fbpx
  • Home
  • All Board of Trustees Minutes

Waiting for approved minutes

Waiting for approved minutes

Village of Riverwoods
Board of Trustees Meeting
November 6, 2018
APPROVED

In Attendance:
Kristine Ford
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Absent were;
Cheryl Chamberlain

Also Present:
Bruce Dayno, Police Chief
Daphne Paras, Village Clerk
Bruce Huvard, Village Attorney

Call to Order: 7:30 PM

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the October 16, 2018 Board of Trustees meeting. Trustee Haber seconded the motion. The motion passed unanimously on a voice vote.

Trustee Jamerson moved to approve the minutes from the October 16, 2018 Public Hearing. Trustee Haber seconded the motion. The motion passed unanimously on a voice vote.

Plan Commission Report

The Plan Commission met last Thursday and worked on the Comprehensive Plan draft. They are close to recommending a final version that will be sent to the Trustees for action.

Treasurer’s Report

Trustee Ford reported a large sum of money was moved from the checking account to the investment account.

Village Attorney Report

Mr. Huvard spoke with the consultant regarding wells on the Village property at Deerfield and Waukegan. He also discussed the request with the environmental attorney. There will be no monitoring or sampling at this time.

Mr. Huvard looked at the OSLAD Grant submittal and found there was a representation that the information in the submittal was correct. The Resolution could have been worded better. The October 2, 2018 Board of Trustees meeting reflected that the application could be modified if the Trustees did not want all of the items in the submittal. Mr. Huvard thought the Village was given more flexibility. It would be understandable if the Village would like a Resolution ratifying the application. The Trustees did not want to ratify something they have not seen. Trustee Haber, who voted against the proposal, may have voted favorably if he saw what was submitted. Mayor Norris has no objection if the Trustees want to vote on a Resolution. The Trustees would be more comfortable voting on a Resolution, for clarity, once they have all of the appropriate information.

Mr. Huvard reported the Hearing on the TIF District has concluded. The Village has up to 90 days to establish the TIF. An Ordinance could be adopted in January, to extend the life of the TIF.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. He noted on October 19, 2018 they took a report on a stolen motor vehicle. The vehicle was recovered later in the day in Chicago. The vehicle was left unlocked with the key fob in the vehicle. Chicago PD was able to charge someone with a few offenses. The department is working on identifying a suspect. A different vehicle was recovered on Kingswood Court. The police report is attached to the end of the minutes.

Informational Items & Comments from the President

• Project Update on Flatwoods Heritage Center
Mayor Norris noted Trustee Chamberlain prepared a timeline schedule. The Trustees need to decide whether to move forward, based on the Village finances.

• Budget and Fiscal Issues – Workshop Scheduling
Due to losing several major sales tax payers, there will be a 25% reduction in revenues going into the General Fund. Several Trustees suggested holding a workshop. The Trustees need to determine where they can develop future commercial activity. The Village needs to be more aggressive and look at the spending priorities. Trustee Hollander recommended having a workshop before a Board of Trustees meeting. Mayor Norris recommended holding the workshop on December 4, 2018 at 6:00 pm.

Trustee Ford reported they are talking about the operating budget. She noted the Village has reserves. What will arise from the discussion is strategic planning and how the Village will handle the reserves. Mayor Norris noted the Village is not in crisis; rather, needs to determine how to fill the gap.

• Water Rates
Mayor Norris reported the Village of Highland Park raised Deerfield’s water rate by 15 percent. Deerfield is currently charging $5.55 per 1000 gallons. If the increase is passed through, the increase of $0.83 would bring their rate to $6.38 per 1000 gallons. Riverwoods is paying the Village of Northbrook $5.29 per 1000 gallons.

• December and January BOT Meeting Dates
Mayor Norris suggested holding the first meeting of the year on January 8, 2019. It is a five Tuesday month.

Visitors Wishing to Address the Board

There were no residents wishing to address the Board.

New Business

• Donation Request from Deerfield Parent Network
Mayor Norris noted they are asking for a $1000 charitable donation. The committee recommended the Trustees approve this request.

Trustee Haber moved to approve a donation request from the Deerfield Parent Network. Trustee Ford seconded the motion. The motion passed by the following vote:

AYES: Ford, Goldstein, Haber, Hollander (4)
NAYS: Jamerson (1)

• New Software for Water Meter Reading System
Mayor Norris noted the software will not be serviced after January 1, 2019. They also proposed adding new transponders at a cost of $240,000. Mayor Norris is not in favor of upgrading the transponders, but is in favor of upgrading the software. Trustee Jamerson noted the quotes are not clear on the transponders and fees.

Trustee Jamerson moved to approve the spending of not more than $10,650 for new software for water meter reading system. Trustee Haber seconded the motion. The motion passed by the following vote:

AYES: Ford, Goldstein, Haber, Hollander, Jamerson (5)
NAYS: None (0)

Old Business

There was no Old Business.

Standing Committee Reports

External Communications/Bike Path/Environment – Trustee Chamberlain sent in her report. She reported Steve Zimmerman led a workshop for staff so that they could better administer the woodland ordinances and programs, as well as better respond to resident questions. The staff did a great job of providing a wide variety of suggestion from adding videos to our website to asking the Trustees to consider transfer stamps. The Village has already implemented suggestions regarding the new resident packet and will continue to evaluate the other suggestions.

Trustee Chamberlain recently attended a small group meeting and the 10/30 open house for the Deerfield Road project. She believes the Trustees can begin discussions about what, if any, Village funds will be used to provide “screening” for residents along Deerfield Road losing trees and bushes as a result of the project. Several years ago, we had discussed the possibility of using some Village funds toward screening if Lake County provided a bike path.

Trustee Hollander asked about the transfer (taxes) stamps. Trustee Jamerson noted that could be used for a number of things, including infrastructure improvements.

Police/Building – Trustee Jamerson reported the Village is ahead of last year in construction value and permit fees. He asked Mayor Norris to review the additional engineering and other permit fee expenses to ensure the Village is recouping the fees. The Building Report is attached at the end of the minutes.
NSSRA/Treasurer Liaison – Trustee Ford is still working on cash management. She will be meeting with Chase.

Roads/Zoning/Planning and Land Use – Trustee Hollander reported there was a meeting on Deerfield Road. Trustee Jamerson spoke with a resident who is concerned about the detention at Thorngate Creek and north to the River. He asked whether the Village has done any research on the pitch of the creek. Trustee Jamerson spoke with Mr. Glenn and some work needs to get done. He will tell the resident that the pitch of the creek only affects the flow of the water when the river is not fooded.

Adjournment:

There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting. Trustee Ford seconded the motion. The meeting was adjourned at 8:20 pm

The next regular meeting of the Board of Trustees is scheduled for November 20, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,
Daphne Paras, Deputy Village Clerk

Transcribed by,
Jeri Cotton

Need Minutes

APPROVED

In Attendance:
Eric Goldstein
Michael Haber
Rick Jamerson
John Norris, Mayor

Absent:
Cheryl Chamberlain
Kristine Ford
Henry Hollander

Also Present:
Bruce Dayno, Police Chief
Irene Gagerman, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Development

Call to Order:  7:32 PM

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the March 6, 2018 Board of Trustees meeting.  Trustee Goldstein seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved to approve the minutes from the February 6, 2018 Executive Session meeting.  Trustee Goldstein seconded the motion.  The motion passed unanimously on a voice vote.

Treasurer’s Report

Mayor Norris indicated that the report is included in the Board packet.

Director of Community Services

Mr. Durning noted that the plans and drawings have been submitted for the adjacent property at 250 Portwine.  The owner plans to build a small house for his visiting guests. The house at 655 Sherry Lane was demolished.  He reached out to make a connection between the new owner and a group interested in home preservation, but did not try to encourage any decisions.  Mr. Durning heard from Alan Hirsch Sr. that his son’s team won the Division III hockey championship.  They beat 162 schools to take the national championship.

Zoning Board of Appeals

Mr. Huvard reported that the Zoning Board of Appeals met on March 8, 2018. Their report is included in the packet.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting.  He presented an update about a burglary on Big Oak Lane.  A witness saw a silver Cadillac in the driveway.  The officers also collected some evidence from the scene from which they obtained a fingerprint. The suspect was interviewed and a warrant was served.  The police report is attached to the end of the minutes.

Village Attorney Report

Mr. Huvard reported that, earlier this week, the Village received a detailed set of calculations from Lake County regarding the levies.  Everything appeared to be in order and reflected the abatements. The Village’s equalized assessed value went up approximately $10 million.

Informational Items & Comments from the President

Status on LDOT-Deerfield Road Planning – SIG
There was a small group meeting to discuss the Town Hall meeting.

Presentation by and Discussion with Financial Advisor at next meeting
Mayor Norris indicated that the investment advisor will be at the next meeting.

Statement of Economic Interest forms need to be filed
The Trustees should have received an email or something in the mail regarding filing the Statement of Economic Interest.

Website

The Village website should be soft launched next week.  The Village staff are checking the accuracy of the content.

July Board of Trustees Meeting

Mayor Norris indicated the July Board of Trustees meeting is scheduled for July 10, 2018, which is the second Tuesday.  The second meeting in July will be on July 24, 2018.

Polling Place

Mayor Norris does not believe the polling place can be moved to Village Hall for the November election, but is discussing it with the County.

Visitors Wishing to Address the Board

Sherry Graditor suggested that the Trustees consider regulating sealants made with coal tar derivatives.  Many other municipalities have considered or have banned them.  Ms. Graditor indicated they usually start sealing in the spring. Mayor Norris stated that none of the contractors that regularly service the Village use those sealants, but feels that the Village should probably consider an Ordinance banning them.

Approval of Bills

Trustee Haber moved to approve the bills.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES:  Goldstein, Haber, Jamerson, Norris (4)
NAYS:  None (0)

New Business

Request for Donation from Brushwood Center

Brushwood requested a $5,000 donation. Mayor Norris noted that the budget committee gave the request unanimous support. He also added that even with the additional anticipated donation requests, the Village would still come under budget for the year.

Trustee Haber moved to approve a $5,000 donation for the Brushwood Center.  Trustee Goldstein seconded the motion.  The motion passed by the following vote:

AYES:  Goldstein, Haber, Jamerson, Norris (4)
NAYS:  None (0)

Resolution 18-03-03 Authorizing Membership in the Lake County Major Crimes Task Force

Chief Dayno noted that the Village has belonged to the Lake County Major Crimes Task Force since 2001.  The County updated their bylaws to protect themselves against lawsuits by requiring all members to be insured. Mayor Norris noted this would be additional insurance on top of our normal insurance.

Trustee Jamerson moved to adopt the Resolution.  Trustee Goldstein seconded the motion.  The motion passed by the following vote:

AYES:  Goldstein, Haber, Jamerson, Norris (4)
NAYS:  None (0)

Resolution 18-03-04 Approving an Intergovernmental Agreement among the Member Agencies of the Northeast Illinois Regional Crime Laboratory
Trustee Jamerson moved to adopt the Resolution.  Trustee Goldstein seconded the motion.  The motion passed by the following vote:

AYES:  Goldstein, Haber, Jamerson, Norris (4)
NAYS:  None (0)

Ordinance 18-03-06 Approving a Zoning Variation for 2400 Forest Glen Trail for Construction of an Addition

Mr. Huvard reported that the Zoning Board of Appeals voted unanimously to recommend the granting of a variation for the property located at 2400 Forest Glen Trail. Their report is in the Board packet. The property has a detached garage and a single family home that was built prior to being annexed to the Village in 1962. The structures are legal, nonconforming structures.  They are non-conforming because of the proximity to the north property line. The petitioners want to connect the detached garage to the house. The variations would be 9’9” at the west end of the addition reducing to 16’8” at the east end of the addition.

Trustee Jamerson moved to waive the First Reading of the Ordinance.  Trustee Goldstein seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption of the Ordinance.  Trustee Goldstein seconded the motion.  The motion passed by the following vote:

AYES:  Goldstein, Haber, Jamerson, Norris (4)
NAYS:  None (0)

Old Business

Ordinance 18-03-07 Approving the Village of Riverwoods Annual Appropriations Ordinance for the Fiscal Year Beginning January 1, 2018 and Ending December 31, 2018 – 2nd Reading

Trustee Jamerson moved for Second Reading and Adoption of the Ordinance.  Trustee Goldstein seconded the motion.  The motion passed by the following vote:

AYES:  Goldstein, Haber, Jamerson, Norris (4)
NAYS:  None (0)

Adjournment

There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting.  Trustee Goldstein seconded the motion.  The motion passed unanimously on a voice vote.  The meeting was adjourned at 8:02 PM.

The next regular meeting of the Board of Trustees is scheduled for April 3, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,

Irene Gagerman, Village Clerk
Transcribed by Jeri Cotton

Attachments:
Police Report

Minutes

Village of Riverwoods

Public Hearing on the Establishment of

Special Service Area 33

May 7, 2019

APPROVED

In Attendance:

Kristine Ford

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Also Present:

Patrick Glenn, Village Engineer

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Daphne Paras, Village Clerk

Absent was:

Cheryl Chamberlain

Call to Order:  7:30 PM

Mr. Huvard explained the Board passed an Ordinance proposing the establishment of SSA 33.  After the Ordinance is established, the Board must hold a Public Hearing.  The purpose of establishing SSA 33 is for road maintenance and major capital projects for roads.  The Village can issue bonds up to $200,000 at a rate not to exceed 5% per annum for up to 10 years for SSA 33.  The bonds would be backed by property tax levies in the SSA.  The residents can ask the Board for annual maintenance levies at a maximum of $6000 per year for 6 properties ($1000 per property).  The maximum escalation can increase up to 5% per year.  After the Public Hearing, the residents can submit petitions to the Village.  The Village needs petitions in favor of the SSA from at least four of the six properties before adopting the Ordinance that establishes the SSA.

Village resident Nathaniel Hanes questioned whether the funds levied could only be used for road improvements for the specific SSA.  Mr. Huvard explained there is a system to track the funds for the SSA.

Trustee Jamerson moved to adjourn the Public Hearing.  Trustee Haber seconded the motion.  The motion passed unanimously on a voice vote.  The Public Hearing was adjourned at 7:35 pm.

Respectfully submitted,

Daphne Paras

Village of Riverwoods

Board of Trustees Meeting

May 7, 2019

APPROVED

In Attendance:

Kristine Ford

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Also Present:

Patrick Glenn, Village Engineer

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Daphne Paras, Village Clerk

Absent was:

Cheryl Chamberlain

Call to Order:  7:36 PM

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the April 9, 2019 Board of Trustees meeting. Trustee Haber seconded the motion. The motion passed unanimously on a voice vote.

Trustee Jamerson moved to approve the minutes from the April 23, 2019 Board of Trustees meeting. Trustee Haber seconded the motion. The motion passed unanimously on a voice vote.

Swearing in of Trustees for 2019-2023 Terms

Mayor Norris thanked Trustee Ford for her dedicated service over the past six years as a Trustee and the years prior in other roles.  She will be continuing to serve the Village in other capacities.  Trustee Ford thanked the Board for everything.  Her efforts helped make the Village better than when she was initially appointed to the Board.

Mayor Norris welcomed newly elected Trustee Michael Clayton and the two re-elected Trustees.  Village Clerk Daphne Paras swore in Trustee Michael Haber, Trustee Rick Jamerson and Trustee Michael Clayton.  A brief reception followed.

In Attendance:

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Absent was:

Cheryl Chamberlain

Also Present:

Patrick Glenn, Village Engineer

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Daphne Paras, Village Clerk

Director of Community Services

Mr. Durning reported the Village is at 99% compliance with backflow prevention.

Plan Commission Report

Mr. Huvard reported the Plan Commission held a Public Hearing which was continued on a possible hand car wash and service station at 777 Saunders.

Mr. Huvard explained a Special Use is required for a cellular installation in the Village.  In addition, the Village created a wireless cellular overlay district.  One of the locations is the water tower.  If the Verizon lease is approved, the Plan Commission will hold a Public Hearing.

Mr. Huvard would like the Plan Commission to consider Zoning Text Amendments to revise regulations governing the number of unrelated persons living in single family homes.  The Village received a request to approve four unrelated people with full time caregivers.  He is suggesting a way to handle requests of this nature more routinely.

Trustee Hollander questioned whether the Village could regulate the number of residents based on age. Mr. Huvard noted the regulation for Zoning should be to maintain a single family neighborhood, noise and traffic. It is difficult to make distinctions based on the type of use.  The simplest thing is to increase the number of unrelated people allowed to live in single family homes rather than define the type of use.  He will provide an assortment of definitions from neighboring communities for the Plan Commission to review.

Engineer’s Report

Mr. Glenn reported they are still waiting on some parts for the fill valve repair.  They are able to manually open the gate valve to fill the tank. They expect it to be fixed next week.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. The police report is attached to the end of the minutes.  Chief Dayno noted the Village received a check in the amount of $6405 for a 2010 Chevy Tahoe.  Officers responded to a burglar alarm on May 1stand found forced entry.

Informational Items & Comments from the President

  • Proclamation Honoring Local High School Wrestler Cody Goodman

Mayor Norris read a Proclamation honoring Deerfield High School wrestler Cody Goodman for placing third in State in the 190 weight class division.  Mayor Norris proclaimed May 11, 2019 as Cody Goodman day in the Village of Riverwoods in honor of his achievements.

  • National Pollution Discharge Elimination System (NPDES) – MS4 Permit Presentation

Kayla Burke, Environmental Consultant with Gewalt Hamilton, discussed the MS4 permit and how they help the Village stay in compliance.  The permit is meant to keep pollution out of storm water.  Gewalt Hamilton submits an annual report to the IEPA showing what they have done to maintain compliance in the Village.  Trustee Jamerson noted they check during dry times to ensure there is no leakage.  To prevent harmful pollutants from being washed or dumped into MS4s, certain operators are required to obtain NPDES permits and develop storm water management programs.  These programs describe the storm water control practices that will be implanted consistently with permit requirements to minimize the discharge of pollutants from the sewer system.

  • Is a Second Appraisal on 2640 Chianti Trail Desired

Mayor Norris noted a number of Trustees questioned the value from the recent appraisal on 2640 Chianti Trail.  He asked whether the Village should spend money on a second appraisal.  Trustee Haber believes the number seems extremely low, and if the Village will list it soon, suggested getting a second opinion on the property value.  Trustee Clayton believes getting a second appraisal would be beneficial.

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board.

New Business

  • Report on OSLAD Grant and Campus Project

Mayor Norris reported with the change in the Village’s plan, the State reduced the Village’s OSLAD Grand award to $300,000.  The Village needs to resubmit the project narrative, development map and GATA budget no later than May 13, 2019.

  • Ordinance 19.05.10 Creating the Appointed Position of NSSRA Representative

Mayor Norris explained former Trustee Ford has volunteered to remain as the Village’s NSSRA representative.  Mr. Huvard reported the NSSRA representative would be the Village’s eyes and ears in the NSSRA, and would bring major decisions to the Board.

Trustee Jamerson moved to waive the First Reading of the Ordinance.  Trustee Clayton seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved to adopt the Ordinance.  Trustee Clayton seconded the motion.  The motion passed by the following vote:

AYES:  Clayton, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

  • Referrals to the Plan Commission
    • Consideration of Verizon lease under the wireless telecommunications overlay district regulations
    • Consideration of Zoning Text Amendments to revise regulations governing the number of unrelated persons living in single family homes

Trustee Haber moved to accept the recommended referrals to the Plan Commission.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

  • Possible Sale of Leases on Water Tower – Proposal from Landmark Dividend (Executive Session)

Mr. Huvard explained the reason to go into executive session is due to a purchase agreement and discussing the price.

Old Business

Ordinance 10.15.11 Approving a Franchise Agreement with Comcast of California/Illinois, LLC – Second Reading

Mr. Huvard explained the franchise agreement would run for 5 years rather than 10 years.  He formatted the Ordinance to reflect 5 years.  Trustee Haber questioned whether the franchise fee has changed.  It is still 5%.

Trustee Jamerson moved for Second Reading and Adoption.  Trustee Clayton seconded the motion.  The motion passed by the following vote:

AYES:  Clayton, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

Standing Committee Reports

Police/Building – Trustee Jamerson noted the building report is in the packet.  The Village is down on permit fees and construction value year to date.  There was a lot of commercial construction last year.

NSSRA/Treasurer Liaison – Trustee Ford reported the NSSRA Director Craig Culp was trying to get approval from 13 agencies for the former Lakeside Congregation.  All 13 member agencies approved the acquisition.  The NSSRA received the reports on the property and signed the letter of intent.  The closing is scheduled for August 30, 2019.

Adjournment

There being no further business or discussion, Trustee Jamerson moved to enter into Executive Session for purposes of discussing the sale of property; specifically two leases (T-Mobile and AT&T) on the water tower.  Trustee Clayton seconded the motion.  The motion passed by the following vote:

AYES:  Clayton, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

The meeting was adjourned to Executive Session at 8:29 pm.

The regular meeting was recalled to order at 8:57 pm.

In Attendance:

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Absent was:

Cheryl Chamberlain

Also Present:

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Trustee Haber moved to adjourn the meeting.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.  The meeting was adjourned at 8:57 pm.

The next Board of Trustees meeting will take place on May 21, 2019 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods

Executive Session

May 7, 2019

APPROVED

In Attendance:

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Also Present:

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Absent was:

Cheryl Chamberlain

Call to Order:  8:33 PM

Mr. Huvard reported the Executive Session is pursuant to Section 2C(6) of Open Meetings Act for the purpose of discussing sale price for property.

Mr. Huvard explained the Village received a proposal from Landmark Dividend to purchase the leases of T-Mobile and AT&T on the water tower.  The numbers submitted are the same as the previous letter, but AT&T is supposed to pay an additional $400 per month.

Trustee Clayton distributed a comparison showing the difference between keeping the lease stream or selling the leases for $1.2 million.  The T-Mobile and AT&T leases are for 5 years with a 20% increase.  The value of the lease is $996,000.  Comparing the $1.2 million to the lease stream shows the Village would break even in 2027.  The Village would net 7.86% each year, if they provide a loan of $1.2 million.  The interest earned on the 1.2 would be $30,000 per month.  Trustee Clayton believes the Village needs to look at the risk of the investment, if they decide to take the payout.  The company operates at a 10:1 debt ratio, which means they are highly leveraged.  The Village may be able to push the price.

Trustee Clayton recommends not taking the deferred 10 year payout because the risk is too high; rather, the Village should negotiate the $1.2 million to see if they could get a better rate.  Trustee Haber believes they are rolling up a lot of leases and are only getting revenue on some of them.  Trustee Goldstein believes technology will change rapidly; there will be more demand and the Village should keep the lease.  Mayor Norris believes the Village needs to evaluate the risk.  Trustee Haber believes technology is changing for the better.   Trustee Jamerson noted the tower is maintaining the old technology.  If technology changes, Landmark Dividend could use the space for anything.  Trustee Goldstein noted this is only for two spots on the tower.  He believes signing a lease would prevent the Village from negotiating from other companies first.  Mr. Huvard explained the Village will bring a third lease soon.  The water tower is limited to four carriers.  The Board should consider whether this would push AT&T over the edge, as they will be going from $3700 to $4100 per year.  Trustee Hollander suggested the income stream may be lost after year 10.  He noted technology accelerates exponentially and the Village may not have anything to sell in 10 years.

Mayor Norris recommends not taking action on this right now, but getting a better feel for the future.  The risk is technology changing or going away.  Trustee Haber requested the spreadsheet be expanded past 10 years.  Trustee Clayton explained it would add an additional $125,000 per year in years 11 and 12.  He believes it would be good to take the money upfront.  Mr. Huvard will ask them to consider sharing any revenue after 10 years, after looking at the numbers with Trustee Clayton.

Trustee Jamerson moved to go into open session.  Trustee Haber seconded the motion.  The motion passed unanimously on a voice vote.  The meeting was adjourned to regular session at 8:56 pm.

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

September 4, 2018

APPROVED

In Attendance:

Cheryl Chamberlain
Kristine Ford
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present:
Bruce Dayno, Police Chief
Irene Gagerman, Village Clerk
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Services
Call to Order:  7:30 PM

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the August 21, 2018 Board of Trustees meeting.  Trustee Jamerson seconded the motion.  Trustee Chamberlain made a minor correction.  The motion passed unanimously on a voice vote as corrected, with Trustee Ford abstaining.

Plan Commission Report

 Mayor Norris reported that the Plan Commission would be meeting on Thursday.

 Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting.  He noted that there was heavy rain that caused standing water on Deerfield Road.  The police report is attached to the end of the minutes.

Informational Items & Comments from the President

  • Riverwoods Police Officers Recognized by Alliance Against Intoxicated Motorists

Rita Krestlen, Executive Director of AAIM, reported AAIM is a not-for-profit organization that assists families that lost someone or had someone injured due to a distracted driving or impaired driving crashes.  They ensure that the families understand their rights and the court proceedings.  Ms. Krestlen is honored to recognize Riverwoods officers for career DUI arrests.  She handed out certificates to: Officer Maciariello for 10 DUI career arrests, Officer Petrillo for 10 DUI career arrests, Detective Kirby for 25 DUI career arrests, Officer Pfutzenreuter for 50 DUI career arrests, Commander Vaughn for 50 DUI career arrests and Sergeant Shor with 100 DUI career arrests.

  • Public Meetings for Presentation and Public Comment on Wednesday September 12 at 7:00 pm and Saturday September 15 at 1:00 pm on the 320 Portwine Project and OSLAD Grant. The Working Title of the Project is “Flatwoods Heritage Center”.

Mayor Norris reported that there will be public meetings on Wednesday September 12 and Saturday September 15 for a presentation and public comments on the 320 Portwine Project and OSLAD Grant.  He noted that the Grant submission is due October 1, 2018, but that the Village could withdraw before the selection process is completed.

  • Des Plaines River Crested at 13.27 Feet at Approximately 6:00 am This Morning (Tuesday) and is expected to Drop Slowly During the Day. Projections are Dependent on Future Rain and More Rain is Forecast for Wednesday Afternoon and Thursday.  The Village Engineer and Police Department will Continue to Monitor.  We have Arranged to have Sand Available Should it Become Necessary.

Mayor Norris explained that the projection is that the water should go down, depending on future rain events.

  • Next Meeting Rescheduled to September 25 Due to Holiday and Vote on OSLAD Grant Submission

Mayor Norris indicated that the next regular Board of Trustees meeting has been rescheduled to September 25, 2018 due to quorum issues and a vote on the OSLAD Grant submission.

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board.

New Business

  • Approval of Contract for Completion of Village Hall AV Installation

Trustee Jamerson reported that the Village received 3 bids to complete the Village Hall AV installation.  The low bidder was Sound Design, Inc., but they would not commit to a system that would meet Village needs.  Trustee Jamerson recommended awarding the contract for AV installation to Malko Communication Services LLC.

Trustee Haber moved to award the contract for completion of the Village Hall AV installation to Malko Communication Services LLC for the bid amount of $13,131.20.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  • Approval of AES Contract for Woodland Maintenance and Restoration Work on Village Property in 2018-2019

Mayor Norris reported that the Village Board had previously approved a 10 year woodland management plan for Village-owned properties.  Mr. Huvard noted that the work for each of the Village parcels included in the contract will be performed in 2018 and early 2019.  The cost of the work to be completed in 2018 is $68,816 and the cost of the work to be completed in early 2019 is $193,150.  These costs represent approximately 60 percent of the current estimated cost for implementing all of the recommendations in the 10 year plan.  If the Village receives the OSLAD Grant, the Village’s financial responsibility would be less.  Mayor Norris indicated this portion is the expensive part of the plan, as it includes a lot of canopy thinning and removal of invasives.

Trustee Haber noted that the Village has not yet decided on the future status of some of the Village-owned properties and yet, the proposal calls for spending $60,000 on those properties. He is, therefore, not in favor of it.   Mayor Norris believes that the Village would have to complete a lot of this work in order to sell the properties as well as to be good stewards and neighbors.  Trustee Haber believes the Village is concentrating a lot on the woodlands and not focusing on areas that are highly used by the community such as the path along Deerfield Road which is in deplorable condition. Trustee Chamberlain noted that the Trustees had already debated this issue and voted to implement a 10 year plan. She did not see a reason to debate it again. She also noted that the AES cost projections had not changed since the last time this matter was discussed. She reminded the Board that the Board decided that they did not want to encourage additional traffic on Deerfield Road, as it is not a true path.  She stated that the issue at hand is to look at the pricing for the first two years.  Trustee Chamberlain noted that by using AES, the Village is saving money because Steve will supervise the work and make sure it is done correctly. Trustee Haber noted that the Village approved the plan, but the Board did not have firm pricing at that time.  If the appropriation came in too high, the Village had the right not to fund the program.  He suggested that the Board seek alternate bids.

Trustee Chamberlain moved to approve the AES Contract for Woodland Maintenance and Restoration Work on Village-owned properties in 2018 and 2019.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Hollander, Jamerson (4)

NAYS:  Goldstein, Haber (2)

  • Approval of Site Access Agreement with Verizon

Mr. Huvard reported that the Village negotiated a revised site access agreement with Verizon.  This is a temporary license that allows Verizon to do some testing to determine whether the site would work to install another user on the water tower. Trustee Chamberlain asked that the Village check the site after Verizon completes its visit.

Trustee Jamerson moved to approve the site access agreement with Verizon.  Trustee Chamberlain seconded the motion.  Trustee Chamberlain ensured the Village could ask for the site visit to be scheduled.  The motion passed unanimously on a voice vote.

Old Business

  • Resolution 18-09-09 Approving a Notice of Riverwoods Estates Determination of Subdivision

Trustee Jamerson moved to adopt the Resolution.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

Standing Committee Reports

External Communications/Bike Path/ Environment – Trustee Chamberlain has met with the education group to discuss the next steps which would include informational meetings with Village staff.  She talked with Chief Dayno about educating the officers regarding environmental violations. She and Trustee Goldstein are continuing to contact new residents. A new resident expressed praise for the Village staff; in particular, Rob, Meghan and Steve.

Police/Building – Trustee Jamerson reported that the building report was sent to the Trustees.  Year to date construction values are up 30 percent and permit fees are up as well.

NSSRA/Treasurer Liaison – Trustee Ford and Bob Fialkowski met with Wintrust to continue to explore operations including cash investments.

Roads /Zoning/Planning and Land Use – Trustee Hollander met with a representative of Lake County regarding Deerfield Road.  They discussed whether vehicles could turn left going eastbound on Deerfield Road into Colonial Court. This will not be possible because there will be a hard median in the middle of the road.  There is some consideration of combining the westbound entrance of Brentwood to the CubeSmart access and possibly adding a traffic signal.  A small retention area will be added to the west end of Deerfield. The Village will suggest using Village owned property on the southeast corner or the private property on the northeast corner.  They are also considering enlarging the Federal Life retention pond.  The bridge will be made into three lanes with the increase on the south side.  The bridge elevation will remain the same.  Trustee Hollander stated that Deerfield Road will all be curb and gutter and that the County will have ditch and shoulder where necessary for drainage. The County is considering a sidewalk on the west side of Deerfield Road near Federal Life.  The Village would be responsible for installation and maintenance.  Mayor Norris noted this may be done with matching funds.  Trustee Hollander noted that the tree survey is in process and, when completed, will be give to Steve Zimmerman.  On Portwine at Deerfield, there are left turn lanes in both directions.  There is a question whether right turn lanes would be better.  The rest of the discussion was all about drainage. The County promised that it would not get worse and, possibly, would get better.

Adjournment:

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting.  Trustee Jameson seconded the motion.  The meeting was adjourned at 8:33 PM.

The next regular meeting of the Board of Trustees is scheduled for September 25, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,

Irene Gagerman, Village Clerk

Transcribed by Jeri Cotton

Attachments:

Police Report

Building Report

Village of Riverwoods

Board of Trustees Meeting

September 3, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Also Present:

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Call to Order:  7:39 pm

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the August 20, 2019 Board of Trustees meeting. Trustee Haber seconded the motion. There was an amendment to the minutes. The motion passed unanimously on a voice vote as amended.

Plan Commission Report

Mr. Huvard explained the Plan Commission will resume the consideration of a proposal for a car wash at 777 Saunders Road.

Village Attorney’s Report

Mr. Huvard has exchanged drafts with counsel for Landmark Dividend on the land lease agreement. They also sent an amendment to Club Cor as Landmark Dividend is requesting 35 years and the agreement is for less than that.  The Village received a finalized audit report.

Police Report

Chief Dayno reported the police activity report is attached to the end of the minutes.  He noted on August 22, they provided traffic control and security during Congressman Schneider’s “Congress on Your Corner” meeting. August 23, Trustee Jamerson, Trustee Goldstein, Mayor Norris, Clerk Paras and Chief Dayno represented the Village at Hero’s Night.  It was a very successful event.

Information Items and Comments from the President

  1. Recent Village related events were successes:
  2. Rep. Schneider “Congress on Your Corner”

Mayor Norris noted the capacity of the Board room is 163 people and there were approximately 160 attendees.  It was a very successful evening.

  1. Heroes Night

Mayor Norris noted the Village Clerk also attended with her family. There were a number of activities and it is nice to honor the First Responders.

  1. Monarchs and Margaritas

Mayor Norris noted the Village co-hosted with the RPC.  There was an informative presentation on Monarch butterflies.

  1. RPC will be hosting Family Woods and Crafts on Saturday, September 7th at the Woodland Restoration Area.

This is the second year for this event.  He encouraged residents to attend.

  1. Halloween Party Saturday, October 26th. Village Clerk Daphne Paras has volunteered to run.

Mayor Norris noted Ms. Borchew left a lot of information for Ms. Paras to follow.

  1. Lake County sewer fee increase

Mayor Norris received a notice from Lake County stating there would be an increase in the individual sewer fees.  He believes it is a relatively small increase, but has asked the Village Engineer to look into the impact.

Visitors Wishing to Address the Board 

There were no visitors wishing to address the Board on non-agenda items.

New Business

Ordinance 19.09.14 adopting the Village of Riverwoods Comprehensive Plan of 2019

Trustee Haber moved to waive the First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Chamberlain moved to adopt the Ordinance with the additions discussed in the Public Hearing. Trustee Haber seconded the motion. The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

Old Business

An Ordinance restating Chapter 7 of Title 8 of the Riverwoods Village Code to adopt new versions of building, residential, mechanical, fuel gas, plumbing, fire protection, electric, energy conservation, accessibility, and property maintenance codes

Mayor Norris noted this will be continued to the next meeting.

Standing Committee Reports

Budget and Woodland Management – Trustee Chamberlain wrote an article for the Village Voice on electrical aggregation.  The Branding and Education Committee has a revised design and prices for a sign.  She will make a presentation to the Trustees.

Police and Building – Trustee Jamerson reported the Building Report is attached to the end of the minutes. He noted the year to date construction value is close to year to date last year.  Most of that was for residential construction where the fees are lower.  The fees are about half of what they were last year.

The Architectural Committee will meet on Friday to discuss a request for a sign for Sweet Basil Restaurant on the corner of Deerfield and Milwaukee Roads.  They are requesting something different than what is in the Village Ordinance.  Mayor Norris added the Village thought they would get more permit fees from Discover.

Roads and Land Use – Trustee Hollander met with the Lake County Department of Transportation. They are going through a process about installing a sound wall on the south side of Deerfield Road just west of Saunders.  The Village does not have a say on this.  Trustee Hollander introduced LCDOT to Steve Zimmerman, who will meet with them about the removal of trees.  Trustee Hollander noted LCDOT seemingly agreed to the new standards for water retention.  It appears they will size the various pipes and retentions to those standards but have not finalized things internally.  Brentwood Nursing Facility has been sold.  The only known changes to the structure will be internal.

Trustee Haber expressed concern about the structure of the consultant’s meetings because four Board members are frequently in attendance.  He indicated new agenda items frequently come from the consultant’s meetings and the entire Board is not available to discuss.  He suggested discussing this at the next Board meeting. Trustee Haber believes there could be a pre-meeting before the Board of Trustees meeting with all the Trustees in attendance.

Adjournment

There being no further business to discuss, Trustee Jamerson moved to adjourn the meeting.  Trustee Chamberlain seconded the motion.  The meeting was adjourned at 8:05 pm.

The next regular meeting of the Board of Trustees will take place on September 17, 2019 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

September 25, 2018

APPROVED

In Attendance:

Cheryl Chamberlain
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor
Absent was;

Kristine Ford
Eric Goldstein
Also Present:

Bruce Dayno, Police Chief
Irene Gagerman, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Hal Roseth, Village Treasurer
Rob Durning, Director of Community Services
Call to Order:  7:30 PM

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the September 4, 2018 Board of Trustees meeting.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

Treasurer’s Report

Mr. Roseth noted that the Village is starting to take action on moving some funds from the savings account to the investment accounts.  Interest rates are ticking up.  The cash summary report shows a $100,000 up tick since last month.  Mr. Roseth discussed the current benchmarks which are slightly above 2 percent. The Village’s portfolio is yielding slightly under 2 percent.  The Village will have just under $2 million coming due in the next 90 days which the Village will reinvest with a maturity of 1 to 2 years and which should yield between 2.4 and 2.6 percent.    Mr. Roseth noted that everything is looking pretty solid.

Trustee Jamerson noted that all of the external agency plan review expenses should be charged to the permit applicants, not against the building department revenues.  Mayor Norris will check into it.

Engineer’s Report

Mr. Glenn reported that the road program is on pace in several areas within the Village.  He spoke with Nicor and they will disconnect the gas later this week for the property next door.  The demolition is scheduled to begin next week.

Director of Community Services

Mr. Durning received a call from a North Riverwoods resident regarding an air raid shelter in the woodlands on her property that she does not want.

Plan Commission Report

The Plan Commission met in September and will meet next week to continue their discussion on the Comprehensive Plan.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting.  He noted that a squad car got totaled by a DUI driver.  The Village received a check from the insurance company for $34,525 and is expecting an additional $1,000 after subrogation.  A bid from Stasek Chevrolet was slightly lower than the State bid coming in at a cost of $36,252.  The police report is attached to the end of the minutes.

Village Attorney Report

Mr. Huvard was contacted by a new developer for the 37 acres who asked for information.  They are interested in building apartments and townhomes.  Mr. Huvard suggested a meeting with the Village planning consultant for some initial discussions about some key design concepts.

Mr. Huvard noted Lake County DOT will meet with representatives from Federal Life and Colonial Court regarding possible areas for storm water detention.  They are also considering the Village owned parcel, depending on what happens with their discussions.

There will be a TIF Public Hearing at the October 16, 2018 Board of Trustees meeting.  To his knowledge, the Village has not received any comments. Mr. Huvard has been in touch with Federal Life about the TIF District, and they are pretty aware of what the TIF district is about.  He reached out to the principal at Brentwood, but has not heard back.  The Village has received the first TIF increment for the CubeSmart development in an amount just under $9,000.

The Village received an inquiry for the possible formation of an SSA on Meredith Lane, which would be SSA#33.

Verizon submitted an initial lease proposal for the water tower in the amount of $2,150 per month and a 2% annual escalation, contingent on their due diligence.

Representatives from Ravinia Green contacted Mr. Huvard about outdoor lights.  Currently, the Village does not allow outdoor lighting of playing courts.  Mr. Huvard told them that the Village would look at it. Trustee Chamberlain questioned how that would impact the neighbors.  Trustee Hollander asked him to consider the noise factor as well.  Mr. Huvard will ask Ravinia Green for possible locations.

Mr. Huvard reported that the Village has had a couple situations where a tenant has not taken care of a rental property.  The Village may want to consider requiring registration of rental properties.  Trustee Chamberlain believes that when the utility bill transfer takes place, it would indicate whether it is a rental property.  She suggested tying into that process so it is not duplicated.  Mayor Norris noted that not all rentals are reported as such to the Village, thus the reason for discussing possible registration.  He added that other municipalities require registration and that the IML recommends renter registration.  Trustee Hollander indicated that the Plan Commission struggled with how to deal with rental properties.  They would like to find out how many rental properties are in the Village to see how big the issue might be before regulating them.

The company that wants a group home in the Village may be ready to submit for an actual property and asked what is required for submittal.  The current standards are the same as what is required by Federal laws.  Mr. Huvard noted that the Village will want to know about accommodations and staffing and asked the Trustees to let him know if they want additional information.

Lastly, Mr. Huvard noted that no progress has been made on aesthetics for the small cell wireless facilities. Trustee Jamerson said that he would take a look at it.

Informational Items & Comments from the President

  • Discussion of Riverwoods Road and Deerfield Road Safety Path

Mr. Glenn is having the paths inspected. He will bring a recommendation to the Board next week.  Trustee Chamberlain noted, for the record, that there is a big distinction between safety paths and bike paths.  She noted that our safety path does connect to bike paths and that sometimes people confuse them.  She added that there are two bike paths that connect to bridges within the Village.

  • Halloween Party

The Village Halloween party will take place on Saturday October 27, 2018.

  • Notifications

Trustee Chamberlain did not receive a notice of the water increase nor the Town Hall meetings about the Flatwoods Heritage Center.  She expressed concern because if she did not receive it, she wondered how many other residents did not receive it as well.  Mayor Norris noted that the notice of the water increase will be included with the water bills.  He will look into why Trustee Chamberlain did not receive the Town Hall notifications.

Visitors Wishing to Address the Board

Kathryn Romanelli, a Thorngate resident, addressed the OSLAD resolution that is on the agenda.  She asked for a verification that the grant submission will include all of the items on the list distributed at the public meeting and will cost about $1.2 million.  Mayor Norris affirmed that to be the case but noted that the Village has trimmed down almost $100,000.  Ms. Romanelli also understood that if the Village is given the grant, any significant changes or scaling back on the proposal would be difficult.  Mayor Norris replied that if the Village removed major elements, they would probably lose the grant.  Ms. Romanelli asked if the Board submits a plan costing $800,000, would they still receive a grant of $400,000.  Mayor Norris replied affirmatively.

Ms. Romanelli then discussed possible redundancies in the plan.  She expressed concern about the restrooms and drinking fountain.  The Village has restrooms and a drinking fountain in the Village Hall.  If there are programs, the Village Hall could be open to allow access.  She is concerned about the basketball court, as it is a want not a need.  Having two grouping areas (fire pit and eco stage) is redundant.  She likes the proposed patio area.  The woodland education and restoration could be trimmed, because the Village has the other woodland restoration education area.

Mayor Norris noted a number of the things that Ms. Romanelli brought are being discussed.  If there are redundancies, the Village would not lose any major elements.  Ms. Romanelli would suggest going into the grant submittal conservatively and adding elements if desired.  Trustee Chamberlain asked that her comments be submitted in writing.

Al Blitz, a 23 year Thorngate resident, believes the project exceeds basic community needs.  If the grant goes through, the $800,000 project would not be in sync with what the community needs beyond the young families.  He believes that the possibility for a grant is pushing the board into a decision that may be more logical if completed in phases based on defined community needs.  There is a Thorngate playground that is not used 90% of the time. He questioned the program marketing and ongoing maintenance costs.  The Village needs to consider the implication of the short term, medium term and long term budgets.  Mr. Blitz asked the Trustees to keep these considerations in mind, when determining whether to pass the resolution.  Mayor Norris took exception with the statement that the Board is being driven by the grant. He noted that the Board is just trying to remain eligible for the $400,000 grant. Trustee Haber noted that the grant will potentially be available next year as well.  Mayor Norris noted that the funds have not been available the past two years and is not sure if funds will be available in the near future.  He wants to keep the door open, should the Village move forward.  Mr. Huvard noted that it will take 6-8 months before the grant is awarded.  The Village could continue to discuss the project and get feedback from the residents but, in order to be eligible for the grant, they have to submit the application by October 1st.  Mayor Norris added that the comments from the public have been split for and against the project.

Russ Romanelli attended the meeting on Saturday September 15th.  He is not a fan of the project and believes the biggest issue is demographics.  Riverwoods does not have the demographics for this project to be successful.  We do not have the population density or sidewalks, by design.  It would be difficult for kids to ride their bikes to get there.  A recent example of a failure for the same reasons is the demonstration center.  It is not easy to accumulate a large number of children or adults, due to those factors.  Mr. Romanelli does not want to offend anyone. He has a lot of respect for the Board and the RPC.  Having said that, he wanted to make a point about the relationship between the Board and the RPC. The RPC makes a very big point about doing their work through donations, but has lobbied the Village for this project.  Beyond that, a Trustee sits on the RPC Board that is asking for money from the Village and that same Trustee may be awarding that money, which he believes is a conflict of interest.

Approval of Bills

Trustee Jamerson moved to approve the bills.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Haber, Hollander, Jamerson (4)

NAYS:  None (0)

New Business

  • Resolution 18-09-10 for Authorization of the OSLAD Grant Program

Mayor Norris noted that if the Village backs out of the grant after it has been awarded or makes significant changes, they would not be able to apply for the grant for 2 years.  He believes the Village should keep the possibility open and could withdraw within the next few months without penalty. If the Board votes to pass the Resolution, they are not committing to moving forward with the project. Mayor Norris added that the Village must come up with reliable cost projections for both the construction and subsequent maintenance. In addition, the Village needs to get feedback from the residents. A Resolution passed tonight does not mean this is a done deal.

Trustee Jamerson moved to adopt the Resolution.  Trustee Chamberlain seconded the motion.

Mr. Huvard addressed Mr. Romanelli’s statement regarding a possible conflict of interest. He noted that a conflict of interest would be if the Trustee had a financial interest in the RPC; or a conflict of interest could occur if the Village were paying money to the RPC. Mr. Huvard stated that if he felt that a Trustee had a conflict of interest, he would point that out to the Trustee.

