Landscape Architectural/Professional Design Services Portwine Municipal Campus OSLAD Grant Submittal

Mayor Norris noted that this project was within his $5,000 spending authority and has approved this expenditure due to time limits.  The Village has a good chance of getting the $400,000 OSLAD Grant, but can opt out of the grant if there are too many restrictions.  He noted that much of the design work for the application is work that would be needed for presentation to the Board for approval of the plan.  Mayor Norris added that the Village must get public comment to be eligible for the grant.

  • Update regarding Possible Collaboration with Clarke Street on the Southeast Corner of Deerfield and Milwaukee

Mr. Huvard had asked the Trustees to rate the possible uses on the list generated by Clark Street Real Estate, from 1 – 5 and he tabulated the results.  Trustee Goldstein believes that making any choice may be premature.  He questioned whether the dust should settle on the corner before considering developing the Village’s portion. Mayor Norris agreed that there is a changing situation but believes the Village should continue talking with the developer.  Trustee Ford is interested in exploring what the Village can do with the corner now.  Trustee Haber noted there are no gas stations on the list.  There are primarily banks and fast casual restaurants.  He believes the corner is completely different than it was previously and can no longer be a nice gateway to the Village.  Trustee Haber believes that the Village should maximize the revenue that can be generated on the corner. Trustee Jamerson believes there could be a nice entrance to the Village, even though the other three corners are not as nice.  Trustee Haber noted that based on the list, the Trustees would prefer an Oberweis, which would not be a beautiful gateway to Riverwoods.  If the Village wants a gateway, the Board should vote on it and stop looking at possible development.

Trustee Chamberlain disagrees with the way Buffalo Grove made their choice and believes Riverwoods residents would also disagree.  She thinks the Village needs an overall plan on how to treat our property and what options are available.  Trustee Chamberlain is interested in properties that could be a draw and be unique to Riverwoods.  With any of these businesses, the Village is going to need additional landscaping.  She wants people to know they have entered Riverwoods and that Riverwoods is different.

Mr. Huvard clarified that the Village has not hired Clark Street at this point.  If hired, the agreement would be that they would have six months to find a preferred user.  Mr. Huvard believes that there seems to be a desire for something that produces sales tax and revenue and that the residents would enjoy.  Trustee Ford noted that the Milwaukee corridor has been zoned commercial and that the Village should look at what business would be the best use for the Village with the purpose of generating revenue for the Village.

Trustee Goldstein does not believe anyone will look at that corner as a gateway to the Village.  Trustee Haber reminded the Trustees that the property was purchased with the intent that the Village would have control of what would go on the corner.  He noted that it was not intended to be green space.  Mayor Norris indicated that the Trustees did discuss the possibility of making the property green space.

Mr. Huvard will resubmit a list to the Trustees of the businesses that they showed a preference for.  Trustee Haber would like to see other businesses that Clark Street believes would be potential uses.  Mayor Norris stated that he gave Clark Street the direction not to consider a gas station for the property.  Trustee Haber believes the corner is now different and suggested leaving the options open to all businesses, including gas stations.  Trustee Jamerson believes the Trustees should also be able to add businesses to the list.  Mayor Norris asked the Trustees to get a list together quickly and get it to Mr. Huvard.

Visitors Wishing to Address the Board

 Paul Tuszynski, 2352 Glen Eagles Lane, noted that Chief Dayno came to the last Thorngate HOA meeting and explained that the HOA needs to obtain Village approval for the police department to enforce no parking regulations in Thorngate. Mr. Tuszynski explained that the association purchased signage and placed it in specific areas for safety reasons. One new area where they put the signs is due to parked cars that are patronizing a jewelry business on Pebble Beach. These cars are blocking entrances and exits to the street. He stated that the president of the HOA would like all the signage to be enforced. Mr. Huvard explained that in order to enforce signage on the roads, the existing agreement states that the signs have to be agreed upon by the association and the Village.  Chief Dayno spoke with John, the HOA president, and explained that the existing signs that were approved by the Board have always been enforced.  The new signs were also initially enforced, but in speaking with the Village attorney, Chief Dayno found out that the Village Board needs to sign off on any new sign in order for the police to enforce them.  Mr. Huvard noted that he would need a written acknowledgement that the association would like the Village to enforce the signs, along with a written description of the sign locations.

Trustee Jamerson noted that there is possibly an issue with the business that is being run from a home. He questioned whether the business is in compliance with the Village Ordinance. He believes that the Village should look into the business.  Chief Dayno reported the home business to Mr. Durning. The homeowner denied running a business out of the home.  Trustee Haber is not concerned about the enforcement request, but he does have a concern that the Pebble Beach sign is being used to stop a specific use.  He believes that the parking sign should not be used to try to fix the problem; instead, the problem should be addressed.  Trustee Haber believes that this could be a dispute between two homeowners and that the Village should not get involved. Mr. Tuszynski noted that it may have started as a dispute, but is also a safety/traffic issue because they are blocking an exit or entrance.  Chief Dayno shared Trustee Haber’s concern.  He will look into this further.

New Business

  • Ordinance 18-08-14 Approving an Amended Mutual Aid Agreement for the Northern Illinois Police Alarm System

Trustee Jamerson moved for Second Reading and Adoption of the Ordinance.  Trustee Goldstein seconded the motion. Trustee Chamberlain discussed her questions with Chief Dayno and questioned whether the Village wants to be part of NIPAS.  Chief Dayno believes being part of NIPAS is important and valuable. Chief Dayno will pass along Trustee Chamberlain’s questions to NIPAS.

The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  • Approval of AES Contract for Woodland Maintenance and Restoration Work on Village Property in 2018-2019

Mayor Norris noted this will be continued to a future meeting.

Old Business

  • Discussion and Possible Approval of:

– Increases in Riverwoods Water and/or Sewer Rates, Prompted by the Latest Rate Increase for Water Purchased from Northbrook, and

– Adjustment of Reserve Levels for Water Fund and Sewer Fund

Mr. Glenn attempted to contact the Village of Northbrook.  The Public Works Director is on vacation until August 13, 2018.

  • Ordinance 18-08-15 Concerning Film Production Permits in the Village of Riverwoods – 2nd Reading and Adoption

Mr. Huvard noted that there were a few changes regarding the timing and hours.  He also tried to clarify the ‘working with association’ section.  Trustee Chamberlain questioned how the HOA would be informed.  Mayor Norris stated that the Village will inform all known HOA contacts of the Ordinance. The Village will also put the Ordinance in the Village Voice as well as on the Village website, requesting contact information for the HOA if they would like to be informed.  Trustee Jamerson suggested that the restriction be changed to 4 times per year instead of once every three months.

Trustee Jamerson moved to approve the Ordinance with the change that the Ordinance should read no more than 4 times per year instead of once every three months.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

Standing Committee Reports

Police/Building – Trustee Jamerson reported that the building report was sent to the Trustees.  The construction value is up 30% since last year and permit fees are up 100%.

Adjournment:

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting.  Trustee Jameson seconded the motion.  The meeting was adjourned at 9:05 PM.

The next regular meeting of the Board of Trustees is scheduled for August 21, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,

Irene Gagerman, Village Clerk

Transcribed by Jeri Cotton

 

Attachments:

Police Report

Building Report

Videos

1 2

Attachments

1 2

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