October 2, 2018 7:30 pm
Group Board of Trustees
Location 300 Portwine Road Riverwoods, IL
BOARD OF TRUSTEES
October 2, 2018 – 7:30 P.M.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT September 25, 2018
V. DIRECTOR OF COMMUNITY SERVICES
VI. PLAN COMMISSION REPORT
VII. TREASURER REPORT
• Gewalt Hamilton
• Village Attorney
• Village Ecologist
IX. POLICE REPORT
X. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Project update on Flatwoods Heritage Center.
a. OSLAD Grant application has been received and acknowledged.
b. Several items removed from application but can be added back if residents want.
2. Report on Riverwoods Rd. and Deerfield Rd. safety paths.
3. Daphne Paras to serve as Assistant Village Clerk pending resignation of incumbent.
XI. VISITORS WISHING TO ADDRESS THE BOARD
XII. ACTION ITEMS
A. APPROVAL OF PURCHASE OF NEW POLICE SQUAD CAR.
XIII. STANDING COMMITTEE REPORTS
– Trustee Haber Legal/ Public Works
– Trustee Chamberlain External Communications/Bike Path/ Environment
– Trustee Jamerson Police/Building
– Trustee Ford NSSRA/Treasurer Liaison
– Trustee Goldstein Communications/IT/ Budget
– Trustee Hollander Roads /Zoning/Planning and Land Use
XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel
XV. NEXT REGULAR MEETING:
• October 16, 2018 – 7:30 PM
Village of Riverwoods
Board of Trustees Meeting
October 2, 2018
John Norris, Mayor
Bruce Dayno, Police Chief
Irene Gagerman, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Services
Call to Order: 7:30 PM
Approval of Minutes
Trustee Chamberlain moved to approve the minutes from the September 25, 2018 Board of Trustees meeting. Trustee Hollander seconded the motion. The motion passed unanimously on a voice vote.
Director of Community Services
Mr. Durning received a permit application for a house at 565 Sherry. The design encroaches on the Hazelnut yard setback. Mr. Zimmerman will meet with the homeowner as this could be a hardship under our zoning code based on the Woodlands Ordinance.
Plan Commission Report
The Plan Commission will meet on Thursday to continue discussions on the Comprehensive Plan.
Mr. Glenn reported that Saunders Road is being patched. They hope to get the surface down on Big Oak and Forest Glen. Demolition of the property adjacent to Village Hall has been started.
Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. The police report is attached to the end of the minutes.
Informational Items & Comments from the President
- Project Update on Flatwoods Heritage Center
Mayor Norris indicated that the OSLAD grant application has been submitted and receipt has been acknowledged. Several items that were not necessary, such as the restroom, were removed from the application. The demonstration modules have been combined based on the recommendation of the Village ecologist. These changes reduced the cost of the proposed project by approximately $100,000 to $150,000. Trustee Hollander questioned if the residents would have access to restroom facilities in the Village Hall on weekends and when the Village Hall was closed. Mayor Norris explained that the Village was exploring that and other options, such as a porta potty, before committing to a full restroom facility.
Trustee Chamberlain has come up with a few methods to get feedback from the residents. She encouraged the Trustees to weigh in with their suggestions. Mayor Norris noted that he is also looking into ways to do market research on how to hear from more residents.
- Report on Riverwoods and Deerfield Road Safety Path
Mayor Norris stated that this item will be continued to the next meeting.
- Daphne Paras to serve as Assistant Village Clerk pending Resignation of Incumbent
Village Clerk Irene Gagerman introduced Ms. Paras, who will serve as the Assistant Village Clerk. Clerk Gagerman will be resigning at the next Board of Trustees meeting. Ms. Paras will act as the Village Clerk until the next general election.
- Mayor Norris thanked the RPC for the successful event over the weekend.
Visitors Wishing to Address the Board
There were no residents wishing to address the Board.
- Approval of Purchase of New Police Squad Car
Chief Dayno noted that on October 10, 2018 a squad car was struck by a motorist that was subsequently charged with DUI. The squad car was totaled. The Village received a check from the insurance company in the amount of $34,525. Our insurance company will subrogate the deductible amount of $1,000.
The State of Illinois bid for a Chevy Tahoe is $36,300. Bill Stasek Chevrolet gave the Village a quote for $36,252. Trustee Chamberlain moved to approve the purchase of a Chevy Tahoe from Bill Stasek Chevrolet in the amount of $36,252. Trustee Hollander seconded the motion. The motion passed by the following vote:
AYES: Chamberlain, Goldstein, Hollander, Norris (4)
NAYS: None (0)
There was no Old Business.
There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting. Trustee Hollander seconded the motion. The meeting was adjourned at 7:49 pm
The next regular meeting of the Board of Trustees is scheduled for October 2, 2018 at 7:30 PM at Village Hall.
Irene Gagerman, Village Clerk
Transcribed by Jeri Cotton