Trustee Haber expressed concern that the Trustees have not properly vetted the plan with the community.  If the community determines they need or want the project, the Village could implement the project without the grant.  He believes the Trustees are allowing the grant to drive the process.  The Trustees need to make a decision based on the needs of the community. The Village may want something more or something scaled back, and the Board can apply for a grant in a year or two.  The Village has not surveyed the community properly. The RPC has been driving the plan.

Trustee Jamerson noted that the RPC initially drove the campus plan but is not driving this plan.  They were not involved in hiring the consultant that drew up this plan. He asked the Mayor to verify that the Resolution is to state the Village has the money to match the funds from the grant.  The Mayor confirmed that. Trustee Jamerson also understands that the Village is not in jeopardy of putting themselves in a bad light with OSLAD unless they get the grant and turn it down or change the plan and are disqualified.  He believes the Village has a window of opportunity to talk with the public as well as solicit additional comments and feedback from the residents.  He is not sure this plan is perfect, but the Village has the opportunity to get $400,000 for something the Village residents want and will use.  He thinks the Village should stay in qualification to get the grant.

Trustee Haber noted that the Village will not be able to scale back or remove unneeded elements if they receive the grant and will be forced to complete the project regardless if it is what the residents want.  He believes the Village needs to determine what they want first and apply for a grant next year. He does not understand why this grant is so important to a Village that has $12,000,000.

Trustee Hollander reassured Trustee Haber that if the Village gets the grant and finds out the community is not in favor of it or if the Board decides to scale it down, he would not vote for it.  The idea of using our own funds, without the grant, is valid.  He agrees that the Village could do the project without the State funding.  Trustee Hollander believes that the 2 year penalty may not be a bad thing. Personally, he agrees that the Village does not necessarily need all of the elements in the plan. However, he doesn’t see why the Village would deny themselves the opportunity when there is no practical downside to going forward with the grant. Therefore, he feels we should take advantage of it and then spend a little more time deciding if is this is what the Village really wants and if the Village is willing to pay for it if the grant is not awarded to us.

Trustee Chamberlain noted that the idea of a comprehensive plan and designing something started when the Board discussed the Village Hall.  The first group to come up with a plan was the RPC.  The Mayor asked Trustee Chamberlain and Trustee Goldstein to be part of a committee to come up with a plan and see what commonalities it had with the RPC’s plan.  Her committee found and recommended landscape architects. She has given a lot of thought to the residents’ opinions; she reached out to people for clarification and found some general agreement on some basic items and disagreement on other things.  The common theme is that our residents want a central gathering place.  They also want to educate people why Riverwoods and the woodlands are so great. The real question is how to go about achieving this gathering place in a ‘Riverwoods character special kind of way’. She wants the plan to be the best plan they can come up with regardless of a grant. She agrees with the rest of the Board that they need to be clear on what the residents want. The plan is not final and Trustee Chamberlain is not certain she would support all of the proposed elements.  She thinks it is important to look at the costs and understand the additional maintenance and personnel costs.  Trustee Chamberlain would like to have a monthly check-in to determine whether or not to move forward.

Trustee Haber noted that several of the Trustees do not support all of the elements in the plan. It seems that a majority of the Board has concerns with the scope or specifics in the plan. Yet, the Village is making a representation to the State that if we receive the grant, we will do this plan.   The Village cannot build a different plan and get the grant. It has to be this one.

Trustee Jamerson clarified that the Village would not have to build the plan exactly as submitted, but would only have to include all of the elements in the plan. He added that he had a concern with the budget that was created. As a contractor, he sees items that should be but aren’t there.

Mayor Norris noted that the Resolution simply states that the Village has the money. There is no penalty for withdrawing the application before the grant is awarded.  The Village could withdraw before the grant is awarded and resubmit in 2019.

Trustee Chamberlain stated that if our residents don’t want a particular element, the Village will take it out and withdraw the application. She is not sure if she wants all of the elements or whether the plan should be scaled down or souped up because the Village has not heard enough from the residents. She sees this as an opportunity to potentially receive extra money for a project that the Village will do anyway.  Trustee Chamberlain has no interest in doing something that is merely grant driven.  All of the included elements in the plan have also been requested by residents.  Whether each element is kept is yet to be determined.

The motion passed by the following vote:

AYES:  Chamberlain, Hollander, Jamerson (3)

NAYS:  Haber (1)

Trustee Jamerson would like a timetable that sets milestones for when we want to get more public comments, construction estimates, etc. He would like it added as a standing item on the agenda. Trustee Hollander expressed a concern with the process going forward. The Village tends to hear from residents when they are against something.  He feels that the Village needs to make an effort to find out if individuals are in favor of something, what it is they want. Those individuals tend not to show up, not to give their opinions, not to write to the Board. He doesn’t know how to go about getting a sense of what these residents want, but feels that is it important to determine that. Trustee Chamberlain stated that the Village’s consultant has several ideas of accomplishing that. She suggested that she bring some of those ideas to the Board. Trustee Haber stated that first the Village needs to determine what is wanted by the community. Next, the Village needs to determine if the majority of the community wants it. Mayor Norris summarized that the consensus of the Board was to try to get a large sample of opinions to determine what the majority of residents want.

Old Business

There was no Old Business.

Adjournment:

There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting.  Trustee Haber seconded the motion.  The meeting was adjourned at 9:20 PM.

The next regular meeting of the Board of Trustees is scheduled for October 2, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,

Irene Gagerman, Village Clerk

Transcribed by Jeri Cotton

Attachments:

Police Report

Village of Riverwoods

Board of Trustees Meeting

September 17, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

John Norris, Mayor

Absent:

Rick Jamerson

Also Present:

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Patrick Glenn, Village Engineer

Rob Durning, Director of Community Development

Call to Order:  7:30 pm

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the September 3, 2019 Board of Trustees meeting.  Trustee Clayton seconded the motion. The motion passed unanimously on a voice vote.

Trustee Chamberlain moved to approve the minutes from the August 20, 2019 Executive Session meeting.  Trustee Clayton seconded the motion. There were a minor changes by the Trustees.  The motion passed unanimously on a voice vote as amended.

Treasurer’s Report

Trustee Clayton noted the summary of revenues and expenses is in the Board packet.  The cash report is in the old format, which shows the confusing negative amounts.  All of the funds are operating where they were and the reserves are above target.  The capital expenditure report is not accounting based; rather, it shows the overall impact on the general fund. This is a no change scenario in regards to revenue sources and is based on the last projection prepared by Mr. Fialkowski.  It is a worst-case scenario approach, if the Board approved every capital project recently proposed.

Engineer’s Report

Mr. Glenn reported the river levels caused a scare over the weekend.  Friday morning, the levels were expected to be 16 feet.  They determined it was appropriate to activate the sandbagging efforts, but not the emergency operations center.  Mr. Glenn and Chief Dayno had daily calls with Lake County Emergency Management.  The Village found the calls to be constructive as the information was received directly from National Weather Service.  There were no flooded roads in the Village or homes impacted by the water.  The river crested at 15 feet, a foot lower than the forecast.  Mr. Glenn will make arrangements to pick up the sand and sand bags from resident’s homes.  He believes the Village has enough information to make appropriate recommendations and put in actual numbers to be more scientific in the protocol moving forward.  Mayor Norris indicated he received constant feedback from Mr. Glenn and Chief Dayno.

Director of Community Services Report

Mr. Durning reported a permit was issued for a shed for a home on Arrowwood.  The shed was put on hold as it did not meet the Zoning setbacks.  They have 7 more days to bring the shed in compliance.

 

Plan Commission Report

Mr. Huvard reported the Plan Commission met and closed the Public Hearing for 777 Saunders Road.  They recommended the Special Use be approved.  The Deerfield Village Board needs to sign off on it as well.

Mr. Huvard spoke with the people that want to purchase the Village owned property on Deerfield and Milwaukee Roads.

Mr. Huvard, Trustee Hollander, Trustee Clayton and Mayor Norris met with Teska Associates to assist the Village in putting together a master plan for Milwaukee Avenue.  He continues to get calls from the developer of the 37 acres and wants to see how that proposal relates to the corner parcel.  They propose 2 steps approach.  First, to prepare a master plan and look at the various uses in the area.  Then to prepare a master corridor plan.  They showed representatives from Teska the different proposals for the area.  Mr. Huvard noted the Village’s former consultant is now working with the Village of Buffalo Grove on their Milwaukee Road corridor plan.

Trustee Hollander noted several companies have expressed interest in the 37 acres.  None of them have come thru, possibly because of the engineering requirements.  He suggested waiting on a master plan until it is determined whether the developer can build in that location.

Police Report

Chief Dayno reported the police activity report is attached to the end of the minutes.  He noted on September 14, 2019, the alcohol and tobacco compliance checks.  All three businesses properly carded the agent for alcohol.  The Mobil station did sell tobacco and the cashier was cited.

Information Items and Comments from the President

  1. Discussion of Consultants Meeting Format

On the second and fourth Tuesdays of each month, a “consultant’s meeting” occurs at 9:00 am. In recent months, as many as 4 trustees have been in attendance.  The agenda is posted and minutes are kept in order to comply with the Open Meetings Act.  Mayor Norris questioned whether it is appropriate to have some of the Trustees attend when not all can attend.  The meetings are a great way to disseminate information in a less formal setting.  One suggestion is to make it more formal.  Another suggestion is to only have 1 trustee attend, on a rotating basis.

Trustee Haber asked who was at the consultant’s meeting on September 10, 2019.  Mayor Norris noted Trustee Hollander was the only trustee at that consultants meeting.  Trustee Haber believes it is problematic if more than one trustee is present as it is directing the business of the Board.  He noted the information at the consultants meeting may be different than the information received by the regular Board.  Trustee Haber suggested having a meeting with the full board before the regular Board of Trustees meeting once a month.  Having 4 out of 6 trustees is too problematic. Mayor Norris noted the Village could hold a monthly Committee of the Whole meeting.  Trustee Clayton questioned why it is problematic.  There was a committee meeting last week and a number of different topics were discussed.  He believes the consultants meetings are misnamed.  It is an operating meeting.  There is little conversation regarding policy.  Trustee Hollander thinks they are useful.  There are minutes issued after the meeting and he does not think the meetings violate the Open Meetings Act.  Trustee Hollander believes the Village would lose something valuable if trustees were not in attendance.  He would like any modification to retain the value and benefits of the meeting.

Mayor Norris believes 2/3 of the Board is too large a number.  Trustee Clayton indicated nothing is voted on at those meetings.  Mayor Norris noted Trustees’ minds can be persuaded.  It is such a large group.  Everyone should be able to speak.

Trustee Chamberlain initially objected to having only one trustee at the consultants meeting in 2010 and every year since then.  It is her understanding that it is the Mayor’s prerogative as to how he would like to run staff and set up the Board meetings, agenda, etc.  There are a number of ways to do that.  Trustee Chamberlain believes whomever is at the meetings has additional information available to them.  She has learned things at a consultant’s meeting that could have changed her vote.  It makes a huge difference as to how many trustees are in attendance.  Although it is not a policy discussion, it can sometimes border on that.  Trustee Chamberlain believes there is information that feeds into whether or not you want to have a policy discussion.  Some alternatives include having a rotating Trustee or have separate working meetings where they get information and discuss policy development.  Either are fine, but she would not want some trustees to be present and others not present.  It needs to be on an equal availability basis.

Trustee Hollander believes meeting once a month before a Board of Trustees meeting is a good idea.  He has attended every staff meeting because he needs the information and knowledge.  Trustee Hollander believes if a trustee chooses not to come it is their decision; they have not been excluded.  He suggested the time of the meeting could be changed.  As a trustee, he wants to participate and learn as much as he can about the government.  He has learned a lot.  Certain agenda items have been put forward to the Board meeting.  Mayor Norris believes it is his obligation to have meetings where everyone has a reasonable opportunity to attend.  He appreciates some trustees work.  Trustee Hollander does not believe a rotation where a trustee attends 2 meetings per year would be constructive.

Trustee Haber does not fault trustees for attending the consultant’s meeting but feels it has evolved into a mini board meeting.  There could be a vote when there is a quorum in attendance.  Consultants are to consult with the entire board; not just those that can make the consultant’s meeting.  Trustee Haber has received three sets of consultant’s meeting minutes on the same date and believes it needs to be addressed.  He is not available to attend a 9 am meeting and should not be less informed because other trustees can make the meeting.  Trustee Haber noted the consultant’s meetings were traditionally with the mayor and the consultants; however, information needs to be filtered to all the trustees at the same time.

Trustee Chamberlain expressed interest in having the information available to all of the trustees or none of them and the information should be given to them in a similar matter.  The building trustee was traditionally invited to the consultant’s meeting.  It was recently changed.  Trustee Chamberlain noted there are different ways to set up meetings.  She explained there is information coming from other sources such as employees, community leaders and paid consultants.  Mayor Norris noted people’s schedules change.  The reality is that he wants to do this in a way that will work.  Having it before a board meeting is not easy because it is still a formal setting.

Trustee Hollander believes it is difficult to find opportunities to speak with two trustees at the same time.  This is an opportunity for this to occur.  If it is just about getting the information, he suggested recording it and distributing it to all board minutes.  Mayor Norris does not believe a recording is as good as being there.

Trustee Clayton indicated the consultants have regular economic development meetings, finance meetings, personnel meetings, etc. with the purpose of sharing information.

Trustee Goldstein suggested having a monthly meeting prior to the Board meeting in the conference room or on an alternate Tuesday night.  Mayor Norris does not believe that would be less formal and expressed concern that it could be in violation of the Open Meetings Act.  He will discuss this option with counsel.

Trustee Hollander questioned whether the consultants believe having the Trustees in attendance is a good thing.  Mayor Norris has not heard anything but believes it may make them less comfortable.  He requested suggestions on how the pieces can work.

  1. Public Private Roads

Mayor Norris noted is information is not yet available.

  1. Des Plaines River at Flood Stage

The Des Plaines River is not causing major concern.

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board on non-agenda items.

Approval of Bills

Trustee Chamberlain moved to approve the bills.  Trustee Clayton seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander (5)
NAYS:  None (0)

New Business

Ordinance approving the purchase and sale agreement with Landmark Dividend

Ordinance 19.09.15 establishing procedures for the sale of real property – the purchase and sale agreement with Landmark Dividend

Mr. Huvard explained the agreement is for the sale of the Village interest in the leases with AT&T and T-Mobile.  The agreement is also a financing agreement.  In order to sell the real estate, the trustees can authorize an Ordinance, because Riverwoods is a Home Rule community.  The first Ordinance would authorize the agreement with Landmark Dividend.  The second Ordinance would establish procedures to sell real estate through a negotiated sale arrangement.

The first Ordinance is the actual approval of the agreement with Landmark Dividend.  It is a purchase and sell agreement as well as a lease agreement.  It transfers certain rights.  The agreement with Landmark Dividend includes various provisions that were accepted by Landmark Dividend’s counsel.  Trustee Haber noted that on the A-1 Ordinance, there is a provision that the sale is by negotiation that the Ordinance authorizing the sale requires ¾ of the Trustees rather than a majority of a quorum.  Mr. Huvard noted State law uses this language.  He explained a non-home rule community would require more than a simple majority.  Trustee Hollander noted the Board can buy property with fewer votes, but not sell it.  He would like the requirement to be the same for purchasing and selling.  Trustee Chamberlain believes ¾ makes sense with larger board and would prefer 2/3.  Mr.  Huvard suggested adopting the Ordinance and modifying it later. Trustee Chamberlain would not want it to be considered with another sale.   Trustee Haber suggested making it subject to a 60 day sunset provision.

Trustee Haber moved to waive the First Reading of the Ordinance.  Trustee Clayton seconded the motion.  The motion passed unanimously by a voice vote.

Trustee Haber moved for Second Reading and adoption, subject to a 60 day sunset provision.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander (5)
NAYS:  None (0)

Ordinance approving the purchase and sale agreement with Landmark Dividend

Trustee Clayton moved to waive the First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion to waive First Reading was passed unanimously by a voice vote.

Trustee Clayton moved for Second Reading and Adoption of the Ordinance approving the purchase and sale agreement with Landmark Dividend. The motion did failed by the following vote:

AYES:  Chamberlain, Clayton, Haber, Hollander, Norris (5)
NAYS:  Goldstein (1)

This Ordinance requires ¾ of the Trustees rather than a majority of a quorum, so it would require 6 affirmative votes.

Old Business

Ordinance 19.09.16 restating Chapter 7 of Title 8 of the Riverwoods Village Code to adopt new versions of building, residential, mechanical, fuel gas, plumbing, fire protection, electric, energy conservation, accessibility, and property maintenance codes

Mayor Norris noted Trustee Jamerson had some questions previously but is okay moving forward.

Trustee Haber moved for Second Reading and adoption of the Ordinance.  Trustee Chamberlain seconded the motion.

Trustee Hollander indicated half of the Ordinance deals with exceptions to the electrical standards.  He questioned how much of this was changed because of an individual with expertise in the electrical field.  Should we have a similar review in the other trades, such as plumbing.  Mr. Durning spoke with a plumbing exert who is comfortable with the Code.  He noted the electrical portion usually gets the most workover.  Mr. Durning indicated the bar is set very high for all facets.

The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander (5)

NAYS:  None (0)

Ordinance 19.09.17 approving the purchase and sale agreement with Landmark Dividend

Trustee Clayton asked if the Trustees could amend Ordinance 19.09.15 to require 2/3 of the Trustees rather than ¾ of the Trustees.  The Mayor and Trustees discussed the possible scenarios.  Trustee Clayton expressed concern that Landmark Dividend may walk away from the deal because they would be grouping several deals together for financing.

Trustee Goldstein, having been on the prevailing side of the earlier vote on the Ordinance approving the sale and purchase agreement woith Landmark Dividend, moved to reconsider the agreement Ordinance with Landmark Dividend.  Trustee Clayton seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Norris (6)
NAYS:  None (0)

The motion to reconsider having passed, the Ordinance approving the sale and purchase agreement with Landmark was again before the Board.  Trustee Clayton moved for Second Reading and Adoption of the Ordinance approving the purchase and sale agreement with Landmark Dividend. The motion passed, having received approval by ¾ of the corporate authority, by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Norris (6)
NAYS:  (0)

Trustee Chamberlain requested the Village look into a better way to handle this situation.

Adjournment

There being no further business to discuss, Trustee Chamberlain moved to adjourn the meeting.  Trustee Goldstein seconded the motion.  The meeting was adjourned at 9:08 pm.

The next regular meeting of the Board of Trustees will take place on October 1, 2019 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

October 2, 2018

APPROVED

In Attendance:

Cheryl Chamberlain
Eric Goldstein
Henry Hollander
John Norris, Mayor

Absent were;

Kristine Ford
Michael Haber
Rick Jamerson

Also Present:

Bruce Dayno, Police Chief
Irene Gagerman, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Services

Call to Order:  7:30 PM

 Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the September 25, 2018 Board of Trustees meeting.  Trustee Hollander seconded the motion.  The motion passed unanimously on a voice vote.

Director of Community Services

Mr. Durning received a permit application for a house at 565 Sherry.  The design encroaches on the Hazelnut yard setback.  Mr. Zimmerman will meet with the homeowner as this could be a hardship under our zoning code based on the Woodlands Ordinance.

Plan Commission Report

The Plan Commission will meet on Thursday to continue discussions on the Comprehensive Plan.

Engineer’s Report

Mr. Glenn reported that Saunders Road is being patched.  They hope to get the surface down on Big Oak and Forest Glen.  Demolition of the property adjacent to Village Hall has been started.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting.  The police report is attached to the end of the minutes.

Informational Items & Comments from the President

  • Project Update on Flatwoods Heritage Center

Mayor Norris indicated that the OSLAD grant application has been submitted and receipt has been acknowledged.  Several items that were not necessary, such as the restroom, were removed from the application. The demonstration modules have been combined based on the recommendation of the Village ecologist. These changes reduced the cost of the proposed project by approximately $100,000 to $150,000.  Trustee Hollander questioned if the residents would have access to restroom facilities in the Village Hall on weekends and when the Village Hall was closed. Mayor Norris explained that the Village was exploring that and other options, such as a porta potty, before committing to a full restroom facility.

Trustee Chamberlain has come up with a few methods to get feedback from the residents. She encouraged the Trustees to weigh in with their suggestions. Mayor Norris noted that he is also looking into ways to do market research on how to hear from more residents.

  • Report on Riverwoods and Deerfield Road Safety Path

Mayor Norris stated that this item will be continued to the next meeting.

  • Daphne Paras to serve as Assistant Village Clerk pending Resignation of Incumbent

Village Clerk Irene Gagerman introduced Ms. Paras, who will serve as the Assistant Village Clerk.  Clerk Gagerman will be resigning at the next Board of Trustees meeting.  Ms. Paras will act as the Village Clerk until the next general election.

  • Mayor Norris thanked the RPC for the successful event over the weekend.

Visitors Wishing to Address the Board

There were no residents wishing to address the Board.

New Business

  • Approval of Purchase of New Police Squad Car

Chief Dayno noted that on October 10, 2018 a squad car was struck by a motorist that was subsequently charged with DUI.  The squad car was totaled. The Village received a check from the insurance company in the amount of $34,525.  Our insurance company will subrogate the deductible amount of $1,000.

The State of Illinois bid for a Chevy Tahoe is $36,300.  Bill Stasek Chevrolet gave the Village a quote for $36,252.  Trustee Chamberlain moved to approve the purchase of a Chevy Tahoe from Bill Stasek Chevrolet in the amount of $36,252. Trustee Hollander seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Goldstein, Hollander, Norris (4)

NAYS:  None (0)

Old Business

There was no Old Business.

Adjournment:

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting.  Trustee Hollander seconded the motion.  The meeting was adjourned at 7:49 pm

The next regular meeting of the Board of Trustees is scheduled for October 2, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,

Irene Gagerman, Village Clerk

Transcribed by Jeri Cotton

Attachments:

Police Report

Village of Riverwoods

Board of Trustees Meeting

October 15, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Absent was:

Michael Clayton

Also Present:

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Patrick Glenn, Village Engineer

Rob Durning, Director of Community Development

Hal Roseth, Village Treasurer

Call to Order:  7:30 pm

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the September 17, 2019 Board of Trustees meeting.  Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote with Trustee Jamerson abstaining.

Trustee Jamerson moved to approve the minutes from the October 1, 2019 Board of Trustees meeting.  Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.

Treasurer’s Report

Mr. Roseth indicated the available total funds are up $1.6 million since August.  Trustee Chamberlain indicated this partly was from the Landmark Dividend payment. Mayor Norris added it was also due to the second installment of taxes.  The average yield for the Village’s investments is about 1.85 percent currently. He expects the renewals to be about 2 percent.  The face value is about $11 million.

Director of Community Services Report

Mr. Durning reported the bidding ended for the Village’s snow plowing and he hopes to have a recommendation for the next Board of Trustees meeting.

Plan Commission Report

Mr. Huvard reported the Plan Commission will hold a Public Hearing on November 7 to consider a Text Amendment to add a cannabis dispensary in the B1 business district.  They will hold another Public Hearing for a health and wellness store in Colonial Court. Some of the products in the health and wellness store have CBD oil in them.  They would not be selling e-cigarettes or liquor.  There is a list of uses that are approved for Colonial Court.  The Plan Commission needs to update that list.  Mr. Huvard explained they will consider that use as a potential use in that district.  The Zoning consideration is defining the use.

There is a meeting this Friday with Teska Associates for the 37 acres and Milwaukee Avenue Corridor.  He has some sketches to present for discussion.  Mr. Huvard also heard from the attorneys for Thornton’s.

Mr. Huvard did more research on the private street issue and received info regarding historical records.  He will report back at next Board of Trustees meeting.

Police Report

Chief Dayno reported the police activity report is attached to the end of the minutes.  October 10, an arrest was made for theft of a golf club from a bag at the Deerfield Golf Club that occurred in July 2018.  He was also charged with resisting arrest.

Information Items and Comments from the President

  1. Halloween Party – October 26, 2019 from 4:30 – 7:00. Village Clerk Daphne Paras is doing a great job and needs more volunteers. She is also looking for volunteers on Friday for decorating.
  2. Public vs. Private Streets Update – This was handled in the Village Attorney’s report.
  3. SWALCO recycling event – Mayor Norris thanked Louise Simonson for a huge event.Ms. Simonson noted this event was a partnership among the Village, the RPC and SWALCO. There were 120 vehicles in 3 hours.  58 came from Riverwoods and the rest came from 17 other communities.  In Riverwoods, the residents primarily found out from the Village Voice.  They collected 70 eye glasses, 5 hearing aids, 350 pair of shoes, textiles and clothing-1400-1500 lbs., stuffed animals, 2 guitars, 10 flags, crayons and markers, 3000 pounds of paper were shredded, and much more.  Mayor Norris noted these will both stay out of landfill and go to people in need.

Visitors Wishing to Address the Board

Stuart Wein was pleased that the Village went out to bid for something.  He lives on a private road and has not had a great experience.  He moved in 2005 and wanted to be a good neighbor.  He noted things are covered perfectly on paper and on some streets, it works out.  On his street, there is no due diligence, responsiveness or efficiency.  Part of his street backs up to the police station area.  There is a lot of overgrowth.  Per his bylaws, someone should handle this.  But, things are just not done.  Although there are elections, the leadership does not change.  He noticed a common dynamic between good and poor roads; one person really dominates and runs it.  You are lucky if you have someone good that knows what they are doing.  But what if you do not have someone and live on a road that is not functioning well.  There is no planning or thought on his street.  They have a 20 year old street that will need to be redone.  He asked if there could be some planning.  Mr. Wein hopes the Village can evaluate this type of situation with poor streets and dysfunctional administration.  He hopes his street could come under Village management and needs some empathy.  There are some great streets and he is jealous.  Mr. Wine is reaching out to the Village about helping those streets with poor management and hopes a quality assessment is performed before turning all roads to privately run roads.  He wants to live on a street that has decent maintenance.

Approval of Bills

Trustee Jamerson moved to approve the bills.  Trustee Haber seconded the motion.  Trustee Chamberlain noted the report received by the Trustees has some incorrect entries for the budgeted amount.  Please let her know if anyone finds incorrect items.  The motion passed by the following vote:

AYES:  Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)
NAYS:  None (0)

New Business

Consideration and possible approval of Village garden

Many residents have requested a Village garden.  The Village identified a location near the police station. Sheila Hollander took on the project and received a number of bids and volunteers to participate should the Trustees decide to move forward.

Ms. Hollander explained this was a 4 month process.  She was surprised at the number of people who were interested in the project.  There was one small Village Voice article and she received interest from 12 people.  Mayor Norris noted the location would be next to the police station with twelve 4’x8’ garden plots.  She noted some of the plots would be shareable.  Ms. Hollander noted the site is fantastic.  There would be parking available and have all day sun.  Mayor Norris noted the Village is donating the use of the space.  The Plant Committee donated $20,000 and the RPC donated $10,850.  She is asking the Village Board to donate $10,000.  The total project cost is $40,850.

Mr. Huvard noted the Village cannot donate the land; rather, they need to structure it so it works.  The Village will reimburse for supplies, which will need to be documented. He stressed the Village is not entering into a contract.  Mr. Huvard noted the Village should have some thought about conflicts and issues that may come up over time.  There needs to be some legal framework.  Mayor Norris agrees.  Should the Board decide to move forward, they need to determine the length of time and if reimbursement is needed if the land is needed for a different use in the future.  A land use agreement needs to be worked out and the RPC and Plant Committee need to realize it may not be a long-term commitment by the Village.

Trustee Chamberlain likes that the plan because it contemplates future supervision and costs, including charging a small amount to those who would have a plot.  Mayor Norris indicated this would be something the Village provides for the residents.  Trustee Haber expressed concern because only a limited amount of people can utilize it.  He thinks there should be a lottery program where those that participate the first year are on the bottom of the list the next year.  Mayor Norris expressed concern that he will need to find more open space with a lot of sunlight for more community gardens in the future.  Ms. Hollander views this as a pilot project.  Trustee Goldstein asked about the anticipated costs per lot per year for material and labor.  Ms. Hollander believes upkeep on the garden, other than first 4 plots which are ADA compliant with crushed limestone, will have low maintenance.  The crushed limestone and soil may need to be replaced every few years and the deer netting may need to be fixed.  There will be very little maintenance.  Ms. Hollander noted in the beginning there would be one raised bed.

Trustee Jamerson moved to approve the Village donation of $10,000 and the use of the land and water, subject to working out a detailed agreement.  Trustee Chamberlain seconded the motion.

Trustee Haber noted that as of January 1, 2020, people in Illinois can grow marijuana.  Mayor Norris noted that is only for medicinal purposes.  Ms. Hollander indicated it would be banned anyway.

The motion passed by the following vote:

AYES:  Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)
NAYS:  None (0)

Consideration and possible approval of new messaging sign and Village signage

The Branding and Education Committee and Trustee Chamberlain did a lot of work on this.  Trustee Chamberlain is looking for consensus to either move forward with one of these companies or not.  The Village needs new signage because the current sign is falling apart and is not readable.  A new Village sign has been discussed for 5 years; now that the Village is going through a branding effort, it seems like an appropriate time.  Trustee Chamberlain worked with Bob Hammer, architect and Trustee Jamerson.  She reached out to 6 companies and 2 followed up with her.  The first sign will be at Deerfield and Riverwoods Roads.  The Committee prefers the first sign with the wood and a stone base.  The basic concept is more rustic, has a digital component and the stone is similar to Village Hall.  The wood is also similar to what is on the current sign.  The sign from the second company has more of a modern look and does not match the Village Hall as well.  Mayor Norris noted the first sign would be easier to mimic for the smaller signs.  The estimated cost is $97,000 for the preferred sign while the second sign is approximately $66,000.  The two companies recommended different communication systems.  Trustee Hollander noted the electronic portion of the preferred sign is about 2’.  Mayor Norris explained the text size can be changed.  Trustee Chamberlain indicated they want the sign big enough to be read but not too large so it is distracting.

Trustee Haber questioned whether Omega (the company with the preferred sign) owns the design or if it could be bid on by other potential vendors.  Trustee Chamberlain noted it is Omega’s design.  The committee considered an RFP and had discussed this with the Board, but did not know what they wanted or needed.  Trustee Haber noted the bids are very different.  He would think the Trustees should agree on a design and put it out for bid to get the best price.  The design may need to be updated.

Trustee Goldstein likes the look of the signs but is not in favor of an electronic screen.  If someone wants to know what is going on in the Village, they go to the Village Voice, mailings, Website, etc.  He also suggested we investigate investing in other forms of communication such as a mobile platform. Having notifications in 1 spot of the Village is not ideal as some of our residents may not regularly pass the proposed sign.  In addition, he questioned whether it is a good idea to have the communication of our village events and business available for all who pass through Riverwoods. In addition, residents of North Riverwoods would rarely pass that sign.

Trustee Jamerson likes the sign.  Some of Riverwoods is young families, but there are a lot of older residents that do look at signs.  He thinks this would be a big improvement.  Trustee Jamerson has an issue with soliciting designs from a company and putting it out to bid.  If we come up with a different design, that is fine.

Trustee Hollander noted many times the only impression people have of the Village is what they see on Deerfield Road.  If they see a good-looking sign, they get one impression.  He thinks this sign has value above and beyond the cost.

Stuart Wein likes the sign.  If readability is a big thing, he suggested putting the Riverwoods portion on the bottom panel.  He does not think people will be able to read it.  Mr. ein likes the presentation but questioned whether it will be readable at 35 mph.  He suggested going to other companies with the elements, but not the design.

Trustee Chamberlain requested direction.  Trustee Haber suggested giving all designs to Bob Hammer as well as the comments to develop our own design.  Bob Hammer could make a new design then we can go back to companies to bid on the design.  He thinks all signs in the community should be done at the same time.  Trustee Chamberlain is not comfortable with that,   because she has a moral objection to sharing a company’s design without their consent. Also,  the Committee did not like the other design.  She would not want to mash 2 signs designs together.  Mayor Norris would like to negotiate for a better price, but has some challenges as to how far to go.  He would look for general approval of the basic design that was recommend by committee and whether we want the electronic portion.  Trustee Chamberlain noted they have not negotiated price at all.  She would ask them what to do to bring cost down as well as buy all signs at once.  Mr. Huvard noted if they come back with a high price on all signs, he would recommend negotiating.  Trustee Chamberlain suggested going back to ask what changes could be made to bring the cost down.  Trustee Goldstein noted the cost of the electronic sign is about $40,000-$50,000 more.  If the Village invests that money in mobile infrastructure, it would reach more people and would be a better way to spend money.  Mayor Norris suggested getting the price difference before making decision.  Trustee Haber looked at the 2nd design and noted there are no dimensions.  If the peak were removed and the base were lowered, the size of the sign would be similar.

Trustee Haber moved to spend up to $2000 to have village architect develop a set of plans for an electronic sign which the Trustees can view and determine how to proceed.  Trustee Chamberlain noted the logo would be aluminum on the second sign.  Trustee Jamerson does not believe $2000 will be enough money for Bob Hammer to develop plans.  Trustee Haber changed the motion to have Bob Hammer come up with a general design for the signs in an amount up to $2000.  Trustee Jamerson seconded the motion.

Trustee Hollander questioned why the Village architect was not used during this process.  Trustee Chamberlain indicated Mr. Hammer suggested keeping the signs consistent with the material used.  Trustee Hollander believes the Trustees need a good reason to stray from the Committee’s recommendation.  Trustee Haber noted the process is sometimes flawed.  It seems this work is going for naught.  This gave us a good understanding on the possibilities; however, the Board wants to tweak it before spending almost $100,000.

Trustee Goldstein believes there needs to be a better understanding what the Board wants for signage. Trustee Goldstein moved to approve a sign for the corner of Deerfield and Saunders without an electric component.  There was no second.  Trustee Haber withdrew his original motion.

Trustee Haber moved to approve a sign for the Village of Riverwoods to be located on the corner of Deerfield and Saunders with a digital/electronic component.  Trustee Jamerson seconded the motion.  Trustee Chamberlain reminded Board that she asked if they wanted an RFP and the Board said no.  The motion passed by the following vote:

AYES:  Haber, Hollander, Jamerson, Chamberlain

NAYS:  Goldstein

Trustee Haber moved to spend up to $2000 with the Village Architect to review the proposals and create sign designs for the corner of Saunders and Deerfield as well as the entry ways to the Village.  Trustee Hollander seconded the motion.  Trustee Jamerson noted signs are very specialized and is not sure Bob Hammer designs signs.  The motion did not pass by the following vote:

AYES:  Hollander, Haber

NAYS:  Jamerson, Chamberlain, Goldstein

Trustee Chamberlain suggested asking if Bob Hammer has any additional feedback and go from there.  When more information is received, including the difference between sign parts, sizes and prices she will come back to Board.  She will also ask the 2nd sign company to tweak their sign as well.  This will be continued.

Approval of AES proposal for year two of ten year woodland maintenance plan for Village owned properties

Mayor Norris noted the 10 year plan was already approved.  The Village already spent nearly $100,000.  The Village will realize some savings next year because the woodlands are responding well to the work AES has done.

Trustee Jamerson moved to approve year two of the ten-year woodland maintenance plan in the amount of $9,847.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)
NAYS:  None (0)

Approval of Recommendation to award contract for Police Department Trailer Pad installation to Canyon Contracting in an amount not to exceed $14,750.00.

The police department received a donated trailer that has been parked in the mud.  This is for creation of the pad. The concrete material is less expensive in the long run.  The cost difference between asphalt and concrete is minimal, but it would be difficult to install asphalt at this time.

Trustee Jamerson believes it is against Village Ordinance to park it in the dirt.  Also, we have an Ordinance that states it needs to be shielded.  Mr. Glenn noted it is screened from view.

Trustee Jamerson moved to award the contract for the police department trailer pad installation to Canyon Contracting in an amount not to exceed $14,750.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)
NAYS:  None (0)

Old Business

Resolution R19.10.05 on complete streets policy

Mr. Huvard discussed the redline version of the Resolution.  He added the word public in a few places, because this is really not about private streets.

Trustee Chamberlain moved to adopt a Resolution on the Village of Riverwoods Complete Streets Policy.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)
NAYS:  None (0)

Consideration and possible approval of an Ordinance amending the Ordinance establishing procedures for sale of real property

Mayor Norris explained this is an attempt to correct what was previously passed.  Counsel’s recommendation is to go to 2/3 of a majority.  Mr. Huvard noted there are about 30 instances where a super majority is needed.  He thinks 2/3 of the time, it is expressed as 2/3 of a majority.  The Mayor can always vote with a super majority.  2/3 of a corporate authority is 5 affirmative votes.  Mr. Huvard thought that would give the greatest flexibility and is the most consistent with other instances.  Another change was trying to sell property in the TIF would be subject to specific conditions including a regular majority.  He recommended keeping within the TIF statute and not have competing methodologies.  There are also instances of a super majority where the purchase or lease comes over time.  This would be parallel to sale disposition.

Trustee Haber questioned whether there should be 2/3 of the Trustees exclusive of the Mayor, so there is a separation between legislation and the executive branch.  He would want the vote to be by ¾ of the Trustees rather than determined by a Mayor’s vote.  Mr. Huvard questioned whether the Village should stay consistent with what is done most of the time.  He is concerned as Riverwoods is a home rule community and is deliberately restricting what can be done.  Mayor Norris understands the comment about separation, but when purchasing or selling property, may want to have both the executive and legislature agree.  Trustees could override Mayor.  Mayor Norris noted a vote would need 5 without the Mayor or 4 plus the Mayor.  Trustee Chamberlain would not want a situation where 1 Trustee could hold up a vote.

Trustee Hollander believes the standard should be the same for a purchase or sale.  He likes the higher standard and believes it is reasonable to have agreement from 5 Trustees.

Mr. Huvard questioned whether regulations in the TIF would need to be updated.  The Trustees believe the TIF district would be excluded.  Trustee Haber expressed concern about acquisition of what would cost the Village a lot of money.  He would like to out in a threshold.

Trustee Hollander moved for First Reading of the Ordinance.  Trustee Goldstein seconded the motion.  Trustee Haber noted if this does not pass, the existing Ordinance sunsets on December 17, 2019.  The motion passed on a voice vote with Trustees Chamberlain and Jamerson voting against the motion.

Adjournment

There being no further business to discuss, Trustee Chamberlain moved to adjourn the meeting.  Trustee Jamerson seconded the motion.  The meeting was adjourned at 9:28 pm.

The next regular meeting of the Board of Trustees will take place on November 4, 2019 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

October 1, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Absent:

Also Present:

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Patrick Glenn, Village Engineer

Rob Durning, Director of Community Development

Bob Fialkowski, Finance Director

Call to Order:  7:30 pm

Approval of Minutes

Mayor Norris held the minutes from the September 17, 2019 Board of Trustees meeting for additional clarification.

Plan Commission Report

Mr. Huvard reported the Plan Commission recommended the Board adopt a Text Amendment to add a new Special Use for a hand car wash and service facility.  The second recommendation is to grant a Special Use for the hand car wash and service facility at 777 Saunders Road.  Most of the conditions in the proposed Special Use are found in the narrative on the Zip file that was sent to the Trustees.  The Plan Commission recommendation was dependent on the LCDOT approval.  The Village also has to send the documentation to the Village of Deerfield.  Trustee Hollander requested the petitioner provide an updated schematic of their signage.

Mr. Huvard reported the sale to Landmark Dividend was completed and the money was received.

Trustee Haber questioned whether there was any discussion about the water that will be going into the sewer system and whether the petitioner was going to do anything to clean the water.  Mr. Glenn does not believe the applicant addressed the water completely; however, the water that leaves the car wash needs to go to the sanitary sewer.  All the modern car washes recycle water, but specifics were not provided by the applicant.

Engineer’s Report

Mr. Glenn reported the Village received preliminary feedback from the CRS coordinator.  He believes the CRS rating will improve by 1 class resulting in an additional 5 percent off flood premiums as result of the adoption of the updated Ordinance and Building Codes.

Police Report

Chief Dayno reported the police activity report is attached to the end of the minutes.

Information Items and Comments from the President

  1. Halloween Party October 26, 2019

Mayor Norris noted the Halloween Party is scheduled for October 26, 2019 and encouraged everyone to attend.

  1. 2018 Audit Report

Mr. Fialkowski reported the Comprehensive Annual Financial Report was prepared.  It is the first year for Miller Cooper to prepare the report.  The general fund opened the year almost $400,000 ahead.  Betsy Allen from Miller Cooper explained the revenues were greater than the expenses.  Mr. Fialkowski noted the revenues collected were just over 4.8 million and the expenses were approximately 4.3 million.

Two adjustments were made in capital assets that were not previously adjusted.  The MFT in prior years were not charged appropriately and were adjusted which reduced the balance.  There are two transmittal letters from the auditor.

Betsy from Miller Cooper noted the independent auditor provided a modified report.  She provided a high-level summary of the report including information about the restatements. The appropriate documents were filed.  Mr. Fialkowski clarified that sometimes the auditors randomly pull invoices and personnel files.  They picked some checks that were not signed by multiple people.

  1. Public and Private Street Review Status

Mr. Huvard noted the Hiawatha Woods subdivision was annexed and the streets were dedicated as private.  The same streets, however, are publicly maintained outside of Hiawatha Woods.  The Hoffman Lane subdivision plat states part of the street will be privately maintained.  Some owners on Hoffman Lane asked for it to be publicly maintained.  Mr. Huvard will assemble some of these documents for the next meeting.  He questioned at what point should making streets privately maintained be revisited. He questioned whether the Trustees want to know about the special circumstances. Trustee Hollander noted there was an Ordinance in 1962 making a portion of Hoffman Lane public.  Trustee Hollander noted today, we consider all of Hoffman Lane public.  Trustee Haber looked at a plat of subdivision which showed from Deerfield to Whigam as private; however, there was no reference from Whigam to Portwine.  The Resolution states from Deerfield to Whigam was improved to public standards and was public.  The plat did not reference a private road from Whigam to Portwine as it was already public.  Mr. Huvard believes if the street was already publicly maintained, it was treated as public.  In half the circumstances, when streets were privately maintained, they continued as private streets.  Trustee Hollander believes the discussion should include making a private road public if the residents are willing to bring it up to a certain standard.  He believes the Village should look at both sides.  Trustee Chamberlain would like to know the Village’s choices.  Regardless of the reasoning at the time, she would like to know what reasoning makes sense now. Trustee Chamberlain believes the Village needs consistency.  Trustee Jamerson noted public streets are maintained by MFT funds.  The Village Engineer did a 5 year plan where the Village could run out of money to repair the public streets.  The money will then come to of the general fund, which would affect the entire village as taxes may go up.  If all the streets were public, the Village would for sure run out of money and taxes would go up.  Trustee Hollander asked if it would make sense to get projections for both possibilities, including the mix of public and private roads, potential tax increases and other financial information as well as the legal information.  Mayor Norris believes it is better to make a decision based on facts rather than feelings.  Trustee Jamerson believes bringing private streets to public standards would be nearly impossible.  Vernon Woods, for example, has 3.5 miles of private streets.  It would cost millions to bring the streets up to public standards.  Trustee Haber believes the reason some of the private roads are private, is because some residents wanted quaint, private roads.  They did not look at it as not being fairly treated; rather, they did not want those roads to become public.  Riverwoods is a global community.  Trustee Chamberlain questioned what residents knew at the time and what makes sense now.  She believes the Village needs to consider both of these things.

Visitors Wishing to Address the Board

Neal Sinha lives on Cherrywood Lane and had a permit in 2013.  The Village subcontracted to Urban Forest Management and they charged hm $2175 for a tree planting program. [is this what happened? UFM was our Village Forester. I think what really happened was –based on our policies, the Village Forester recommended charging a mitigation fee because the tree root zone was within a certain distance of the proposed construction. Urban Forest Management thought the tree next to the driveway would die in 2 years.  The tree is still alive and he would like a refund.  Mayor Norris indicated the Board needs to determine what to do, as there are no standards.  There is no provision for the Board to issue a refund.  Mr. Huvard noted the policy states if a certain percentage of the tree root zone, there is an assumption the tree will not survive.  That standard has been used for a number of projects and a fee is collected on the assumption.  The Village does not go and resurvey the trees. Mayor Norris suggested the question is in this situation whether there should be some mechanism put in place for this type of scenario. 

New Business

  1. Deerfield Parents Network Request for Donation

Mayor Norris explained the Village has supported this group for a long time.  The committee would be in favor of a $1000 donation.  The Mayor indicated the Village has budgeted $20,000 for a year and we have made $10,000 in donations so far.  Trustee Chamberlain moved to donate $1000 to the Deerfield Parents Network.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  1. Consideration and Adoption of Resolution on Streets

Mayor Norris noted in order to get federal funding, we need to pass a Resolution on complete streets as it gives the Village 25% of the necessary points. Trustee Chamberlain questioned some of the language as it is strong.  She expressed concern that if we use the current language, then the Village may be limiting our options for how we treat our streets.  Trustee Chamberlain will send her recommendation to Mr. Huvard.

  1. Consideration and Possible Approval of a Contract with Teska Associates for Milwaukee Corridor Plan and Land Use Consulting

Mr. Huvard noted the Village received an engagement proposal from Teska Associates.  The Village asked for a proposal for strategic planning for the Milwaukee Road corridor as well as land use consulting.  Trustee Hollander wondered if the Village should create a plan prior to knowing what is happening with the 37 acres.

