May 1, 2018 7:30 pm
Group Board of Trustees
Location 300 Portwine Road Riverwoods, IL 60015
BOARD OF TRUSTEES
May 1, 2018 7:30 P.M.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES
• BOT April 17, 2018
V. DIRECTOR OF COMMUNITY SERVICES
VI. PLAN COMMISSION REPORT
VII. TREASURER REPORT
• Gewalt Hamilton
• Village Attorney
• Village Ecologist
IX. POLICE REPORT
X. INFORMATION ITEMS & COMMENTS FROM THE PRESIDENT
1. Status on LDOT- Deerfield Rd. Planning –Town Hall Meeting
2. Report from Branding Consultants at May 15 meeting.
3. Report on the Annual Audit will be at May 15 meeting,
4. HB 5777
5. Are utility bill late payment penalty charges to high?
XI. VISITORS WISHING TO ADDRESS THE BOARD
XII. ACTION ITEMS
A. 2018 Village Property Eco-Maintenance 10 Year Plan and Cost Projections; Approval of Plan for 2018-2019.
XIII. STANDING COMMITTEE REPORTS
– Trustee Haber Legal/ Public Works
– Trustee Chamberlain .External Communications/Bike Path/ Environment
– Trustee Jamerson Police/Building
– Trustee Ford NSSRA/Treasurer Liaison
– Trustee Goldstein Communications/IT/ Budget
– Trustee Hollander ………………………….Roads /Zoning/Planning and Land Use
XIV. EXECUTIVE SESSION
• Litigation, Acquisition of Property, and Personnel
XV. NEXT REGULAR MEETING:
• May 15, 2018– 7:30 PM
Village of Riverwoods
Board of Trustees Meeting
May 1, 2018
John Norris, Mayor
Bruce Dayno, Police Chief
Irene Gagerman, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Services
Steve Zimmerman, Village Ecologist
Call to Order: 7:30 PM
Approval of Minutes
Trustee Chamberlain moved to approve the minutes from the April 17, 2018 Board of Trustees meeting. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote with Trustees Chamberlain abstaining.
Plan Commission Report
Ch. Niedelman noted that the Plan Commission will meet on Thursday to discuss the Comprehensive Plan. They will continue to discuss the Comprehensive Plan for the next few months hoping to complete the discussions by the end of the summer.
Mr. Glenn reported that the landscaping portion of the Meadowlake water main project will be completed soon.
Village Attorney Report
Mr. Huvard received the executed agreement from T-Mobile.
Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. The police report is attached to the end of the minutes.
Informational Items & Comments from the President
- Status on LDOT-Deerfield Road Planning – Town Hall Meeting
Trustee Hollander provided information from the Town Hall meeting in the Board packet. The Town Hall meeting went well. Residents provided some very good ideas. He noted there were two topics that may be of concern to the Board including the ability to access the commercial area. The Village does not have an answer yet, but will try to figure out how to handle it. Woodland restoration received the largest push back at the meeting as residents were concerned about their ability to block the traffic noise. There may be some tension between what the Village would like to see and what the residents want. Trustee Hollander noted that nothing can be done until the County provides a list of trees that will be removed.
- Report from Branding Consultants at May 15, 2018 Meeting
Mayor Norris indicated that the Branding consultants have done a great deal of work and will make a presentation to the Board on May 15, 2018. Trustee Chamberlain believes that the Board will like the presentation, including the initial implementation. She would like this information to go to the Plan Commission as well.
- Report on Annual Audit at May 15, 2018 Meeting
Mayor Norris noted that the annual audit report will be presented at the May 15, 2018 Board of Trustees meeting.
- HB 5777
Mayor Norris reported that House Bill 5777 has been amended to require that both towns must approve the merger rather than just one town.
- Are Utility Bill Late Penalties too High?
Mayor Norris was contacted by a resident who was unhappy with the late penalty fees, which are 10% of the bill. Trustee Chamberlain believes the fees are in line with late fees from similar entities. Ming Chung, a Thorngate resident, had an experience with a late payment. He contacted the Village because his check was not processed on time due to the limited hours at Village hall. Mr. Chung questioned whether the Village could look at that situation. Mayor Norris suggested contacting the Village, so they could look into the situation.
- Email and Website Issues
Mayor Norris noted the email and website were down yesterday. The domain had expired but is back up.
Visitors Wishing to Address the Board
There were no visitors wishing to address the Board.
2018 Village Property Eco-Maintenance 10-Year Plan and Cost Projections;
Approval of Plan for 2018 – 2019
Mayor Norris asked the Village Ecologist to prepare a 10-year restoration and maintenance plan. Mr. Zimmerman prepared three options for the Trustees to consider.
Mr. Zimmerman explained that the first option would just include the Village Hall and the property adjacent to it. Option 2 would include the Chianti property, east of Village Hall. Option 3 would include the woodland preservation area and the 10 acres on Riverwoods Road. He summarized the work to be done. The first step would be to remove invasive shrubs and saplings followed by removal of dead and undesirable trees, a prescribed burn and then seeding. From that point on, maintenance will be performed to stay on top of the buckthorn and every 4 years, there would be a controlled burn. Mr. Zimmerman explained that the Village owns 24 acres and that the cost would be approximately $1,800 per acre.
Trustee Chamberlain believes that this is what the Village is advocating for residents to do on their own properties. She believes the Village needs to lead by example and to be role models.
Trustee Haber questioned how option 1 fits into the proposed campus plan. Mr. Zimmerman explained it would work in unison with the plan.
Mayor Norris asked the Trustees to approve a 10-year plan. Mr. Huvard added that approving a long term plan is similar to the Appropriation Ordinance and that the Village would have to vote annually on the actual expenditure. Trustee Haber noted that, given the current trend of Village projects approved by the Board, he suggested thinking about a possible Public Works department that would handle this type of landscaping work. Mayor Norris agreed and suggested possibly consolidating with other agencies.
Trustee Chamberlain moved to approve the Eco-Maintenance Plan represented by Option 3 which would provide for appropriation of an annual budget to carry out the 10-year plan. Trustee Jamerson seconded the motion. The motion passed by the following vote:
AYES: Jamerson, Hollander, Haber, Goldstein, Ford, Chamberlain (6)
NAYS: None (0)
There was no Old Business
Standing Committee Reports
External Communications/Bike Path/Environment – Trustee Chamberlain reported that Mayor Norris, Mike Clayton and Trustee Chamberlain planted a tree on Arbor Day.
Police/Building – Trustee Jamerson reported that the April Building Report was distributed. Permits are ahead of last year, primarily due to commercial work. Trustee Jamerson spent the afternoon negotiating a police contract, which will be brought to the Board at the next meeting, providing that the Police Department ratifies the contract. Mayor Norris thanked everyone for their hard work.
Roads/Zoning/Planning and Land Use – Trustee Hollander requested that the Deerfield Road report be removed from the standing agenda.
There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting. Trustee Chamberlain seconded the motion. The meeting was adjourned at 8:36 PM.
The next regular meeting of the Board of Trustees is scheduled for May 15, 2018 at 7:30 PM at Village Hall.
Irene Gagerman, Village Clerk
Transcribed by Jeri Cotton