Trustee Clayton moved to approve a contract for the Milwaukee corridor plan and land use consulting with Teska Associates.  Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  1. Consideration of Amendment of Ordinance Establishing Procedures for Sale of Real Property

Mayor Norris recommends lowering the vote from 3/4 to 2/3.  Trustee Hollander believes the Village should use the same percentage for purchasing land and selling land.  Mayor Norris indicated a simple majority is currently needed to purchase land while a 3/4 majority is currently needed to sell land.  The proposed amendment would reduce to number of affirmative votes to sell land to 2/3.  Trustee Goldstein recommends a simple majority.  Mr. Huvard explained there are different ways to determine a majority.  A majority of Trustees or a majority of a quorum,a majority of no less than 4 Trustees or a simple majority but no less than 4.  Trustee Chamberlain noted that is different than what the Village has for purchase of real estate.  Trustee Hollander believes the risk is higher when one uses tax dollars to purchase land.  He feels strongly that a significant number of the Trustees should vote on it. He suggested instead of requiring a majority of the Board, requiring at least 4 affirmative votes.  Mr.  Huvard will look into making both the same.  Mayor Norris believes 2/3 seems like a good rule.

  1. Consideration and Possible Adoption of an Ordinance Amending the Riverwoods Village Code by the Addition of Section 3-1-11 Imposing a Municipal Cannabis Retailers’ Occupation Tax

Mayor Norris asked Mr. Huvard to draft an Ordinance as it may be necessary for the Village to collect tax as of 1/1/20 whether the Village decides to allow the sale of cannabis or not.

Trustee Chamberlain moved to waive the First Reading of the Ordinance.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption.  Trustee Chamberlain seconded the motion.

Trustee Clayton reported neighboring communities have adopted a 3 percent tax and believes it may be beneficial to adopt a lower tax rate to attract a dispensary.  He suggested adopting a 1.5 percent tax rather than the allowed 3 percent tax.  Mayor Norris noted the Village could offer incentives to attract a dispensary to the Village.  Trustee Hollander believes the Village could lower the tax rate in the future.  Mr. Huvard reported the home rule sales tax can be adjusted 2 points during the year.  He thinks the Village would be better off adopting a 2 percent tax. Mr. Huvard indicated the dispensary does not pay the tax; rather, it would be paid by the patrons.  Trustee Jamerson would like to attract more business.   Trustee Clayton suggested advertising the available for a dispensary as well as the lower tax.  Trustee Hollander believes the location would drive 90 percent of the decision; a lower tax would not drive the dispensary.  Trustee Goldstein would like a more attractive tax rate but believes the Village should adopt a 2 or 2.5 percent tax.  Trustee Haber suggested finding out who holds the dispensary licenses and sending them a letter expressing interest in having them locate to the Village.  Trustee Clayton believes a lower tax will make a difference in attracting a dispensary.  If the Village finds it advantageous to raise the tax at a later date, they could do it.  Trustee Chamberlain believes a dispensary would be a destination and the Village should be aggressive and make it more desirable.

Trustee Clayton moved to amend the tax percentage from 3 percent to 1.5 percent.  There was no Second to the Motion.

Trustee Jamerson moved to amend the motion to change the tax percentage from 3 percent to 2 percent.  Trustee Chamberlain seconded the motion.

Trustee Haber suggested if the Village passes this Ordinance, it will hit the media and send out a message that the Village of Riverwoods is actively pursuing cannabis dispensaries.  He is not sure the Trustees are doing an appropriate service to their constituents who have not weighed in on having a cannabis dispensary.   Trustee Haber noted other communities have passed the 3 percent tax, but have not approved local dispensaries.  Northbrook and several other communities are working toward not having dispensaries.  Mr. Huvard noted a tax on the sale of cannabis is not eligible until September 2020.  Technically, the Village has until June 2020 to pass an Ordinance.  Trustee Hollander would rather wait until the Board approves the sale of cannabis in the Village before determining the tax rate.   Mr. Huvard explained some municipalities are asking the legislature to allow the tax beginning January 1, 2020.  The Mayors of Highland Park and Deerfield, along with several Village Managers believe they need to pass an Ordinance now so they can collect tax as of January 1, 2020.  Trustee Goldstein suggested adopting a 3 percent tax and negotiating a lower tax in the future.  Trustee Haber believes 3 percent is a protective measure while less than 3 percent sends a signal that the Village wants a cannabis dispensary without receiving community impute.  Trustee Chamberlain expects that when it is time for a dispensary to locate in the Village, the Village will take public input  If Village residents want a dispensary, the Trustees want to help make it easier. Trustee Haber noted when the Village gets community input, the residents may ask for the maximum tax benefit.  By passing a lower tax, the Trustees are signaling to the community that they are in favor of attracting a dispensary.  Trustee Clayton senses this would be no different than opening up a liquor store which does not require community input.  He believes the Village should aggressively market to the community.  Sherry Graditor is not in favor of a dispensary in the Village; however, knows the taxes would be beneficial to the Village.  If the taxes are dropped, she would be totally opposed.  She would also disagree with lowering the taxes in the future.

The motion did not pass by the following vote:

AYES:  Chamberlain, Clayton, Jamerson (3)

NAYS:  Haber, Hollander, Goldstein, Norris (4)

Trustee Hollander moved to amend the motion to include a 3 percent tax.  Trustee Haber seconded the motion. The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, (5)

NAYS:  Jamerson (1)

Ordinance 19.10.18

  1. Consideration and Possible Approval of Timbers Sanitary Lift Station Modernization Recommendation

Mr. Glenn noted this is the first project in the 10 year modification program.  In the quote from Lake County Public Works, the County left tree removal to the Village.  He met with Steve Zimmerman who confirmed no protected trees are meant to be removed.  Mr. Glenn suggested pulling out the restoration for $5000 for planting.  Trustee Haber questioned whether the Village has an option of working with someone else.  Mr. Glenn will put it out for bid while assuming a public agency is not for profit same as private entity.[I don’t think this is right, but I’m not sure what he said exactly.]

Trustee Haber moved to approve the Timbers Sanitary Lift Station modernization in an amount of $151,221.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  1. An Ordinance Amending the Text of the Riverwoods Zoning Ordinance Concerning the B-1 Neighboring Business District

Mr. Huvard explained this Ordinance creates the possibility for a hand car wash and service facility.  The Village has a small parcel Special Use with a few approved uses.  This Ordinance would add a hand car wash and service facility as another option for a small parcel special use along with the definition of a hand car wash and service facility.

Trustee Chamberlain asked what is outstanding from the applicant.  Mr. Glenn explained they need approval from Lake County as well as answers about the inconsistent dimensions and the wall sign.  Trustee Hollander agreed to make final changes to the sign, but schematic is not in the packet.  Mr. Glenn explained the wall signs have two different fonts.  The pylon sign panels will change to fit the pylon sign.  Mayor Norris noted they also need to address the question about drainage of the water from the car wash

Trustee Haber moved for First Reading of an Ordinance amending the Text of the Riverwoods Zoning Ordinance concerning the B-1 Neighboring Business District.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

  1. An Ordinance Granting a Special Use for a Hand Car Wash and Service Facility at 777 Saunders Road

Mayor Norris noted this will be continued.

New Business 

There was no New Business.

Standing Committee Reports

Branding, Budget & Woodland Management – Trustee Chamberlain reported thanked those who gave input for the budget. She and Bob Fialkowski will begin working on the budget.  The branding and education committee met.  She hopes to have a proposal for signage at the next meeting.  They are also considering adding social media as a staff duty.  Chicago Wilderness Congress asked Steve Zimmerman to present a proposal and he asked her to present the Riverwoods programs with him.  Sheila Hollander will bring a proposal for a community garden to the next meeting.

Police & Building – Trustee Jamerson reported the building report is attached to the packet.  The construction value is down by 2/3 because Discover is complete.  Fees are down 42%.  Trustee Jamerson is working with Joanne to make sure the Village is getting reimbursed for consultant fees.  They want to ensure the applicants and permit holders are charged the correct amount of money.

Roads & Land Use – Trustee Hollander is attempting to work with the various SSAs in the Village to see if we can get a unified snow removal contract.  9 SSAs have decided to move forward.  If the Village is successful, it will begin next year.  Trustees Clayton and Hollander are working on project to market the Milwaukee Road corridor.  They hope to work with Mr. Flannigan on an ongoing basis.

Adjournment

There being no further business to discuss, Trustee Chamberlain moved to adjourn the meeting.  Trustee Jamerson seconded the motion.  The meeting was adjourned at 9:32 pm.

The next regular meeting of the Board of Trustees will take place on October 15, 2019 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

November 5, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Also Present:

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Patrick Glenn, Village Engineer

Call to Order:  7:30 pm

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the October 15, 2019 Board of Trustees meeting.  Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote as amended with Trustee Clayton abstaining.

Plan Commission Report

Ch. David Niedelman reported the Plan Commission will hold Public Hearings on Thursday to review Text amendments for a health and wellness store.  They will also discuss how the Village would like to approach the State cannabis law.

Engineer’s Report

Mr. Glenn noted the patching program will begin this week.  The County has just started work at the Timber’s Lift Station.

Police Report

Chief Dayno reported nothing significant happened since the last meeting.

Information Items and Comments from the President

  1. Halloween Party was a great success.

Mayor Norris thanked the Village Clerk Daphne Paras and members of the Board and community for a great job.

  1. Report on Village Signs

Mayor Norris received an email from Bob Hammer, who thought the design for Village signs was good.  Trustee Chamberlain spoke with the sign company to try to reduce the prices.

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board on non-agenda items.

New Business

Approval of new snow removal contract

Mayor Norris reported the Village received three bids.  Sciaretta Enterprises was the lowest bidder.

Trustee Chamberlain moved to award the snow removal contract to Sciaretta Enterprises at the contract rates. Trustee Jamerson seconded the motion.  Trustee Jamerson noted the Village of Bannockburn highly recommended them.  He indicated the contract calls for the Village to plow the fire station.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

Nomination of Carey Rothbardt to Plan Commission

Mayor Norris noted some residents have moved and can no longer serve on the Plan Commission.  He believes Mr. Rothbardt will be a good addition to the Commission.  Mr. Rothbardt lives in the Thorngate subdivision.

Trustee Jamerson moved to accept the recommendation and appoint Carey Rothbardt to the Plan Commission.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Ordinance 19.11.19 Amending the Text of the Riverwoods Zoning Ordinance Concerning the B-1 Neighborhood Business District

Mr. Huvard reported the proposed changes are to accommodate the proposed uses for 777 Saunders Road.  The definition has been before the Plan Commission.  This type of use would be added to the Small Parcel Special Use that would become part of the B-1 standards.  The definition is necessary to move forward.

Trustee Jamerson moved to waive the First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Chamberlain moved for Second Reading and Adoption.  Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

Ordinance Amending the Small Parcel Special Use for 777 Saunders Road and Authorizing a Hand Car Wash and Service Facility

Mayor Norris noted not all of the escrow money has been paid, as the consultant’s bills came in higher.

Trustee Haber moved for First Reading of the Ordinance.  Trustee Jamerson seconded the motion.

Mr. Huvard explained the Village approved a health food restaurant on this parcel a couple years ago.  Section 2 of the Ordinance provides a revised description of what this use would look like.  He noted one of the sign details still needs to be updated, as the font needs to be consistent on both signs.  The Plan Commission report includes a number of studies that were completed.  Section 3 of the Ordinance shows the procedural requirements for a Small Parcel Special Use and modifies some of the standards of the B-1 District.  Mr. Huvard noted the petitioner agreed to have their employees park in specified parking spaces.  The employees for the hand detail shop will be the same employees as the car wash.  He indicated all of the work would be completed in the 4 bays.  Mr. Huvard discussed the hours of operation and noted the exterior lighting level would be reduced during non-customer hours.

Trustee Haber questioned why the auto repair component is by appointment only and how it would be monitored.  Mr. Huvard noted people may come in for an emergency, but would primarily come during their appointment time.  Trustee Haber believes this will become a place to get your oil changed.  He questioned why the car wash would start an hour after the service station.  Mr. Anil Abbott explained most repair shops are done by appointment.  If there are empty bays, they would entertain oil changes.  He noted they want the car wash to start at 9:00 so it does not interfere with their coffee business.

Trustee Chamberlain questioned the Deerfield provision.  Mr. Huvard explained the Village of Deerfield requested the final Ordinances.  He gave them a number of options and shared the materials.

The motion passed unanimously on a voice vote.

Thorngate Reservoir Additional Inspection Recommendation

Mr. Glenn noted the Thorngate Reservoir was built in the 1990s and has not had a thorough inspection.  They compiled a list of maintenance items.  Before it is finalized, his staff recommended three additional assessments.  The additional assessments include an electrical safety study (arc flash study), an infrared inspection that views hot areas in the electrical system and a vibration study.  Trustee Jamerson noted the infrared study should be done every 2 – 3 years.  He believes the prices are 5-10 percent higher, but this company is familiar with water reservoir facilities.  Trustee Jamerson indicated the arc flash study is an engineering study based on code.

Trustee Jamerson moved to approve the additional inspection recommendation in an amount no to exceed $7400.  Trustee Haber seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

Old Business

Ordinance Amending the Ordinance Establishing Procedures for Sale of Real Property

Mayor Norris noted this applies to the Village buying or selling their own property.  Mr. Huvard has done some research on the numbers, but there is no logical sense of standard.  Mayor Norris does not want to rush into this.

Mr. Huvard tried to compile a list of 30 actions by the Board that have super majority votes.   A number of them do not involve real estate.  He questioned whether the to make this more restrictive.  He will have more information about these instances for the next Board of Trustees meeting

Trustee Hollander questioned whether the process for selling land is the same for buying and whether Mr. Huvard has come across differences.  Mr. Huvard explained if you sell property there are different types of votes for an appraisal versus a bid.  Trustee Hollander questioned if there a distinction between buying and selling property. Mayor Norris noted there are differences.  Trustee Chamberlain noted there could be many unintended consequences.  Mayor Norris does not believe the Village should rush into this.

This will be continued.

Standing Committee Reports

Budget and Woodland Management – Trustee Chamberlain reported the finance committee met to discuss the budget, which will be available for the Trustees to review.  The branding and education committee met to discuss Village signage.  They made changes to the draft to the new resident and realtor brochures.

Police and Building – Trustee Jamerson reported the Building Report is in the packet.  He noted the year to date is down by nearly 50% in construction value and permit fees collected.  The Village is at $150,000 in permit fees, which is what used to be budgeted.

Roads and Land Use – Trustee Hollander reported the sound wall was approved on the south side of Deerfield Road near Saunders.  The Federal funding was approved.  Trustee Hollander met with the owners of the Shops of Riverwoods, Colonial Court and the 37 acres.  It was a good meeting.  The Village garden is being built, the fence is being installed and some plots have gone up.  Trustee Hollander will meet with the SSAs about a snow plowing agreement.  Mayor Norris agreed the meeting with the center owners was very positive.  They realize the Village wants them to be successful.  Mayor Norris thanked Trustee Hollander and Trustee Jamerson for their assistance.  Trustee Jamerson noted Trustee Clayton was at the meeting.  Trustee Haber questioned whether the owners are interested in having a recreational cannabis dispensary.  Mayor Norris noted they have received some interest.  Trustee Haber noted parking may be a concern.

Adjournment

There being no further business to discuss, Trustee Clayton moved to adjourn the meeting.  Trustee Jamerson seconded the motion.  The meeting was adjourned at 8:35 pm.

The next regular meeting of the Board of Trustees will take place on November 19, 2019 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Village Clerk

Transcribed by: Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

November 19, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Henry Hollander

Rick Jamerson

John Norris, Mayor

Absent:

Michael Haber

Also Present:

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Patrick Glenn, Village Engineer

Rob Durning, Director of Community Development

Call to Order:  7:30 pm

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the November 5, 2019 Board of Trustees meeting.  Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote with a minor change.

Treasurer’s Report

Mayor Norris indicated the information is in the Board packet.  The General Fund has increased.

Engineer’s Report

Mr. Glenn reported the patching project on Village streets has been completed.  He will suggest bidding the patching work how the Village has done traditionally instead of going through the municipal bidding process.

Director of Community Services Report

Mr. Durning reported Wolter Kluwer has demolished their outlot building, which will add to the net amount of woodlands in the Village.

The Village is up to 99 percent compliance for backup devices

Plan Commission Report

Mr. Huvard reported the Plan Commission noted there are reports on two Public Hearings.  One is for an approval for a Text Amendment to allow a health and wellness store.  The other report is for Zoning.

Mr. Huvard put out a revision to the contract for the Thornton’s.  The work Thornton’s would like to do may be done by the County in two years.  Trustee Clayton suggested working with the County on an intergovernmental agreement.  Mayor Norris would not want to put up the money without the guarantee they will be reimbursed by the County.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes.

Information Items and Comments from the President

  1. 2020 BOT Meeting Schedule

The schedule is in the packet.

  1. Lawsuit filed against Village for alleged acts of Lincolnshire-Riverwoods Firefighters

Mayor Norris noted the Village received notice of a lawsuit because the firefighters allegedly did not perform work as expected.  He does not believe the Village has any exposure.

Visitors Wishing to Address the Board

Carson Zell is a Junior at Stevenson High School and part of the Catalyst Club.  He has advocated against the recreational marijuana legislation.  He believes the Village could help lessen the impact by opting out of selling recreational marijuana.  Mr. Zell believes allowing marijuana in the Village would create more usage by youth.  The perception of risk is lower because the marijuana industry is normalizing marijuana use.  He urged the Village to opt out of allowing a recreational marijuana dispensary.

Maya Gopal is also part of the Catalyst Club at Stevenson High School.  She believes it is best for the community to opt out of marijuana sales.  Allowing a marijuana dispensary will infringe on public safety.  She believes there will be a sharp increase in marijuana related deaths.  Ms. Gopal urged the Village to opt out of allowing a recreational marijuana dispensary in Riverwoods.

Alyssa Shack is a senior at Stevenson High School and member of the Catalyst Club.  She urged the Village to opt out of allowing a marijuana dispensary, as it would provide easier access to youth.  Marijuana usage will increase the number of hospital visits, injuries and absenteeism.

Approval of Bills

Trustee Chamberlain moved to approve the bills. Trustee Clayton seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Hollander, Jamerson (5)

NAYS:  None (0)

New Business

Approval of Village of Riverwoods’ December 1, 2019 – 2020 Property and Casualty Insurance

Renewal

Mayor Norris noted the Village received information from two companies.  One was the current carrier; the other was Traveler’s Insurance.  Traveler’s was the lower cost option, but they do not provide the same level of training.  Chief Dayno and Mr. Huvard use the resources.  Mayor Norris suggested going with the current carrier for more valuable assistance.

Cathy Juricic Easly, First Vice President, Account Executive-Lead with Alliant / Mesirow Insurance Services, Inc. explained they approached 10 carriers; Illinois Municipal League Risk Management was not approached.  She believes there are better options for the Village.  ICRMT and Travelers both provide more services.

Chief Dayno noted in addition to the training ICRMT provides some at risk legal services.  Trustee Hollander questioned whether the policies include cyber liability insurance.  Ms. Juricic Easly explained they recommended a third carrier for those services.  Mayor Norris spoke with both carriers about cyber liability insurance.

Ms. Juricic Easly explained they are the largest provider of municipal insurance in the State of Illinois.  She noted through their marketing process, they found two options with lower rates.  She recognizes this result is a direct response to the Village’s attention to loss prevention.

Trustee Chamberlain moved to approve the ICRMT proposal for $108,504, Trustee Clayton seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Hollander, Jamerson (5)

NAYS:  None (0)

An Ordinance Amending the Text of the Riverwoods Zoning Ordinance Pertaining to

Cannabis Dispensaries and Certain Uses Under the Mixed Use Planned Development Regulations – 1st Reading

Mr. Huvard explained there were six residents that appeared at the Plan Commission Public Hearing.  Three recommendations came out of the hearing.  First, to include a definition of a cannabis dispensary in the Zoning Ordinance.  They added a clause to the definition prohibiting the use or consumption of cannabis in any form in the facility.  The second changes in the Text Amendment is to mirror the uses between Shoppes and Colonial Court.  There is not an ice cream shop permitted at the shops.  The third change is a Text Amendment to allow a health and wellness store.  This store would not allow items sold in a tobacco store, allow cannabis or apply for a cannabis license.  The final change is within mixed use planned development regulations; a cannabis dispensary would be allowable through the Special Use process.

The definition between cannabis and CBD is found in the Federal statutes.  He read a statement on how CBD is regulated.  The report indicated marijuana would be regulated by the Federal government.

Trustee Clayton moved for First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Ordinance 19.11.20 Amending Ordinance No. 79-5-11, as Amended Concerning the Uses Allowed Under the Special Use Permit for Colonial Court Shopping Center

Mr. Huvard explained the Plan Commission heard from Jay Presser and Simon Popov, owners of Alternative Wellness Group, and how they intend to operate.  They will not sell any CBD products to people under 18 years of age and will not sell cannabis.

Mr. Presser explained they are the anti-head shop.  They do not sell vaping products, e-cigarettes, bongs, etc.  Alternative Wellness Group will not sell anything that requires a tobacco license.  Their products are upscale and include lotions, skincare, CBD and hemp products.  There is a lot of educational materials in their stores.  They are not doctors and will not give medical advice.

Trustee Clayton moved to waive the First Reading of the Ordinance.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Hollander, Jamerson (5)

NAYS:  None (0)

Consideration and Possible Approval of Contract Messaging Sign and New Village Signage

Mayor Norris thanked the Branding Committee and Trustee Chamberlain for their hard work.

Trustee Chamberlain noted the last time the Branding and Education Committee addressed the Board, they discussed whether to work with one company, both companies or neither company.  She asked for a new design from one of the companies, but has not received one.  She also spoke with Bob Hammer, who likes the proposed sign.  Trustee Chamberlain is recommending the sign proposed by the Omega Sign.  The current sign is deteriorating and does not represent Riverwoods in a favorable manner.  The proposed sign is both rustic and contemporary.  There is a message board with a Chilton stone base.  The Village Hall sign will also have a Chilton stone base, but the entrance signs will be similar without the stone base.  There are 9 signs in all.  The Committee liked the quality of the product.  The electronic component is from Samsung and will have a 15 year warranty.  The remaining part of the sign will last 25-50 years with minimal maintenance.  The cost has been discounted.  The original price on the illuminated sign was $79,000 and is now $76,000 including Omega doing all of the concrete work which has been removed from the stone base quote.   The total price would have been $187,029.  The complete proposal totals $170,385 for 9 signs, with $151,985 for an electronic sign at Riverwoods and Deerfield, a sign at Village Hall, one at the police station and 7 entrance signs.  The extra amount includes a $14,800 for stone base for electronic sign and $3600 for Village Hall sign plus electric.  The committee will continue to see if the stone price can be reduced. Trustee Jamerson noted the ComEd circuitry will cost an additional $5000 – $8000.  He indicated the Village Hall sign will also need to be illuminated.

Trustee Chamberlain explained Omega is recommending an RF connection, which would have to be connected to a dedicated computer.  Trustee Chamberlain noted other things may reduce the price.  She recommends accepting the proposal with a price not to exceed.

Trustee Jameson questioned where the police sign would be located. Trustee Goldstein questioned whether the police sign should be on the corner with an arrow.  Chief Dayno noted there is a police and fire sign on Saunders.  Trustee Jamerson believes an arrow sign could be a metal sign.

Trustee Clayton asked about ongoing maintenance of the sign.  Trustee Chamberlain noted the LED componentswould have to be changed after 7-10 yeas.  The other maintenance is painting.  The Village could purchase a service contract after 5 years.  Trustee Chamberlain noted the cost is $600-$1000 per repair.

Trustee Goldstein thinks the signs look wonderful but is not in favor of electric signage.  He believes the Village should invest in other ways to communicate with residents.

Trustee Jamerson moved to accept the Omega sign proposal with concrete work in an amount not to exceed $171,000 plus electric cost not to exceed $10,000 for signs for the Village as outlined in packet with Omega Signs. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Hollander, Jamerson (1)

NAY:  Goldstein (1)

Approval of Updated Emergency Operations Plan Ordinance 19-11-21

Chief Dayno explained the Villages current emergency operations plan was approved in 2014.  There were minor updates made since it was first adopted.  Lake County Emergency Management Association requires the plan be resubmitted for approval.  Once approved, the Village has to re-adopt the plan.  There will be a couple minor changes.

Trustee Jamerson moved to waive the First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Hollander, Jamerson (5)

NAYS:  None (0)

Old Business

Ordinance 19-11-22 Amending the Small Parcel Special Use for 777 Saunders Road and Authorizing a Hand Car Wash and Service Facility

Mayor Norris noted all of the fees and expenses have been paid.  Trustee Hollander noted the signage information was not correct in the packet.  Mr. Durning has seen a copy of the new signage.

Mr. Huvard noted some minor changes to the original Ordinance.  It will not be recorded until the Intergovernmental Agreement has been updated with the Village of Deerfield.

Trustee Jamerson moved to adopt the Ordinance subject to changes noted by counsel.  Trustee Clayton seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Hollander, Jamerson (5)

NAYS:  None (0)

Ordinance Amending the Ordinance Establishing Procedures for Sale of Real Property

Mayor Norris explained Trustee Clayton had a question about whether the same number to pass something should be the same number to revoke it.  Mayor Norris explained that is the case.

Mayor Norris indicated the Trustees will let this sunset and wait until it comes up in the future.

Adjournment

There being no further business to discuss, Trustee Jamerson moved to adjourn the meeting.  Trustee Clayton seconded the motion.  The meeting was adjourned at 9:08 pm.

The next regular meeting of the Board of Trustees will take place on December 3, 2019 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

May 21, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Also Present:

Patrick Glenn, Village Engineer

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Daphne Paras, Village Clerk

Bob Fialkowski, Finance Director

Call to Order:  7:30 pm

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the Public Hearing on the Establishment of Special Service Area 33.  Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote with Trustee Chamberlain and Trustee Clayton abstaining.

Trustee Jamerson moved to approve the minutes from the May 7, 2019 Board of Trustees meeting.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote with Trustee Chamberlain abstaining.

Treasurer’s Report

Trustee Clayton presented highlights from the Cash Summary Report.  Of note, the Village has a total of $11.8 million in direct funds.  The Chase investments have gained more than $300,000 this year.   The Summary of Revenues and Expenses are fairly on track.  The Village is behind slightly on some administrative expenses.  Trustee Haber questioned why the water revenues are below budget.  Trustee Chamberlain suggested the water valve issue may have caused the difference.  Mr. Glenn noted the valve has been repaired.  The Northbrook rate has changed effective last May.  Mr. Glenn noted the valve issue did not affect the revenues, but did affect the expenses.  Mr. Fialkowski explained the year to date budget number represents winter usage, but is calculated on a 1/12th basis.  Trustee Jamerson questioned the negative number in the Chase Bank General Fund.  Mr. Fialkowski explained this is an accounting number and does not reflect cash money.

 

Director of Community Services Report

Mr. Durning reported the first reminder letters went out for septic fields.  Trustee Haber questioned how the Village would know whether there are 1 or 2 backflow prevention systems.  Mr. Durning noted they built a database based on permits and JULIE tickets.

Police Report

Chief Dayno reported the Police Report is attached to the minutes.  Of note, the Department conducted alcohol compliance checks and tobacco compliance checks and the businesses all passed.

Steve Zimmerman trained six officers about what to look for with woodland violations.

Chief Dayno noted the police station has a connection to the Illinois State Police.  They have been doing that through Vernon Hills until July and paid $8800 per year.  The Village can connect through a Deerfield VPN at no cost.

Village Attorney’s Report

A representative of Draper and Kramer contacted him about a new development team that wants to purchase the 37 acres for multi-family housing.  They do not have a plan for retail at this point but want to proceed with multi-family housing.  They are looking to schedule a meeting.

Information Items and Comments from the President

Deerfield Road Widening Update

There was a meeting with the County regarding Deerfield Road.  Trustee Hollander explained there have been no changes to the basic plan.  The construction date is estimated to start in 2023.  The next SIG meeting will be in the summer with a Public Hearing in fall.  They discussed drainage issues and changing standards.  The Milwaukee-Deerfield intersection is unchanged, but will allow space for a U-turn sign from southbound Milwaukee to northbound to enhance entry to commercial areas.  They will communicate with the Village ecologist regarding trees, and anticipate the loss of 350 desirable trees.  It is doubtful new trees will be planted in the right-of-way.  A traffic noise analysis is in progress and a sound wall may be built on the south side of Deerfield Road just west of Saunders.  Water retention at the Village owned site on the Southeast corner of Milwaukee/Deerfield and/or Federal Life remains undetermined.  The wetland impaction is limited to less than an acre.  The bridge over the Des Plaines River will be extended 8 feet on the south side.  Short sidewalks are planned on the southwest side of Portwine and Saunders.  Portwine will have dedicated left-turn lanes in both directions.  Striped pedestrian crossings without signals are planned at Hoffman and Timberwood. The North end of the Shoppes exit modification to full access remains under consideration pending traffic studies at Busch Parkway and IDOT approval.  Trustee Hollander noted LCDOT continues to meet with multiple interested groups.  He believes they are willing to work with the Village on those areas that are of concern and within their capacity to provide.

The Trustees discussed the possible crosswalks. Mayor Norris suggested the Village is interested in crosswalks, but still want to keep their options open.

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board on non-agenda items.

Approval of Bills

Trustee Chamberlain moved to approve the bills.  Trustee Jamerson seconded the motion.  Trustee Haber requested a consolidation of accounts. The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

 

New Business

  1. An Ordinance Amending Provisions of the Village Code Concerning Administrative Hearings for Impounded Vehicles

Mayor Norris explained the State Code states the Village shall send a notice through first class mail.  Mr. Huvard is cleaning up the language.

Executive Session

Mayor Norris noted the Trustees need to go into Executive Session. Trustee Jamerson moved to go into Executive Session.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

The meeting adjourned to Executive Session at 8:18 pm.

The meeting reconvened at 9:05 pm.

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Also Present:

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Bob Fialkowski, Finance Director

Trustee Haber moved to upgrade the position that Joanne DeLoss has to a salaried position providing annual compensation of $45,500 per year with the understanding that the salary position requires working 37.5 hours per week, as needed, to perform the job responsibilities.  Trustee Chamberlain seconded the motion.

Trustee Haber questioned if there is an issue because she is not management and should not be eligible for overtime.  Mr. Fialkowski explained she is not considered management.  It appears you are paying her hourly for 37.5, but if she works more, the Trustees can reconsider.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

Trustee Jamerson moved to approve, but not release, the minutes from the May 7, 2019 Executive Session meeting.  Trustee Haber seconded the motion.  The motion passed unanimously on a voice vote with Trustee Chamberlain abstaining.

Adjournment

There being no further business to discuss, Trustee Jamerson moved to adjourn the meeting.  Trustee Haber seconded the motion.  The meeting was adjourned at 9:10 pm.

The next regular meeting of the Board of Trustees will take place on June 4, 2019 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

May 1, 2018

APPROVED

In Attendance:

Cheryl Chamberlain
Kristine Ford
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present:

Bruce Dayno, Police Chief
Irene Gagerman, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Services
Steve Zimmerman, Village Ecologist

Call to Order:  7:30 PM

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the April 17, 2018 Board of Trustees meeting.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote with Trustees Chamberlain abstaining.

Plan Commission Report

Ch. Niedelman noted that the Plan Commission will meet on Thursday to discuss the Comprehensive Plan.  They will continue to discuss the Comprehensive Plan for the next few months hoping to complete the discussions by the end of the summer.

Engineer’s Report

Mr. Glenn reported that the landscaping portion of the Meadowlake water main project will be completed soon.

Village Attorney Report

Mr. Huvard received the executed agreement from T-Mobile.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting.  The police report is attached to the end of the minutes.

Informational Items & Comments from the President

  • Status on LDOT-Deerfield Road Planning – Town Hall Meeting

Trustee Hollander provided information from the Town Hall meeting in the Board packet.  The Town Hall meeting went well.  Residents provided some very good ideas.  He noted there were two topics that may be of concern to the Board including the ability to access the commercial area.  The Village does not have an answer yet, but will try to figure out how to handle it.  Woodland restoration received the largest push back at the meeting as residents were concerned about their ability to block the traffic noise.  There may be some tension between what the Village would like to see and what the residents want.  Trustee Hollander noted that nothing can be done until the County provides a list of trees that will be removed.

  • Report from Branding Consultants at May 15, 2018 Meeting

Mayor Norris indicated that the Branding consultants have done a great deal of work and will make a presentation to the Board on May 15, 2018.  Trustee Chamberlain believes that the Board will like the presentation, including the initial implementation.  She would like this information to go to the Plan Commission as well.

  • Report on Annual Audit at May 15, 2018 Meeting

Mayor Norris noted that the annual audit report will be presented at the May 15, 2018 Board of Trustees meeting.

  • HB 5777

Mayor Norris reported that House Bill 5777 has been amended to require that both towns must approve the merger rather than just one town.

  • Are Utility Bill Late Penalties too High?

Mayor Norris was contacted by a resident who was unhappy with the late penalty fees, which are 10% of the bill. Trustee Chamberlain believes the fees are in line with late fees from similar entities.  Ming Chung, a Thorngate resident, had an experience with a late payment.  He contacted the Village because his check was not processed on time due to the limited hours at Village hall.  Mr. Chung questioned whether the Village could look at that situation.  Mayor Norris suggested contacting the Village, so they could look into the situation.

  • Email and Website Issues

Mayor Norris noted the email and website were down yesterday.  The domain had expired but is back up.

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board.

New Business

 2018 Village Property Eco-Maintenance 10-Year Plan and Cost Projections;

Approval of Plan for 2018 – 2019

Mayor Norris asked the Village Ecologist to prepare a 10-year restoration and maintenance plan.  Mr. Zimmerman prepared three options for the Trustees to consider.

Mr. Zimmerman explained that the first option would just include the Village Hall and the property adjacent to it.  Option 2 would include the Chianti property, east of Village Hall.  Option 3 would include the woodland preservation area and the 10 acres on Riverwoods Road.  He summarized the work to be done.  The first step would be to remove invasive shrubs and saplings followed by removal of dead and undesirable trees, a prescribed burn and then seeding. From that point on, maintenance will be performed to stay on top of the buckthorn and every 4 years, there would be a controlled burn. Mr. Zimmerman explained that the Village owns 24 acres and that the cost would be approximately $1,800 per acre.

Trustee Chamberlain believes that this is what the Village is advocating for residents to do on their own properties.  She believes the Village needs to lead by example and to be role models.

Trustee Haber questioned how option 1 fits into the proposed campus plan.  Mr. Zimmerman explained it would work in unison with the plan.

Mayor Norris asked the Trustees to approve a 10-year plan. Mr. Huvard added that approving a long term plan is similar to the Appropriation Ordinance and that the Village would have to vote annually on the actual expenditure. Trustee Haber noted that, given the current trend of Village projects approved by the Board, he suggested thinking about a possible Public Works department that would handle this type of landscaping work.  Mayor Norris agreed and suggested possibly consolidating with other agencies.

Trustee Chamberlain moved to approve the Eco-Maintenance Plan represented by Option 3 which would provide for appropriation of an annual budget to carry out the 10-year plan.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES: Jamerson, Hollander, Haber, Goldstein, Ford, Chamberlain (6)
NAYS:  None (0)

Old Business

There was no Old Business

Standing Committee Reports

External Communications/Bike Path/Environment – Trustee Chamberlain reported that Mayor Norris, Mike Clayton and Trustee Chamberlain planted a tree on Arbor Day.

Police/Building – Trustee Jamerson reported that the April Building Report was distributed.  Permits are ahead of last year, primarily due to commercial work.  Trustee Jamerson spent the afternoon negotiating a police contract, which will be brought to the Board at the next meeting, providing that the Police Department ratifies the contract.  Mayor Norris thanked everyone for their hard work.

Roads/Zoning/Planning and Land Use – Trustee Hollander requested that the Deerfield Road report be removed from the standing agenda.

Adjournment:

There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting.  Trustee Chamberlain seconded the motion.  The meeting was adjourned at 8:36 PM.

The next regular meeting of the Board of Trustees is scheduled for May 15, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,

Irene Gagerman, Village Clerk

Transcribed by Jeri Cotton

Attachments:

Police Report

Village of Riverwoods

Board of Trustees Meeting

March 5, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Kristine Ford

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Absent was:

Eric Goldstein

Also Present:

Patrick Glenn, Village Engineer

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Daphne Paras, Village Clerk

Hal Roseth, Village Treasurer

Call to Order:  7:30 PM

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the February 19, 2019 Board of Trustees meeting. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.

 

Trustee Chamberlain moved to approve the minutes from the February 5, 2019 Board of Trustees meeting. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote with Trustee Ford abstaining.

Director of Community Services

 

Mr. Durning reported the Village sent out a mass mailing to determine whether residents are renting or planning to rent their properties.

The property at 2825Arrowwood sold.  Mr. Durning met with the new owner and will walk the house with the architect to determine the scope of work.  Trustee Hollander noted the tennis court would not be allowed and questioned whether it would stay in place.  Mayor Norris believes it should be grandfathered.

 

Plan Commission Report

 

Mr. Huvard reported the Plan Commission will meet on Thursday. March 14, 2019 at 7:30 pm.  The Plan Commission will continue the hearing from Engaged Senior Homes.

Treasurer’s Report

 

Daniele Driscoll, Vice President JPMorgan Securities and Michael Kearney, Vice PresidentJP Morgan Securities were present.  Mr. Kearney presented an overview of the investment portfolio.  He discussed the economy over the past few months.  A lot has changed due to the government shut down.  Mr. Kearney noted both the US interest rates and the number of rate hikes have been reduced.  The current yield is 2.49% and it is projected to be 3.05% at the end of the year.

Ms. Driscoll noted US corporate debt has been added to the statute, and can be added to the Village portfolio.  US corporate debt, A rated or better, is very liquid.  The 3 month to 1 year comparison are up by approximately 25 basis points. US agency notes and US treasuries are equal while corporate A or better are higher.  Ms. Driscoll suggested the Village purchase corporate debt rather than commercial paper.

The Village portfolio increased to $11,050,000, with the $4 million that was transferred from Wells Fargo. Trustee Ford noted getting a better return is part of the Village’s cash management goals.  68 percent of the Village’s investments are in CDs.  The Village lucked out because they received very attractive 3 percent rates for 2 year CDs.  The duration of the portfolio is 1.02 years, which has been significantly shortened.  The overall yield is 2.627 percent on the portfolio.  Ms. Driscoll noted as things mature, they have been replaced with higher yielding investments.  51 percent of the investments mature in less than 1 year.  Trustee Ford noted the Village moved the Wells Fargo portfolio to JPMorgan and that had a negative result.  In the future, the Village can see more corporate investments, which would yield more than 3 percent at this time.

Trustee Chamberlain asked how the Village has gone about setting goals and tolerances and how the Village sets the goals for the portfolio.  Mr. Roseth noted the investment cycle and maturities are fluid. Given the conservative nature of the Village’s advisory statement that guides the policy, the investments do not expand over what is seen in the portfolio.  The Village tries to mitigate risk.  The JPMorgan team knows where the Village needs to be.  Ms. Driscoll noted they plan for larger expenditures made by the Village.  Trustee Ford added the Village has constraints by State statute on what can be purchased.  The Village portfolio is diversified and short.  Mr. Huvard explained the Village’s investment policy limits the type of investments as well as the amount of corporate investments.  JPMorgan is operating within the Village investment policy. Ms. Driscoll indicated the Village’s investment policy also requires the investment term to be a maximum of 8 years. Trustee Jamerson noted there are some unrecognized gains/losses.  Ms. Driscoll noted some of the losses were inherited from Wells Fargo.

The 2019 portfolio outlook includes continuing to work with the finance team to establish cash flow needs and position the portfolio accordingly and to continue to make opportunistic purchases in approved asset classes while maintaining diversification.

Village Attorney Report

 

Mr. Huvard sent the receivers report for 2887 Blackthorn.  The receiver believes the house should be demolished.  They looked at the cost of demolition and land value versus the amount of money needed to fix the house, and determined the cost of remodeling the house was too expensive.

Mr. Huvard noted the Village has received a number of materials about the proposed senior group home. He is looking at how to make the information available.

 

Police Report

 

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. The police report is attached to the end of the minutes.

 

Informational Items & Comments from the President

  • Project Update on Flatwoods Heritage Center

Mayor Norris noted the survey has been launched and the response has been pretty good.  The Village will remind residents to send in their completed surveys.  The Village mailed postcards, sent emails and information is on the Village website. Depending on the response, the Village could send out a targeted Facebook message.  The Village is receiving about 15 to 20 responses a day. Mayor Norris noted the survey will close on March 16, 2019 and there will be a report at the March 19, 2019 Board of Trustees meeting.  Trustee Haber questioned why the survey needs to close on March 16, 2019.  He would like it to remain open to the last possible date.  Mayor Norris was told to utilize a 2 – 3 week window.  Trustee Haber noted a number of snow birds will not be coming back until the end of March.  Trustee Chamberlain noted MindMixer suggested 2 – 3 weeks is a good period of time. She noted some snow birds keep in touch with their neighbors.  Trustee Chamberlain believes the due date needs to be consistent and properly advertised. Mayor Norris noted the Village will be open to any communication that comes in before the vote.

Mayor Norris questioned whether there should be an open meeting on March 19thor March 26th.  Trustee Hollander would not want it to be on the same night as a Board meeting.  He suggested allowing residents to present new information succinctly.  Trustee Ford suggested reporting the survey results on March 19thand an open meeting for March 26th.  Trustee Jamerson agrees.  Mayor Norris tentatively scheduled a public meeting on March 26th.

  • Wine and Cheese Event

Mayor Norris reported the event was a tremendous success.  He congratulated Trustee Chamberlain and Clerk Paras for organizing the event.  Trustee Chamberlain noted there were about 120 attendees from all areas of the Village. Every person she spoke with were told about Engage Riverwoods.  She also asked people how they heard about the event.  Village Voice, email and signage were the top three responses. Unfortunately, the Village website was not cited.  The event came in within the budget.  Village resident Sherry Graditor heard the residents saying they were happy the Village hosted an event for adults.

  • Statement of Economic Interest

Mayor Norris noted the statement of economic interest should have been received via email.  This year there is a fine if you do not get the survey turned in on time.

Visitors Wishing to Address the Board

 

There were no visitors wishing to address the Board.

 

New Business

 

  • Donation Policy Review and Consideration of Donations to Center for Enriched Living and Deerfield Parents Network

Mayor Norris noted the two requests were not included in the packets.  The committee will make recommendations based on a lower maximum contribution of $1500. In the past, there was a $5000 maximum. The rest of the criteria will remain the same, but there are no guarantees a donation will be granted.  Trustee Ford noted the Village is being more conservative of spending outside of the Village.  Trustee Haber questioned whether the Village should make a decision to do away with donations rather than just reduce the amount.  Trustee Chamberlain noted there was no official maximum, but $5000 was the amount the Boardhad used in practice.  The Board can make a decision on any donations. Trustee Chanmberlain would like to do away with most donations, but ifthe Board considers them, Trustee Chamberlain would want to know how theorganizationsinteract with Riverwoods and Riverwoods residents.  Mayor Norris noted some organizations such as after prom and the Deerfield Parents Network are not charitable, but include our residents.  He questioned how those organizations can still be considered.  Trustee Ford noted they would still complete an application.  The application process would not go away; the Board can make a decision.  Mayor Norris questioned whether the Village should consider donations at all.  Trustee Jamerson believes things like the Explorers, after prom and the Parent’s Network should receive donations, but organizations that have fundraising abilities should not receive donations.  Deerfield only gives money to the high school.  Mayor Norris summarized the Trustees only want to donate to organizations that directly benefit the Riverwoods community.

Old Business

  • Des Plaines River Watershed Resolution

Mayor Norris noted this would be continued to the March 19, 2019 Board of Trustees meeting.

Standing Committee Reports

Trustee Chamberlain – External Communications/Bike Path/ Environment – Trustee Chamberlain will meet with Steve Zimmerman about the cost share programs.
Trustee Jamerson – Police/Building – Trustee Jamerson noted the building report is in the packet.

Trustee Ford – NSSRA/Treasurer Liaison reported NSSRA has a special meeting scheduled for Thursday.

Adjournment

 

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.  The meeting was adjourned at 8:43 pm.

The next regular Board of Trustees meeting will take place on March 19, 2019 at 7:30 pm.

Respectfully submitted,

Daphne Paras, Village Clerk

Transcribed by, Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

March 19, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Absent was:

Kristine Ford

Also Present:

Bruce Dayno, Police Chief

Daphne Paras, Village Clerk

Pat Glenn, Village Engineer

Rob Durning, Director of Community Development

Bruce Huvard, Village Attorney

Call to Order: 7:39 PM

Approval of Minutes

 

Trustee Jamerson moved to approve the minutes from the March 5, 2019 Board of Trustees meeting.  Trustee Haber seconded the motion.  Trustee Chamberlain had some edits.  The motion passed on a voice vote as amended, Trustee Goldstein abstained.

Engineer’s Report

 

Mr. Glenn introduced Ashley Strelcheck from the SMC, to discuss the Des Plaines River Watershed-Basin Plan.  There are 15 communities that have adopted this Resolution.  The Watershed Plan encompasses more than 230 square miles.  There are 7 goals including improving and protecting water quality, protecting and improving natural resources and regional green infrastructure, flood damage reduction, installation and maintenance of storm water infrastructure, community and agency coordination, sustainable agricultural systems and education and outreach.

Ms. Strelcheck noted each project needs partners.  There are more than 3630 projects that were compiled from field assessments.  They have a plan implementation that includes milestones.  The plan will be updated in 10 years.  She is looking for support.

Trustee Jamerson questioned whether the plan should be updated sooner, as the outlook he read was not favorable.  It was explained that this was a live working document that will be continually updated. Trustee Chamberlain asked about Riverwoods’ involvement.  Ms. Strelcheck explained they are looking for feedback and any kind of participation.  Trustee Chamberlain noted it would be a benefit to be aware of what the watershed group is doing as well as some participation.

 

Director of Community Services Report

 

Mr. Durning reported the Village received a number of license requests for rental properties.  He will put it in a spreadsheet.  The Village also sent out about 35 letters to seal coaters.

Plan Commission Report

 

Mr. Huvard noted the Plan Commission continued the hearing on the senior group home.  The Plan Commission concluded the Public Hearing and came up with a motion for no more than 6 unrelated people living in the home.  The Board will discuss this after the Plan Commission report is received.

The owner of 777 Saunders asked for a hand car wash.  Staff will meet to help them fine tune their request.

Mr. Durning reminded residents that if you have a notice in your window that you do not want solicitors, they are not allowed to come to your door.  The Village has a solicitation Ordinance that is several years old.  Mr. Huvard suggested looking at it again.

 

Police Report

 

The police report is attached to the end of the minutes.

 

Information Items and Comments from the President

 

  • Project Update
    • Report on Engage Riverwoods Results

Mayor Norris noted there were some flaws in one question that could have resulted in bias in the numbers of that specific question..  Electronic responses were slightly more favorable while the written were 100% negative.  Mayor Norris noted the response rate was less than 10 percent of the residents.  Most of the responses were in the middle.  Trustee Chamberlain noted 10 percent is actually an acceptable number of responses for a survey of this type, but will check with the MindMixer representative.  She questioned whether the Board would like to send the numbers to the committee, and they will help assimilate the numbers.  The Board needs to determine how it will be used.  Trustee Chamberlain questioned whether the Board should make assumptions beyond the actual numbers received and comments..  Trustee Haber believes the survey has provided the Board with a lot of guidance.  He does not believe there is overwhelming cry for the project, because only 135 responses were received.  Trustee Haber commented those that responded were split on the project 50-50 at best.

Laura Baumann questioned how the survey data was gathered and the integrity of the data.  Mayor Norris will get more information before the April 23, 2019 meeting.

 

  • Schedule

The Board will consider a modified request on April 23, 2019.

 

  • Donation Policy

 

Mayor Norris noted the draft was attached to the packet.

 

  • Board Meeting Schedule for April

Due to Trustee’s schedule, the use of the board room for voting on April 2, the senior group home applicants asking to have the Trustees consider the Plan Commission report and recommendation and the unavailability of the Plan Commission chairman until April 9, Mayor Norris suggests rescheduling the April 2, 2019 Board of Trustees meeting to April 9.  The second meeting would be moved to April 23, 2019.  Trustee Chamberlain noted she is not available on April 9, 2019.  Trustee Goldstein will be out of town on April 9, 2019.  They will both be travelling for business.  Mayor Norris will try to facilitate absent Trustees participating electronically.

Visitor Wishing to Address the Board

 

There were no visitors wishing to address the Board on non-agenda items.

Approval of Bills

 

Trustee Jamerson moved to approve the bills.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

New Business

 

Ordinance O19-03-08 – Village of Riverwoods Annual Appropriations Ordinance for the Fiscal Year from January 1, 2019 to December 31, 2019

Trustee Chamberlain moved to waive First Reading of the Ordinance.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Chamberlain moved for Second Reading and adoption of the Ordinance.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

Old Business

 

Resolution R19-03-02 – Des Plaines River Watershed Resolution

Trustee Jamerson moved to approve the Resolution.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Adjournment

 

There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.  The meeting was adjourned at 8:43 pm.

The next regular Board of Trustees meeting will take place on Tuesday, April 9, 2019 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Transcribed by, Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

June 5, 2018

APPROVED

In Attendance:

Cheryl Chamberlain
Kristine Ford
Eric Goldstein (arrived 7:38 pm)
Michael Haber
Henry Hollander
John Norris, Mayor
Also Present:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Services
Hal Roseth, Village Treasurer
Absent:
Rick Jamerson

Call to Order:  7:30 PM

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the May 15, 2018 Board of Trustees meeting.  Trustee Haber seconded the motion.  The motion passed unanimously on a voice vote.

Director of Community Services Report

Mr. Durning reported that there will be a couple of major tickets coming up this month. Some of the violations have been corrected while others have not.  A second letter is going out to homeowners on septic reminding them to get their systems tested and certified.

Plan Commission Report

Ms. Graditor explained that the Plan Commission is looking at the Comprehensive Plan and will be discussing vision statements.  Mr. Huvard added that the Plan Commission will be looking at woodlands, drainage and gateway streets and paths at the meeting on Thursday.

Treasurer’s Report

Mr. Roseth will have the May statements shortly.  He will meet with the Village’s investment advisor on the state of funds.

Engineer’s Report

Mr. Glenn reported that the bid opening for the roadway work will be next Tuesday.

Village Attorney Report

Mr. Huvard reported there will be a Resolution before the Board at the next Board of Trustees meeting setting a time and place for a Public Hearing on establishing a second TIF district.  He noted that some of the upcoming roadwork is for SSA 19.  There is a possibility of a bond ordinance on the next agenda.  The Trustees will have a First Reading of the Fee Schedule.  He urged the Trustees to send any questions to him.

Mr. Huvard noted that Lake Shore has sent a contract renewal proposal to the Village.    The new contract will be for three years terminating at the same time as Deerfield and Bannockburn does. This will allow Deerfield, Bannockburn and Riverwoods to go out to bid at the same time. Mayor Norris noted that the prices from Lake Shore are less than the cost seven years ago from Waste Management.

Mr. Huvard met with Mayor Norris and representatives of Clark Street Realty to discuss a concept of engaging with them as a preferred developer.  They would work at no cost to the Village attempting to find a user for the Village-owned parcel on the southeast corner of Deerfield and Milwaukee. Clark would, ultimately, have the right to develop the building if they find someone who is acceptable to the Village. Mr. Huvard believes they made a compelling argument. The two other firms the Village met with have competing developments at that intersection. He asked Clark Street representatives to consider other options that would update Colonial Courts. Clark suggested focusing on the first project and then, possibly, looking at that afterwards.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting.  The police report is attached to the end of the minutes.  Chief Dayno noted that on May 30th at 4:30 in the afternoon there was a report of criminal damage to property at the woodland preserve. Mr. Durning had the offensive graffiti painted over the next day. Yesterday, the police responded to an armed bank robbery at Chase Bank. The department is currently investigating it and working with the FBI.

Informational Items & Comments from the President

  • Presentation by Walter Willis of SWALCO on the status of SWALCO and current issues at the June 19, 2018 Board of Trustees meeting

Mr. Willis will discuss some of the programs SWALCO has going currently including the 60% diversion of the waste stream to recycling.

Trustee Chamberlain and Mayor Norris attended Open Meeting Act training.  The Village has to have an Open Meetings Act officer. Mayor Norris reminded the Trustees that they are obligated to complete the training each term.

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board.

New Business

Ed Tracey with Selden Fox stated that their opinion was that the financial statements were fairly presented in accordance with a modified cash basis of accounting which is what the Village uses.  He went over some of the activity numbers.  The General Fund was about $800,000 over budget and expenses were about $500,000 under budget.  Mr. Tracey noted that the net pension liability was about $616,000 which was a decrease of between $20,000 and $30,000.

Mayor Norris summarized that the Village is in good financial condition.  The pension requirements are fully funded.  Trustee Chamberlain would like the Board to look at the water reserve funding. Mayor Norris agreed.

Trustee Chamberlain moved to accept the audit.  Trustee Ford seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Haber, Norris (4)

NAYS:  Hollander (1)

  • Presentation on Branding Campaign and Resolution approving Logo, Colors, etc.; Discussion on Next Steps

Ryan Schulz and Jodi Navta explained that they have worked for six months speaking with residents and performing research.  They spoke with more than 30 people; conducted a comparator review; read historical documents; looked at survey results, the campus plan, the comprehensive plan, etc. This evening, they will present an overview of the process, the logo and design, and roll out plan.

They looked at four different communities trying to accomplish what Riverwoods already has.  These were Serosun Farms (Hampshire IL), Tryon Farm (Michigan City, IN), Prairie Crossing (Grayslake, IL) and Serenbe (Chattahoochee Hills, GA).  All four communities had very clear messaging on who they are and what it would be like to live there.  Their emphasis is on community and togetherness.

They spoke with residents and found that there were the following common themes:

  1. Not everyone in Riverwoods cares the same way about the ordinances or stand for preserving the natural beauty of the Village. We lack a sense of community.
  2. Communication efforts have been lacking and we need a centralized, unified brand to rally around in order to gain participation and interest in preserving the woodlands.
  3. Residents are not pulling their weight in preservation efforts and perhaps they are unaware or were unaware of the ordinances during their buying process.

The demographic breakdown of residents they interviewed were diverse. The key insights arising from the interviews are: residents share many characteristics; residents want to give back but don’t know how or where; neighbors are important; building a community is all about redefining amenities and creating opportunities; Riverwoods is unique. In summary, residents feel that the character of Riverwoods is private, friendly, serene, wooded and engaging.

This provided three concepts for messaging:

  1. Preserve – When you have something so special, so unique, it’s not just a duty to take care of it for future generations; it is a privilege.
  2. At Home in the Woods – If you experienced it, you know what we are talking about; that moment in the woods; that moment where the whole world stops and waits for you. For many, making time for that moment can take a lot of effort.  For others, all they have to do is open their front door, invite the neighbors over, or go for a walk around the neighborhood.  For some, the woods aren’t that far away.  For some, the woods are home.  Welcome to the woods.
  3. More than Just a Home – Coming home can be the greatest feeling in the world, but we know that home is not a house. It’s not a driveway or a front porch.  Home is a place where you can plug in and unplug at the same time.  It’s an oasis.  It’s where you feel the most you, and you feel it the moment you arrive.  For us, it’s a place that isn’t made…it’s grown, together.  Our community has roots that run deep.  Character that has taken hundreds of years to create, and requires real care and attention to maintain.  We know it’s a remarkable place.  Even if you are just visiting, go ahead, take the long way home.

Mr. Schulz said they settled on this Riverwood’s sales pitch: Riverwoods is a secluded, woodlands preservation community, privately managed by 1440 individual landowners.  We take that responsibility seriously and are committed to protecting our oasis on the North Shore.

Mr. Schulz also presented a possible story for the Village website homepage as well as branding colors, font and a logo.  The logo shows four trees representing the woods with a river running through it.  He also presented some taglines or headlines for the Village including: Welcome to the woods; Room to breathe; Take the long way home; An island just north of the city; A home in the woods and Like no place else.

Ms. Navta suggested the next steps, which would occur over the next four months including: making updates to the Village website, social media, content, new resident welcome kit, realtor/contractor packet and Village Voice.

Trustee Hollander noted that the four communities all had common space that helped define the community.  Trustee Ford noted that not every area of Riverwoods has woodlands.  She inquired on how would the messaging work with areas without woodlands.  Ms. Navta explained that based on the interview, every area cares about the woodlands, and even though they choose not to live in the woodlands, they feel a pride in the beauty of the woodlands.

A Thorngate resident commented that he felt like an unwanted step child seeing that Thorngate is not woodlands. Mayor Norris stated that the presentation was, by his request, abbreviated. He noted that that is why the messaging is important. The Village needs a way to tie all parts of Riverwoods together.

Trustee Haber questioned whether any of the committee, other than Mayor Norris, was from Thorngate, Country Club Estates or Meadowlake.  He also asked how many of the residents interviewed were from those areas. He questioned whether these conclusions represent the entire community.  Ms. Navta noted that the residents responding represented a mix of the community.  They will get a breakdown of numbers by location.

Trustee Goldstein agrees that the identity of Riverwoods is the woodlands and the river, but he wants to ensure that the message and branding is inclusive of all residents in the Village.

Trustee Chamberlain noted that the interviews were only a part of the research, and that Jodi and Ryan also used information from many other documents which included a Village wide survey, the Comprehensive Plan and the strategic plan.

Mayor Norris is looking for general approval of the logo and basic themes.  He will speak with Jodi and Ryan to ensure everyone is included and that the message is universal for all residents.

Trustee Haber moved to approve the logo, font and recommended color schemes.  Trustee Ford seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Haber, Hollander (4)

NAYS:  Goldstein (1)

  • Recommendation to Retain Studio Park Avenue for Landscape Architectural/Professional Design Services for Review of Eco – Campus  Plan in General, and at 320 Portwine in Particular

Mayor Norris stated that the Village felt that they wanted a second opinion on the Campus Plan. They wanted someone with experience in not only landscaping, but also in recreational design. They received two proposals. The Studio Park Avenue proposal was significantly lower in price. In addition, the Village was impressed with the conversation they held with Mr. Kutscheid and recommend that the Board accept his proposal.

Ben Kutscheid, president of Studio Park Avenue, Ltd., explained that the proposal is a 3 part proposal. First, they inventory and analyze the existing site.  They will then take the concepts to the Village and work with them to synthesize and create a couple of concepts.  They will then put the information into a final plan and make a presentation.

Trustee Ford asked Mr. Kutscheid about projects he has been involved in that are similar to this one. Mr. Kutscheid stated that he has worked with park districts for 25 years, including Deerfield Park District, Highland Park, Wheeling, Northbrook, Lake Forest, etc.  He has worked on 300 parks including the restoration of Buckingham Fountain.  He has worked with Applied Ecological Services for 20 years.

Trustee Ford is a bit uncomfortable with a second opinion rather than working as a team.  Mayor Norris noted this is not meant to be hostile; rather, it is an attempt to answer questions raised by some Board members. Mr. Huvard expressed concern with the current plan because the play areas need to be ADA compliant and they are not. He has encouraged the Mayor to find someone with that expertise to make sure that the Village is not at risk. Trustee Haber questioned whether the scope is too broad. His recollection of the prior discussion of the current plan revolved around the location of the parking lot and minimizing the loss of mature trees and whether the plan was the best one in the long term. He suggested that maybe Mr. Kutscheid should look at the current plan and some of the concerns raised and articulate his opinion.  Mayor Norris explained that he had conveyed those concerns to Mr. Kuscheid. He told Mr. Kutscheid that he did not have to work within the current plan and to let the Village know if he had any major concerns with any part of the plan.

Trustee Haber moved to retain Studio Park Avenue for landscape architectural and professional design services for a review of the Eco-Campus plan in general and at 320 Portwine.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Goldstein, Haber, Hollander (4)

NAYS:  Ford (1)

  • An Ordinance Amending The Riverwoods Village Code And Fee Schedule Concerning Extra Duty Officers, Registration Of Solicitors, Ecological Cost-Share Programs And Tree Mitigation Fees – 1st Reading

Trustee Haber moved for First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

  • Review of Proposals and Acceptance of Municipal Electrical Aggregation Supply Agreement

Mayor Norris noted that the Village’s current aggregation supply agreement is expiring.  The Village’s electrical supply industry consultant, Mike Mudge, provided rate proposals.  Mr. Mudge explained that the proposals are only good for 48 hours.

Trustee Chamberlain noted that there are three different accounts; the main one is for residents, one is for the pumping station and one is for street lighting.  Dynegy’s 3-year proposal is the lowest rate for the residents and pumping station. The rate for street lighting is slightly higher than that of MC2, but, administratively, it makes sense to go with Dynegy for all three accounts for 3 years.  Mayor Norris received a call from a resident that previously opted out of the program but now wants to opt in.  Mr. Mudge suggested that the resident wait for the letter coming out around July 1 on Village letterhead and follow the instructions in the letter.  Trustee Hollander suggested putting something in the Village Voice and on the website before the letter comes out.

Trustee Chamberlain moved to accept the 3-year bid from Dynegy for all three accounts.  Trustee Haber seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander (5)

NAYS:  None (0)

  • An Ordinance Concerning Film Production Permits in the Village Of Riverwoods – 1st

Trustee Chamberlain moved for First Reading of the Ordinance.  Trustee Haber seconded the motion.  The motion passed unanimously on a voice vote.

Old Business

There was no Old Business.

Standing Committee Reports

None.

Adjournment:

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting.  Trustee Haber seconded the motion.  The meeting was adjourned at 10:03 PM.

The next regular meeting of the Board of Trustees is scheduled for June 19, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,

Irene Gagerman, Village Clerk

Transcribed by Jeri Cotton

Attachments:

Police Report

Building Report

Village of Riverwoods

Board of Trustees Meeting

June 4, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

John Norris, Mayor

Also Present:

Patrick Glenn, Village Engineer

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Daphne Paras, Village Clerk

Absent were:

Henry Hollander

Rick Jamerson

Call to Order:  7:36 PM

Approval of Minutes

Trustee Haber moved to approve the minutes from the May 21, 2019 Board of Trustees meeting.  Trustee Chamberlain seconded the motion.  Trustee Clayton had a minor change.  The motion passed unanimously on a voice vote as amended

Trustee Chamberlain moved to approve the minutes from the May 24, 2019 Special Meeting.  Trustee Clayton seconded the motion.  The motion passed unanimously on a voice vote with Trustee Goldstein and Trustee Haber abstaining.

Director of Community Services

Mr. Durning reported there are 366 residents registered with backflow systems and 97 are in compliance. There are 21 licensed rental homes. There are 5 pavement contractors referencing the coal tar ban.

Plan Commission Report

Mr. Huvard reported the Plan Commission will meet Thursday.  The owners of 777 Saunders Road were supposed to come in for a continued Public Hearing, but they are not ready.  The Plan Commission will resume their discussion on the Comprehensive Plan. They will also discuss an Ordinance to exempt municipally owned wireless telecommunications facilities from having to go through the entire Special Use process.

Treasurer’s Report

Trustee Clayton discussed the information requested by Trustee Haber on the ABS report.

Village Attorney Report

Mr. Huvard reported Trustee Hollander wrote to Chuck Gleason at Lake County Department of Transportation regarding adding flashing lights on two locations on Deerfield Road.  Mr. Gleason sent a memo to Trustee Hollander stating they are not opposed to the pedestrian lights, but are not in favor of them.  Mayor Norris spoke with a friend who stated they use these lights on 2 lane roads with traffic going 35 miles per hour or less.  Trustee Haber questioned whether there is a way to count pedestrian traffic in those locations.  Mr. Glenn noted they could do a video count.  The bike path does not currently exist.  Trustee Chamberlain does not believe taking a count now would take the future conditions into consideration.  Trustee Haber noted the bike path will change the traffic.  Trustee Chamberlain believes the Village should take a count after the bike path is installed.  Mr. Glenn noted the price will increase by approximately 20 percent if the Village waits.  Trustee Goldstein suggested asking the Village of Lincolnshire about their flashing crossing signs.  Mayor Norris indicated the Village of Deerfield found vehicles were not stopping for pedestrians with only painted crosswalks.  He questioned what the downside of waiting would be.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. The police report is attached to the end of the minutes.  Chief Dayno noted the Riverwoods Police Department is partnering with the Bannockburn and Lincolnshire Police Departments to host a Heroes Night on August 23, 2019 at North Park in Lincolnshire.  This is in lieu of the National Night Out.  This will also celebrate personnel, library staff, fire departments, local volunteers and members of the US military.  There will be activities and entertainment.  Mayor Norris reported two Riverwoods officers responded to a major accident.  He wanted to give them credit.

Informational Items & Comments from the President

  • State legislature passed tax increases that are likely to affect Village revenues

Mayor Norris noted the analysis by the IML is that the Village should come out ahead on sales tax but there will be a decrease in the use tax.  The Motor Fuel Tax has been increased as well.   Overall, the Village should come out ahead.  There will be a Town Hall meeting on August 22, 2019. Mayor Norris noted the Village should receive a letter from Springfield regarding the grant.

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board.

New Business

Approval of contract with Studio Park Avenue for landscape architectural/professional design services design development and construction phase services for the Flatwoods Heritage Center

Mayor Norris explained the Village can stop at any time if they choose.  Trustee Chamberlain questioned whether the Village would have the same group meet with Ben.  Mayor Norris explained they can change it.  Trustee Chamberlain noted there is a monthly schedule, but she would recommend getting specific dates.

Trustee Chamberlain moved to approve the contract as specified in the packet.  Trustee Clayton seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein (3)

NAYS:  Haber (1)

Old Business

Possible sale of cell antenna leases for space on water tower

Trustee Clayton suggested discussing this in executive session.

Standing Committee Reports

External Communications/Bike Path/Environment – Trustee Chamberlain sent an email to new residents.  She met with two of them and has another meeting.  Trustee Chamberlain will ask the next set of new residents if they would like to meet with Chief Dayno as well.  Trustee Chamberlain reported the branding and education committee will meet next week.  They will be looking into signage and a new brochure for realtors. Trustee Chamberlain reminded residents about the bike path wayfinding survey.

Adjournment

There being no further business or discussion, Trustee Haber moved to enter into Executive Session for purposes of discussing the setting of a price for sale or lease of property owned by the public body.” 5 ILCS 120/2(c)(6). – Discussion of possible sale of cell antenna leases for space on water tower. Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, (4)

NAYS:  None (0)

The meeting was adjourned into Executive Session at 8:02 pm.  The next Board of Trustees meeting will take place on June 18, 2019 at 7:30 pm.

Respectfully submitted,

Daphne Paras, Village Clerk

Transcribed by Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

June 19, 2018

APPROVED

In Attendance:
Cheryl Chamberlain
Kristine Ford
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present:
Bruce Dayno, Police Chief
Irene Gagerman, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Services
Bob Fialkowski, Finance Director
Steve Zimmerman, Village Ecologist

Call to Order:  7:30 PM

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the June 5, 2018 Board of Trustees meeting.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote with Trustee Jamerson abstaining.

Village Treasurer

Trustee Ford explained that the revenue and expense report and cash summary reports are in the Board packet.  The revenue and expense report looks good relative to budget for May. Revenues are higher than expected due to some large permit fees and the property taxes coming in. The expenses are running slightly lower than budget year to date.  Trustee Ford noted that the Village investments exceed $7 million.  The Village has accumulated a large cash balance in its savings account and is looking to transfer some of the money into the investment account.

Plan Commission Report

Ch. Niedelman noted that the next meeting will be on July 5, 2018. They will continue the discussion on the Comprehensive Plan.

Village Attorney Report

Mr. Huvard sent the draft eligibility study and redevelopment plan prepared by SB Friedman on the second TIF district to the Village Clerk to be made available to the public.  It encompasses the Brentwood Facility, Federal Life and Colonial Court.  The Village has a number of actions to take before a TIF can actually be formed.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting.  The police report is attached to the end of the minutes.  Chief Dayno noted that the department sold a 2007 Crown Victoria and several computers.  On June 10, the department performed alcohol compliance checks.  One business sold alcohol to the underage officer. The server was cited and the business was referred to the liquor commission.

Informational Items & Comments from the President

  • Training for the Open Meetings Act

At the last meeting, Mayor Norris noted that all elected officials need to complete the online course of the Open Meetings Act. The clerk has volunteered to take on the duties of the Open Meetings Act officer. He asked that anyone who needs to take the course and hasn’t, please do so and send the completion certificate to the clerk.

  • Presentation by Walter Willis of SWALCO on the status of SWALCO and current issues

Mr. Willis stated that SWALCO is a municipal joint action agency recognized as a unit of local government per Illinois law.  There are 43 municipal members plus Lake County.  SWALCO’s mission includes planning, consulting, education and providing facilities and programming to reduce the amount of toxicity of the solid waste stream.  SWALCO’s programs include recycling and reuse, public information and school education, household chemical waste / pharmaceutical programs and partnerships with the public and private partnerships. They also have a free, electronics recycling program and a clothing and textile recycling program which is actually a revenue source for them.

Mr. Willis noted Riverwoods is one of 6 municipalities in Lake County that have a construction demolition recycling Ordinance.  Riverwoods is also one of a few Villages that provide curbside electronics recycling.  He would like the Village to consider a food scrap program and a drop off box for textile recycling.  He suggested joining Bannockburn and Deerfield in their commercial recycling programs.

Mr. Willis stated that SWALCO is continuing to work on programs to educate the residents. Mayor Norris noted that residents can click on the SWALCO link on the Village website to view all the programs they have available.  He added that residents can also contact the Lincolnshire Riverwoods Fire Department to recycle hazardous materials. A resident noted that Styrofoam can be brought to Highland Park on Tuesdays before 1:00 or the first Saturday of the month.

  • Recognition of Residents Completing Cost Share Program

Mr. Zimmerman has completed more than 200 ecological consultations over the past 3 years. He gave a brief visual presentation of six properties whose residents completed the program and did an outstanding job. He then presented the residents with plaques in honor of their achievements.

  • Riverwoods Family Days Rescheduled to July 8, 2018

Mayor Norris reported that the original date for Family Days was rained out, so they rescheduled it to July 8, 2018.  He encouraged everyone to attend.

  • Review and Possibly Give Direction to Counsel re: Working with Clark Street Real Estate on Economic Development for Milwaukee Road Corridor and other Possible Locations

Mr. Huvard had a conversation with representatives from Clark Street who provided him with a copy of an agreement that they had with Schiller Park. Clark is interested in working with the Village, but, given the history, does not want to spend months only to have the Board reject the use. He suggested providing Clark Street with a list of uses acceptable to the Village.  Mr. Huvard threw out the idea of a non-retail use which would help generate increment and provide a nice entrance to the Village.  He asked the Trustees to come up with a list of acceptable uses, including possible non-retail office uses.

After some discussion, Mayor Norris summarized that he is hearing that there is a broad consensus that the Board is willing to talk to Clark, explore this further and come up with a list of potential uses that would be acceptable. Trustee Haber would prefer a four month exclusive rather than a six month exclusive. Mayor Norris replied that they would discuss that with Clark.

  • Voting in November 2018 Election should be at Village Hall

Mayor Norris noted that the voting place for the November 2018 election will be moved back to Village Hall.  There is one section of Riverwoods that will still vote at another polling place.

  • Electronic Copies of the Bills

Mayor Norris asked if the Trustees have been utilizing the electronic copies of the bills.  At this point, it is not efficient due to the fact that a signed copy of the invoice is required which necessitates that the staff scan the bills twice.

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board.

Approval of Bills

Trustee Chamberlain moved to approve the bills.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

New Business

  • Approval of New Waste Hauling Contract Extension with Lakeshore

Mayor Norris indicated this item was pulled due to some inconsistencies.

  • Approval of Proposal from Miller Cooper & Co., Ltd. for Performance of Annual Audit Services for the Fiscal Years 2018 thru 2021

Mr. Fialkowski explained that six months ago, the Village decided to seek a new proposal for completing the annual audit.  The Village received 3 proposals from extremely qualified firms.  The committee reviewed the proposals and unanimously decided to recommend Miller Cooper & Co., Ltd. for a four year term.  Miller Cooper has extensive knowledge and experience with the Village.

Trustee Jamerson moved to accept the proposal from Miller Cooper & Co, Ltd. for the annual audit services for the fiscal years 2018 thru 2021.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  • Discussion of New Rate Increase for Water Purchased from Northbrook, and Consideration of Need for and Possible Approval of Increase in Riverwoods Water Rates

Mayor Norris noted that Northbrook raised the water rate charged to the Village by $0.88, which is a 20% increase. The rate increase will take effect September 1st. If the $0.88 is passed along to Riverwoods residents, the Village will maintain its current reserve. If the increase is not passed to residents, the reserve would be significantly reduced in five years.  Trustee Jamerson questioned whether the Village needed to pass through the entire amount of the increase. Mayor Norris would be concerned about passing a smaller increase and having to increase the fees again.  Trustee Haber questioned whether the Village could lock in a rate for a longer period of time so that the Village does not have to go to the residents with another rate increase. Mayor Norris and Mr. Glenn agreed that it was a discussion worth having with Northbrook. Trustee Chamberlain suggested that the Board review the sewer reserve. She feels that if the Board determines a need to increase sewer rates to build up a larger reserve, both increases should be done at the same time. This discussion will be continued to a future meeting.

  • Review of Bids and Design for Possible Approval of Contracts for Demolition and Parking Lot Paving at 320 Portwine Road – to be continued
  • Review and Possible Award of a Construction Contract for Maintenance of Village Streets and Streets in SSAs 5, 19, 21, 26 and 28 as well as Vernon Woods

Mr. Glenn reported that the bid costs were less than the estimates.  He believes that the Board should act on the contract and that he would reach out to the SSAs to see if they are OK with their portions.  Mr. Glenn suggested awarding the contract to the low bidder, Chicagoland Paving, in the amount not to exceed $599,900.

Trustee Chamberlain moved to award the contract for maintenance of Village streets and streets in SSAs 5, 19, 21, 26 and 28.  Trustee Haber seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  • Ordinance 18-06-10 Establishing the General Prevailing Wage in the Village

Trustee Jamerson moved to waive the First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  • Ordinance 18-06-11 Providing for the Issue of $300,000 Special Service Area 19 Special Tax Bonds, Series 2018, of the Village of Riverwoods, Lake County, Illinois, and the Levy of a Direct Annual Tax Sufficient to Pay the Principal and Interest on Said Bonds

Mr. Huvard stated that this is a bond Ordinance for Hiawatha Woods.  This is a 10-year maturity municipal bond.  The residents believe that the rate is attractive.

Trustee Jamerson moved to waive the First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously with Trustee Haber abstaining.

Trustee Chamberlain moved for Second Reading and adoption.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Hollander, Jamerson (5)

NAYS:  None (0)

ABSTAIN:  Haber (1)

Old Business

  • Ordinance 18-06-12 Amending the Riverwoods Village Code and Fee Schedule Concerning Extra Duty Officers, Registration of Solicitors, Ecological Cost-Share Programs and Tree Mitigation Fees – 2nd Reading

Trustee Chamberlain moved for Second Reading and adoption.  Trustee Jamerson seconded the motion.

Chief Dayno made an amendment to the Ordinance that was acceptable to the Trustees.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  • Ordinance Concerning Film Production Permits in the Village of Riverwoods – 2nd Reading

Mayor Norris noted that Trustee Jamerson recommended some changes.  This will be on a future agenda.

Adjournment:

There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting.  Trustee Chamberlin seconded the motion.  The meeting was adjourned at 9:20 PM.

The next regular meeting of the Board of Trustees is scheduled for July 10, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,

Irene Gagerman, Village Clerk

Transcribed by Jeri Cotton

Attachments:

Police Report

Village of Riverwoods

Board of Trustees Meeting

June 18, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Also Present:

Patrick Glenn, Village Engineer

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Hal Roseth, Village Treasurer

Call to Order:  7:30 pm

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the June 4, 2019 Board of Trustees meeting.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

Treasurer’s Report

Mr. Roseth presented highlights from the Cash Summary Report.  The available funds had a slight increase of $71,000 from April to May.   The treasury yields are 2.1% for 1 year and 2.09% at the 10 years.  The Village’s overall rate is 2.49 percent at maturity. The Village investments mature each month.  The annual interest yield will be approximately $300,000 on the portfolio.

Engineer’s Report

Mr. Glenn reported the community rating system audit occurred this morning.  The Village is a class 8 in the CRS rating system.  Once the new building codes are adopted, the Village may go to a class 7, which will result in an additional 5 percent reduction in insurance costs for residents.

Director of Community Services Report

Mr. Durning reported the home on Blackthorn is being demolished.  He received a bid for some miscellaneouselectricalwork in Village Hall.  The Village is about two weeks out in getting the work done.  Trustee Jamerson said many of these items were on the punch list.  Mr. Durning indicated a Blackboard Connect message went out about North Shore Gas testing.

Plan Commission Report

Mr. Huvard reported the Commission did not discuss the proposed hand car wash at 777 Saunders. They discussed the proposed Text Amendment and Comprehensive Plan.   The next Plan Commission meeting will be July 11, 2019 at 7:30 pm.

Police Report

Chief Dayno reported the Police Report is attached to the minutes.

Information Items and Comments from the President

  1. New Committee Assignments

Mayor Norris reported the standing committees will remain the same.  Trustee Jamerson asked about SWALCO.  Mayor Norris will bring a resolution to appoint Trustee Clayton as the SWALCO alternate.

  1. Surviving Mosquitos, Water and Invasives

Mayor Norris reported this presentation and social event will take place at Village Hall on June 20, 2019 at 7:30 pm.  A representative from ClarkeMosquito and the SouthlakeMosquito Abatement District will be thereand make a presentation.

  1. Notice of State Award – Grant

The Village received a notice of State Award for the OSLED Grant.  Some of the items on the DOC need clarificationto reconcile the descriptions with how the Board had voted for the project.

Visitors Wishing to Address the Board

Donna Skora noted there is an issue with neighbors who are running a 7 day a week landscaping business. Mayor Norris explained that type of activity noted is not allowed and there has been an administrative hearing. Ms. Skora noted there was a meeting last November, but it is still going on every day.  Mayor Norris indicated the noise complaint has been filed and the Village is investigating what can be done.  Chief Dayno suggested calling the non-emergency police number whenever there is a suspected violation.  Ms. Skora noted they are constantly bringing in dirt and dead trees causing the elevation to increase by 2 feet around the perimeter of the property.  Mr. Glenn will go back out to see the property. Mayor Norris explained the Village will do what they can to remedy the situation.  Mr. Huvard noted the Village has sent people out to document the issue and has brought them into the administrative process.  They will implement heavy fines and may take them to Waukegan.  It does take time to fix this type of issue.  Ms. Skora is frustrated with the amount of time it is taking to resolve the situation. Mayor Norris indicated the Village is working on it.

Approval of Bills

Trustee Chamberlain moved to approve the bills.  Trustee Jamerson seconded the. The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

New Business

  1. Center for Enriched Living Donation Request

Mayor Norris explained the Center for Enriched Living is asking for reconsideration of the denial of their donation request.  He noted the NSSRA is a voluntary membership, as the Village does not have their own park district.  Mayor Norris noted there are Village residents that are served by CEL, which is an organization that does great work.  The question was how CEL fits within our donation policy.

Harriet Levy from Center for Enriched Living noted they opened their building 19 years ago and have been supported by the Village consistently for the past 13 years.  She asked the Board to reconsider their donation request because they are primarily funded through donations.  They have received $5000 each year from the Village. Ms. Levy noted they are similar to NSSRA, but work with area businesses to help people in their programs get employment.  They help 35 people per day become contributing residents in the community. CEL is here to help and support their members.

Trustee Chamberlain noted the only reason the donation policy changed was that the Board lost a big revenue source.  She believes the NSSRA provides services to their member agencies and the ELAprogram is administered through the NSSRA who pays the Center for Enriched Living for their space.  CEL does a fundraising program to assist the NSSRA. Trustee Chamberlain questioned if the CEL received a donation, would there be any way for the money to directly benefit only Riverwoods residents.  Ms. Levy explained the donation would go into the general fund but goes toward the service that benefits Riverwoods and other residents.  She noted they are volunteer-driven.

Trustee Haber moved to reconsider granting $5500 to CEL.  He noted the Board recently authorized spending an excess of $300,000 for the Flatwoods Center.  The Village supported this organization and they are a Village resident.  Trustee Clayton seconded the motion.  Mr. Roseth has lived in Riverwoods for 27 years. After Scotty’s 22th birthday, there were no other options.  Mr. Roseth does not believe there are other places like CEL and having CEL in Riverwoods means a lot to the Village.  Trustee Chamberlain believes CEL is a wonderful organization.  She knows there are other organizations that the Village has given money to regularly in the past.  The Trustees have discussed changing the budget amount as there are so many great organizations.  Trustee Chamberlain suggested reexamining the donation budget and determininghow many groups are being considered.  Trustee Chamberlain moved to amend the motion to grant $3000 to CEL so they can provide money to more organizations.  There was no second to the amendment, so it failed. Trustee Goldstein believes the budget was to be reconsidered in 2020, so the Village has $20,000 in the budget with $5000 allocated.  The motion passed by the following vote:

AYES:  Clayton, Goldstein, Haber, Hollander (4)

NAYS:  Chamberlain (1)

PRESENT:  Jamerson (1)

  1. Ordinance 19-06-11 Amending the Riverwoods Zoning Ordinance concerning personal wireless service facilities

Mr. Huvard noted the Village allows monopole antennas in an overlay district and determined four possible locations if a cellular company approached the Village.  Cellular companies are constantly changing and amending leases.  The proposed Text Amendment states the locations owned by the Village are exempt from the Special Use process.  Trustee Jamerson moved to waive the First Reading of the Ordinance.  Trustee Clayton seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved to adopt the Ordinance.  Trustee Haber seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  1. An Ordinance approving a Sublease Agreement with Chicago SMSA Limited Partnership DBA Verizon Wireless – 1R

Mr. Huvard noted the lease is approximately 90 percent complete.  The Village’s current carriers are on the stem of the tower.  The proposed 3rduser would be on the lower portion of the tower.  Landmark Dividend is interested in the band around the stem that is approximately 10 feet high.  The carrier can also run their wires down the tower and through the tower base to the equipment building.  The equipment building to the south is currently occupied by AT&T.  Verizon would take the middle building.  T-Mobile occupies the equipment building to the north. The lease allows exclusive use for the band around the stem and the equipment building.  Everything else is a lease agreement.  Mr. Huvard noted Verizon proposes adding a generator near their equipment building.  There is a line of vegetation leading to the area, so Mr. Huvard suggested adding a partial fence so the vegetation would not have to be removed.

Mr. Huvard noted the current proposal is for $2950 per month with a 3 percent escalation.  He noted Verizon needs to begin installation by a certain date.  Trustee Haber expressed concern because there is no commitment from Verizon.  He believes there should be some payment for the option.  Mr. Huvard will go back and try to renegotiate but was concerned Verizon may back out of the lease.  Trustee Hollander noted the Village would not lose anything as there is no one else interested in the lease.  He would request the right to lease to someone else in the interim.  Trustee Clayton believes there may be a benefit to defer this until the Board determines if they want to accept the Landscape offer and allow them to negotiate.

Trustee Clayton moved to continue First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Old Business

Possible sale of cell antenna leases for space on water tower

Trustee Clayton moved to authorize Mayor Norris to execute an agreement for the AT&T and T-Mobile leases in the amount of $1,330,000.  Trustee Hollander seconded the motion.

Trustee Haber expressed concern about the statement that controlling the macro site allows one to control the micro sites, which will become important with 5G technology.  He questioned what would happen in the future. Trustee Clayton wanted to make the Village aware of it.  He does not believe the lifetime of 5G technology will be longer than what has been laid out in the analysis.

The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Haber, Hollander, Jamerson (5)
NAYS:  Goldstein (1)

Trustee Clayton expressed concern about the vagueness of the donation policy and suggested the committee review it.

Adjournment

There being no further business to discuss, Trustee Jamerson moved to adjourn the meeting.  Trustee Clayton seconded the motion.  The meeting was adjourned at 9:10 pm.

The next regular meeting of the Board of Trustees will take place on July 2, 2019 at 7:30 pm.

Respectfully submitted,

Daphne Paras, Village Clerk

Transcribed by Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

July 24, 2018

APPROVED

In Attendance:

Cheryl Chamberlain
Kristine Ford
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor
Also Present:

Irene Gagerman, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Services
Bob Fialkowski, Finance Director

Call to Order:  7:30 PM

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the July 10, 2018 Board of Trustees meeting.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote with Trustee Ford and Trustee Hollander abstaining.

Village Treasurer

Trustee Ford noted that the cash summary report and midyear 6-month review are included in the Board packet.

Mr. Fialkowski presented highlights on the 6-month financial report.  The Village is seeing continued strength in the sales tax and home rule tax.  Utility taxes also continue to increase.  Excise taxes continue to decrease.  Mr. Fialkowski noted that building permit fees are strong.  The expenditures did not show any unusual activity.  The general fund cash increased about $580,000.  The short term interest rates are increasing and the Village is looking into additional investments.  Mr. Fialkowski is working on a cash flow analysis to get an idea of how much money is needed and the time frame.

Engineer’s Report

Mr. Glenn reported that the preconstruction meeting on this year’s road construction will be on Friday.

Plan Commission Report

Mr. Huvard noted that the Plan Commission will meet on Thursday.

Village Attorney Report

Mr. Huvard reported that the Verizon site access agreement on the agenda does not need immediate action.  The Village received a request from AT&T to renegotiate their lease.  Mr. Huvard would like to hear from Verizon before responding to AT&T.  Trustee Haber questioned the level of due diligence from Verizon.  Mr. Huvard noted that they are inquiring whether there is lead paint on the tower.  They would like to see the historical information on what is currently there and a structural analysis.  One of the Verizon consultants asked about the ability of the tower to accept three users.  Trustee Haber questioned whether the Village should consider taking down the water tower and installing a traditional cellular tower.  The bid to paint the water tower came in at $130,000 and there will be other expenditures.  Trustee Haber questioned whether the country club would want the water tower painted as a golf ball or with their name, and share the expense.  Mayor Norris noted that discussion has not gone anywhere.

Police Report

The police report is attached to the end of the minutes.

Informational Items & Comments from the President

  • Presentation by South Lake County Mosquito Abatement District

Barbara Struthers, President of the South Lake County Mosquito Abatement District and George Balis from Clarke were present.  Mr. Balis explained that they utilize the EarthRight program that incorporates two organic products, a larvacide and an adulticide, that are EPA approved.  There are a number of larval site inspection sites throughout the Village.  Most of the control occurs in the larval state.  Adult mosquito control is done during evening hours, as that is when they are most active, and spraying does not negatively impact pollinators.  The abatement district does a lot of education and also notifies residents when mosquito spraying will be done.  Mr. Balis noted that all daytime applications need to avoid all blooming vegetation. He explained that the products they use do not have residual effects and break down in 4-8 hours.   If a resident sees daytime spraying that is prohibited, they should contact the Illinois Department of Agriculture.

  • Report on Planning for 320 Portwine and Woodland Restoration Area

Mayor Norris, Trustee Goldstein and Trustee Chamberlain have met to discuss the challenges.  They are making some headway and hope to make a presentation to the Board in September.  The 320 Portwine building will be demolished.

  • IML Meeting September 20 – 22 in Chicago

Mayor Norris encouraged the trustees to attend the meeting as there is a lot of information presented at the meeting.

  • Reminder – the Memorial Service for former Village Trustee Bill Svatik is tomorrow

The memorial service is tomorrow at 10:00 at Holy Cross in Deerfield.

  • NSSRA and Northbrook Park District

Trustee Ford reported that the NSSRA and Northbrook Park District were in negotiations regarding the building of a new facility.  Northbrook Park District ended those  discussions. NSSRA is looking  into other options.

Visitors Wishing to Address the Board

Art Jimenez, 2280 Riverwoods Road, constructed a new home in the Village 5 years ago.  He expressed concern about some information pertaining to the removal of trees on the property.  In 2014, they paid a mitigation fee of $38,000 and then removed buckthorn at an additional expense of $12,000.  Mr. Jimenez has spoken with Mayor Norris about the previous Village forester and, in his opinion, the heavy-handed process by which the mitigation fee was computed. He hopes that there is a possibility of benefitting from the new Ordinance that was inspired by his property. He asked if the Trustees would consider revisiting the original dialog to see if anything can be done to recapture some of the fees he has paid with the intent of using them to further enhance his property.

Mayor Norris recommended that Mr. Jimenez make a formal presentation to the Board including specific numbers, dates and times as well as information from the current Village Ecologist.   Trustee Chamberlain suggested putting the request in writing so that the Village Attorney and Village Ecologist can both comment and fully inform the Trustees.

Approval of Bills

Trustee Jamerson moved to approve the bills.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

New Business

  • Ordinance approving an Amended Mutual Aid agreement for the Northern Illinois Police Alarm System

Trustee Haber moved for First Reading of the Ordinance.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES:  Ford, Goldstein, Haber, Hollander, Jamerson (5)
NAYS:  Chamberlain (1)

  • Discussion and Possible Approval of:

– Increases in Riverwoods Water and/or Sewer Rates, Prompted by the Latest Rate Increase for Water Purchased from Northbrook, and

– Adjustment of Reserve Levels for Water Fund and Sewer Fund

Mayor Norris explained that Northbrook has increased their water rates.  The Village asked Northbrook if there will be price increases in the future, but will not have that information until August. Trustee Chamberlain had suggested considering sewer rates at the same time. Mr. Glenn had sent the Board an analysis of the sewer rates and upcoming costs. The Mayor asked if the Board wanted to discuss the sewer rates at this time.  Trustee Chamberlain reviewed the analysis. She reminded the Board that the Village originally wanted a $2 million reserve.  She questioned what time period the Village would find it satisfactory to get to the $2 million reserve amount.  Trustee Chamberlain noted that at the current rate, it would take 10 years for the reserve to be close to that $2 million mark.  Mayor Norris stated that he, Trustee Ford and Mr. Fialkowski came to the conclusion that they would recommend reducing the sewer reserve to $1 million, because the value of the capital asset is less and repairs to it would also be less.

Mr. Fialkowski explained that the $1 million recommendation considered the maintenance plan outlined by the Village Engineer.  If the Village needs to perform sewer repairs, the $1 million reserve should be enough based on the Village’s healthy general fund balance which could be borrowed from, if needed.  The committee recommended adjusting the sewer target reserve to $1 million and $2 million for water.  Mr. Glenn added that the sanitary sewer can be thoroughly inspected while the water system cannot be inspected with the same level of detail. .  Trustee Chamberlain commented that she would support the reducing the reserve if these funds were unlikely to be needed, but not if it meant borrowing from other funds.

Mayor Norris noted the Village needs a written resolution to amend the reserve policy.

  • Verizon Site Access Agreements

Mr. Huvard requested this item be deferred.

  • Ordinance Prohibiting the Use of Coal Tar Products in the Village

Mayor Norris received an email from an expert offering to write the Ordinance.  Trustee Haber questioned the purpose of the Ordinance. Trustee Jamerson stated that he and Trustee Chamberlain pushed for passage of this Ordinance. Trustee Chamberlain explained that there are a number of environmental and health issues with coal tar.

Trustee Chamberlain questioned how to get to these contractors to ensure they are licensed and are not using coal tar.   Mr. Huvard explained it would be based on complaints and/or Mr. Durning finding offenders by driving through the Village.  Trustee Haber noted that the Ordinance does not apply to a homeowner doing it themselves.  Trustee Haber expressed concern because coal tar can be purchased over the Internet and applied by a resident. Trustee Ford suggested educating residents on the dangers of coal tar.  Trustee Goldstein suggested putting together an approved vendor list. The Board agreed that it may be difficult to enforce.

Trustee Jamerson moved for First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

  • Ordinance 18.07.13 Changing the Street Address of Certain Property (Estonian House and Caretaker Residence)

Mr. Huvard explained when the properties were annexed, they had addresses from the County.  Chief Dayno asked the addresses to be changed to be more compatible with Riverwoods’ addresses.

Trustee Chamberlain moved to waive the First Reading of the Ordinance.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Chamberlain moved for Second Reading and adoption of the Ordinance.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  • Resolution 18-07-07 Adopting the NAACP Illinois State Conference and Illinois Association of Chiefs of Police “Ten Shared Principles”

Trustee Jamerson moved to adopt the Resolution.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Old Business

  • Resolution 18-07-08 Setting a Time and Place for a Public Hearing Regarding a Redevelopment Plan and Project Designating a Redevelopment Project Area and Adopting Tax Increment Allocation Financing for the Deerfield Road Redevelopment Project Area

Mr. Huvard clarified that the Public Hearing date has been moved to October 16, 2018 to accommodate the new timeline.  Before the Public Hearing, there will be a number of intermediate steps.  Mr. Huvard spoke with representatives from SB Friedman about the possibility of extending the TIF, but the parcel in question does not meet the minimum standards to be included.   Mr. Huvard recommends considering the TIF as original drawn.

Trustee Jamerson moved to accept the Resolution subject to changing the date.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  • Ordinance Concerning Film Production Permits in the Village of Riverwoods

Mr. Huvard summarized the changes made to the draft Ordinance.  The Ordinance is trying to make it clear that the reason that the Chief of Police is reviewing the applications is to ensure it will not impact traffic and access for emergency vehicles. Trustee Haber suggested removing the road association’s written approval restriction as it may be difficult to obtain.  Trustee Jamerson suggested clarifying the definition of “operating”.  Mr. Huvard agrees it should be clarified.  Mayor Norris suggested approval by a road association only if the association’s president’s name and contact number is registered with the Village.

This will be continued to the next meeting.

Adjournment:

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting.  Trustee Jameson seconded the motion.  The meeting was adjourned at 9:50 PM.

The next regular meeting of the Board of Trustees is scheduled for August 7, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,

Irene Gagerman, Village Clerk

Transcribed by Jeri Cotton

Attachments:

Police Report

Village of Riverwoods

Board of Trustees Meeting

July 2, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Absent was:

Michael Clayton

Also Present:

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Daphne Paras, Village Clerk

Call to Order:  7:30 pm

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the June 18, 2019 Board of Trustees meeting. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote.

Trustee Chamberlain moved to approve the minutes from the May 21, 2019 Executive Session meeting. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote with a minor correction.

Director of Community Services

Mr. Durning reported there was some interest for the former Flame Restaurant by owners of a café, but they cannot be located.  They were supposed to be cleaning the equipment.

An application was received for a permit at 27 Daicquiri Dr.

Police Report

Chief Dayno reported the police activity report is attached to the end of the minutes.

Information Items and Comments from the President

  1. Discussion of Drainage Issues and Planning for Capital Improvements

Mayor Norris noted this has been a very wet year and there have been a number of drainage issues in the Village.  An increasing number of residents have tried to remedy their problems, but create other issues upstream and downstream.  Fewer residents are cleaning their culverts.  Mayor Norris believes the Village should make a concerted review of the stormwater systems.  It is easy to identify problems, but not as easy to identify the solutions.  These projects may be very expensive so the Village needs to determine whether the cash reserves will be reduced or if there will be a tax or fee structure installed.  The Village needs to look at this across the board because the issue is getting worse.  Trustee Goldstein suggested examining a cost share program.  Trustee Chamberlain indicated cost share programs should come with an education component as well.

  1. 3700 Deerfield Rd. Violations

The Village collected $2000 in additional fines from the property owner for operating an unauthorized business in a residential zone.  The fine will escalate to $10,000 if the business is not terminated and removed by July 5, 2019.  Mr. Glenn is working on an assessment of what unpermitted changes have been made to the grading on the property.  Trustee Hollander felt badly the resident had to come before the Board and made it a more public issue.  Mayor Norris noted the administrative hearing was scheduled before the meeting.

  1. Condition of Paths Along Deerfield and Riverwoods Roads

The Village is reviewing the multi-use safety paths along Deerfield Rd. and Riverwoods Rd. to determine nature and extent of maintenance that may be required.  Mr. Glenn will determine what repairs are appropriate and what the costs will be.  Trustee Chamberlain noted a bicycle riding at a slow speed should not be on the road. Mr. Huvard believes that is a home rule policy decision that should be acted on by the Board.  Trustee Haber suggested it should be made safer, because it should not be closed to bicycles after all these years.  Mayor Norris noted the Board will consider what to do once they receive Mr. Glenn’s report.

  1. Surviving Mosquitos, Water, and Invasives

Mayor Norris noted the program was very well attended and provided a great deal of useful information.

  1. New Recreational Marijuana Law Becomes Effective January 1, 2020

“The Cannabis Regulation and Tax Act” was signed into law.  The Village is now required to determine the new workplace rules.  In addition, the Zoning regulations need to be modified.

6. Requirement for Annual Harassment Training

All Village officials and employees are now required to attend annual harassment training.

Visitors Wishing to Address the Board

A resident commented it was easy to report standing water on the slmad.org website.  Some homeowners questioned whether the mosquito spraying actually happened.  She suggested adding something in the Village Voice to let residents know it is no longer a fog.

New Business

  1. An Ordinance Restating Chapter 7 of Title 8 of the Riverwoods Village Code to Adopt New Versions of Building, Residential, Mechanical, Fuel, Gas, Plumbing, Fire Protection, Electric, Energy Conservation, Accessibility and Property Maintenance Codes.First Reading.

Trustee Jamerson moved for First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  Trustee Jamerson noted there are a few items that need to be adjusted. Trustee Chamberlain questioned how the items were selected.  Mr. Durning noted he will be enforcing the newly adopted codes and amendments. There are a number of Code updates. Mayor Norris noted Mr. Durning has gone through a lot of training.  Trustee Hollander suggested updating some of the fees, if the inspections take more time. Trustee Jamerson noted some of the projects will be inspected with both the old and new Codes.  The motion passed unanimously on a voice vote.

  1. Ordinance O-07- Establishing Village of Riverwoods Special Service Area Number 33 for Road Improvements Benefitting Certain Properties on Arrowwood Trail

Mayor Norris noted the Village received five out of six favorable petitions.

Trustee Jamerson moved for First Reading of the Ordinance.  Trustee Haber seconded the motion.  The motion passed unanimously on a voice vote.

Old Business

An Ordinance Approving a Sublease Agreement with Chicago SMSA Limited Partnership DBA Verizon Wireless – First Reading

Mayor Norris explained the Village is still negotiating the contract.

Standing Committee Reports

Budget and Woodland Management – Trustee Chamberlain reported the Branding and Education Committee is looking at signage.  She would like the Board’s opinion on the cost.  If the Village is looking at a larger digital sign, the ball park price is $75,000 to $100,000.  She asked the Trustee’s price tolerance.  The largest sign would be on the corner of Deerfield and Saunders Roads.  Trustee Chamberlain noted there are other, non-illuminated signs available for $40,000.  She is waiting for additional details from other sources.  Trustee Hollander asked about the incremental differences between the electronic illuminated sign and a non-illuminated sign. Trustee Jamerson noted the stone base is a large portion of the cost of the non-illuminated sign.  Mr. Huvard explained people can help write the signage specifications.  Trustee Chamberlain is looking for a sign that can be seen quickly and clearly. Trustee Goldstein would rather see an investment in a push notification system.  He questioned how many people will actually read a sign more than they are on their phones.  Trustee Goldstein does not believe a sign is the most effective way to communicate with residents.  Mayor Norris would like to get more information about both methods of communication.

Trustee Chamberlain met with Bob Fialkowski and will ask the Trustees to provide some communication regarding unique or unusual expenses they see coming in the next year.

Police and Building – Trustee Jamerson reported the Building Report is attached to the end of the minutes. The Village is down 50% to the construction value.  It is not unexpected because Discover has completed most of their construction.

Storm Water, Communications and Information Technology – Trustee Goldstein is having a difficult time finding a company to update the Village’s software, because it is such a small job.

Roads and Land Use – Trustee Hollander explained the Village discussed the difficulty with individuals trying to get into the commercial center on the north end off Milwaukee.  A traffic count was completed to determine how many vehicles will stack on Busch Parkway.  The traffic count seemed to support removing the concrete barrier and adding striping along Milwaukee to allow vehicles to turn left and stack. The County is in favor of it; the Village is still awaiting the State’s determination.  Trustee Hollander met with Mr. Flannigan and his attorneys. They are pleased and will move forward with the engineering and construction if they get the permit from the State.

David Niedelman questioned whether this would allow a left turn out of the center.  Trustee Jamerson noted the stacking from the shopping center would be 2 or 3 vehicles.  Trustee Jamerson noted the State may not allow a full access, but the Village is hoping they allow a left turn into the center.  Mr. Niedelman expressed concern that the parking lot will become backed up. Trustee Hollander noted the State may not allow left turns during rush hour traffic times.  Trustee Jamerson indicated the meeting was very positive. Mr. Flannigan was happy the Village is working for them.

Adjournment

There being no further business to discuss, Trustee Jamerson moved to adjourn the meeting.  Trustee Chamberlain seconded the motion.  The meeting was adjourned at 8:30 pm.

The next regular meeting of the Board of Trustees will take place on July 16, 2019 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Transcribed by Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

July 16, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Also Present:

Patrick Glenn, Village Engineer

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Bob Fialkowski, Finance Director

Daphne Paras, Village Clerk

Call to Order:  7:30 pm

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the June 4, 2019 Executive Session meeting.  Trustee Chamberlain seconded the motion. There was a minor correction. The motion passed unanimously on a voice vote as amended.

Trustee Chamberlain moved to approve the minutes from the July 2, 2019 Board of Trustees meeting.  Trustee Jamerson seconded the motion. There was a minor correction. The motion passed unanimously on a voice vote.

Treasurer’s Report

Mr. Fialkowski presented highlights from the Major Revenue Report for June.  The building revenues are lower than the past few months.  The six month year to date report, through June 30, 2019, is 50 percent down from last year due to the loss of the major sales tax generator.  The telecom tax is down 25 percent.  The interest income is up 46 percent from last year.  The State income tax is up since last year.  The General Fund is down 19 percent from last year.  Mr. Fialkowski noted the largest source of revenue for the Village is property tax.  The administrative expenditure had the largest increase.  Mr. Fialkowski explained that is primarily due to salaries.  The sewer fund expenditure is down over last year.

Trustee Hollander questioned what would happen if the Village lost one of the other major revenue sources.  Mr. Fialkowski noted the combined total between the next two revenue sources would be about $100,000.   Mayor Norris reminded the Trustees to give input for the 2020 budget to Trustee Chamberlain.

Director of Community Services Report

Mr. Durning reported this has been the busiest month for issuing citations.  There will be 7 administrative hearings this month.

Plan Commission Report

Plan Commission Chairman David Niedelman reported the Plan Commission worked on an updated Comprehensive Plan for the Board to review.  There are new items in the Plan, including Deerfield Road, the new Village branding and new exhibits.  There is a format change along with goals and objectives in each category.  Mr. Niedelman thanked Mr. Huvard, Mr. Glenn and Mr. Zimmerman for all their hard work.  Mayor Norris thanked Ch. Niedelman and the Plan Commissioners for the thorough work on this project.

Police Report

Chief Dayno reported the Police Report is attached to the minutes. He noted Mayor Norris spoke about the administrative hearing court.  The department has sent several cell phone violations to the administrative court but cannot do that as of July 1st.  There was a warrant served on 6/24 for forgery for passing a counterfeit $100 bill at the Mobile station.  He distributed the new Village of Riverwoods patch to the Trustees.  Trustee Chamberlain noted the new patch was a collaboration between the branding team, Trustee Chamberlain and two police officers.  Chief Dayno is very happy with the results.

Village Attorney’s Report

Mr. Huvard noted there must be both a Public Hearing and passage of an Ordinance in order to adopt the Comprehensive Plan.

Information Items and Comments from the President

  1. Mayor Norris will be absent for the August 6, 2019 Board of Trustees meeting
  2. Member of CEL new addition to part time worker list

Mayor Norris reported a general labor and odd job position was created.  Mr. Durning worked with the Center for Enriched Living to find an applicant to fill the position.  Initially, an employee of CEL will be available to assist with training the individual.

  1. Possible deadline on acting to ensure local control under Cannabis Regulation and Tax Act

Mayor Norris reported the Village is trying to figure out when they need to act on the new cannabis law.  The Village is looking at a Red Flag Resolution which would direct the Plan Commission to schedule a Public Hearing to consider amendments to the Zoning Code for recreational cannabis facilities within 90 days.  He noted there are operational conditions that could apply, such as conditional uses, distance requirements, hours of operation, adding a cap to the number of facilities and parking restrictions.  Mr. Huvard will look further into the Resolution.

Mr. Huvard noted the Village may make it a Special Use or only allow it in the retail district.  When the Plan Commission looks at the regulations, should they consider banning recreational cannabis in the Village?  Trustee Clayton questioned whether under its home rule authority, can the village impose an additional sales tax on top of the state’s? Mr. Huvard explained there is a different sales tax rate.  Trustee Chamberlain would not be opposed to allowing a dispensary in an office complex.  She has looked at articles highlighting the pros and cons from other States that have legalized marijuana.  Trustee Hollander noted the present commercial centers are not doing well and the Village lost a major tax resource.  He believes this could be considered a tax resource.  Trustee Haber noted the Village will accept sales tax, but it is not legal under Federal law.  Mr. Huvard explained the State will receive the tax money and will send the taxes to the Village.

Mr. Niedelman appreciates trying to give the Plan Commission some guidance.  For the Plan Commission to grasp this, they need guidance on what to address.  He welcomed any input on what the Board is looking for.  In Colorado, the Board in his community took it to Referendum.  Trustee Hollander suggested looking into having a dispensary on a visible public street as it may be easier to police.  If it is in an office building, the Village may have less control and knowledge of what is going on.  Mr. Huvard noted many developments in the Village have Special Uses, which may lengthen the process.  Mr. Niedelman noted the Village needs to consider the surrounding businesses as the business owners may come to the Village to complain.

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board.

Approval of Bills

Trustee Jamerson moved to approve the bills.  Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

New Business

  1. Approval of NSSRA member agency new facility closing and design contribution

NSSRA representative Kris Ford requested approval for the closing and design contribution for the new NSSRA facility.  There are additional fees associated with it.  The 2013 estimate showed $3,217,531 while the proposed 2019 contribution is $3,238,167.  Ms. Ford went through the estimates, including window and boiler replacements.  The NSSRA Foundation contribution was $3,750,000 making the cost after the Foundation contribution $4,842,548.  Ms. Ford explained the closing will be August 30, 2019.  The Village’s share of the closing and design is 1.7 percent of the totals, or $17,742.  NSSRA will also ask for approval of the renovation contribution at a later date.  The total Riverwoods expense would be about $56,000.

Trustee Jamerson noted this is different than the Village’s annual contribution.  Ms. Ford explained the Village has made a $2300 capital campaign contribution for the past 5 years.  Trustee Hollander questioned the Village’s total contribution for the next three years, including this contribution.  Mayor Norris noted the Village’s annual contribution is approximately $50,000.  He explained this request is to authorize sending the money.  The Board already approved the building.  Trustee Haber noted the $17,742 was approved.  The additional renovation cost of $38,417 was not part of the earlier presentation.   Trustee Jamerson noted there should be an audit of the $38,417.  Ms. Ford noted this is an estimate and the Foundation campaign may reduce this contribution.  Trustee Chamberlain understands the NSSRA Board has looked into many alternatives including financing over a long period of time.  The partner agencies could vote no, but there is a provision in the membership stating they are still responsible for the expense.

Trustee Jamerson moved to approve the NSSRA contribution of $17,742 for the new facility closing and design.  Trustee Haber seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

  1. Amendment to lease and easement agreement for Ravinia Green water tower (extending initial term)

Mr. Huvard explained the Village is still negotiating the amended lease.  This will be continued.

Old Business

  1. An Ordinance restating Chapter 7 of Title 8 of the Riverwoods Village Code to adopt new versions of building, residential, mechanical, fuel gas, plumbing, fire protection, electric, energy conservation, accessibility, and property maintenance codes

This will be continued as the amendments to the Ordinance have not been completed.  This will be continued.

  1. Ordinance 19.07.13 establishing Village of Riverwoods Special Service Area no. 33 for road improvements benefitting certain properties on Arrowwood Trail

Trustee Chamberlain moved for Second Reading and adoption.  Trustee Jamerson seconded the motion.  Trustee Haber looked at the map and questioned what would happen if the homeowners on Deerfield Road decide to change the orientation of their homes.  Mr. Glenn explained they would have to gain approval from those on Arrowwood Trail.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

  1. An Ordinance Approving a Sublease Agreement with Chicago SMSA Limited Partnership D/B/A Verizon Wireless

This will be continued as the Board does not have the agreement at this time.

Adjournment

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting.  Trustee Jamerson seconded the motion.  The motion was adjourned at 8:40 pm.

The next regular Board of Trustees meeting will take place on August 6, 2019 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

July 10, 2018

APPROVED

In Attendance:

Cheryl Chamberlain
Eric Goldstein
Michael Haber
Rick Jamerson
John Norris, Mayor
Also Present:

Bruce Dayno, Police Chief
Irene Gagerman, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Services
Absent:

Kristine Ford
Henry Hollander

Call to Order:  7:30 PM

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the June 19, 2018 Board of Trustees meeting.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

Director of Community Services Report

Mr. Durning reported that the deadline has passed for septic testing for the 11 properties on septic. He is following up with the 4 properties who are not yet in compliance. The Village received an inquiry from a dog day care center possibly interested in space at Colonial Court.

Plan Commission Report

Mr. Huvard reported that the Plan Commission met last week and discussed a subtopic on residential areas.  The commissioners raised a number of points, among them: that there are a lot of residents without children.  They discussed what would attract families to the Village.  Mr. Huvard explained they also discussed bicycle paths and the campus plan and how to create a better sense of community in the Village.  The commission discussed the possibility of extending the bike path to Village Hall as well as to Thorngate.

Village Attorney Report

Mr. Huvard received word regarding getting a receiver appointed for the property at 2887 Blackthorn.  The bank that owns the property is stunned by the poor condition of the property. The may decide to let the property go into receivership. This will be before the court in the morning.

Mr. Huvard has a list of about 30 food uses that may have interest in the Village and will send the list to the Trustees for discussion.  He explained these uses could generate $1.2 million to $1.6 million in sales with Village sales tax revenue being 2 percent.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting.  The police report is attached to the end of the minutes.  Chief Dayno distributed an article about a survey from the Alliance against Intoxicated Motorists (AAIM).  In 2017, Riverwoods ranked number one per officer for DUI arrests.  A representative from AAIM will be present at a future Board of Trustees meeting.

Informational Items & Comments from the President

  • Family Days on Sunday July 8th was a big success. We had approximately 40 to 45 families and more than 165 residents take advantage of the day. Much thanks to everyone who helped but especially to Jackie Borchew, Betty Dlouhy, Trustee Chamberlain and her husband Bill Simon.
  • Presentation from the South Lake County Mosquito Abatement District will be at the July 24 meeting.
  • Water Rates will be taken up for possible action at the July 24 meeting.

Trustee Chamberlain asked if the sewer fund would be considered as well. She feels that if there is to be an increase in sewer fees, it should be done at the same time as the water increase. Secondly, she believes there are similarities in the discussion on the methodology and how much to hold in reserve for the two funds.

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board.

New Business

  • Resolution setting a time and place for a Public Hearing regarding a Redevelopment Plan and Project, designating a Redevelopment Project Area and adopting Tax Increment Allocation Financing for the Deerfield Road Redevelopment Project Area

Mr. Huvard explained that  the overall goals of the Redevelopment Plan are to reduce or eliminate conditions that currently qualify the Project Area as a “blighted area” and to provide the direction and mechanisms necessary to establish the Project Area as a vibrant commercial mixed-use district.  Redevelopment of the Project Area will strengthen the commercial tax base within the Village and enhance the quality of life of the Village, as a whole.  The Redevelopment Plan is intended to incentivize investment leading to public and private improvements, such as physical improvements and rehabilitation of existing structures and facades, construction of new commercial, civic/cultural and recreational development, the replacement and repair of public infrastructure, storm water management systems and flood control within the Project Area, and the installation of streetscape, landscaping and signage to improve the attractiveness and accessibility of the Project Area.

Mr. Huvard explained that there are a number of notices, meetings and a hearing required in order to establish a TIF. The Board needs to adopt a Resolution, which starts the process, and wait a number of days before the Public Hearing.  The Village could adopt Ordinances for the TIF in October at the earliest.

Trustee Haber questioned why the Village wouldn’t include the residential property at the boundary in the TIF. He believes that that property has a natural potential to be included in the TIF.  Mr. Huvard will ask SB Friedman about adding the property.  He does not believe they considered anything other than commercial properties in the TIF.

  • Approval of new Waste Hauling Contract Extension with LakeShore

Mayor Norris noted that the Village entered into an agreement with LakeShore in 2012, which included optional extensions that expired in 2017.  LakeShore has not increased their prices and continues to operate during discussions with the Village.  LakeShore provided 3-year, 5-year and 7-year proposals, which are slightly higher than Bannockburn’s which is understandable given the narrower roads and dead ends in Riverwoods. Mayor Norris explained that the Trustees should decide whether they would like a 3-year, 5-year or 7-year agreement.  He would prefer a 3-year agreement, so that the Village could coordinate future negotiations with Deerfield and Bannockburn.

The Trustees discussed the three proposals.  Trustee Chamberlain moved to approve the 3-year waste hauler contract extension with LakeShore on the terms presented in the materials.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Goldstein, Jamerson, Norris (4)

NAYS:  None (0)

ABSTAIN:  Haber (1)

  • 320 Portwine Demolition and Paving Bid Results and Recommendation

Mayor Norris noted that an adhoc committee looked at the property and determined that the northern end would be the best place for parking.  The first step is to demolish the house. The second is to do some minor paving and lighting. Mr. Glenn added that the plan leaves the site fully functional and stable.

Trustee Chamberlain moved to award the contract for the base parking plan to Chicagoland Paving Contractors, the low bidder, in the bid amount of $99,900.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Goldstein, Haber, Jamerson (4)

NAYS:  None (0)

  • Reconsideration of 2018 Street Maintenance due to Corrected Bid Results and Recommendation

Mr. Glenn explained there was an error in the bid tabulation which changed the lowest bidder.

Trustee Jamerson moved to void the previous award of the contract to Chicagoland Paving and  re-award the 2018 Street Maintenance contract to Builders Paving, LLC, the correct low bidder, in the bid amount of $594,678.  Trustee Haber seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Goldstein, Haber, Jamerson (4)

NAYS:  None (0)

  • Ordinance implementing the Small Wireless Facilities Deployment Act

Mayor Norris explained that the State enacted a new law to facilitate the use of public rights-of-way by companies installing wireless facilities on structures in the right-of-way.  Mr. Huvard explained that this is a uniform set of principles drafted by the Illinois Municipal League.  He customized the Ordinance for the Village; there are references to the Riverwoods Village Code in the proposed Ordinance.  Mr. Huvard is trying to give the Village as much leverage as possible.  He took the fees from the maximum set by the state, which will tie back to the Village fee schedule.

The Trustees discussed aesthetics.  Trustee Chamberlain expressed concern that small wireless facilities will be installed before the Board decides what is aesthetically desirable for the Village.  She would like the Village to add some basic aesthetic guidelines in the Ordinance.  Trustee Jamerson noted that there is a small wireless facility in Vernon Hills that is not aesthetically pleasing.

Trustee Jamerson moved for First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Old Business

Ordinance concerning Film Production Permits in the Village of Riverwoods – to be continued

Standing Committee Reports

External Communications/Bike Path/Environment – Trustee Chamberlain reported that the Village received a $10,000 check for a grant to encourage native pollinators which can be used to pay for buckthorn removal on Village properties.  The campus plan group met to discuss the parking lot.  The branding committee met to discuss next steps. She and the Mayor are beginning conversations with area realtors. She sent out welcome letters to new residents.

Police/Building – Trustee Jamerson reported that the June Building Report was distributed.  The year to date fees are nearly double as the same time last year.

Communications/IT/Budget – Trustee Goldstein reported that the Village will start Phase II of the website.

Adjournment:

There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting.  Trustee Chamberlain seconded the motion.  The meeting was adjourned at 8:49 PM.

The next regular meeting of the Board of Trustees is scheduled for July 24, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,

Irene Gagerman, Village Clerk

Transcribed by Jeri Cotton

Attachments:

Police Report

Building Report

Village of Riverwoods

Board of Trustees Meeting

January 8, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Kristine Ford

Eric Goldstein

Henry Hollander

Rick Jamerson

John Norris, Mayor

Absent was:

Michael Haber

Also Present:

Bruce Dayno, Police Chief

Daphne Paras, Village Clerk

Patrick Glenn, Village Engineer

Rob Durning, Director of Community Development

Bruce Huvard, Village Attorney

Call to Order: 7:30 PM

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the December 18, 2018 Board of Trustees meeting. Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote with Trustee Goldstein abstaining.

Plan Commission Report

Plan Commission Chairman David Niedelman reported the Plan Commission met on Thursday and hope to finalize the Comprehensive Plan and send it to the Board in February. The commissioners also heard from Engaged Senior Homes which has a contract on a home in Riverwoods.  They hope to open a senior group home and made a presentation to the Commission.  There will be a Public Hearing at the February Plan Commission meeting.  Trustee Ford questioned whether this type of facility, which is for senior citizens, would open up the possibility for other types of group homes.  Ch. Niedelman believes this is one of the major issues the Plan Commission needs to be comfortable with.  Trustee Hollander questioned whether this facility is restricted by age.  Mr. Huvard noted at least 80 percent of their population needs to be at least 55 years of age.  Trustee Chamberlain questioned the defined level of care.  Ch. Niedelman explained they would not have medical staff.  The residents cannot drive but would not be ambulatory.  Trustee Chamberlain would be interested in knowing how often assessments are done and the standard of care.  Mr. Huard noted they would not be licensed as a skilled care facility.

Treasurer’s Report

Trustee Ford reported they are targeting February for an annual review, including investments and expenditures. They received a presentation from a firm on utility revenue auditing.  They will make a presentation to the Board at the next Board of Trustees meeting.

Trustee Ford noted some of the accounts have been updated and the signers are being updated.

 

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. The police report is attached to the end of the minutes.

 

Informational Items & Comments from the President

  • Project Update on Flatwoods Heritage Center
  • OSLAD Grant – Status
  • Mayor Norris had a conference call to review the modified plan. He drove to Olympia Fields and will incorporate some of their equipment into the Riverwoods plan. Mayor Norris noted the plan was separated into phases. Trustee Chamberlain indicated there is another phone conference tomorrow. Mayor Norris noted if the Village is still in the running for the OSLAD Grant, Trustee Chamberlain will go to Springfield on January 22, 2019 to make a presentation.
  • Revised Plan with Phased/Optional Elements

Trustee Jamerson questioned the differences between the phases. Mayor Norris explained Phase I includes things that need to be done while Phase II is optional.

  • Mayor Norris will miss the next meeting

Trustee Haber will preside at the next meeting.

  • NW Mayor’s Conference on January 22, 2019

Mayor Norris would like someone to attend the conference, if possible.

Visitors Wishing to Address the Board

Laura Trevino, 2500 Greenbriar, noted a lot of the neighbors have written letters to the Board but do not believe they are being heard. She noted the neighbors are not in favor of the Flatwoods Heritage Center and believe it is a breach of privacy.  She does not believe it fits with the neighborhood and is a safety concern.  Ms. Trevino asked if the Trustees would like this in their own backyards.  She believes having more people in the area would lead toward destruction.  They are trying to preserve what Riverwoods is all about.  Ms. Trevino noted the negative comments do not seem to be heard.  There will be lights and noise throughout the night.  She believes the Village is spending money on something people do not really want.  The play equipment will require insurance as well as maintenance.  She suggested understanding the true costs.  Riverwoods is a hidden gem. Ms. Trevino believes the Village is doing the opposite and preserving the wrong items.  Trustee Chamberlain, who has not made a decision, noted she would be happy to speak with residents and would like to get their opinions.  Mayor Norris is aware of the concerns and indicated the cost is a concern to all.  He wants to find out if people will use the facilities if they are built.  Trustee Hollander expressed concern because Ms. Trevino stated there will be paths going behind her home.  He questioned whether it is private land or public land.  Mayor Norris does not believe the path will go behind her home.  Trustee Jamerson noted any path behind Greenbriar would be on forest preserve property.  They do not have any intention of putting paths on private property.  Mayor Norris noted any paths will be on public property and the Village is discussing mitigation.  Trustee Goldstein indicated the Village wants to get a pulse of the resident’s opinions.

Patricia Anderson, 3060 Greenbriar, agrees with a number of points made by Ms. Trevino. She has written a letter to the Board and has not heard anything against the project.  She reinforced some of the points from her letters.  Ms. Anderson noted the survey needs to be written in such a way that it does not just ask if you want something.  She would not be in favor of having the Village spend a substantial amount of money.  Ms. Anderson noted there are a number of resources in the area and questioned why the Village wants to duplicate resources.  She indicated some residents are concerned about the lights and light pollution.  Trustee Jamerson will look into the Village Hall parking lot lights and ways to diffuse the current light pollution.  

New Business

  • Center for Enriched Living Donation Request

The Village has traditionally made a donation to the Center for Enriched Living. Between lower revenues in the Village and other issues, Mayor Norris questioned whether the Board should give donations at all.  Trustee Chamberlain explained that when she joined the board, the Village had a tradition of making donations.She was uncomfortable with the practice and was on a committee that created a policy narrowing donations to those more directly benefiting the residents of Riverwoods. With upcoming budget restraints, she no longer believes these donations are appropriate.  Trustee Hollander believes this is a perfect subject for a future survey.  He is not comfortable using public tax dollars for donations and would prefer to get resident input.  Trustee Jamerson shares Trustee Chamberlain’s comments.  He questioned whether other Villages give tax payer funds to not-for-profit organizations.  Trustee Jamerson would like to review the entire policy.  Trustee Goldstein agrees.  Trustee Hollander questioned whether the residents are aware the Village is using tax dollars for donations.  Trustee Ford believes the Village could donate to specific causes, but not organizations.  She suggested taking a hiatus on giving any donations until a policy can be discussed.  Trustee Chamberlain suggested the committee take the comments into account and make a recommendation.

  • Discussion and Consideration by the Board of Trustees on the Changing of Public Non-Through Streets to Private Ownership

Trustee Hollander explained that in the Plan Communication’s draft document, one goal encourages public streets to become private.  The Village recognizes 15-20% of the roads are being repaired/replaced at a subsidized rate.  As the Village finances may be going through some changes, and the Village could get $100,000 per year.  Trustee Hollander noted all roads except Portwine and Sanders should be considered, because they are “connectors” and receive State or Federal funds (per Pat Glenn).  In addition, there needs to be a transition period and the roads should be turned over in good condition.  He noted there are different legal mechanisms to change ownership.  Trustee Jamerson expressed concern because the Village may be up to $1 million short in paving and maintaining public roads in the next 10 years.  As the Village gets further along in their budgetary concerns, this will be a huge weight on the entire Village if they are maintained publicly.  Trustee Ford questioned the standards of a public road versus private roads.  Trustee Jamerson noted they are in better condition and wider, typically.  Trustee Chamberlain questioned whether any roads became public roads to benefit the public.  Mr. Huvard noted the Board would pass Ordinances to vacate a street.  One of the challenges is whether the Village has any promises to residents that a street will remain public.  Trustee Chamberlain would be interested in a draft time table.  She believes there will be resident pushback and that the Board should listen to the residents.   Trustee Hollander believes the Board needs to make a decision if they support the project.  He does not believe this can be done in reverse.  Trustee Ford believes there needs to be some communication stating this topic is now before the Board.  It will represent additional costs to the homeowner.  There are timing and communication issues.  Trustee Chamberlain added the timing should be such that if we are going to do this, all of the streets be of the same condition.  Trustees Hollander and Jamerson will develop a timeline.  Mr. Niedelman questioned if there is a legal mechanism stating all affected residents must participate.  Mayor Norris noted the 1st Amendment, Freedom of Association, would not allow the Board to require residents to be part of an SSA.

Old Business

  • Ordinance 19-01-01 Adopting And Approving A Tax Increment Redevelopment Plan And Project In The Village Of Riverwoods, Illinois

Mr. Huvard made a language change in sub paragraph e on page 5 of the Ordinance with a timeline of 23 years. He adjusted the language to reflect 2019.

Trustee Chamberlain moved to adopt the Ordinance as amended. Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Hollander, Jamerson (5)

NAYS: None (0)

  • Ordinance 19-01-02 Designating The Deerfield Road Redevelopment Project Area In The Village of Riverwoods, Illinois Pursuant To The Tax Increment Allocation Redevelopment Act

Mr. Huvard added the date, January 8, 2019 and Ordinance number 19-01-01to the Ordinance.

Trustee Chamberlain moved to adopt the Ordinance as amended. Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Hollander, Jamerson (5)

NAYS: None (0)

  • Ordinance 19-01-03 Adopting Tax Increment Allocation Financing Respecting The Deerfield Road Redevelopment Project Area In The Village Of Riverwoods, Illinois Mr. Huvard made a date change on the second page of the Ordinance.Trustee Chamberlain moved to adopt the Ordinance as amended. Trustee Jamerson seconded the motion. The motion passed by the following vote:AYES: Chamberlain, Ford, Goldstein, Hollander, Jamerson (5)
  • NAYS: None (0)
  • Ordinance 19-01-04 Amending the Class F Liquor License Classification in the Village of Riverwoods

Mr. Huvard explained the Trustee’s concern questioned an incidental use of the premises. The restaurant owner noted they do not have a specified tasting area and suggested limiting the retail sales area to not more than 10%.  At least one person must be BASSET certified and on premise during tasting.

Trustee Jamerson moved to adopt the Ordinance. Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Hollander, Jamerson (5)

NAYS: None (0)

  • Ordinance Amending The Village Code To Require Registration Of Residential Rental Properties

Mr. Huvard updated some of the registration requirements Trustee Chamberlain and Trustee Jamerson would prefer notice that the owner intends to list the property as a rental property at least 30 days in advance. Trustee Ford questioned how this would be enforced.  Mayor Norris noted this would be continued to the next meeting.

Ordinance Amending The Village Fee Schedule To Establish Fees For Road Special Service Areas

This will be continued to the next meeting.

Standing Committee Reports

Police/Building – Trustee Jamerson noted the building report is not ready.

NSSRA/Treasurer Liaison – Trustee Ford reported the NSSRA has a possible location for a new building. There will be some tours.  There is a strategic planning session for developing a new capital acquisition plan for the next 3 – 5 years.

Adjournment:

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion.  The meeting was adjourned at 9:37 pm

The next regular meeting of the Board of Trustees is scheduled for January 22, 2019 at 7:30 PM at Village Hall.

Respectfully submitted,

Daphne Paras, Village Clerk

Transcribed by, Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

January 7, 2020

APPROVED

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Also Present:

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Patrick Glenn, Village Engineer

Rob Durning, Director of Community Development

Call to Order:  7:30 pm

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the December 17, 2019 Board of Trustees meeting.  Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote with a minor change and Trustee Haber abstaining.

Director of Community Services Report

 Mr. Durning reported all of the annual business license inspections have been completed. One restaurant in town still needs current grease trap documentation.

 Plan Commission Report

Mr. Huvard noted the Plan Commission did not meet.

Village Attorney’s Report

Mr. Huvard continued his discussions with Thornton’s.  They are looking at costs to improve Deerfield Road prior to the County. Thornton’s could open quicker if the work is completed before the County, but they would be paying to do work that would have been paid by the County.  If the price is reasonable and the Village is willing to participate (if it makes sense), they may decide to open earlier.  They are looking to do the engineering work to determine the costs.  Mayor Norris suggested possibly using TIF funds for the improvements.  Mr. Huvard indicated we may be able to find a way where they could earn a credit back from the purchase price if they open early.  There is a number ceiling of what the Village may be willing to do.

Trustee Goldstein questioned if there are other potential buyers.  Mr. Huvard has not seen other options at this time.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes.

Information Items and Comments from the President

  1. Excise Tax Inquiry

The Finance Director previously reported the excise tax is down about 35 percent.  Other communities are down only 5 percent.  They are working with Springfield to determine if there is an error.  Springfield stated the numbers are correct, but the Village auditors will look into it as well.  Mayor Norris indicated the Village is looking into other ways to determine the correct amount.  Trustee Haber suggested putting in a FOIA request.

Status on Sign at Deerfield and Riverwoods

Trustee Chamberlain reported they received the electric quote for the signage, which was $7900 more than the approved range.  She recommends waiting until after the Committee meets to discuss further.  The Committee, will examine ways to reduce the cost.  Trustee Chamberlain received a design from the other design firm.  Trustee Chamberlain also sought out another quote for the stone work.  She will come back to the Board with a recommendation from the Committee after they discuss the additional information.

Visitors wishing to address the Board

There were no visitors wishing to address the Board

New Business

  1. Ordinance amending and updating the Village Fee Schedule

Mayor Norris indicated the fee schedule is not completed.  He asked the Trustees to contact Mr. Huvard with updates.  Of note, Mr. Glenn has recommended increasing the sewer connection fee.  Mr. Glenn explained the Code has a fixed sewer connection fee along with a number of exceptions for various circumstances.  He recommended raising the standard connection fee to $30,150.  The last fee increase was in 2002.  Mr. Glenn confirmed the outstanding properties had the opportunity to connect in the past.  Trustee Chamberlain questioned the amount of the administrative and deposit fees as well as when they are collected.  Trustee Jamerson explained they are working on fixing the language from the current Ordinance.

Old Business

  1. Ordinance Amending the Text of the Riverwoods Zoning Ordinance Pertaining to Cannabis Dispensaries and Certain Uses Under the Mixed Use Planned Unit Development Regulations

Mayor Norris reported the Village has not defined ice cream parlors or cannabis dispensaries.  Mr. Huvard explained the Plan Commission made a recommendation to define a cannabis dispensary and add that a cannabis dispensary can become an approved use in a mixed-use development.  In the Ordinance, the Board may defer or condition final approval of a special use permit until administrative rules for the oversight of cannabis dispensaries are promulgated by relevant State agencies.  Mayor Norris explained a potential dispensary owner must be able to get a license, which is similar to a liquor store.   Trustee Haber presumes that administrative rules will change from time to time.  He questioned whether the Trustees would consider initial administrative rules or if the Board could take back a prior approval based on administrative rules changes.  Mayor Norris explained the Village always had that ability, but does not know if a Special Use could be pulled if the regulations change.  Trustee Chamberlain believes the Village would be deciding on what the rules were at the time, as the rules will change.  She wants it to be clear that if the Board finds the rules at the time unsatisfactory, that they can condition their withhold. She would like the Board to condition final approval based on final administrative rules in place.  She recommended final approval of Special Use in accordance with administrative rules for the oversite of cannabis dispensaries or may withhold approval.

Trustee Clayton questioned whether the Board would have an option to change things if smoking on premise allowed.  Trustee Haber noted there is a limitation on the number of feet from a school or church.  If that changes, it would change the administrative rules.

Trustee Hollander questioned if passage of a Special Use would require Public Hearings with the Plan Commission.  Mr. Huvard noted this would lay out a roadmap for approval.  Trustee Hollander would not want this to go through the Public Hearing process twice.  If the Board passes it and the petitioner meets the conditions, that should be ok.  Mayor Norris explained if the Board determines it is acceptable, they would be giving up a lot of Control without the Special Use process.  Trustee Haber explained it could be allowed by Zoning Ordinance and the applicant could meet the conditions of a special use, but if the applicant was turned down, the ruling could be overturned.

Mr. Huvard suggested working on wordsmithing outside the meeting, if the Board is satisfied with the purpose.  Trustee Haber suggested considering whether or not to administer a special use permit once administrative rules for the oversight of cannabis dispensaries are promulgated by relevant State agencies from time to time.

Trustee Clayton moved to consider the administration of a special use permit for a cannabis dispensary in a mixed use development once the administrative rules for the oversight of cannabis dispensaries are promulgated by relevant State agencies.  Trustee Haber seconded the motion.  The motion passed unanimously on a voice vote.

Standing Committee Reports

Budget and Woodland Management – Trustee Chamberlain met with Village Clerk Paras about a Wine and Cheese social event on Thursday February 27, 2020 from 5 to 7 pm.  They suggested having information available on the Village’s cost share programs, woodland ordinances, electric aggregation and volunteering.  She asked the Trustees to let her know if they wanted to invite any dignitaries.  Trustee Chamberlain will also ask businesses if they want to donate anything.   She will reach out to other community groups as well, to see if they want to provide information.  Mayor Norris suggested adding information on the Brushwood Center and garden plots as well.

Police and Building – Trustee Jamerson explained the building report is in the packet.  Construction values were 60% to 2018.  Permit values were less than half.  This was the last report in 2019.

Economic Development, Finance and Capital Planning – Trustee Clayton reported the Village issued an RFP for finance director services to replace Bob Fialkowski.  The responses are due January 21, 2020.

Adjournment

There being no further business to discuss, Trustee Jamerson moved to adjourn the meeting.  Trustee Chamberlain seconded the motion.  The meeting was adjourned at 8:15 pm.

The next regular meeting of the Board of Trustees will take place on January 21, 2020 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

January 22, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Kristine Ford

Eric Goldstein

Michael Haber, Mayor Pro Tem

Henry Hollander

Rick Jamerson

Absent was:

John Norris, Mayor

Also Present:

Patrick Glenn, Village Engineer

Rob Durning, Director of Community Development

Bruce Huvard, Village Attorney

Hal Roseth, Village Treasurer

Call to Order:  7:30 PM

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the January 8, 2019 Board of Trustees meeting. Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote with Mayor Pro Tem Haber abstaining.

Village Treasurer Report

Mr. Roseth reported the December cash summary report is not accurate. He explained the cash on hand requirement was updated to $800,000 creating an overage of $2.5 million, but the money was transferred into the investment account.  The investment fund has been upgraded and CDs are performing at 2-3 percent and other investments are also performing well.

Director of Community Services Report

Mr. Durning reported the Village received seven business license requests and three have passed their inspections so far.

Plan Commission Report

 

The Plan Commission will hold a Public Hearing on February 7, 2019 regarding a possible senior group home.

 

Informational Items & Comments from the President

  • Project Update on Flatwoods Heritage Center

Trustee Chamberlain drove to Springfield to make a short presentation. She sent the trustees a draft of the resident survey.  Trustee Chamberlain asked for assistance with topics and questions.   The Trustees questioned how the results would be communicated.  Trustee Chamberlain explained it would depend on how many comments are received.  Trustee Goldstein believes the questions are written very subjectively and cautioned the Trustees to be careful on the wording of the questions.  The Trustees have a responsibility to be the voice of the residents.  Trustee Chamberlain asked if the Trustees could provide questions to get a more accurate representation of what residents want.   The Trustees will give Trustee Chamberlain their comments on the draft.  Trustee Jamerson noted the Trustees vote on what they hear, and not all residents voice their opinions.  Trustee Chamberlain explained one of the reasons the Village is using the Mind Mixer software is to get as much resident feedback as possible.  Village Resident Michael Clayton noted the software is a tool that is designed to engage the community in a dialog.  He believes the tool will solicit dialog as well as collect information.  Trustee Haber questioned how residents will be made aware of the survey.  Trustee Chamberlain explained it will be on the website as well as in the Village Voice and email blast.  The Village could also do a mailing.  David Niedelman believes it is important to let the Village know that there is a caveat to the project based on Village finances.  A number of residents would have been in favor of a gas station if they knew about the changes in Village finances.

Visitors Wishing to Address the Board

Village resident Michael Baumann is opposed to this plan and does not believe it is a wise use of Village resources. Based on his experience over the past 25 years of product development, there is a process that needs to be followed.  Is there an imminent need?  Is it something people are interested in and willing to spend money on?  Mr. Baumann does not believe the process has been followed.  Mr. Baumann noted there is a treasure trove of data from the strategic planning survey from 2015.  That survey plan collected a lot of demographic data.  58 percent of Riverwoods households in 2015 did not have children.  Mr. Baumann expressed concern about the survey based on fallacy of costs.  He suggested looking at the various playgrounds within half mile of Riverwoods and believes Village residents would be able to travel to them by a 10 minute walk or 5 minute bike ride.  He asked the Trustees to evaluate the plan in regards to Village priorities and not how much time has already been spent on the project planning.  Mayor Pro Tem Haber noted the plan is not only for children, but also to develop a community atmosphere.

 

A 22 year resident asked about the lights at Village Hall. Trustee Jamerson noted the lights are on a timer.  He could look into getting a shield so the lights do not shine on the residential property.  Trustee Chamberlain noted if the Flatwood project moves forward, the only lights would be at the parking lot.

Approval of Bills

Trustee Jamerson moved to approve the bills. Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Hollander, Jamerson, Haber (6)

NAYS: None (0)

New Business

  • Ordinance 19.01.05 authorizing the sale of surplus personal property owned by the Village of Riverwoods

Mayor Pro Tem Haber noted the surplus property is a 2010 Chevy Tahoe that is excess property from the police department.

Trustee Chamberlain moved to waive the First Reading of the Ordinance. Trustee Hollander seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption of the Ordinance. Trustee Hollander seconded the motion.  Mr. Huvard noted this vehicle would be sent to auction.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Hollander, Jamerson, Haber (6)

NAYS: None (0)

Old Business

  • Ordinance 19.01.06 Amending the Village Code to Require Registration of Residential Rental Properties

Trustee Jamerson moved for Second Reading an Adoption of the Ordinance. Trustee Chamberlain seconded the motion.  Mr. Huvard made the changes requested by the Trustees.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Hollander, Jamerson, Haber (6)

NAYS: None (0)

  • Ordinance Amending the Village Fee Schedule to Establish Fees for Road Special Service Areas

This will be continued to the next meeting, Trustee Hollander explained they want to give the SSAs time to review the information.

Adjournment:

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.  The meeting was adjourned at 8:30 pm

The next regular meeting of the Board of Trustees is scheduled for February 5, 2019 at 7:30 PM at Village Hall.

Respectfully submitted,

Daphne Paras, Village Clerk

Transcribed by, Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

January 21, 2020

APPROVED

In Attendance:

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

John Norris, Mayor

Absent:

Cheryl Chamberlain

Rick Jamerson

Also Present:

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Patrick Glenn, Village Engineer

Rob Durning, Director of Community Development

Call to Order:  7:30 pm

Approval of Minutes

Trustee Haber moved to approve the minutes from the January 7, 2020 Board of Trustees meeting.  Trustee Goldstein seconded the motion. The motion passed unanimously on a voice vote.  The Trustees discussed the written minutes.  Mayor Norris explained the minutes are not verbatim and need to summarize what was said in the meeting.  The Trustees should review the minutes to ensure they accurately reflect what occurred at the meeting.

Treasurer’s Report

Trustee Clayton reviewed the Summary of Revenues and Expenses for the end of the year.  The administration revenues increased due to the Landmark Dividend transaction.  The other revenues, except the police, were down.  The administrative expenditures were high due to woodland restoration cost and insurance prepayments.  The water and sewer funds were higher than budget, partially due to timing.  The General Fund revenue, without the Landmark Dividend proceeds, was about $3,498,000.  The estimated 2020 budget revenue is $3,283,000 which is down about $215,000.  The total expenses in 2019 without the woodland restoration expenses and insurance prepayments were $3,456,000.  The 2020 budget expense estimate without the campus is $3,556,000 which means the 2020 expenses are going up about $99,000.  This year there was a net loss of $42,000.  Next year, the projected deficit is $314,787 not including the campus plan.  With the campus plan, the estimated deficit is $632,000.

The water fund has cash and investments of $2,372,000 which is slightly different than the cash report.  The 2020 budget estimated net revenue is $76,000 but there are estimated projects of $150,000 that are not included.  The sewer fund has cash and investments of $1,336,259 with estimated net revenue of $36,787 and a project for $130,000 that is not in the budget.  The water and sewer funds are above target for 2020.

The investment summary report is consistent with prior months.  The Village issued an RFP for financial services and received 3 responses from qualified firms.  Trustee Clayton will bring a recommendation to the Board.  Mr. Fialkowski will be retiring at the end of February.

The Trustees discussed the proposed deficit moving forward as well as potential revenue based on the development of the property at Deerfield and Milwaukee as well as the TIF.  This will be discussed more in March.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes.  The department is actively investigating a burglary that occurred on January 16, 2020.  The department responded to a domestic dispute on January 11, 2020 and found out a gun shot was fired.  They believe it was an accidental discharge.  No arrests were made, but an officer was sent to obtain a firearm restraining order.  If a relative or the police believe someone is a threat to themselves or others, a restraining order can be issued for up to six months as well as suspension of their firearm identification card.  The guns in the house were turned over to the police voluntarily.

Village Attorney’s Report

Mr. Huvard explained they are working with the developer for the gas station to develop cost estimates and work on the final contract.  The Plan Commission will work on definitions of a family for the Zoning Code.  There may be a couple new proposed SSAs for the Board to consider.  Bruce Huvard is working on updating the personnel manual due to the changes in marijuana legislation.

Information Items and Comments from the President

  1. Mayor Norris will not be at the February 4, 2020 Board of Trustees Meeting

Trustee Haber will handle the chair.

  1. Wine and Cheese Party

The wine and cheese party will be on February 27, 2020.  Mayor Norris encouraged the Trustees to attend.  It is a good opportunity to meet with residents.

Visitors wishing to address the Board

There were no visitors wishing to address the Board

Approval of Bills

Trustee Clayton moved to approve the bills.  Trustee Haber seconded the motion.  The motion passed by the following vote:

AYES:  Clayton, Goldstein, Haber, Hollander (4)

NAYS:  None (0)

New Business

  1. Nomination of Scott Levine to the Plan Commission

Mayor Norris indicated Mr. Levine lives in Thorngate and has a background in finance and property development.  He is also a younger resident of the Village. Trustee Clayton moved to appoint Scott Levine to the Plan Commission. Trustee Haber seconded the motion.  The motion passed unanimously on a voice vote.

Old Business

  1. Ordinance adopting the Village Fee Schedule

Trustee Haber moved for First Reading of the Ordinance.  Trustee Clayton seconded the motion.  Mr. Huvard discussed the proposed changes.  Mr. Glenn noted the County changes their fees on a different schedule than the Village.  The motion passed unanimously on a voice vote.

  1. Ordinance 20-01-01 Amending the Text of the Riverwoods Zoning Ordinance Pertaining to Cannabis Dispensaries and Certain Uses Under the Mixed Use Planned Unit Development Regulations

Mr. Huvard indicated the definition of a cannabis dispensary was reworded.

Kathryn Spencer, Program Coordinator of Community the Anti-Drug, offered to provide resources to the Village.  She asked if the Village considered adding any language about prohibiting on-site consumption.  Mr. Huvard explained the current definition does not allow the use or consumption of cannabis in or outside the facility.  Ms. Spencer asked if there was a limit on the number of dispensaries in the Village.  Mr. Huvard explained there is only one location in the Village that would be allowed due to Zoning regulations.

Trustee Clayton moved for Second Reading and approval of the Ordinance.  Trustee Hollander seconded the motion.  The motion passed by the following vote:

AYES:  Clayton, Goldstein, Haber, Hollander

NAYS:  None

Adjournment

There being no further business to discuss, Trustee Clayton moved to adjourn the meeting.  Trustee Haber seconded the motion.  The meeting was adjourned at 8:15 pm.

The next regular meeting of the Board of Trustees will take place on February 4, 2020 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

February 4, 2020

APPROVED

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber, Mayor Pro Tem

Henry Hollander

Rick Jamerson

Also Present:

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Patrick Glenn, Village Engineer

Rob Durning, Director of Community Development

Absent was:

John Norris, Mayor

Call to Order:  7:30 pm

Approval of Minutes

Trustee Clayton moved to approve the minutes from the January 21, 2020 Board of Trustees meeting.  Trustee Goldstein seconded the motion. There were minor updates to the minutes.  The motion passed unanimously on a voice vote with Trustee Jamerson and Trustee Chamberlain abstaining.

Director of Community Services Report

Mr. Durning indicated the Village has received permit plans for the hand carwash on Saunders.  The final inspections have been completed for 2825 Arrowwood.

Plan Commission Report

Chairman David Niedelman reported the Plan Commission will work on defining a family unit.  Mr. Huvard indicated one possibility is to define a family unit with more people than are currently allowed.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes.

Visitors wishing to address the Board

There were no visitors wishing to address the Board.

New Business

  1. Acceptance of proposal by Lauterbach and Amen, LLP., to provide professional financial services and serve as Finance Director of the Village

Finance is a critical element of day-to-day operations and interacts with others in the Village.  The current Village Treasurer, Bob Fialkowski, will be leaving on February 18, 2020, so things need to be put into place quickly.   Mr. Fialkowski headed up a search to find a new Finance Director without success.  The Village put out an RFP with an intensive and broad scope which included:

  • Revising the chart of accounts
  • Moving from a ‘modified cash’ to an ‘accrual-based; accounting
  • Reviewing Village financial policies
  • Providing training for Village staff and act as a resource for the Village Board
  • Prepare and administer the annual property tax levies, including SSAs
  • Prepare annual budget and assist with revenue projections and expenditure forecasts
  • Work with Miller Cooper on annual financial report
  • Prepare monthly financial summary reports, cash/investment report and Village asset schedule
  • Review accounts payable for proper assignment of accounts
  • Review and monitor revenue activities
  • Prepare monthly journal entries, State and Federal tax filings, the schedule of cash and investments and capital asset schedule

Three firms responded to the RFP and were evaluated on the following criteria:

  • Demonstrated understanding of the requirements
  • Rates and estimated costs
  • Breadth of resources
  • Ability to provide staffing continuity
  • Municipal experience

Lauterbach and Amen (L&A) was the least expensive with a weighted average of $89 per hour.  They are less expensive than a Finance Director with benefits.  They have vast municipal experience and demonstrated knowledge of the Village’s needs.  L&A is approximately $20,000 higher than what was budgeted because they estimate a need for 470 hours.  Special projects will involve additional costs.

Trustee Clayton moved to accept the proposal from Lauterbach and Amen.  Trustee Chamberlain seconded the motion.

The proposal calls for a fixed monthly fee.  The Trustees questioned whether the hours would be tracked and billed and whether there would be a contractual agreement showing what falls under the agreement and what is outside the agreement.  There will be someone at Village Hall 1-2 days per week.

The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

Trustee Clayton thanked Mr. Fialkowski for his contribution to the Village.

  1. Ordinance adopting provisions in the Village Code regarding reimbursement to the Village for consultant fees

Mr. Huvard explained the Village Code addresses consultant fees in a number of sections, but there is no general provision for estimating and replenishing the costs.  The Trustees discussed why the fee estimates are determined by the Director of Community Services rather than the Trustees.  Mr. Huvard suggested changing the Ordinance to include the Mayor or Director of Community Services.  The Trustees questioned whether simple fees need approval from the Director of Community Services.  The criteria are general and there is no statement about consistency.  In addition, some projects may not require a consultant.  Mr. Huvard noted if there are amounts provided in the fee schedule, they should be followed.

Trustee Jamerson moved for First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Old Business

  1. Ordinance 20-02-02 adopting the fee schedule for the fiscal year 2020

Trustee Jamerson moved for Second Reading and adoption of the Ordinance.  Trustee Chamberlain seconded the motion.

The Trustees discussed consultant fees, and whether the Village pays for a certain number of hours.  They also questioned what happens when residents and Trustees call consultants directly and how this is verified.  It was determined the Mayor is frequently copied on correspondence.  In addition, the consultants often direct residents back to staff.

The Trustees suggested combining parts 1 and 2 by putting part 2 under the Building Permit section.

The motion, as amended, passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  1. Consideration and possible approval of contract messaging sign and new Village signage

This will be discussed at a later date.  Trustee Hollander asked if this could be held until after the March finance meeting.  Trustee Chamberlain noted the decision has to be made in February, but she would try to hold them off.

Standing Committee Reports

Police and Building – Trustee Jamerson explained the building report is in the packet.

Storm Water; Communications & Information Technology – Trustee Goldstein reported the Village website was updated to make it easier to order plants.

Adjournment 

There being no further business to discuss, Trustee Jamerson moved to adjourn the meeting.  Trustee Chamberlain seconded the motion.  The meeting was adjourned at 8:12 pm.

The next regular meeting of the Board of Trustees will take place on February 18, 2020 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

February 18, 2020

APPROVED

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Henry Hollander

Rick Jamerson

John Norris, Mayor

Absent:

Michael Haber

Also Present:

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Patrick Glenn, Village Engineer

Rob Durning, Director of Community Development

Call to Order:  7:30 pm

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the February 4, 2020 Board of Trustees meeting.  Trustee Clayton seconded the motion. The motion passed unanimously on a voice vote.

Treasurer’s Report

Mayor Norris noted today was Bob Fialkowski’s last day.

Plan Commission Report

Mr. Huvard reported the Plan Commission discussed the definition of a family.  They will meet again in March.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes.  There is a criminal sexual assault report from a person that was 10 years old in 1989.  He heard the State had lifted the statute of limitations for that type of crime.  Chief Dayno contacted the State’s Attorney and found the statute cannot be enacted retroactively so it cannot be investigated.

Information Items and Comments from the President

  1. Public Usage of Village Meeting Spaces.

Mayor Norris is close to completing a final version of regulations for using Village Hall spaces.  The Village has received several requests to use Village spaces

  1. Budget and Finance Workshop – March 3, 2020 at 6:00 pm

Mayor Norris noted the Trustees will meet at 5:30 pm rather than 6:00 pm.

Visitors wishing to address the Board

There were no visitors wishing to address the Board

Approval of Bills

Trustee Clayton moved to approve the bills.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Hollander, Jamerson (5)

NAYS:  None (0)

New Business

  1. Discussion and Possible Approval of Redevelopment Agreement with GMX Real Estate Group for TIF Property on the Southeast Corner of Milwaukee and Deerfield

Mr. Huvard has been working with GMX Real Estate Group, who sent the Village a Letter of Intent to develop a Thorntons gas station and convenience store.  The Village is trying to figure out the timeline that the County will be working on Deerfield Road as the project needs to be completed before the road widening.  Thorntons cannot open with the current, limited access points and is looking for an incentive from the Village to open earlier than four years from now.  The Village would lose projected sales revenue if they waited for the County to complete their work on Deerfield Road.  If Thorntons waited for the County, the access work would be completed.

Lake County DOT would consider Thorntons’ requests if an engineering study showed the necessary improvements for new access points could be accomplished without interfering with the Deerfield Road expansion.  Mr. Huvard indicated Cubesmart and Thorntons would become a PUD.

Andrew Goodman and Paul Takacs, Principals with GMX Real Estate Group, and Mike Ruczuki, Real Estate Manager with Thorntons were present.  Mr. Goodman proposes constructing a Thorntons gas station with 10 gas pumps and a 24-hour, 5000 square foot convenience store.  In order to make the site function, they need to update the right-in, right-out access on both Deerfield Road and Milwaukee to be full accessways.  The accessways are imperative to their operation.

The Trustees discussed diesel fuel.  Mr. Goodman explained they do not want to tie up a bay for diesel at this time, as it is not a smart business move.  The RFP mentioned the willingness to construct an attractive landscape retaining wall for detention or a corner landscaping element as aesthetics are important to Riverwoods residents.  Mr. Goodman is trying to balance their operations desire to have the gas islands close to the corner with the Village’s desire for upgraded landscaping.  He offered to meet with neighbors to gather their input early on and try to incorporate what the can.  The Trustees discussed the parking requirements, as there are currently 25 spots shown.  The parking is for the convenience store.  The Trustees expressed concern about potential cut-thru traffic.  Mayor Norris noted it is an enforcement issue. They questioned whether there is a cross access agreement with Cubesmart.  The Village will speak with representatives from Cubesmart about cut-thru traffic.

Mr. Huvard questioned what would be needed to bring back a more refined proposal.

  1. Ordinance 20-02-03 Amending Ordinance Number 13-12-30, Which Established Village of Riverwoods Special Service Area 27, to Correct the Special Tax Roll Following A Lot Subdivision

Mr. Huvard reported in 2019, the Trustees approved a boundary adjustment between two adjoining lots.  Although the area and boundary of the SSA are not changing, there are now two PINs and two lots where there was previously one.

Trustee Chamberlain moved to waive First Reading of the Ordinance.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Chamberlain moved for Second Reading and adoption of the Ordinance.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Hollander, Jamerson (5)

NAYS:  None (0)

Old Business

  1. Ordinance 20-02-04 Adopting Provisions in the Village Code Regarding Reimbursement to the Village of Consultant Fees

Mr. Huvard discussed the changes since the last Board of Trustees meeting.  He noted the Director of Community Development should follow the schedule when fees are indicated.  The exception is where there is a project with an unusual scope, the petitioner could ask for a review of the fees.

Trustee Chamberlain moved for Second Reading and Adoption of the Ordinance.  Trustee Clayton seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Hollander, Jamerson (5)

NAYS:  None (0)

Good of the Order

Trustee Chamberlain reminded the Trustees and residents to attend the Wine and Cheese event on Thursday, February 27that 5:00 pm.  It will be a fun event.

Adjournment

There being no further business to discuss, Trustee Clayton moved to adjourn the meeting.  Trustee Chamberlain seconded the motion.  The meeting was adjourned at 8:15 pm.

The next regular meeting of the Board of Trustees will take place on March 3, 2020 at 7:30 pm.  The Committee of the Whole meeting to discuss budget and finance will be held at 5:30 pm.

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

December 4, 2018

APPROVED

In Attendance:

Cheryl Chamberlain

Kristine Ford

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Also Present:

Bruce Dayno, Police Chief

Patrick Glenn, Village Engineer

Daphne Paras, Village Clerk

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Development

Call to Order: 7:30 PM

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the November 20, 2018 Board of Trustees meeting. Trustee Jamerson seconded the motion.  Abstain Goldstein.

Plan Commission Report

Mr. Huvard explained the Plan Commission did not meet in December.

Treasurer’s Report

Trustee Ford indicated there will be a meeting on December 10th to discuss cash management.

Police Report

Chief Dayno presented highlights from the police report since the last Board of Trustees meeting. There were several crashes and down wires due to the snowstorm.  Chief Dayno is planning to have the police department accredited in 2019.  There are currently 22 Illinois departments that are accredited. The police report is attached to the end of the minutes.

Information Items and Comments from the President

  1. Project update on Flatwoods Heritage Center

Trustee Chamberlain noted a subcommittee consisting of Trustee Chamberlain, Trustee Goldstein and Village resident Michael Clayton met and discussed priorities, potential questions and a revised plan so they can receive resident input on the plan.

  1. Possibility of Sidewalk/Safety Path on Portwine with Village paying only 4% of the cost

Mayor Norris noted the Village could have a sidewalk/safety path on Portwine with the Village’s portion being 4%. The Village received an estimate of about $1 million, with the Village cost being $40,000.  Mayor Norris also asked if the bicycle path could be extended as well.  Trustee Chamberlain would like to figure out a means to get resident input on a true bike path as it would be 8’ wide.  The current bike path is 6’ wide and a milti-use path is 11’ wide.  Trustee Hollander noted there is a restriction on a property on the west side of Portwine north of Deerfield Road.  Trustee Jamerson explained the bike path is on the east side of the street north of Deerfield Road.  Trustee Haber believes the ability to get a path on Portwine would have an impact on the Flatwoods Heritage Center plans. 

Visitors wishing to address the Board

There were no visitors wishing to address the Board.

New Business

Nomination and Approval of Daphne Paras as Village Clerk

Mayor Norris nominated Daphne Paras as Village Clerk. Trustee Haber moved to approve the nomination.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS: None (0)

Mayor Norris swore in Ms. Paras as the Village Clerk of the Village of Riverwoods.

Approval for the Purchase of a Replacement Police Department Squad SUV and Related Equipment

Chief Dayno noted the Village is scheduled to replace a Chevrolet Tahoe in 2019. The Budget Committee believes it would be preferable to purchase the vehicle in 2018.  The State of Illinois bid was $36,300.  The Village received a bid of $35,498 from Bill Stasek Chevrolet.  The cost of equipment would be no more than $10k.

Trustee Haber moved to approve the purchase of a replacement police department vehicle and related equipment. Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS: None (0)

Ordinance for the Levy of Taxes for the Village of Riverwoods for the Fiscal Year Beginning January 1, 2018 and Ending December 31, 2018

Mr. Huvard explained SSA 31 does not have a levy. The residents requested $2800.  The major line items from the Appropriations Ordinance was $524,000, which represents a 4.9% increase.  SSA 32 will not have a levy this year.

Trustee Jamerson moved to waive the First Reading of the Ordinance. Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption of the Ordinance. Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS: None (0)

 

Ordinance Abating the 2018 Tax Levy for $644,000 Special Service Area No. 26 Special Tax Bonds, Series 2013

This is the 2nd year for abatement levies for these SSAs.  Trustee Jamerson moved to waive the First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Chamberlain moved for Second Reading and adoption of the Ordinance. Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS: None (0)

Ordinance Abating the 2018 Tax Levy for $60,000 Special Service Area No. 27 Special Tax Bonds, Series 2014

Trustee Jamerson moved to waive the First Reading of the Ordinance. Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption. Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS: None (0)

Ordinance Amending the Class F Liquor License Classification in the Village of Riverwoods

Mr. Huvard noted King Shabu Shabu Restaurant contacted the Village and requested the ability to have tastings and special wine dinners as well as the ability to sell their spirits. The Class F liquor license would be amended to permit the incidental sale of packaged unopened liquor.

Trustee Haber believes the term “incidental sale” needs to be defined. This is a restaurant that wants to accommodate their patrons.  The proposed Ordinance is too broad and would create an enforcement issue.  Trustee Jamerson and Trustee Chamberlain believe it is a good idea to grant them this ability.  If liquor is sold by a distributor, rather than the restaurant, the Village would not get sales tax.  Trustee Ford believes this could lead to a tasting.  If the sale comes through the tasting room and generates sales tax, it would be great for the Village.  Mr. Huvard will look at defining the term “incidental sale”.  Trustee Ford would not want to go into the packaged liquor space; rather, she would be in favor of a tasting room.

Trustee Haber moved for First Reading of the Ordinance. Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

Compensation Committee Recommendations

A confidential memo was forwarded to the Trustees for a 2.5 percent cost of living adjustment and a merit increase for one employee for an additional 3.5 percent.

Trustee Haber moved to accept the recommendation. Trustee Jamerson seconded the motion.  Trustee Chamberlain has a question on the merit increase.  This will be discussed in executive session.

Approval of Water Leak Detection

Mr. Glenn noted there appears to be a water leak and reached out to a company that handles leak detection. Trustee Haber moved to approve the water leak detection.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS: None (0)

 

Old Business

Ordinance Amending the Village Code to Require Registration of Residential Rental Properties

Mr. Huvard explained he received some comments and would like to defer to the next Board of Trustees meeting.

 

Ordinance Amending the Village Fee Schedule to Establish Fees for Road Special Service Areas

Mr. Huvard explained there have been no updates since the First Reading. Trustee Ford would like to notify the SSAs about the changes before passing the Ordinance.  Trustee Hollander explained the effective date is 60 days after the Ordinance is passed.  This will be continued to the next meeting.

Approval of Mindmixer Proposal

Trustee Chamberlain made a list of options where resident’s opinions could be utilized. She suggested passing the high-end proposal that includes the most assistance.  Mayor Norris explained they can purchase one project as a test, to determine if it works for the Village.  Trustee Haber spoke with someone that believes this is a good tool but community members must register to participate. Other software programs do not require registration to participate.  Oftentimes, if you require registration, the results are skewed.  He suggested most companies allow a 30 day product demonstration. Trustee Chamberlain is not as concerned with which software is used, but would like to get going with resident input.  She would like to have something ready to go as soon as possible.

Trustee Chamberlain recommended forming a committee to discuss both options and deciding which way to go. Trustee Goldstein questioned what is required to register.  He questioned what would prevent someone from voting more than once, if registration were not required.  Trustee Jamerson moved to form a committee and allow the committee to make a decision on software in an amount not to exceed $7000.  Trustee Haber believes the Village should demo a few products.  Trustee Ford noted the Village had focus groups when polling about Village Hall.  She believes the Village needs this type of program for future uses.  She questioned whether the Village could have a focus group and software concurrently.  Trustee Haber seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS: None (0)

 

Standing Committee Reports

External Communications/Bike Path/ Environment – Trustee Camberlain has been working on Social Media for the Village. She spoke with a Bannockburn Trustee about a possible wine and cheese event and does not believe people will come if it is not a social or networking opportunity.  Trustee Ford suggested picking a date like the Village founding date.

Police/Building – Trustee Jamerson noted the Building Report is in the packet. The Village is $3 million ahead in construction value over last year and 50% higher in permit fees. 

NSSRA/Treasurer Liaison – Trustee Ford reported the NSSRA is working on a new capital project plan.

Communications/IT/ Budget – Trustee Goldstein suggested the Village may want to consider a suggestion box on the Village website. If the Village does implement a suggestion box, however, it would have to be monitored.

Roads /Zoning/Planning and Land Use – Trustee Hollander and Trustee Jamerson met with Mr. Flannigan last week. They are doing a GO engineering survey of the 37 acres to determine what can be built there. If the engineering survey is positive, they will go out for a national search for a developer to come in and develop the property.  The only reason they may go to Buffalo Grove for annexation is that there is a question of the Village bandwidth to expedite what they need and there was significant pushback on the number of units Riverwoods thought they could use on the property.  He believes the thinking has evolved and the Village may allow a larger number of units.  They spoke with some significant tenants, but there is some reluctance because of the access.  Trustee Hollander noted Mr. Flannigan asked them about the access road being considered by the Village.

Trustee Chamberlain moved to go into to executive session for discussion of personnel. Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS: None (0)

The meeting was adjourned at 8:40 pm.

In Attendance:

Cheryl Chamberlain

Kristine Ford

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Also Present:

Daphne Paras, Village Clerk

Bruce Huvard, Village Attorney

The meeting was reconvened at 8:58 pm.

There was a motion made and seconded previously for the package as presented. The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS: None (0)

Adjournment:

There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting. Trustee Goldstein seconded the motion.  The motion passed unanimously on a voice vote.  The next regular Board of Trustees meeting will take place on December 18, 2018 at 7:30 pm.

Respectfully submitted,

Daphne Paras, Village Clerk

Transcribed by, Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

December 3, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Also Present:

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Patrick Glenn, Village Engineer

Rob Durning, Director of Community Development

Call to Order:  7:30 pm

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the November 19, 2019 Board of Trustees meeting.  Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote with Trustee Haber abstaining.

Semi-Annual Review of unreleased Executive Session minutes for possible release.

Village Clerk Paras explained there were four sets of minutes from closed session:

May 7, 2019 – Discussion on Landmark Dividend

May 21, 2019 – Discussion on Joanne DeLoss’ salary

June 4, 2019 – Discussion on Landmark Dividend

August 20, 2019 – Discussion on the sale of property at Milwaukee and Deerfield Roads for Thornton’s

Trustee Jamerson moved to release the Executive Session minutes from May 7, 2019, June 4, 2019 and August 20, 2019.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

Plan Commission Report

Chairman David Niedelman reported there will be a meeting on Thursday to discuss the definition of family size.

Village Attorney Report

Mr. Huvard reported the Village is still negotiating aspects of the Thornton’s contract.  He should have the redline back tomorrow.  The only challenge is how to handle street improvements in advance of what Lake County will do.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes.  He informed the Trustees about a Riverwoods officer made five DUI arrests in one weekend.  It was very impressive.  On November 29, 2019 at 7:05 am there was a report of a burglary to motor vehicle outside Orange Theory.  The window was broken and a purse was stolen.

Information Items and Comments from the President

  1. Planning Budget for 2020

Mayor Norris reported the Village does not use a budgeting process; rather, use an Appropriations Ordinance where expenditures are approved.  The Village started a budget in 2013, for planning purposes.  This year, the Village lost about $1 million of sales tax revenue.  The Village was in the black previously and had large surpluses in the past, but 2019 had a shortfall.  The State Excise Tax has declined about 35 percent.  The Village is looking into this.  The Village has enough money for the coming year, but cannot run a budget with a shortfall.  Mayor Norris will call a Committee of the Whole meeting in January or February to discuss finances.

Finance Director Bob Fialkowski indicated the Village had a one-time revenue source which caused a net surplus of more than $1 million in the General Fund.  The Village also had an unanticipated expense of $212,000 for clearing the trees.  The Water and Sewer Funds had a positive cash flows, but the Village did not have capital improvements this year.  In the coming year, the General Fund revenues will total $3,283,700 which represents a decrease of 9.5% over the 2019 budget. MFT are expected to increase 36 percent from the 2019 budget due to the increase from the Transportation Renewal Fund allocation.  Mr. Fialkowski reported an Internet sales tax will be distributed per capita.  The new implementation in the middle of next year, will be based on the delivery point.  This is good news, as Riverwoods has a lot of buyers, but few brick and mortar, sales tax generating stores.  Property tax is within the Truth in Taxation limits.

There will be a $380,000 transfer from the General Fund to the Capital Improvement Fund.  Overall anticipated expenditures for the General Fund are $3,916,173.  There would be a $632,000 deficit without the $380,000 transfer.

Mayor Norris indicated this is a planning document and is not acted upon by the Trustees.  This will be discussed further at a Committee of the Whole meeting.

Trustee Haber noted if the $1.220,000 was amortized over the year, it would have shown a small deficit.  Mayor Norris explained they tried to have $90,000 removed each year from the sale amount.  Trustee Haber explained that without the $90,000, the deficit would only be $125,000.

The Trustees discussed possible dates for the Committee of the Whole meeting.  They suggested having it prior to a regular Board of Trustees meeting and will finalize a date.

  1. Crane’s Business Article on Suburban Water Use

Mayor Norris sent an article from Crane’s Business on suburban water use.  The principal message is that more water is being taken out of the aquafers than is being replaced by nature.  Riverwoods is fortunate that they both have access to Lake Michigan water and their own designates share of water allocation from the Lake.  The Village must consistently monitor and zealously preserve both.

Trustee Hollander questioned if the Village’s water allocation be enough if the entire Village went on Lake Michigan water.  Mr. Glenn explained the Village is fine right now, but if they do not use their allocation, the allocation may be reduced.

Visitors Wishing to Address the Board

James Gardner, representative from DHS, requested a donation for the Robotics Club.  He noted approximately 10 percent of the club members live in Riverwoods.  The club is lacking funding and does not receive money from the school.  Each member contributes $200 dues, but they are still down $3200 for their needs.

Mayor Norris noted the Village has a donation policy.  Trustee Clayton suggested Mr. Gardner be informed of the donation policy so he could complete the proper forms.  Mayor Norris explained this could be put on the next Board of Trustees agenda.

Old Business

Ordinance amending Ordinance 79-5-11, as amended, concerning the uses allowed under the Special Use Permit for Colonial Court Shopping Center

Mr. Huvard noted there were two items on the agenda from the last meeting.  The Ordinance incorrectly listed above was passed at the last meeting.  Mayor Norris explained the Board would not vote, but would hear testimony.

Dr. Susan Sirota is a pediatrician and Riverwoods resident.  Her presentation is attached to the minutes.

Dr. Jeff Gordon indicated Dr. Sirota is an expert on this matter.  He is an emergency room physician.  In addition to all of the facts from Dr. Sirota, he explained these products are dangerous to smaller children.  The dose related effects are weight based.   They have life threatening impacts.  There are terrible complications with THC products.

Mayor Norris noted the Village can have an advisory vote which could be ratified at the next Board of Trustees meeting.  Mr. Huvard noted the Text Amendment adds a definition of a cannabis dispensary in the Zoning Ordinance.  It makes clear if a cannabis dispensary is not expressly listed, it is prohibited.  A Text Amendment is not a package deal, but the Village needs a definition.  If this were to pass, it would require a Public Hearing before the Plan Commission then appear before the Village Board for a Special Use.  Trustee Haber noted the proposed location of the Buffalo Grove dispensary would prohibit a dispensary in the Village.  It may be wise to see what happens after January 1, 2020 as there is no compelling reason to do this now.  Mayor Norris noted the only eligible area is Colonial Court.  Mayor Norris noted some communities have deferred making a decision until the regulations are passed by the State.

Trustee Jamerson was seriously considering voting yes, based on revenue. His business has a random drug testing program for THC and will no longer be able to enforce it.  He agrees with Trustee Haber, because there is no place in the Village for a dispensary.  Mayor Norris provided a map with the number of municipalities that have approved or prohibited dispensaries in their towns.  There are a number of communities on both sides of the issue.

Trustee Chamberlain agrees with Trustee Haber.  She is not in favor of moving forward as the point may be moot and there are currently no regulations.  She does not believe the Village will gain anything at this time.

Mr. Huvard can bring a revised Ordinance with a definition in January.  Mayor Norris asked that the Ordinance is providing a definition, but that does not mean it will be approved.

Trustee Clayton questioned whether the Text Amendment would allow the Village to control the Zoning as well as a definition.  Mr. Huvard explained a Text Amendment would allow the Village to authorize a dispensary as a Special Use.

Trustee Jamerson noted if the Village opted out now, they could opt in later.  Mr. Huvard explained there is no time limit. Mayor Norris noted there was a perception that there was a time limit for the taxes.  Trustee Jamerson believes the Village needs a definition.  Mr. Huvard explained the Village could opt out currently, they could opt out in the future.  Trustee Hollander believes this is a moot point, but would like to keep the definition.  Trustee Haber believes having a definition would lead to an inference that the Village is open to allowing a dispensary.  As there are no possible locations, he believes it will be a waste of time and energy.   Mayor Norris would prefer it be specifically stated that the definition does not imply the Village will allow this.  Trustee Chamberlain believes it should be clearer.  There could be a time where there could be a location in the Village.

Mr. Huard will redraft the Ordinance for the next Board of Trustees Meeting.

Trustee Clayton agrees with Trustee Haber that this is a moot point because there is no place in the Village to put a dispensary.  Mayor Norris believes the Text Amendment should either defer regulations until there are state regulations or deny it.

Trustee Jamerson believes that because there are a number of larger suburbs that have opted in, Riverwoods would not get a lot of tax revenue.  Trustee Hollander suggested not doing anything until the regulations are out.

Trustee Hollander moved to continue the hearing on the Ordinance for additional redrafting to include a moratorium until after the State regulations are published.  Trustee Chamberlain seconded the motion.  Mr. Huvard suggested bringing the ice cream portion of the Ordinance for approval.  The rest will fade away until reintroduced by the Trustees.

Trustee Haber believes that because there is no location for a dispensary, it does not matter if the Village opts in or opts out.  He would prefer to wait until the regulations come in.  Either way, the Village cannot put in a dispensary.

Janie Epstein, Executive Director of Stand Strong Coalition explained there is scientific evidence that cannabis is addictive.  The coalition works on alcohol and drug prevention.  She is asking for policy change.  We have to do things to decrease access and prevent teens from being exposed to advertising.  The State left it up to each Village whether they want to sell cannabis. Ms. Epstein suggested saying no for at least a year.

Lydia St. John is a Deerfield resident.  People do not want this.  She spoke with a friend in Colorado who believes marijuana has become normalized and kids do not believe it is harmful.  We are trying to curb the use of alcohol and drugs.  It is about reputation as a community of choice.

Margaret deNekker, President of Community the Anti Drug, has access to a lot of information.  She made herself available as a resource.  Vaping is a big issue right now.  4 out of 5 kids say they have vaped and used marijuana over the past 90 days.  Some municipalities have passed a moratorium until they decide whether or not to opt in.

The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

New Business

  1. Approval of Board Meeting schedule for 2020

Mayor Norris noted this needs to be approved to be posted.

Trustee Jamerson moved to approve the 2020 Board of Trustees meeting schedule.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

  1. Ordinance 19-45-23 for the Levy of Taxes for the Village of Riverwoods for the Fiscal Year beginning January 1, 2019 and ending December 31, 2019.

Mr. Huvard reported the rate is not set.  The Village asked for $524,000.  This year, the tax levy asked for $549,500, which represents a 4.9% increase.  The Board recommended a 5 percent increase in taxes to help bridge the gap between revenues and taxes.  Trustee Haber noted the General Fund subsidizes the police fund significantly.  The 4.9 percent is an increase of about $20 per household.  Trustee Haber would recommend raising the amount to decrease the gap.  Mayor Norris noted it would have to go through the Public Hearing process, and would be considered for next year.  Trustee Hollander asked for the amount to decrease the gap would be per household.  Trustee Clayton explained this is not for 2020.  He believes they will have to go to the public for a more significant increase to address the issue moving forward to provide a long range solution.  Mayor Norris would like to ask the State for the missing Excise Tax.

Trustee Jamerson moved to waive the First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption on the tax levy, amended to reflect a change for SSA 31, so their tax levy is $0.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  1. Ordinance 19-12-24 abating the 2019 Tax Levy of $644,000 for Village of Riverwoods, Lake County, Illinois, Special Service Area 26 Special Tax Bonds, Series 2013, of said Village.

Trustee Haber moved to waive the first Reading of the Ordinance.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Haber moved for Second Reading and adoption of the Ordinance.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  1. Ordinance 19-12-25 abating the 2019 Tax Levy of $60,000 for Village of Riverwoods, Lake County, Illinois, Special Service Area 27 Special Tax Bonds, Series 2014, of said Village.

Trustee Haber moved to waive the First Reading of the Ordinance.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Haber moved for Second Reading and adoption of the Ordinance.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  1. Approval of Salary / Cost of Living Increases for 2020

Mayor Norris noted there were some questions, so he would like to present a complete package at the next Board of Trustees meeting.

Standing Committee Reports

Budget and Woodland Management – Trustee Chamberlain reported she presented at a meeting with Libertyville and Mettawa with Steve Zimmerman and David Shimberg.  Riverwoods is at the forefront.  The Branding and Education Committee met Friday.  The community garden is finished.  Trustee Chamberlain and Clerk Paras would like another wine and cheese reception, as it was a good activity.

Police and Building – Trustee Jamerson reported permit fees are down more than 50%.  Construction values are down as well.  The Building Report is attached to the minutes.

Roads and Land Use – Trustee Hollander reported the fees went in for the SSAs.  He received three questions about the fees.

Trustee Clayton reported the Finance committee is working to transition the change in staff.  Bob Fialkowski will be leaving.  They are considering outsourcing the work.  The Village will issue an RFP to try to get actual bids for the type of work.

Adjournment

There being no further business to discuss, Trustee Jamerson moved to adjourn the meeting.  Trustee Chamberlain seconded the motion.  The meeting was adjourned at 9:42 pm.

The next regular meeting of the Board of Trustees will take place on December 17, 2019 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

December 18, 2018

APPROVED

In Attendance:

Cheryl Chamberlain

Kristine Ford

Henry Hollander

Rick Jamerson

John Norris, Mayor

Absent were;

Eric Goldstein

Michael Haber

Also Present:

Bruce Dayno, Police Chief

Daphne Paras, Village Clerk

Patrick Glenn, Village Engineer

Rob Durning, Director of Community Development

Bruce Huvard, Village Attorney

Call to Order: 7:30 PM

Approval of Minutes

Trustee Chamberlin moved to approve the minutes from the December 4, 2018 Board of Trustees meeting. Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved to approve the minutes from the December 4, 2018 Executive Session. Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Director of Community Services

Mr. Durning reported he has received calls on the property on Arrowwood but tennis cannot be for a profit.

Residences with plumbing backflow prevention devices are 99 percent in compliance.

The Village received business license inspection requests from five new applications. The annual inspections should begin shortly.

Plan Commission Report

The Plan Commission will meet in January

Treasurer’s Report

Trustee Ford reported there are two reports in the Board packet; the cash summary report and the statement of expenses and revenues. The Village is ahead of budget.  Trustee Ford believes the Village is a step closer to having more streamlined reporting.

Village Attorney Report

Mr. Huvard had a discussion with LCDOT and asked them to consider what they may be prepared to offer the Village for the southeast corner of Deerfield and Milwaukee Roads. Trustee Hollander noted the property would be sufficient to meet the needs of the County.

Mayor Norris noted they changed the standard they would be able to reimburse the Village for a bike path on Portwine. Trustee Hollander explained the subject came up about allowing a U-turn south of Milwaukee.  The State does not permit signage, because the road is only two lanes.  The County said they would add a short third lane adjacent to the property, so a U-Turn Permitted sign could be allowed by the State.  This would resolve some of the concerns about the access to the Shoppes of Riverwoods and Colonial Court. 

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. He noted on December 13, 2018 there was a bomb threat emailed to a local business.  After further investigation, they found this was a nationwide action.  Trustee Chamberlain asked about the number of burglar alarms.  Chief Dayno noted there is a fine structure in place.  The Village does not have a high number of repeat offenders of false alarms.  The police report is attached to the end of the minutes.

 

Informational Items & Comments from the President

  • Project Update on Flatwoods Heritage Center

Mayor Norris noted he will visit a natural play area with Mike Clayton and Trustee Chamberlain in Olympia Fields. Trustee Chamberlain spoke with the landscape architect who has come up with a drawing of potential elements.  Mr. Clayton put together an introduction and would be interested in receiving comments on the pictures and descriptions that would be used for the survey.  Trustee Chamberlain noted the Village hired Mindmixer to assist the Village with the survey and the wording.  There was some discussion about whether or not to discuss cost in the survey.

  • Wine and Cheese Reception

Trustee Chamberlain reported the date has been set for February 28, 2019 from 5 to 7 pm. There will be something in the Village Voice.  Trustee Chamberlain noted they are asking Village businesses for food and/or drink donations or discounts.  They will check into different possibilities for music.  Trustee Chamberlain noted Daphne Paras has volunteered to assist her.  She is also looking into getting shirts or hats with the new Village logo.  Trustee Ford asked if there would be a theme.  Trustee Chamberlain noted it would be to meet and greet your neighbors.  Trustee Hollander believes the reception should be in conjunction with an event.  Trustee Chamberlain received a negative response to having a presentation.  Trustee Jamerson likes the idea of having a gathering so people in the Village can meet each other.  He would like to see this happen semi-annually.  Mayor Norris suggested having information available.

  • Schedule of Future Board of Trustee Meetings

The meeting schedule is posted.

Visitors Wishing to Address the Board

Russ Romenelli asked if there were some summary statements about the financial workshop. Mayor Norris noted the finance committee made some recommendations and minutes from the workshop will be made public once they are edited and approved.  The Village needs to look for other sources of revenue, which they have been doing.  Trustee Ford explained they projected the expected revenues and expenses and want to make a course correction.  The Village is in a good financial position.  Mr. Romenelli believes the survey should discuss costs.  Mayor Norris noted the property tax was increased by the normal amount, which is within the scope of the former 5 percent cap placed upon the Village.

Approval of Bills

Trustee Jamerson moved to approve the bills. Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES: Chamberlain, Ford, Hollander, Jamerson (4)

NAYS: None (0)

New Business

  • Administration of Oath of Office for Officer George Pfutzenreuter Upon Promotion to Sergeant (Effective on January 1, 2019)

Mayor Norris noted this was a very competitive process. He is happy to present soon-to-be sergeant George Pfutzenreter.  Clerk Paras administered the oath of office.

  • An Ordinance Adopting And Approving A Tax Increment Redevelopment Plan And Project In The Village Of Riverwoods, Illinois – 1st Reading

Mr. Huvard reported this Ordinance approves the document that sets forth the justification for forming a TIF district as well as provides direction and goals for the district.

Trustee Jamerson moved for First Reading of the Ordinance. Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

  • An Ordinance Designating The Deerfield Road Redevelopment Project Area In The Village of Riverwoods, Illinois Pursuant To The Tax Increment Allocation Redevelopment Act – 1st Reading

Mr. Huvard reported this Ordinance takes the map and legal description and designates it as the TIF district. Trustee Chamberlain asked for clarification of the borders, as this TIF district borders the existing TIF district.  Mayor Norris showed a map, which goes through the Federal Life building.

Trustee Jamerson moved for First Reading of the Ordinance. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.

  • An Ordinance Adopting Tax Increment Allocation Financing Respecting The Deerfield Road Redevelopment Project Area In The Village Of Riverwoods, Illinois – 1st Reading

Mr. Huvard explained this Ordinance authorizes the County to calculate the tax increment that will be sent to the Village.

Trustee Chamberlain moved for First Reading of the Ordinance. Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

 

Old Business

  • An Ordinance Amending the Class F Liquor License Classification in the Village of Riverwoods – 2nd Reading and Adoption
  • An Ordinance Amending The Village Code To Require Registration Of Residential Rental Properties – 2nd Reading And Adoption
  • An Ordinance Amending The Village Fee Schedule To Establish Fees For Road Special Service Areas – 2nd Reading and Adoption

Mayor Norris noted these items will be held to the next Board of Trustees meeting.

Adjournment:

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion.  The meeting was adjourned at 8:27 pm

The next regular meeting of the Board of Trustees is scheduled for January 8, 2019 at 7:30 PM at Village Hall.

Respectfully submitted,

Daphne Paras, Village Clerk

Transcribed by: Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

August 21, 2018

APPROVED

In Attendance:

Cheryl Chamberlain
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Absent was:

Kristine Ford

Also Present:

Bruce Dayno, Police Chief
Irene Gagerman, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Services
Call to Order:  7:30 PM

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the August 7, 2018 Board of Trustees meeting.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

Engineer’s Report

Mr. Glenn reported that they are moving forward with the demolition for the 320 Portwine building, which will start after Labor Day.

Director of Community Services

Mr. Durning reported that he followed up on the parking issue in Thorngate and confirmed that there is a jewelry business being run out of the home on Pebble Beach.  Chief Dayno added that he asked the neighbors to report any business-related vehicles parked on the street.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting.  He noted that there was a residential burglary reported on August 19, 2018.  The police report is attached to the end of the minutes.

Village Attorney Report

Mr. Huvard reported that the Joint Review Board, chaired by Trustee Hollander, met this morning.  Mr. Huvard distributed a compilation of Trustee preferences regarding possible uses for the properties on Milwaukee and Deerfield Roads.  Trustee Hollander questioned how a liquor license changes the Village’s taxes.  Mayor Norris indicated it is not that significant.

Informational Items & Comments from the President

  • Presentation on Concepts for 320 Portwine and OSLAD Grant

Mayor Norris discussed the possible concepts for 320 Portwine Road.  This plan was generated as an effort to meet the wants and needs of Village residents while also taking guidance from the campus plan proposed by the RPC.  The plan includes many elements including 24 dedicated parking spaces and an area that could be used for additional parking as needed.  The estimated cost for the plan would be more than $1 million.  The Village is looking to reduce this amount through value engineering as well as seeking additional funding sources including the OSLAD (Open Space Land and Development) Grant for up to $400,000 in matching funds.  Mayor Norris indicated that the grant application is due October 1, 2018 and there is a lot to do prior to voting on the project, which would occur in September.  He indicated that there is no guarantee the Village would receive the Grant and that the Village could withdraw their application.

Trustee Goldstein believes this is a great opportunity for corporate sponsorships.  Trustee Haber believes the concept plan is well thought out, but is concerned about creating the facility without hiring a community outreach officer.  He believes the Village needs to make a concentrated effort to promote events to use the facility.  In addition, once built, there will be a cost to maintain the facility.  Trustee Haber indicated that the Village also has other parcels in the Village they need to discuss prior to spending this significant amount.

Mayor Norris noted that the Village could apply for the grant, and at a later time, withdraw from consideration if necessary.  Mayor Norris noted the Village still needs to consider specific elements of the plan, including age-appropriate facilities.  Trustee Jamerson indicated once the grant application is submitted, the Village could move things around in the plan, but could not eliminate them.  There are things that could be added in the future, however.  Trustee Chamberlain noted that all of the issues that have been raised have been discussed but put on hold due to the time frame for the Grant.  She added that a required part of the Grant application is community input.

  • Need to Move 2nd Meeting in September 18, 2018 to September 25, 2018 or add a Special Meeting on September 25, 2018

Mayor Norris reported that the September 18, 2018 Board of Trustees meeting needs to be moved for both the OSLAD Grant and Rosh Hashanah.  He will send out notification of the new meeting date.

Visitors Wishing to Address the Board

There were no Visitors wishing to address the Board.

Approval of Bills

Trustee Chamberlain moved to approve the bills.  Trustee Jamerson seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

New Business

Discussion and Possible Approval of:

– Increases in Riverwoods Water and/or Sewer Rates, Prompted by the Latest Rate Increase for Water Purchased from Northbrook

Mayor Norris noted that the Northbrook water rate increased by more than 70 percent.  He noted there are no additional planned increases for the next two years.  Mr. Glenn recommended increasing the water rate by $0.88 per thousand gallons which matches the increase from Northbrook.

Trustee Goldstein moved to approve an increase in the water rate by $0.88 per thousand gallons.  Trustee Chamberlain seconded the motion.  Trustee Chamberlain suggested sending out a letter explaining the increase as well as a letter in the Village Voice.  The motion passed by the following vote:

AYES:  Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

  • Resolution Approving a Notice of Riverwoods Estates Determination of Subdivision

Mr. Huvard explained that this would approve amendments to the Plat of Subdivision regarding the shifting of the impervious surface of the three-lot subdivision.  The Trustees questioned whether the amount of impervious surface was greater in the Resolution.  Mr. Huvard explained that the total impervious surface in the subdivision is the same as originally set forth.  Trustee Jamerson noted that if approved, from this point forward, there would not be any further shifting of impervious surface in the future.  Trustee Haber believes the Village needs something on the record that states that the homeowners consent to the restrictions.  This will be continued to a future Board of Trustees meeting.

  • Consideration and Possible Approval of Contract for Phase II of Village Branding

Mayor Norris noted that the Village had retained Ryan Schulz and Jodi Navta for Phase I of the Village Branding Campaign.  Mr. Schulz explained that the next stage would be to create a marketing packet that addresses the needs of realtors, contractors and other partners as well as residents.  The Village has spent a number of months developing the campaign, including a new website, logo and branding.  The proposed rollout would include training, roadmaps and examples for Village staff to use when managing new projects.  Leveraging outside help would allow the Village to move forward with the same level of execution as Phase I.  Ms. Navta went over the rollout plan and additional content needs, as well as the costs.

Trustee Chamberlain noted it was originally discussed that staff or volunteers would handle the rollout themselves.  She stated that part of the branding is promoting volunteerism. Committee member Carl Blalock explained that part of the objective is to inform potential residents about Riverwoods and ecological programs before they purchase property.  Trustee Haber questioned whether a Village staff member could be trained to do some of the updates, so they do not get stale.  He pointed out that the Village does not currently have one person that would be able to do the updates.  Trustee Haber suggested investigating whether there is a need to hire another staff member.  Trustee Jamerson noted that once the new resident kit and realtor/contractor packet are developed, they will not need to be updated for several years.  Ms. Navta agreed and noted that they should be ok for 2-5 years.  Trustee Jamerson believes the current staff has some additional time they could use to accomplish these tasks.    Mayor Norris noted the tasks may be broken out to various individuals.  Trustee Goldstein believes this is a difficult task that should be owned by one person.  Mayor Norris noted that no one was hired with the necessary qualifications.  He suggested moving forward before deciding whether to increase the staff count.  Trustee Chamberlain believes it would be great to have someone in place, but does not want to lose momentum on this project.  Trustee Jamerson believes the Village should start the program and determine whether the current staff can handle the project or if additional staff is needed.

Trustee Chamberlain moved to approve the contract for Phase I and Phase II of the Village Branding.  Trustee Haber seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

  • Approval of Proposal to make Repairs/Upgrades to the LPS Sewer System on Juneberry, Blackthorn and Thornmeadow

Mr. Glenn explained that a number of valves in the low pressure sewer system have been identified in the 10 year maintenance and modernization plan.  $50,000 was budgeted for this year.  Mr. Glenn requested Board authorization to move forward. He is trying to be more proactive than reactive with the replacement.

Trustee Jamerson moved to authorize an amount not to exceed $45,000 for the Phase I LPS Valve Replacement Project.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

Old Business

  • Ordinance 18-08-16 Prohibiting the Use of Coal Tar in the Village

Trustee Jamerson moved for Second Reading and Adoption of the Ordinance.  Trustee Chamberlain seconded the motion.  Trustee Haber suggested making the Ordinance effective 60 days after passage, to be fair to the residents by getting the word out to them, informing them that this Ordinance has been passed. The motion passed by the following vote:

AYES:  Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)

NAYS:  None (0)

  • Approval of AES Contracts for Woodland Maintenance and Restoration Work on Village Property

Mayor Norris noted that there is a question of whether this needs to be included in the OSLAD Grant.  Originally they thought it needed to be included. If it is included, however, the Village would have to pay prevailing wage which would increase the cost.

Adjournment:

There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting.  Trustee Haber seconded the motion.  The meeting was adjourned at 9:35 PM.

The next regular meeting of the Board of Trustees is scheduled for September 4, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,

Irene Gagerman, Village Clerk

Transcribed by Jeri Cotton

Attachments:

Police Report

Village of Riverwoods

Board of Trustees Meeting

August 20, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Also Present:

Patrick Glenn, Village Engineer

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Hal Roseth, Village Treasurer

Daphne Paras, Village Clerk

Call to Order:  7:48 pm

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the July 16, 2019 Board of Trustees meeting. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote.

Treasurer’s Report

Mr. Roseth reported the fund balance decreased by $43,000 between the June and July reports.  Most of the decrease was from the General Fund. There is a unique situation that occurred last week that affects the Village’s rates.  Mr. Roseth noted there will be a number of maturities in the short term.  He indicated corporate investments will provide the Village with the best return (2.3%) while staying within the guidelines.

Trustee Chamberlain questioned why certain categories in the revenue and expense statement were showing loses.  She will send her questions to Bob Fialkowski.

Trustee Clayton discussed the revenue and expense report.  The sewer fund shows a $290,000 positive variance to budget.  He noted this is a timing challenge and it will come more inline as the year progresses.  The general fund shows a net loss of $99,393, which is down from more than $600,000. Administration is the only department over budget. Because of concern over next year’s net income, Trustee Clayton suggested coming up with revenue source targets during budgeting.

Plan Commission Report

Mr. Huvard reported the Plan Commission gave a recommendation to the Board to authorize one cannabis dispensary in the commercial district, but not allow consumption of cannabis on site.  There was discussion on how many dispensaries are needed.

The Plan Commission discussed the proposed car wash at 777 Saunders Road.  The Plan Commission will meet again in September and based on the Village Engineer’s review, may be ready to vote.  Once there is a plan, the Village has to show the plan to the Village of Deerfield.

The Board directed the Plan Commission to analyze language on group homes.

Police Report

Chief Dayno reported the Police Report is attached to the minutes. He noted the department is going through the accreditation process.  It is a voluntary process through ILEAP.  There are currently 36 agencies in Illinois that are accredited. The Village had a mock assessment which determined they are ready for a formal assessment.

Trustee Hollander asked about premise exams.  Chief Dayno noted the premise exams are either for vacation watches or for open garage or house doors.

Trustee Haber noted the DUIs have doubled, year to date.  Chief Dayno explained the Village has two officers that have lead the department in DUI arrests.  They have made a lot more arrests than last year.

Village Attorney’s Report

Mr. Huvard noted the Village asked for proposals for businesses on the corner of Milwaukee and Deerfield.  They received a letter of intent as a response to the proposal.  Because the property is in the TIF district, they have to seek out alternate proposals.  Another broker called the Village and that broker had a client interested in submitting a proposal to purchase the lot.  He asked the Board for direction if they would like to negotiate further.  If the Board wants to engage with one proposal instead of the other, they can discuss in open session.  Or if they want to discuss the prices, the Trustees can go to closed session. Trustee Hollander believes there are some components that should be discussed in closed session.  Trustee Haber would not want to disclose something that could be used in negotiation.  Mr. Huvard noted the purpose of going into closed session is to discuss price and or terms.

Information Items and Comments from the President

  1. Sgt. George Pfutzenreuter and Officer William Kirby of the Riverwoods Police Department were awarded Certificates of Appreciation from the Alliance Against Intoxicated Motorists for their efforts to ticket and prevent intoxicated drivers from using the streets in Riverwoods.

Mayor Norris noted the two officers have also been recognized in the past.

  1. Open Meeting Act and email between Trustees

Please remember emails can constitute a public meeting.  Try to avoid copying everyone.  Only Mayor Norris or Mr. Huvard can collate comments and send to everyone for discussion in a meeting.  Mr. Huvard noted the public would not be able to participate in the discussions.  If the emails become a conversation, it could be considered a meeting even if people are not in the same place.  Trustee Chamberlain noted emails that contain an opinion pose a potential issue with open meetings act.

  1. Jackie Borchew resigning as activity coordinator (Halloween Party; Easter Egg Hunt; etc.)

Mayor Norris noted Ms. Borchew has a new job and will not be able to serve as activity coordinator. The Village will review whether they should hire a part time person, but would prefer a community volunteer.

  1. Rep. Schneider “Congress on Your Corner” meeting 6:00pm Thursday

Mayor Norris noted the meeting will be held at Village Hall.  They expect 60 – 70 people to attend.  He encouraged the Trustees to attend this good civic activity.

  1. Friday Events
  2. Heroes Night– Lincolnshire 4:00pm to 7:00pm

Heroes Night is from 4 to 7 on Friday night.  He encouraged everyone to attend and recognize the first responders.

  1. Monarchs and Margaritas– Brushwood 7:30pm to 9:00pm

This is a celebration of endangered pollinators that will be held at the Brushwood Center at Ryerson Woods.

Visitors Wishing to Address the Board

 

There were no visitors wishing to address the Board.

 

Approval of Bills

 

Trustee Jamerson moved to approve the bills.  Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

 

New Business

 

An ordinance adopting the Village of Riverwoods Comprehensive Plan of 2019

Mayor Norris noted the Public Hearing is being continued, so the Trustees are not able to vote.

Resolution 19-08-04 authorizing the removal of the “committed” designation for a certain sum in the general fund

 

Mayor Norris noted this has been discussed but would like it made official.  Trustee Clayton explained that committed funds can only be used for specific purposes.  Currently, the Village commits $1.5 million from the General Fund to the Sewer Fund.  The Sewer Fund also has a reserve of $1 million. It is an accounting and audit issue.

 

Trustee Clayton moved to adopt the Resolution.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

 

Discussion of public/private roads and direction to Village Attorney to take appropriate action as may be desired by the board

 

Mayor Norris noted this topic was raised several months ago by the Trustees, but no consensus has been reached.  Trustee Hollander noted this will be considered in 3 phases.  1. Is it possible, 2. Should we do it and 3. How do we do it.

Trustee Haber believes the Board needs to be educated on the history of the public versus private street dichotomy in the Village.  He has not seen those documents and believes history will be very important in making a decision.  Mayor Norris agrees the Board needs to be educated.  It will be more expeditious to consider the Village Attorney’s comments. Trustee Hollander wants to understand the legal ramifications of each street.  Mayor Norris believes the Village needs the opinion of counsel regarding legality and history as well as which streets are available.

Trustee Chamberlain is in favor of directing the Village Attorney to get more information.

Trustee Jamerson moved to instruct the Village Attorney to look into the process and legality of the process and whether it can be done.  Trustee Chamberlain seconded the motion.  Trustee Haber suggested amending the motion so the Village Attorney’s investigation would be public street specific.  Trustee Jamerson and Trustee Chamberlain accepted the amendment to look at each street individually as well as the entire concept as a whole.  The motion passed unanimously on a voice vote.

Review and approval proposal from Sewer AssessmentServices, LLCforsmoke testing as part of sanitary sewer inflow abatement program

Mr. Glenn explained this is an annual program to repair the sanitary sewer inflow.  He noted

Sewer Assessment Services does a good job with the fundamentals and recommended approving the proposal.

Trustee Jamerson moved to approve the proposal from Sewer Assessment Services, LLC for smoke testing as part of the sanitary sewer inflow abatement process in an amount not to exceed $7000.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

Resolution 19-08-05 appointing SWALCO alternate

Mayor Norris noted Trustee Clayton has agreed to become the SWALCO alternate.

Trustee Jamerson moved to adopt the Resolution.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)
NAYS:  None (0)

ABSTAIN:  Clayton (1)

 

Review and approval of 2019 pavement patching contract recommendation

Mr. Glenn explained this year, the project includes patching only on Village streets.  The Village of Glencoe coordinated the bid 2 years ago.  Chicagoland Paving will hold the bid pricing and open it up to other communities.  Trustee Goldstein questioned if there a time frame where patching needs to take place.  Mr. Glenn explained the Village used to do their own assessment at the end of the season. Now, it will be done after the winter. In addition, it is only a patching contract.    Trustee Goldstein would prefer the pathing is done in the spring, so the potholes would get patched.  Mr. Glenn explained it is a trade off with the municipal partner consortium as to when the patching would occur.  Trustee Haber noted the patching on his street is in the center of the road where the 2 sections of road meet.  He believes the road was defective, as it gets the lease amount of traffic.  Mr. Glenn explained the Village has no recourse with the contractor from 2006 or 2007. The cold joints and edges are typically what fails.  Going forward, the Village can write the contract with a warranty, but it would not be as cost effective.  He noted IDOT standard specs do not have a warranty.

Trustee Haber moved to award the 2019 pavement patching contract to Chicagoland Paving in an amount not to exceed $40,150.  Trustee Clayton seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

Old Business

 

AN ORDINANCE RESTATING CHAPTER 7 OF TITLE 8 OF THE RIVERWOODS VILLAGE CODE TO ADOPT NEW VERSIONS OF BUILDING, RESIDENTIAL, MECHANICAL, FUEL GAS, PLUMBING, FIRE PROTECTION, ELECTRIC, ENERGY CONSERVATION, ACCESSIBILITY, AND PROPERTY MAINTENANCE CODES  

Mayor Norris noted this will be held because one Trustee wants to review further.

Executive Session

Pursuant to Section 2(c)6f of the Open Meetings Act, the meeting was adjourned to go into Executive Session to discuss the proposal price for the property on the corner of Milwaukee and Deerfield Roads.

AYES:  Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS:  None (0)

The meeting was adjourned to Executive Session at 8:47 pm.

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Also Present:

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Call to order: 9:07 pm.

Trustee Goldstein moved to direct the Village Attorney to negotiate for the sale of the property. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote.  Trustee Chamberlain wants residents to know the Village has considered other uses.

Adjournment

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion. The motion was adjourned at 9:10 pm.

The next regular Board of Trustees meeting will take place on September 3, 2019 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods

Executive Session

August 20, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Michael Clayton

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Also Present:

Bruce Huvard, Village Attorney

Daphne Paras, Village Clerk

Call to order 8:50

Mayor Norris explained the reason for the closed session is to discuss the possible sale and price of real estate at the corner of Milwaukee and Deerfield.  Mr. Huvard added the Village has received two offers and would like to set a price.

Mr. Huvard noted Trustee Hollander wanted to discuss the terms.  The question is one offer is $800,000 and the other is $1,450,000.  The first question is whether to counter or not accept either offer.  Mr. Huvard believes $1,450,000 is a good price.  The offer was received through a broker.  He noted the Village has unrecouped costs on this site.  Mr. Huvard indicated the $800,000 offer does not mention the actual user.  The $1,450,000 offer noted it would be Thornton’s.  Another factor to consider is the projected sales tax and the possibility to expand south for diesel pumps for an additional $5 million in sales per year.  If the Board wants to discuss whether they should sell to any gas station, it should be considered in open session.  Mr. Huvard noted the offer would be contingent upon getting the additional property from the owners of the 37 acres.

Trustee Hollander believes there is an impression that a signal would be installed by the County based on the residential use on the 37 acres at the CubeSmart entrance, which would provide access to the gas station. Thornton’s was advised that the County may not put in a signal until street widening occurs in 2-3 years.  Thornton’s did not make full access contingent and also talked about liquor sales and gambling but did not make it contingent.  Trustee Hollander thinks the price is excellent, but the revenue is also substantial.  Mayor Norris would ask for a little more money until we hammer out what they want the Village to do.

Trustee Jamerson believes the price is good.  He noted diesel fuel is not only for semi-trucks, but also small trucks.  He also thinks $5 million in sales is reasonable.  Thornton’s also talked about the need for an additional curb cut on Deerfield Road, that is much further west than what has been approved by County in the past.  They will most likely not get the curb cut where they want it.  They will get a signal at CubeSmart, the county may not pay for the costs.

Mayor Norris asked the Trustees if they would like the Village to negotiate the price.  Trustee Chamberlain would like to know their expectations for Village participation to pay for any development costs. Until receiving that information, she is unsure if the price is good.  Mr. Huvard noted they may ask for TIF money if they have to participate in the cost of the signal.  Trustee Chamberlain believes that the Village would be expecting more landscaping. Trustee Chamberlain moved to return to regular session.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.  The closed session was adjourned at 9:06 p.

Village of Riverwoods

Board of Trustees Meeting

April 9, 2019

APPROVED

In Attendance:

Kristine Ford

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Absent were:

Cheryl Chamberlain

Eric Goldstein

Also Present:

Patrick Glenn, Village Engineer

Bruce Dayno, Police Chief

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Daphne Paras, Village Clerk

Call to Order:  7:30 PM

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the March 19, 2019 Public Hearing.  Trustee Haber seconded the motion.  The motion passed unanimously on a voice vote with Trustee Ford abstaining.

Trustee Jamerson moved to approve the minutes from the March 19, 2019 Board of Trustees meeting. Trustee Haber seconded the motion. Trustee Jamerson made a minor correction.  The motion passed unanimously as amended on a voice vote with Trustee Ford abstaining.

Director of Community Services

Mr. Durning reported there is a signed lease for Sweet Basil Café at the former Flame Restaurant location. There will be a lot of clean up as well as a remodel.

Plan Commission Report

Ch. Niedelman reported the Plan Commission held a Public Hearing in March on the proposed group home, but the applicant no longer owns the property so the Plan Committee will not make a recommendation.

Engineer’s Report

Mr. Glenn reported the Village will be patching rather than resurfacing where needed this year.  They are in process of assessing the pavement on Village properties and culverts.  Mayor Norris noted they are talking about a capital project bill in Springfield.

Village Attorney Report

Mr. Huvard reported there will be a hearing for a car wash and auto repair for the property at 777 Saunders Road.  The petitioner is also requesting a liquor license for the gas station/convenience store. Mr. Huvard noted they are not looking at single-serve beverages.  Trustee Ford and Trustee Jamerson believe granting the liquor license would generate sales tax. Mayor Norris questioned whether the Board would object to selling liquor at a gas station.  Mr. Huvard noted a gas station with a convenient store has expressed interest in the Village owned property.  They would also request a liquor license.

Mr. Huvard noted the Village is close to signing a lease with Verizon for the water tower.  He also spoke with Landmark Dividend, a company that works with leases, who will formulate an offer for the two existing tenants on the water tower.  The Village has been approached by the two existing tenants about reducing their expense.

Mr. Huvard noted the Village has to renew their contract with Comcast.  They also have to discuss small cell wireless.  Mayor Norris noted the Board had a First Reading on the model Ordinance.  Trustee Jamerson noted small cell wireless locations are popping up in a lot of areas. They are not visible when located on existing utility poles but could be visible where there are no poles.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. The police report is attached to the end of the minutes.

Informational Items & Comments from the President

  • Project Update on Flatwoods Heritage Center

Mayor Norris noted the committee is scheduled to meet Thursday.  The Village will be scaling back the project.

  • Widening of Deerfield Road

A Chicago attorney has send letters soliciting business from residents that live along Deerfield Road.

  • Audit under way

The financial audit is under way.

  • Congratulations to Trustees Jamerson and Haber on re-election and to Trustee-Elect Clayton

On behalf of the Village, Mayor Norris congratulated Trustee Jamerson and Trustee Haber on their re-election and to Trustee-Elect Clayton.

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board.

New Business

  • Review and Adoption of New Donation Policy

Mayor Norris explained the committee tried to shape the new policy to eliminate donations that are not directly related to Riverwoods.  Trustee Ford explained they looked at the existing donation policy in conjunction with the Village finances to determine what is appropriate.  They hope the recipients are a volunteer-based organization.  If an organization has a fundraising arm, they can reach donors in other ways. There is a detailed donation application that needs to be completed.  Trustee Ford and Trustee Jamerson noted the qualification stating recipients are volunteer-based was inadvertently left off the policy.

Trustee Jamerson moved to adopt the new Donation Policy with the inclusion of a qualification that the recipient should be a volunteer-based organization.  Trustee Ford seconded the motion.  Trustee Haber questioned whether the Board could vote outside the policy.  Mayor Norris explained it is up to the discretion of the Board.  Trustee Haber questioned whether the Village needs a policy. The motion passed by the following vote:

AYES:  Ford, Hollander, Jamerson (3)

NAYS:  Haber (1)

  • Donation Request from Deerfield Parent Network for “After Prom”

Mayor Norris noted this group is part of the Deerfield High School After Prom party.

Trustee Haber moved to approve a $1000 donation for the Deerfield Parent Network After Prom. Trustee Jamerson seconded the motion. Them motion passed by the following vote:

AYES:  Ford, Haber, Hollander, Jamerson (4)

NAYS:  None (0)

  • Donation Request from CEL
  • Donation Request from Orphans of the Storm

Mayor Norris does not believe CEL or Orphans of the Storm fall under the new donation policy.  The Board agreed.

Old Business

There was no Old Business.

Standing Committee Reports

Trustee Jamerson – Police/Building – Trustee Jamerson noted the building report is in the packet.

NSSRA/Treasurer Liaison – Trustee Ford reported she has a meeting scheduled with the Director of Finance next week to discuss cash management and reporting.

Adjournment

There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting.  Trustee Ford seconded the motion.  The motion passed unanimously on a voice vote.  The meeting was adjourned at 8:10 pm.

The next Board of Trustees meeting will take place on April 23, 2019 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

April 23, 2019

APPROVED

In Attendance:

Cheryl Chamberlain

Kristine Ford

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Absent was:

Also Present:

Bruce Dayno, Police Chief

Daphne Paras, Village Clerk

Pat Glenn, Village Engineer

Rob Durning, Director of Community Development

Bruce Huvard, Village Attorney

Call to Order:  7:39 PM

Treasurer’s Report

Trustee Ford reported the Cash Report and Summary of Revenues and Expense Report are in the Board packet.  The Village has been very efficient.  Trustee Ford noted the Village has made a lot of progress.  She thanked Mr. Huvard and Mr. Fialkowski for assisting with cash projections and transparency.

Engineer’s Report

Mr. Glenn reported Northbrook has a boil order today due to a broken water main.  Riverwoods is not subject to the boil order as we are currently on Deerfield water untila malfunctioning valve at the Thorngate Reservoiris repaired.  There is no danger to the Riverwoods water supply.

Plan Commission Report

Mr. Huvard explained the Plan Commission will meet May 2, 2019 and will discuss the property at 777 Saunders.  The petitioner wants to put a hand car wash with service bays in the location approved for a health food store.

Police Report

Chief Dayno presented highlights from the Police Report, that is attached at the end of the minutes. He noted there was a report of a residential burglary on April 12, 2019.  The offender forced entry through a garage door and took some women’s jewelry.

Information Items from the President:

  • Arbor Day – Mayor Norris noted the Village is trying to get the formal tree planting planned.
  • Easter Egg Hunt – The Easter Egg Hunt was held on Sunday. The crowd was not as large as previous years; there were about 150 children
  • Status Report on Administrative Hearings – Mayor Norris reported the cost for the administrative hearings is about $2500. The administrative hearings brought about $3000  to the Village.  This is not supposed to be revenue generating.  The program has been successful as the Police Department Building Department canbetterenforce regulations.
  • Possible Sale of Leases on Water Tower – Michael Henschel of Landmark Dividend. Huvard reported the Village owns the water tower near Ravinia Green Country Club.  The cellular companies that rent space on the water tower have come to the Village and requested lower rents.  The Village has been contacted by a number of companies offering a lump sum payment.  Landmark Dividend contacted the Village and made a more appealing proposal.

Mr. Henschel, Vice President of Landmark Dividend, explained they are looking at the water tower and assets on the water tower.  He explained they are not looking to buy out the Village; rather, would like to align with municipalities and provide capital for the leases.  With rapidly evolving, new technology, cellular companies are looking to reduce rents and the number of locations.  Landmark Dividend provides significant revenues with less risk. Mr. Henschel explained they looked at the current agreement with Ravinia Green as well as the easements and would be able to work within the regulations.

Trustee Ford asked if Landmark Dividend would be purchasing the leases.  Mr. Henschel explained they are purchasing the easement and taking assignment of the current leases.  Trustee Ford questioned how they would market the site. Mr. Henschel explained they would market the site once they have a vested interest in the site.  The new leases would be with Riverwoods not Landmark Dividend. Mr. Huvard noted if the Village signs a lease with Verizon, Landmark Dividend would probably make an offer once they start paying rent.  The Village would not be obligated to work with Landmark Dividend on the new lease. Trustee Haber noted Landmark Dividend would control the space currently occupied by T-Mobile and AT&T.  If one of those cellular carriers left, Landmark Dividend would have 3 years to fill the space.

Trustee Haber questioned whether Landmark Dividend would then be in competition with the Village.  Mr. Henschel explained they would not be in competition.  They would like to work together with the Village to provide capital and would provide opportunities to the Village.  Trustee Chamberlain questioned whether the Village Attorney has seen the master agreement.  Mr. Huvard explained the master agreement is with carriers, not municipalities.  Mr. Henschel explained they have more pull with their leases, because they are coast to coast.

  • Room Use Policy – a draft copy of proposed rules is in the Board packet. He believes most of the Trustee’s comments were addressed. Trustee Chamberlain questioned whether there has been further discussion on who would be using the building. Mayor Norris explained the user has to be related to the Village and non-commercial.  Trustee Chamberlain would like the fees to be very specific. Trustee Jamerson wants to ensure the Caucus would not be excluded.

Approval of Bills:

Trustee Jamerson moved to approve the Bills.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

Visitors Wishing to Address the Board:

There were no visitors wishing to address the Board on non-agenda items.

New Business:

  1. Report and Recommendation on Campus Plan and Determination Whether or Not to Move Forward with Some of All of the Plan

Michael Baumann complimented the Trustees on its diligence in trying to obtain public input on the Campus Plan.  He does not believe the survey accurately represents the Village.  There were no controls in place to ensure only one response per household was received or tabulated.  He believes the Village cannot extrapolate the survey results for the Village as a whole.  95 percent of the Village did not respond to the survey. Mr. Baumann recommends the Board cancel the project due to a lack of interest.

David Shimberg, President of the RPC, noted the plan is designed to bring the health of the community to the forefront.  He is excited about the plan moving forward and encouraged the Board to include accessible paths in the plan.

Michael Clayton believes the Village has plans to increase access and promote wellness to the residents. He believes the pathways are important to the program.  Mr. Clayton does not believe a vocal minority should negatively impact the opportunity. Mr. Clayton also offered the suggestion that the lower response rate was because the residents trust the board to make the best decisions, as they have been doing.

Mayor Norris reported the Committee analyzed the information and determined the basketball court did not get any support.  They are also not recommending the natural play area at this time.  The Committee recommends moving forward with the parking lot, gathering space, patio and a more open shelter as well as paths east of Village Hall.  They are not recommending moving forward with paths west of Village Hall at this time. They will not build a fire pit at this time; but if they are using the existing fire area, it needs to become ADA compliant.  Mayor Norris contacted the State about the new proposal and they are in process of scoring the new proposal.  He does not know whether the committee’s recommendation will be grant-eligible.

Trustee Haber indicated the Board did not want the grant to drive the process rather than demand.  It is obvious there is not demand.  The response has been very small and he does not believe there is community support.  The RPC drove the process and did a good job with the plan, but there is no community demand.  Trustee Haber cannot support the plan.

Trustee Ford questioned whether Trustee Haber would be in favor of any portion of the proposal.  Trustee Haber believes the Village should address the parking lot separately.  He does not believe there is an outpouring of support for the project and the Village should not move forward.  Trustee Ford is not relying on this survey; rather, the 2015 survey.  She questioned whether there is a middle ground.

Trustee Goldstein believes the parking lot and patio need to be addressed. He agreed there is little or no support for the project.

Trustee Jamerson agrees that the survey was flawed.  The RPC has been pushing this project.  He questioned who would purchase houses after the older residents leave Riverwoods. Trustee Jamerson questioned whether not having a park would hurt the resale values of homes.  He believes the parking lot extension and patio are necessary. Trustee Jamerson noted the grant should not drive the decision, but if the Village wouldbedoing$300,000 worth of the project, what would be the harm of completing additional partsof the project with State money.  Trustee Jamerson believes the Board has been elected to do what they feel is right.  Trustee Goldstein noted he moved his young family to the Village without a playground and did not think twice about it.

Trustee Chamberlain believes it is incorrect to say there have not been a lot of responses.  They tried a new tool to communicate the specific plan with residents.  The MindMixer tool told the Village that 2/3 people were in favor of the Village doing something.  It is important for residents to understand the woodlands and Riverwoods ecosystems. The Village looked at an entire plan, so they did not do things piecemeal.  The Village received a number of comments from residents about the project. She believes Riverwoods residents want some type of plan. The residents do show up for community events and any plan should be an extension of that desire for community gatherings.Trustee Chamberlain noted the parking needs to be expanded.  It makes sense to have a gathering area, including a patio and parking lot extension.  The point of Riverwoods character is the woodlands character.

Mayor Norris agreed that the Board needs to make up their minds as to what they think is best. Trustee Hollander does not believe there is risk, except for not being allowed to apply for a grant for the following two years.  Mayor Norris thanked the residents who responded to the survey.

Trustee Haber moved to approve a plan that includes the parking lot improvements and construction of the patio adjacent to the existing Village Hall.  Trustee Ford seconded the motion.  She suggested adding a substantial improvement of the pathway from the patio area to Village Hall.  Mr. Huvard questioned whether the improvements would occur regardless of the OSLAD Grant.  Trustee Hollandermoved to amend themotion to add a shelter conditioned on receiving the Grant.  Trustee Jamerson seconded the amendment.

The motion to amend the original motion to add the shelter contingent on receiving the OSLAD Grant money passed by the following vote:

AYES:  Goldstein, Jamerson,Hollander, Norris

NAYS:  Haber, Chamberlain, Ford

The motion to approve a plan that includes the parking lot improvements, construction of the patio adjacent to the Village Hall and a shelter contingent upon receiving money from the OSLAD Grant did not pass by the following vote:

AYES:  Hollander, Jamerson, Goldstein

NAYS:  Haber, Chamberlain, Ford, Norris

Trustee Chamberlain moved to approve a plan that that includes the parking lot improvements, construction of the patio adjacent to the Village Hall, paths with interpretive signage and a shelter with the condition upon receiving grant. Trustee Jamerson seconded the motion.  The motion did not pass by the following vote:

AYES:  Hollander, Jamerson, Chamberlain,

NAYS:  Ford, Goldstein, Haber, Norris

Trustee Hollander moved for elements in the Committee recommendation, including the parking lot, plaza, shelter, paths with interpretive signage and patio as well as a fire pit and water fountain.  Trustee Jamerson seconded the motion if a new fire pit and water fountain, port-a-pottyscreeningwere removed, assuming the grant is received.  Trustee Hollander accepted the amendment to his motion.  Trustee Ford would like the condition of the grant removed.  Mayor Norris noted they can always vote to move forward without the grant, if it is not received.  The motion passed by the following vote:

AYES:  Jamerson, Chamberlain, Hollander, Norris

NAYS: Ford, Goldstein, Haber

  1. NSSRA Report on Land Acquisition and Request for Approval of Resolution R19.04.03

Craig Culp, Executive Director of NSSRA, was present. The Village of Riverwoods is one of 13 member agencies.  Mr. Culp reported they are attempting to accomplish a long-term goal of securing the most suitable permanent home, preferably with a partner agency.  A capital acquisition plan was approved in 2013.  They are looking to acquire the Lakeside Congregation building at 1221 Lake Cook Road.  The proposed purchase price for 5.6 acres is $3,650,000 or $122 per square foot.  The NSSRA will close on the facility on August 30, 2019, if the facility passes inspection and they can gain zoning approval from the city.

Mr. Culp explained they have received 48% of the purchase price from outside funding and the purchase will not impact the Partner Agency Capital Contribution in 2019.  They will run a capital campaign in support of facility renovation.  Trustee Jamerson questioned what would happen with the 2020 renovation   Mr. Culp explained until they get the renovation numbers, they will not know the numbers.  Trustee Ford noted Riverwoods has a 2% interest in the capital costs. Trustee Chamberlain asked about the financial projections and asked for Mr. Culp’s best estimate of the costs.  Trustee Ford explained Riverwoods share through 2023 is about $2500 per year.

Trustee Ford moved to adopt the Resolution.  Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  1. Ordinance 19.04.09 Implementing the Small Wireless Facilities Deployment Act

Mr. Huvard reported this is based on a model Ordinance from the Illinois Municipal League.  Verizon is intending to install 5G on telephone poles.

Trustee Jamerson moved to approve the Ordinance implementing the Small Wireless Facilities Deployment Act. Trustee Chamberlain seconded the motion. Trustee Haber questioned why the Village needs to pass the Ordnance if the Village is already bound to comply.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  1. Ordinance Approving a Franchise Agreement with Comcast of California/Illinois, LLC.

Mr. Huvard reported the Village entered into an agreement with Comcast ten years ago.  They sent a Franchise Agreement that included reference to Village Ordinances.

Trustee Jamerson moved waive the First Reading of the Ordinance.  Trustee Chamberlain seconded the motion. Trustee Haber believes a 10 year term is too long because of the streaming services and the technology is rapidly changing.  He would recommend a 5 year term.  Mr. Huvard noted the franchise agreement is not exclusive.  Trustee Jamerson withdrew his motionto waive first readingand Trustee Chamberlain, as seconding trustee, agreed.

Trustee Jamerson moved for First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

  1. Donations to HOA “Community Block Parties”

Mayor Norris recommended prorating the donation based on the size of the HOA and group.  Trustee Hollander noted a single lot could represent more people.  Trustee Chamberlain would like to clarify the Village would donate to only 1 per year, per HOA or group.  She believes if a group of neighbors wanted to get together and plan a block party, they should be able to.  Mayor Norris noted the aggregate is $3000 per year.  Mr. Huvard noted the Village does not hand checks to individuals.  Trustee Goldstein believes the Village should not donate to this.  Trustee Chamberlain believes the point is to provide an incentive for residents to gather as a community.  Trustee Ford and Trustee Haber agreewith Trustee Goldstein.

There was no Motion to approve the request.

  1. Thorngate Reservoir Fill Valve Repair Recommendation

Mr. Glenn was contacted by Northbrook to turn off the Thorngate Reservoir Fill Valve until it is repaired.  Metropolitan Pump sent a proposal for $5750.  He asked for approval of $6000 to replace the valve.  Trustee Jamerson questioned whether the Board can authorize a water fund to make repairs up to $20,000 in an emergency situation.  The Village spends a lot more money to buy water from Deerfield.

Trustee Jamerson moved to approve the contract for the Thorngate Reservoir fill valve repair in an amount not to exceed $6000.  Trustee Haber seconded the motion.  Mr. Glenn believes it is time to evaluate the reservoir so they can create a program for regular maintenance.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

Old Business:

There was no Old Business

Adjournment:

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.  The meeting was adjourned at 10:00 pm.

The next regular Board of Trustees meeting will take place on May 7, 2019 at 7:30 PM.

Respectfully submitted,

Daphne Paras

Transcribed by, Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

April 17, 2018

APPROVED

In Attendance:
Kristine Ford
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Absent:
Cheryl Chamberlain

Also Present:
Bruce Dayno, Police Chief
Irene Gagerman, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Development

Call to Order:  7:30 PM

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the April 3, 2018 Board of Trustees meeting.  Trustee Ford seconded the motion.  The motion passed unanimously on a voice vote.

Treasurer’s Report

 Trustee Ford reported that the revenue and expense report for March is in the Board packet. The sales tax and utilities tax were ahead of expectations for the first quarter.  The expenses have increased and the revenues minus the expenses resulted in a deficit of about $7,000 rather than the budgeted $100,000 loss.  The cash and investments are about $11 million, which is the same as at the end of February.  Trustee Ford has scheduled a meeting with representatives from Chase regarding the account service fees and ways to better manage the cash flow.

Trustee Jamerson noted that the street program is higher than budget.  He questioned why the engineering costs are not part of the MFT funds.  Mr. Glenn explained that that would delay the project because it would have to go through IDOT.  This year, all MFT funds will be used for construction.  He noted that the engineering costs will primarily go to the Hiawatha SSA.  Mr. Glenn indicated once the work is completed, they will apportion the engineering costs to each project.  Trustee Hollander asked whether or not the water fund revenues should meet the expenses now that the water fees were increased.  Mayor Norris explained that the majority of revenues usually come in during the summer months, when the water usage is higher.

Director of Community Services
 
Mr. Durning issued six citations for delinquent sanitary sewer bills.  There are three contiguous properties that have a number of violations for junk cars and a vacant home that will be cited if there is no compliance.  Luke cleaned up the Village owned wooded property on Riverwoods Road. Our waste hauler promptly picked up the bagged garbage. The property owner of 250 Portwine is planning to build a ‘green’ house which will house his family and friends who come to visit him in the summer. Trustee Ford inquired into the status of the Forkas property cleanup. Mr. Huvard replied that he would follow up on it.

Plan Commission Report

Mr. Huvard explained that the Plan Commission is continuing their review on the Comprehensive Plan.  They are waiting for clarity on Deerfield Road.  He asked if there were other transportation issues that the Trustees would like the Plan Commission to consider.  Mr. Huvard noted that the only thing mentioned in the Comprehensive Plan is encouraging corporate centers to use ride sharing or park and ride options.

Mayor Norris noted that Bannockburn and Lincolnshire are pushing to get their bike paths extended across Duffy and connecting back up to Rt. 22.  They are encouraging the Village to connect our path to theirs. Mayor Norris indicated that was not part of the study completed 15 years ago.

Mr. Huvard indicated that the Plan Commission has also discussed short term rentals (Air BNB’s).  The Village continues to receive inquiries.  Mr. Huvard believes that the Village needs to identify whether there is a reason to have this regulation and what the Village is trying to accomplish.  Trustee Hollander noted there has been a constant trickle dealing with this subject.  He believes that the Village should consider adopting a policy sooner than later. Trustee Hollander suggested revisiting this every three months to determine whether it should be considered proactively.  Trustee Jamerson suggested keeping track of the number of inquiries for Air BNBs or complaints about them.

Mr. Huvard explained that there was another inquiry from a business about buying single family homes and turning them into assisted living housing for seniors. They asked about regulations governing this type of facility. Mr. Huvard explained that Federal guidelines require that the Village make reasonable accommodations for this type of use.  Mayor Norris indicated that this could be part of the Comprehensive Plan.

Police Report

Chief Dayno reported that the police report is attached to the end of the minutes.

Village Attorney Report

Mr. Huvard reported that there is a draft redevelopment plan for a new TIF encompassing the Federal Life property, Colonial Court and Brentwood North.  The Village will be reviewing it to see if they want to go forward with possibly forming a TIF district. Gewalt Hamilton has been working on a preliminary design for an access road to get from the Federal Life driveway into Colonial Court. The Village will discuss the possibility of the plan with Federal Life.

Informational Items & Comments from the President

  • Status on LDOT-Deerfield Road Planning – SIG

Mayor Norris noted that the Town Hall Meeting will take place on April 18, 2018 at 7:00 PM.  He encouraged the Trustees to attend.    Trustee Hollander put together a draft for the Board to which he’ll add comments and suggestions from the Town Hall meeting and then distribute it to the Board.

  • Report on Status of Administrative Hearing Program

Village Clerk Irene Gagerman reported that in 2017, 13 cases went through the administrative hearing program resulting in 5 paid tickets, 5 no shows and 3 were found not liable.  In 2018 there have been 15 cases resulting in 8 paid tickets, 5 no shows and 2 have been continued.  Clerk Gagerman added that Mr. Durning had issued 3 tickets on behalf of the Village and two were settled before the Administrative Hearing.  Chief Dayno sent out 70 citations to residents who have not registered their burglar alarms for the upcoming May hearing.

Trustee Jamerson asked what happens when someone does not show up.  Clerk Gagerman indicated that they receive a letter and eventually go to collections.

  • Contract with former Website Host Cancelled

Mayor Norris noted this will save the Village a net of $650 per month.

  • Police Union Contract Negotiations Continue

There was a meeting held last week. The next meeting is scheduled for May 1st.

  • 2018 Sales Tax

Mayor Norris reported that the 2018 Sales Tax information request paperwork has been completed.

 Visitors Wishing to Address the Board

There were no visitors wishing to address the Board.

Approval of Bills

Trustee Jamerson moved to approve the bills.  Trustee Haber seconded the motion.  Trustee Haber had a few questions.  The motion passed by the following vote:

AYES:  Ford, Goldstein, Haber, Hollander, Jamerson (5)
NAYS:  None (0)

New Business

  • Resolution Appropriating $180,000 from the Motor Fuel Tax Fund for 2018
  1. Village of Riverwoods Ordinance 18-04-09 Authorizing a Supplemental

Appropriation in the Amount of $70,000 from Unappropriated Fund Balance

Trustee Jamerson moved to waive the First Reading on Ordinance.  Trustee Haber seconded the motion. The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption of the Ordinance.  Trustee Haber seconded the motion.  The motion passed by the following vote:

AYES:  Ford, Goldstein, Haber, Hollander, Jamerson (5)
NAYS:  None (0)

  1. State of Illinois MFT Resolution 18-04-15

Mayor Norris indicated that he Village needs to appropriate the funding in order to spend the money.

Trustee Jamerson moved to approve a Resolution authorizing $180,000 for Forest Glen and Big Oak.  Trustee Haber seconded the motion.  The motion passed by the following vote:

AYES:  Ford, Goldstein, Haber, Hollander, Jamerson (5)
NAYS:  None (0)

Old Business

There was no Old Business.

Adjournment

There being no further business or discussion, Trustee Goldstein moved to adjourn the meeting.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.  The meeting was adjourned 8:20 PM.

The next regular meeting of the Board of Trustees is scheduled for May 1, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,
Irene Gagerman, Village Clerk
Transcribed by Jeri Cotton
Attachments:

Police Report

Village of Riverwoods
Public Hearing on the
Annual Appropriations Ordinance
For the Fiscal Year from
January 1, 2020 to December 31, 2020
March 17, 2020
APPROVED

Physical Attendance:
Rick Jamerson
John Norris, Mayor

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber
Henry Hollander

Also Present:
Bruce Dayno, Police Chief

Also Present Electronically:
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Rob Durning, Director of Community Development

Call to Order: 7:30 pm

Mr. Huvard explained this is the annual Appropriations Ordinance for the calendar year 2020. They plugged in the budget numbers from the advisory budget and added 15 percent in the appropriations column. There is a contingency and a line for other financing uses for unexpected expenses. In addition to the standard appropriations, there are appropriations for the Special Service Areas.

Another requirement is the estimate of revenues, which is based on the existing 2020 budget. They added $175,000 for the recently approved sign program and additional money in the water fund for the recently approved reservoir.

Trustee Jamerson moved to adjourn the Public Hearing. Trustee Clayton seconded the motion. The motion passed unanimously on a voice vote.

The Public Hearing was adjourned at 7:35 pm.

Village of Riverwoods
Board of Trustees Meeting
March 17, 2020
APPROVED

Physical Attendance:
Rick Jamerson
John Norris, Mayor

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber
Henry Hollander

Also Present:
Bruce Dayno, Police Chief

Also Present Electronically:
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Rob Durning, Director of Community Development

Call to Order: 7:35 pm

Director of Community Services Report

Mr. Durning reported there is a lot of garbage on the Village owned property at Milwaukee and Deerfield Roads. Luke is scheduled to clean it up.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes.

He reported the Village received accreditation from the Illinois Law Enforcement Accreditation Program.

On March 12, 2020, officers observed a vehicle suspected in an identity theft and arrested two subjects who were charged with identity theft and possession of other’s credit cards.

Village Attorney’s Report

Mr. Huvard received the executed agreement with GMX for Thornton’s.

Information Items and Comments from the President

1. Cancelling Easter Egg Hunt

2. Village Hall Closed / Restricted Access – Limited Staff
The Village of Riverwoods is closing all Village buildings except the Police Station at the
end of business today through April 1, 2020 in response to the coronavirus. All public meetings are also cancelled through April 1, 2020. Currently, Mayor Norris and one department head will be at Village Hall daily to answer questions from residents.

3. Bid on Flatwoods Heritage Center (Campus Plan) Received
The Village received one bid on the project which came in slightly below the estimated cost.
The committee is reviewing the bid as well as alternates in order to make a recommendation to the Board.

Visitors wishing to address the Board

There were no visitors wishing to address the Board.

Approval of Bills

Trustee Chamberlain moved to approve the Bills. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

New Business

1. Ordinance 20-03-07 for the Village of Riverwoods annual Appropriations Ordinance for the Fiscal Year beginning January 1, 2020 and ending December 31, 2020

Trustee Jamerson moved to waive the First Reading of the Ordinance. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.

Trustee Jamerson moved for Second Reading and adoption of the Appropriations Ordinance. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

2. Approval of Contract Proposal from Comcast for New Telephone Service
Mayor Norris noted there will also be a small penalty for the pumping station lines. The Village will save approximately $1230 per month or more than $44,000 in contract savings.

Trustee Jamerson moved to approve the contract from Comcast for new telephone service. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

3. Ordinance 20-03-08 authorizing the sale of Surplus Personal Property owned by the Village of Riverwoods
The Village has a 2016 Chevrolet Tahoe that is no longer fit for service as a police vehicle. The Village requires an Ordinance authorizing disposal of the vehicle.

Trustee Haber moved to waive the First Reading of the Ordinance. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote.

Trustee Jamerson moved to adopt the Ordinance authorizing the sale of surplus property. Trustee Haber seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Old Business

There was no Old Business.

Good of the Order

Trustee Haber received a message from Village Treasurer Hal Roseth, who provided a brief overview of the Village’s investment exposure.

Adjournment

There being no further business to discuss, Trustee Jamerson moved to adjourn the meeting. Trustee Chamberlain seconded the motion. The meeting was adjourned at 7:50 pm.

The next regular meeting of the Board of Trustees will take place on April 7, 2020 at 7:30 pm.

Respectfully submitted,
Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods
Public Hearing on Proposed Formation of
Special Service Area 34
300 Portwine Road. Riverwoods. Illinois
June 16, 2020
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Rob Durning, Director of Community Services

Call to Order: 7:30 pm

Mr. Huvard reported the purpose of this Public Hearing is to consider the formation of an SSA in the Village of Riverwoods. Notice was sent out to the residents of the proposed area as well as posted in the Deerfield Review. There is an Ordinance that set out the terms of what the SSA is supposed to accomplish. This is the Hearing that allows residents to ask questions or express their concerns.

This SSA would have 9 properties on Kingswood Court, 11 PIN numbers. The SSA would provide ongoing maintenance with a maintenance levy as well as provide for initial rehabilitation for the project. They want to complete the initial rehabilitation this year. The maximum amount of bonds for the rehabilitation is $200,000 at 5.5% with a 12-year maturity. The maximum annual levy is $9,000 per year ($1000 per house). There is an escalation clause and the taxes would be spread out equally among the tax payers. Tonight is just a hearing to answer questions about the proposed Ordinance.

Trustee Jamerson moved to close the Public Hearing. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: (0)

The Public Hearing was adjourned at 7:37 pm.

Village of Riverwoods
Board of Trustees Meeting
June 16, 2020
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Hal Roseth, Village Treasurer
Rob Durning, Director of Community Services

Call to Order: 7:37 pm

Document Approval

Trustee Jamerson moved to approve the minutes from the May 5, 2020 Board of Trustees meeting. Trustee Clayton seconded the motion. The Trustees were concerned about how the minutes were summarized. Mr. Huvard suggested the Village Clerk add a comment at the end of the minutes stating there was inadvertently no recording of the meeting. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander (5)
NAYS: Jamerson (1)

Trustee Chamberlain moved to approve the minutes from the June 2, 2020 Board of Trustees meeting. Trustee Jamerson seconded the motion. Trustee Haber made a clarification. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Haber, Hollander, Jamerson (5)
NAYS: None (0)
ABSTAIN: Goldstein (1)

Treasurer’s Report

Trustee Clayton presented highlights from the Cash Report. The Cash Report is attached to the end of the minutes. The Cash Summary Report does not reflect the transfer from the General Fund to the Capital Improvement Fund. Trustee Clayton noted in the Summary of Revenue and Expenses, the right column has data that does not make much sense. The sales tax has declined in May and June. The decline will continue for the foreseeable future, but is not as much as originally forecasted.

Trustee Chamberlain asked whether the SSA funds are as expected. She noticed the revenue for water and some sewer are not as high as expected. Trustee Chamberlain wondered if everyone received their bill last month, as she did not receive it. Mayor Norris believes the water fund is lower because of the lack of sprinkling. He will track whether everyone received their bills. Trustee Clayton noted the municipal sales tax is about $26,000 below budget. Trustee Jamerson asked about snow removal. Mayor Norris noted it was for the December snow. Trustee Jamerson asked if MFT funds could be used for snow removal. Mr. Glenn noted MFT funds can be used for snow and ice removal.

Engineer’s Report

Mr. Glenn reported there was a water main break on Palmer Court around 6:30 Monday morning. It damaged a 2-inch gas main. North Shore Gas and Lake County Public Works were out and the utilities were back in service by 1:30 pm. The Village issued a boil order, but everything appears to be in good shape. Mr. Glenn does not believe a water main replacement will be required.

Mr. Glenn noted the bike path on Deerfield and Riverwoods Roads has significantly deteriorated. The last patching project was in 2016. The space between the back of the curb and the path is in very poor condition and the vegetation has grown substantially. Mr. Glenn recommends clearing the vegetation more vigorously than in the past as well as limited patching and shoulder work. He agreed with Trustee Haber that the pavement on the path is deplorable. Mr. Glenn suggested contacting the County to remove the bike path signs. He suggested contracting for the non-vegetation work. Trustee Chamberlain asked if Lake County put in the yellow bike path detectable warnings. Mr. Glenn explained Lake County replaced what the Village installed and added one at Hiawatha, where the path is completely overgrown. Trustee Chamberlain noted those paths were not intended for bicycle; rather, they were safety paths. The detectable warnings are confusing, especially at Hiawatha. Trustee Jamerson noted the detectable warnings are actually for pedestrians, not bicycles. Mr. Glenn explained there is no path beyond the detectable warning. Trustee Haber believes if the path cannot be used, it should be closed.

Director of Community Services Report

Mr. Durning reported the County does not mow Riverwoods Road, but they agreed to clear the sight lines. Turning is easier now. Sweet Basil has received all of their approvals and hope to get occupancy soon. Mr. Durning contacted property management at the Shops of Riverwoods. They have been mowing the grass; however, it is prairie grass. He asked them to restore the prairie grass. Mayor Norris noted they have also received complaints from Meadowlake regarding the pond.

Village Attorney’s Report

Mr. Huvard has received notices about filing an update to the Affordable Housing Plan that was filed in 2005, before the Village became a Home Rule community. A number of Home Rule communities believe they did not need to file a report. Subsequently, there was not a lot of news to report. The State sent him a letter stating the Village should comply. There needs to be at least 4 sections in order to comply. The State report showed 5.7% of the units in the Village met the requirements to be considered affordable. The goal is to have a higher percentage than that. The Village can choose between three goals including having 15% of newly developed housing units be affordable. The act does not have any funding mechanism or way to assist municipalities. The Village report stated they do not have a lot of land and most of the land is built up or contains wetlands, woods and single-family houses. The report identified potential expansion areas. Mr. Huvard has a chart showing approximately 15 undeveloped lots in the Village that could be developed. The report showed an increase of affordable housing in the Village went up from 1.9% to 5.7% between 200 and 2018. Mr. Huvard believes the plan from 2005 can be updated. The old plan identified the police station site and wetlands, but none of those sites could be developed. The 37 acres were set as commercial at the time of the report, but is now potentially mixed use or multi-family. If the Village updates the affordable housing plan, it could be more accurate. Mr. Huvard suggested looking at the updated Comprehensive Plan. Trustee Hollander noted the Comprehensive Plan states developments should include affordable housing units. Mayor Norris explained developers that have talked about going into Village have talked about affordable housing. Mr. Huvard will work on a report.

Plan Commission Report

Mr. Huvard reported the Plan Commission did not meet.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes. The Lake Count ETSD has ordered six Star Com radios for the Village. The Village originally had those items in the budget, but will not have to spend $37,000 for those. Chief Dayno is researching body cameras.

Information Items and Comments from the President

1. SB 2135 Amending OMA Electronic Attendance Signed into Law
Monday, June 15, 2020, Governor Pritzker signed SB2135 (Public Act 101-0640), which amended certain provisions of the Open Meetings Act. The amendments allow, among
other things, for members to participate electronically while traveling on private business.
The amendments also allow for remote meetings when a disaster declaration has been issued by the Governor or the Director of the Illinois Department of Public Health and the head of the public body has determined that an in-person meeting is not practical or prudent. Please note that all votes conducted during a remote meeting must be roll call votes.

2. Covid-19. Phase III is still in place. Mayor Norris hopes to enter Phase IV at the end of the month.

3. Work on FHC-Campus Plan has started. Some of the landscaping by Village Hall has been replanted. Mayor Norris hopes to use the facilities by Halloween. Trustee Jamerson had a preconstruction meeting last week and things are moving ahead. Work that is more visible should be happening shortly.

Mayor Norris noted there are two new employees. Megan and the utility clerk are no longer with the Village. Joanne DeLoss is moving to South Carolina. Mayor Norris hired a new building coordinator and a new executive assistant. The new hires are both part time, for a probationary period.

Visitors wishing to address the Board

There were no visitors wishing to address the Board.

Approval of Bills

Trustee Jamerson moved to approve the bills. Trustee Chamberlain seconded the motion. Mayor Norris noted they are looking at getting the bills to the Trustees electronically. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

New Business

1. Awarding Water Service Contract
The Village of Riverwoods supplies water to approximately half of the Village residents. As the Village does not have a public works or water department, outside contractors have been retained to perform the operational duties for the Village’s water system. The system is regulated by the Illinois Environmental Protection Agency (IEPA), with specific sampling and reporting requirements. Historically, that work has been done for the Village by Swanson Water Treatment. Over the last few years, however, elements of the testing and reporting requirements have become more complicated, and have necessitated Gewalt Hamilton Associates (GHA) assuming some of that work.

Trustee Clayton noted Swanson is $2000 less expensive than Gewalt Hamilton. He tried to compare apples to apples, but Swanson bills on an hourly rate. Mayor Norris noted either company would do a good job, but believes Gewalt Hamilton is the better choice. Trustee Clayton noted Swanson is undergoing a management change, and some of the services may be discontinued. Trustee Hollander indicated some of the services were either not done or were not part of the contract. Mayor Norris added some of the reports were not done properly by Swanson. Trustee Chamberlain noted there are some items, such as hydrant flushing, that have not been done in the past, but are recommended by Gewalt Hamilton. Mayor Norris explained the Village did not have a maintenance program with Swanson. Trustee Goldstein asked if there would be any negative impact from not diversifying, as Gewalt Hamilton is the Village’s engineer as well. Mayor Norris explained Gewalt Hamilton was also involved with Swanson, but it is a different division. The Trustees believe the Village would be better served with Gewalt Hamilton.

Trustee Chamberlain moved to approve the bid from Gewalt Hamilton for the base bid of $84,000 in an amount not to exceed $104,000. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

2. Request for Reduction of Water Tap On Fee for Car Wash at 777 Saunders
The owner of the property at 777 Saunders Rd. is seeking a reduction in the tap on fee for Village water.

Mr. Glenn explained by Village Code, the water connection fee for commercial properties is $7000 per residential equivalent. This property was never connected to Riverwoods water so there was no preexisting connection. Per Village Code, because all Riverwoods customers pay sewer connection fees to county, the Village relies of Lake County Public Works to determine the number of residential equivalents. The County calculated the fee at nearly $83,000. Mr. Glenn explained the petitioner asked the County to recalculate the fee and they came back with a fee of $48,000.

Anil Abbott requested some relief from the Village.

Mr. Abbott showed the County how much water they would use, but the County came up with the current calculation. Mr. Abbott explained hand car washes use less water as it can be turned off. Hand car wash uses about 10 gallons per car with an average of 100 cars per day.

Mr. Huvard noted only a hand carwash could go in with the current zoning. Mr. Glenn explained 1000 gallons would be four homes.

Trustee Jamerson moved to make the residential equivalent for the hand car wash at 777 Saunders equal to the residential equivalent of four homes. The water usage will be monitored for the second year. Trustee Chamberlain seconded the motion. Trustee Hollander does not believe the fee should be reduced lower than $28,000. Mr. Glenn suggested the motion should direct Mr. Huvard to draft an agreement with those terms. Trustee Jamerson amended the motion to make the tap on fee equivalent to four residential units which could be adjusted upwards based on actual usage after two years. Trustee Chamberlain accepted the amendment. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Mr. Abbott and Mr. Durning will talk about the progress and when construction can begin.

3. Ordinance 20-06-11 Amending Ordinance No. 11-10-21, Which Established Village of Riverwoods Special Service Area 22, and Providing for a Public Hearing and Other Procedures
Mr. Huvard explained SSA 22 is a road SSA that takes care of three streets (Timberwood Lane, Timberleaf Lane and Timberline Lane) and was established in 2011. At that time, the establishing Ordinance imposed a maximum annual levy which is now too low. There was no escalator in this Ordinance (as it was not desired by the residents at that time) and no provision for authorizing bonds for a major rehabilitation project. This Ordinance would set a date for a Public Hearing on August 18, 2020. Mr. Huvard has been in touch with Mike and Kris Ford, who have distributed information to the other residents. The Ordinance is consistent with their intent. It increases the maximum levy to $1000 per home and includes an escalator. The Ordinance also includes authority to issue up to $170,000 in SSA bonds to pay for a major capital project.

Trustee Chamberlain moved to waive the First Reading of the Ordinance. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Trustee Chamberlain moved for Second Reading and Adoption of an Ordinance amending Ordinance 11-10-21, which established Village of Riverwoods SSA 22, and providing for a Public Hearing and other procedures. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

4. Approval of Temporary Construction License Agreement Between ClubCorp NV IX, LLC., ClubCorp, LLC; and the Village of Riverwoods (Water Tower Painting)
The Village has requested the temporary use of a portion of the property owned by ClubCorp and leased to RGCC, which property is not subject to the easements created under the Lease Agreement in favor of the Village, for the purpose of staging a temporary steel monopole to hold the equipment of AT&T Wireless and T-Mobile, while the Tower is repainted.

Mr. Huvard explained the companies have been contacted about the staging. The best location for the staging is outside the current easements.

Trustee Jamerson moved to approve the temporary construction license agreement between ClubCorp NV IX, LLC., ClubCorp, LLC. And the Village of Riverwoods. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

5. Resolution 20-06-06 Affirming Fair Housing Laws in the Village of Riverwoods and Directing Resources to Combat Discrimination
The Village has taken a number of steps to affirm its commitment to equal housing opportunity,
including the adoption of a Proclamation in April 2016. Other communities have extended their
commitment to combatting discrimination by identifying concrete steps to assist in fulfilling this
commitment. The re-design and enhancements to the Village’s website provide one such
opportunity to disseminate relevant information to those seeking housing in the Village and to
those involved in the real estate industry. Similarly, our outreach to realtors and brokers through
the Branding Committee affords similar opportunities to address this subject.

Mayor Norris explained this would update a Proclamation from 2016. This is for the OSLED Grant as well as a good thing to do in general.

Trustee Chamberlain moved to adopt the Resolution. Trustee Haber seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

6. Program to Help Local Businesses Based on Sales Tax
Mayor explained there are a few questions, so this will be held for the next meeting.

7. Brushwood-Riverwoods Partnership Program
For some time, the Village has shared goals with, and occasionally given monetary support to, the Brushwood Center. During the Finance Committee’s review of the Village donation policy, the suggestion was made that we consider a more formal relationship with Brushwood, with an eye towards developing a way to achieve our shared goals in a more systematic way and, hopefully, at lower cost by sharing resources.

Mayor Norris explained when going through donation program, the Village discussed the possibility of working with the Brushwood Center on a collaborative basis. Trustee Clayton explained this proposal is about leveraging existing resources to supply cost effective services to the residents. The Village can get programming and leverage connections and contacts that we do not currently have.

Trustee Clayton looked at three levels of cooperation. He believes it would be best to start with the initial steps and build. The cost for level 1 would be $20,000, which would include programs for the next year.

Catherine Game from the Brushwood Center is excited about the potential of this partnership. She hopes the partnership will make programming accessible to Village residents and help fill in some demographic gaps as well as fulfill the needs determined by Branding and Education Committee and build community. Most of the programs will be in person, later in the year. Ms. Game explained Brushwood Center’s mission is to promote the importance of nature through the arts and the health benefits of nature.

Ms. Game explained Level 1 is for one year of programming. They are seeking a 1-year commitment to ensure the partnership works for both entities.

The trustees discussed:
-programming
-use by residents
-interest of residents
-hiring of a dedicated event planner in the village
-the possibility of trying the partnership for one year as a test run
-whether this is better suited as a corporate sponsorship opportunity

Mr. Huvard would like to have something that indicates what we are doing, the length of tine and what we are getting into. Mr. Huvard suggested he work with someone from Brushwood Center to flesh out the typical concerns.

Trustee Clayton moved to approve the relationship with Brushwood Center and will put forth $20,000, subject to an agreement between the Village of Riverwoods and Brushwood Center. Trustee Hollander seconded the motion,

Trustee Haber does not think the Trustees have been able to quantify the incremental benefit the Village will receive as a result of this program. He recognizes Brushwood Center is highly available to Riverwoods residents as well as other residents. Many of the activities indicated will be available regardless if there is a partnership. The Village is looking to cut costs.

The motion passed by the following vote:

AYES: Chamberlain, Clayton, Jamerson, Norris (4)
NAYS: Goldstein, Haber, Hollander (3)

8. Ordinance Amending the Riverwoods Village Code by the Addition of Section 3-1-12 Imposing a Municipal Retail Motor Fuel Tax
As a home rule community, the Village has authority to adopt a retail motor fuel tax, which is tax
on the upon the privilege of purchasing motor fuel at retail in the Village. The incidence of the tax is to fall on the purchaser, but the dealer is required to collect and remit the tax to the Village.

Mayor Norris explained this is similar to the hotel tax. The Village may want to give notice to the Mobil station. Mayor Norris noted the other Villages have set up procedures for reporting. The Village needs to set up reporting procedures in order to collect the tax.

Trustee Chamberlain moved for First Reading of the Ordinance. Trustee Jamerson seconded the motion.

Trustee Chamberlain noted when this was first brought up, the Trustees suggested discussing it with Thornton’s. Mr. Huvard explained they asked if the Village had a tax and we said not at this time. Trustee Chamberlain would not want to put them in a position where they would not earn their anticipated sales. Mayor Norris will communicate with them. Trustee Hollander asked how much the $0.02 tax would generate for the Village. Mayor Norris explained it would generate between $225,000 and $325,000 based on Thornton’s projections.

The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Old Business

There was no Old Business.

Good of the Order

Trustee Clayton thanked the RPC for the masks they donated.

Adjournment

There being no further business to discuss, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

The meeting was adjourned at 9:58 pm.

The next regular meeting of the Board of Trustees will take place on July 7, 2020 at 7:30 pm.

Respectfully submitted,

Daphne Paras
Village Clerk

Transcribed by, Jeri Cotton

Village of Riverwoods
Board of Trustees Meeting
November 20, 2018
APPROVED

In Attendance:
Cheryl Chamberlain
Kristine Ford
Michael Haber
Henry Hollander
John Norris, Mayor

Absent were:
Eric Goldstein
Rick Jamerson

Also Present:
Bruce Dayno, Police Chief
Daphne Paras, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Hal Roseth, Village Treasurer
Rob Durning, Director of Community Services

Call to Order: 7:50 PM

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the November 6, 2018 Board of Trustees meeting. Trustee Hollander seconded the motion. The motion passed unanimously on a voice vote with Trustee Chamberlain abstaining.

Treasurer’s Report

Mr. Roseth reported there has been little change in the net asset value since October. The SSA funds also have little change. Funds were moved to the investment account. The Village purchased some 18 month CDs at a rate of 2.8%. $500,000 was invested for 24 months at 3%. JP Morgan holds about $8 million, which will generate $168,000 in cash flow.

Engineer’s Report

Mr. Glenn reported construction is complete on this year’s road program. The program came in at budget, with the exception of $4,000 additional culvert replacement. There are a few punch list items remaining at the 320 Portwine building.

Director of Community Services

Mr. Durning issued eight tickets to the owners of a house on Riverwoods Road for non-compliance. Three of four items have been addressed. Mayor Norris noted the Village could try to get stronger remedies through the Circuit Court.

Plan Commission Report

Mr. Huvard reported the Plan Commission met and edited the draft Comprehensive Plan. They will meet in January to put the finishing touches on the report before sending it to the Board. The Plan Commission will not meet in December.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. Chief Dayno noted he went through 40 hours of crisis intervention training. All of the officers will go through this training. The police report is attached to the end of the minutes.

Informational Items & Comments from the President

• Project Update on Flatwoods Heritage Center
Mayor Norris reported the committee met and are still looking at the playground placement. He hopes to have another committee meeting soon. Mayor Norris met with a member of the Grant Application Review Board that will be reviewing the OSLAD grant applications. There are $29 million available for grants,- and the grant applications received have requested $36 million. The representative indicated that with the ration of requests to dollars available, the Village requesthas a good chance of being approved even if the Village makes changes to the proposal dropping elements. The Village will need to determine what actions to take. She also advisedMayor Norris other programs are being funded that may make grantfunds available for trail construction, which may of use to the Village.

Trustee Chamberlain noted the committee discussed three agreed elements that may be brought to the Board to assess interest. Mayor Norris does not believe there are objections to certain elements of the plan. Trustee Chamberlain would like to ask for Board feedback on the three elements at the next Board of Trustees meeting.

• Wine and Cheese Reception
Trustee Chamberlain would like to schedule a wine and cheese reception for residents in February. Many new residents have mentioned the desire to have an adult gathering. Trustee Chamberlain suggested this may be an opportunity to get resident’s emails and find out which communication avenues are working. Trustee Ford questioned whether this would be a networking event or if there would be programming. Trustee Hollander believes there should be an agenda of items the Board would like to discuss with residents. He suggested discussing the top few services. Trustee Haber thinks it would be a good opportunity to roll out the branding.

• Discussion of Verizon Lease Proposal for Water Tower
Mr. Huvard explained Verizon presented a proposal for five 5-year terms. The proposed rent is just under $3,000 per month. The lease would be similar to other technology leases. Verizon would agree to not terminate for the first five years. Mr. Huvard explained Verizon proposed a 2% escalation, and are only interested in a fixed rate.

• Purchase of New Police Car will be on the Agenda on December 4, 2018
This would allow the Village to escalate the purchase into 2018 rather than 2019.

• Reminder of Financial Workshop at 6:00 pm Before the December 4, 2018 Board of Trustees Meeting
Mayor Norris reminded the Trustees about the Financial Workshop on December 4, 2018.

Visitors Wishing to Address the Board

There were no residents wishing to address the Board.

Approval of Bills

Trustee Chamberlain moved to approve the bills. Trustee Hollander seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Ford, Haber, Hollander (4)
NAYS: None (0)

New Business

RESOLUTION R18.11. Ratifying the Village of Riverwoods Final Application for the OSLAD Grant Program

Mr. Huvard explained the final application was attached to the Board packet. The language allowed the Village President to submit the application. The Resolution, if approved, would show the Trustees ratify the application.

Trustee Chamberlain expressed concern that the ratification implies the previous application was in error. With a grant, any changes would be highlighted. She is concerned this would make the Village’s reliability somewhat suspect. Trustee Chamberlain spoke with the architect, who did not believe a ratification was necessary. If it is not necessary, she believes it is a bad idea. Mayor Norris spoke with the DNR representative, who did not have an issue with the possible ratification. He appreciates the concern but does not believe it will be a problem.

Trustee Ford moved to approve the Resolution as presented. Trustee Hollander seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Ford, Haber, Hollander (4)
NAYS: None (0)

Ordinance Amending the Village Code to Require Registration of Residential Rental Properties

Trustee Chamberlain moved for First Reading of the Ordinance. Trustee Haber seconded the motion.

Trustee Chamberlain questioned how the owners will be made aware of the requirement. She suggested contacting realtors and HOAs as well as the person who handles changes in utility billing. Trustee Chamberlain also suggested putting something on the Village website as well as creating a form. She noted the registration fees are not specified. Mayor Norris explained the fee will be added to the Fee Schedule.

Trustee Haber questioned whether the Village is trying to fix something that is not broken, as he does not believe this will significantly impact the Village. There are currently no Riverwoods listings on Air BnB.

The motion passed unanimously on a voice vote.

Ordinance Amending the Village Fee Schedule to Establish Fees and Road Special Service Areas

Mr. Huvard noted the Board suggested adding a hybrid fee for Road SSAs. There will be a $10 fee per year for homeowners as well as a $200 fee for the SSA. The engineer and attorney fees are already being paid by the SSAs. Mayor Norris noted the SSAs should be self-supporting.

Trustee Haber questioned whether a savvy SSA would be able to get around the fees. Mayor Norris suggested assessing fees based on whether work is done during a year.

Trustee Haber moved for First Reading or the Ordinance. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.

Approval of Insurance Proposal For 2019

Mayor Norris explained the Village insurance cost has been reduced. He explained the Village has two choices, but they are not exactly the same coverage.

Alliant Mesirow representative Cathy Juricic Easly, explained there are two options for consideration, which will save at least 14%. Traveler’s, the lower cost program, has some limitations. Both program options have enhancements. Mayor Norris recommended staying with ICRMT, the existing company. Chief Dayno indicated ICMRT offers training for officers. In addition, their attorneys have reviewed our policies and made recommendations on the Village’s risk-related policies.

Trustee Chamberlain moved to approve the ICRMT insurance proposal. Trustee Haber seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Ford, Haber, Hollander (4)
NAYS: None (0)

Approval of Landscape Architectural/Professional Design Services Contract with Studio Park Ave. for Design and Public Comment Phase

Mayor Norris is unsure whether the Village will move forward with the Heritage Flatwood Center program, but this service could be cancelled at any time. If the Village moves forward, they will need these services. Trustee Chamberlain questioned whether they would provide services prior to the decision to move forward with the plan. Mayor Norris explained they would only provide services that are requested by the Village.

Trustee Chamberlain noted the committee met with representatives of both the RPC plan and the Studio Park Design plan to try to come up with a compromise. At this point, she would prefer determining what the residents want. Trustee Haber expressed concern about authorizing up to $25,000, as the processes could be started simultaneously. He believes the Village is putting the cart before the horse. Trustee Haber believes there is neither consensus nor a reason the Village should spend money developing designs. Mayor Norris can try to limit the proposal, but the Village needs to have something to bring to the residents. He suggested waiting at least until the next meeting. Trustee Hollander believes the Village needs something to bring to the residents. He suggested approving steps rather than the entire project. Trustee Chamberlain had put together a schedule that emphasizes getting a design quickly to share with residents then making changes based on resident responses. Trustee Ford suggested spending $1,800 to formulate alternatives. Mayor Norris would rather come back after the financial workshop. Trustee Chamberlain believes the Village will present a compromise plan with three parts composed of a schedule of placemarkers, some for the Trustees, some for the architects, and some for the residents. Trustee Hollander noted many resident are questioned what will be built. Trustee Haber would be in favor of getting a concept plan with various alternatives. Mayor Norris will talk to Studio Park to renegotiate the proposal for a more tailored and narrow proposal. He suggested voting on this at the next meeting.

Trustee Ford moved to move forward with the contract with a limitation of $4,500, beginning with confirmation of the concept in section 2 of the contract. Trustee Haber seconded the motion. Trustee Chamberlain believes it is imperative to decide what the Trustees will put out to the residents as soon as possible.

The motion passed by the following vote:

AYES: Chamberlain, Ford, Haber, Hollander (4)
NAYS: None (0)

Approval of Mindmixer Proposal

Mayor Norris explained Mindmixer is a survey company that will allow the Village to reach out to residents, receive the information, tabulate the information and provide feedback to the Trustees. His concerns are the cost and how to move forward. There is a $3,500 fee for one project or $6,000 for unlimited projects throughout the year. Mayor Norris recommends the $6,000 proposal. Trustee Chamberlain came up with several alternative proposals for resident input. She believes working with Mindmixer would be a lot less work for the Village. Mindmixer would help formulate questions and tabulate the results. Trustee Haber would like to look over the Mindmixer website. He believes this would be good for the Village, but would like to hold this until the next meeting. Trustee Ford would like to get information on where they are getting their data as well as other Municipalities that utilize their services. This will be held to the next meeting.

Consideration of the Attached Proposal for Structural Review of the Ravinia Green Water Tower
Mr. Glenn explained there have been various proposals for antennas along with a structural review. Over the years, the Village has received conflicting information. He asked IMEG to review all the information and reports. Mr. Huvard believes the Village should have their own consultant. He believes this is an opportunity to fix some of the issues. If the Village will move forward with the painting, the deferred maintenance would need to be done.

Trustee Haber questioned whether the Village should go back to one of the companies that previously prepared a report.

Trustee Hollander moved to accept the proposal. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Ford, Haber, Hollander (4)
NAYS: None (0)

Old Business

There was no Old Business.

Good of the Order

Happy Thanksgiving and Happy Chanukah to those that celebrate.

Adjournment:

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting. Trustee Haber seconded the motion. The meeting was adjourned at 9:12 pm

The next regular meeting of the Board of Trustees is scheduled for December 4, 2018 at 6:00 PM at Village Hall.

Respectfully submitted,

Daphne Paras
Village Clerk

Transcribed by:
Jeri Cotton

Village of Riverwoods
Board of Trustees Meeting
May 5, 2020
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Rob Durning, Director of Community Services

Call to Order: 7:30 pm

Document Approval

Trustee Jamerson moved to approve the minutes from the April 21, 2020 Board of Trustees meeting. Trustee Goldstein seconded the motion. The motion unanimously on a voice vote.

Director of Community Services Report

Mr. Durning reported Sweet Basil is very close to gaining occupancy. The fire inspection is coming tomorrow and they are looking for a future parking lot along Deerfield Road. They have not addressed the sign lighting. If that is the only thing left, Trustee Jamerson suggested they disconnect the power to the internal illumination. Mayor Norris noted the internal illumination is not in conformance with their permit. There have been a number of fence permit and swimming pool permit requests.

Plan Commission Report

Mr. Huvard indicated the Plan Commission will not meet in May. They may meet in June to continue working on a definition of a family for group homes.

Treasurer’s Report

Mayor Norris reported the Village recently received the IML report and it is not good news.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes. There have been fewer calls for service and traffic calls. The department is trying to minimize public contact due to Covid-19. Chief Dayno sent out a press release. This morning, a member of Lake County Public Works discovered what appears to be human remains. Lake County Major Crimes Task Force did what they could today. They are awaiting the coroner’s report.

Information Items and Comments from the President

1. Enforcement of Governor Pritzker’s Order effective May 1, 2020
While there has been at least one court ruling enjoining the Governor’s order, the terms of that
order do not affect anyone not part to that law suit. There is no order currently as it has been vacated. The Village will be enforcing the order. The Trustees discussed the Governor’s Restore Illinois plan so there is some light at the end of the tunnel. Lake County will remain in Phase 2 until at least May 28, 2020. Riverwoods is in the Northeast section and appears to be in section 10.

2. Steps to help local retailers
Mayor Norris entered into an agreement with the Deerfield, Bannockburn, Riverwoods Chamber of Commerce (DBR) to enter all Riverwoods’ retailers into the “text blast program” at the Village’s expense. This cost is $1,800.00. The realters have been very receptive.

Mayor Norris has been negotiating a charge for a group membership in the DBR Chamber for all businesses in Riverwoods which would be paid by the Village. The cost for this would be slightly less than $5,000 for this year. The Trustees suggested holding off on this right now, given the type of retail establishments in the Village. Mayor Norris noted the Chamber has information to help businesses apply for small business loans. The Trustees would like to see which Riverwood’s businesses are currently part of the Chamber.

Trustee Clayton forwarded an article that reports that Lake Forest has approved a grant program to provide assistance to local retailers.

Trustee Clayton noted some municipalities have dedicated a portion of sales tax revenue for a grant program. If the Village dedicated $50,000 – $60,000 for a grant program, it could assist a few businesses.

3. Village insurance coverage for public officials
Since the last meeting, Trustee Chamberlain raised a question about the Village’s insurance coverage for elected officials. The current limits are $1,000,000 primary and $7,000,000 excess. Both Mayor Norris and Trustee Chamberlain discussed this with Catherine Juricic Easly, the Village’s insurance advisor at Alliant, and believe the policy limits are adequate but thought it was appropriate to bring to the Trustees’ attention.

4. Lake County is considering “split payments” on property tax
Any split payments would only apply to direct payments, not escrowed payments. Escrowed payments account for approximately 50% of payments. 50% of the first installment payment of the 2019 property taxes is payable in 2020 by June 8, 2020 and the remaining 50% within 60 days of June 8, 2020 or by August 7, 2020, and further allowing property owners the opportunity to pay 50% of the second installment payment of their 2019 property taxes payable in 2020 by September 8, 2020 and the remaining 50% within 60 days of September 8 or by November 9, 2020 with no interest penalty charged if each portion of each property tax installment is paid by the respective due dates as allowed by law in order to be supportive of both the citizens and the taxing bodies during the financial hardship created by COVID-19.

Visitors wishing to address the Board

There were no visitors wishing to address the Board.

New Business

Report from Village Attorney on questions related to the possibility of vacating streets in Riverwoods

Mayor Norris noted it would require a lot of planning if the Village decided to move forward. Mr. Huvard spoke with the Village Attorney for Long Grove. Long Grove voted to privatize streets and had doubts. There was a referendum and an election where many board members were replaced. Mr. Huvard explained he has read cases where streets have been vacated and repurposed, but has not seen an example of a street continuing to be used with the same purpose after being vacated.

The Trustees discussed:

-The public benefit of saving money to maintain the streets versus the public benefit of having free access to roads.

-The potential cost of $50,000 – $60,000 for snow removal versus the potential savings of more than $2 million over 10 years (including MFT).

-Whether the homeowners of property that abut to potentially vacated roads would have a claim if their property were damaged.

-How the roads would be maintained.

-If an SSA could be formed.

The Trustees believe they need to be more transparent if the discussions continue, to give residents more notice. They believe there needs to be a potential plan in place.

Trustee Hollander moved to have further discussion. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Hollander, Jamerson (4)
NAYS: Goldstein, Haber (2)

Schedule for further discussion

Standing Committee Reports

Budget and Woodland Management – Trustee Chamberlain reported the cost share report is in packet. There will be a branding education meeting later in May or in June.

Economic Development, Finance and Capital Planning – Trustee Clayton has not received questions or comments about the committee’s recommendation.

Adjournment

There being no further business to discuss, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion. The meeting was adjourned at 8:54 pm.

The next regular meeting of the Board of Trustees will take place on May 19, 2020 at 7:30 pm.

Respectfully submitted,
Daphne Paras

Note: this meeting was inadvertently not recorded

Transcribed by: Jeri Cotton

Village of Riverwoods
Board of Trustees Meeting
May 19, 2020
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Rob Durning, Director of Community Services

Call to Order: 7:30 pm

Document Approval

Trustee Jamerson moved to approve the minutes from the March 3, 2020 Board of Trustees meeting. Trustee Chamberlain seconded the motion. The motion unanimously on a voice vote.

Treasurer’s Report

Trustee Clayton noted the financials are running as expected; however, the road and bridge expenditures have exceeded the budget year to date. Mr. Glenn noted there were a few drainage items addressed. Mayor Norris will check those expenses. The revenue is not what was projected.

Engineer’s Report

Mr. Glenn reported the Village water gauge at the Thorngate Reservoir registered 5.1 inches in 5 days. He explained this is reflected as a 4-year event.

Director of Community Services Report

Mr. Durning reported a number of tickets have been issued, and there will be a backlog once the courts reopen.

An independent inspection team is looking at the duct system at Sweet Basil. Letters went out to the 16 properties on septic for the annual evaluation. The letter allowed extra time for Covid-19. Cody Goodman, who was given a Proclamation for wrestling, and has another achievement in wrestling which will be recognized by the Village at a later date.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes. He reported Officer Al Macciarello received the Lake County Major Crash Assistance Team Investigator of the Year award. There were 60 members on the team, so this is quite an achievement. Since the Stay at Home Order went in event the Fire Department and Police Department did 31 parades for children. Family and friends are discouraged, as that is not what the Stay at Home Order states. The feedback has been very positive. A few residents called for sandbags during the rain. Chief Dayno noted they completed the switchover for the phone system from AT&T to Comcast. They are still working on some offsite areas. This should save $1230 per month resulting in $44,280 over the 4-year contract.

Village Attorney’s Report

Mr. Huvard reported there was a discussion about vacating streets. He indicated the voting threshold under the Municipal Code is ¾ of the Trustees holding office. If one Trustee has a conflict, there will not be enough votes to pass. The Village is home rule and the threshold is for non-home rule communities. Mr. Huvard cannot find anything that states the Village is preemptive, so the Village can change the voting threshold for vacating streets, if desired. There are 25 or 30 instances that require a super majority in the Municipal Code. Trustee Hollander suggested cleaning up the Village policies to standardize the voting requirements when not required by State statute. Mr. Huvard will provide a list of voting requirements. Mayor Norris believes it should be consistent. Mr. Huvard would not want to lock in a future board. Mayor Norris suggested allowing each future board to vote on this. Trustee Jamerson expressed concern about new Trustees being able to make this decision. Trustee Haber believes residents should be able to weigh in on this and be given appropriate notice. Mayor Norris noted this has not come up very often in the past but has come up twice in a couple months. He suggested getting a list and then determining what, if any, action to take.

The Village received a request from King Shabu Shabu to consider changing their liquor license if the State would allow them to sell closed, mixed drinks for takeout. He explained they want to create their own mixed beverage and package it. He will explore it and come back to the Board.

Trustee Hollander noted one thing that may come up with relaxed social distancing is outdoor dining. The Village may want to relax the requirements.

Information Items and Comments from the President

1. Lakeshore will be resuming bulk item pick up on June 1, 2020
This reinstatement will be with the provision that the virus
A) has not shown an aggressive spike in cases
B) shows a plateau or signs of abatement
C) is not antithetical to recommendations by State and health officials.

2. General Assembly is scheduled to meet on Wednesday, May 20, through Friday, May 22

3. Money received from the Local Government Distributive Fund (LGDF) will decrease
There will almost certainly be a decrease in State income tax revenue due to COVID-19 issues; the percentage of State income tax municipalities may receive under LGDF might also be subject to a decreased share due to the increased size of the overall State deficit due to in decrease in revenue received by State government.

4. Discussions with Administrative Consulting Specialists, LLC for assistance on grant application
There is a plethora of grants currently available. Several of these grants recommend hiring professional Grant Administrators to aid in the application for, and administration of, the specific
grants. Mayor Norris and Mr. Glenn had a video conference with a representative of Administrative Consulting Specialists and requested a proposal.

5. The Lake County State-operated Community Based Testing Site is available to all government employees.
The site is open 7 days a week from 8 am until 4 pm or until 750 tests are completed each day. The testing site is located at 2161 Northwestern Avenue. Testing is free and is available to government employees even if you are asymptomatic.

Visitors wishing to address the Board

There were no visitors wishing to address the Board.

Approval of Bills

Trustee Jamerson moved to approve the bills. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

New Business

Authorization for emergency water connection for property located at 2375 Riverwoods Road between the Village of Riverwoods and owner of said property

Mayor Norris explained a resident’s well failed. The Village’s water line does not run in front of his property. Mr. Glenn explained the homeowner’s point is that the well water treatment system has proven ineffective and it is not possible for him to upgrade or modify the well or treatment system. The homeowner asked if he could run a service line to the Village. Mr. Glenn explained the property owner could pay the connection fee, costs of running the service to the existing water main and enter into an agreement with the Village to switch to a future water main if the Village installs a new water main in the future. Mr. Huvard suggested the possibility of adding an SSA. A ballpark estimate is about $550,000 to put that main in that segment with 12 homes. The Village would recover approximately 60 percent of the cost.

The Trustees discussed many options to help solve the resident’s problem, including digging a deeper well, extending the connection line from Forest Glenn Trail, and extending the current water main. Mr. Glenn weighed in with permitting options and restrictions.

Request for financial assistance from Holiday Inn Express due to Covid-19 lockdown
Mayor Norris explained the Holiday Inn Express normally has a 60% occupancy rate. Now, the occupancy rate is about 5 or 6%. They asked the Village for relief and met with the Finance Committee. Trustee Clayton noted the Holiday Inn Express is paying $2600 a month in special use fees and small hotel taxes for a typical annual income stream of $150,000. He believes relief of $15,000 would be appropriate and suggested forgiving the special use fee and hotel tax for 90 days and look at it again in 90 days (for both the Village financial position and international travel). The Finance Committee is also looking at a possible retail grant program. Trustee Chamberlain asked the Holiday Inn Express what adjustments they could make for new revenue streams and gave them some suggestions.

Trustee Haber questioned how the forgiveness of the hotel tax would benefit them. He is in favor of not charging the special use fee, but believes not remitting the hotel tax is right. Trustee Jamerson suggested collecting the hotel tax and granting a fixed amount back to them. Trustee Haber would rather give them another month rebate, as it is cleaner. He noted their occupancy may go up substantially. Trustee Hollander asked whether $2700 per month would make a difference to the hotel. Trustee Clayton explained their attitude is that anything can help.

Trustee Clayton moved to forgive the Special Use fee for 3 months for the Holiday Inn Express and give them a 1-time grant of $2000 as an emergency. This will be reviewed in 90 days. Trustee Chamberlain seconded the motion. Trustee Haber believes other businesses will also request emergency grands and would like to hold off on the grant until they determine a possible Village-wide program. Trustee Clayton withdrew his motion. Trustee Chamberlain agreed.

Trustee Clayton moved to forgive the Special Use fee for Holiday Inn Express for 4 months provided the occupancy level stays below 50 percent and reevaluate the situation at the end of the 4 months in the context of an overall retail support program that the Village may or may not have. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Resolution 20-05-03 authorizing transfer of funds from General Fund to Capital Project Fund

Trustee Clayton believes this is good financial practice and provides financial clarity to separate the Capital Project expenses from the General Fund expenses. Given the forecast of operating surplus, police and gas tax, in 2024, there would be $392,000 deficit this year. This would provide a lot more clarity of operating expenses going forward. The General Fund would end up with $6 million in 2024. Water and Sewer fund projections will be close to the target balances without additional General Fund infusions. This seems to be an appropriate way to measure and analyze the financial situation and provide more clarity. Mayor Norris noted this would not approve any spending.

Mr. Huvard noted the surplus in the General Fund is the result of a one-time sale of telecommunication leases. The transfer will promote more effective financial planning for the Village.

Trustee Clayton moved to adopt a Resolution to transfer $1,151,336 from the General Fund to the Capital Project Fund. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.

Resolution 20-05-04 approving revisions to personnel manual

Mr. Huvard explained a number of changes were due to regulations related to the legalization of cannibals, travel expenses and harassment changes.

Trustee Chamberlain spoke with Mr. Huvard about having separate manuals for Village Hall employees and police employees in the future. Currently, employees are being asked to ignore portions that do not apply to them. Mayor Norris noted Chris Ford has agreed to be the Ethics Officer.

Trustee Jamerson moved to approve the Resolution approving revisions to the personnel manual. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.

Ordinance 20-05-10 authorizing disposal and sale of Village owned personal property

Chief Dayno noted this is for the old desktop phone system and system equipment. Trustee Chamberlain moved to waive the First Reading of the Ordinance. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote.

Trustee Chamberlain moved for Second Reading and Adoption. Trustee Jamerson seconded the motion.

Trustee Hollander asked if there is a way to make items valued at $1500 or less available to Village residents or the general public, by putting it on the Village website. Mr. Huvard believes there is a way to add items to the Village website if the Village President believes it is appropriate.

The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Committee recommendation on and approval of bid proposal for Flatwoods Heritage Center (Campus Plan)

Trustee Jamerson provided a brief history. He was not on the design committee, but was asked by Mayor Norris to run the project if it comes to fruition. There was only one bidder (Klaus Brothers) for the proposal although several companies picked up drawings. The total base budget $503,028 or $553,301 with contingency. The bid from Klaus Brothers was $534,296 including optional items not included in the Grant. Trustee Jamerson discussed the costs:

Total alternates $297,525
Total if all the work is completed $831,821
Maximum amount of the OSLED Grant is 50% of up to $300,200
Village cost for the base bid $267,148
Village cost for all work $531,621

The Trustees discussed the Campus Plan. Trustee Hollander believes one of the most controversial areas was the play area and fence. Trustee Clayton is in favor of the entire plan.

Trustee Clayton moved to approve the bid for the Flatwoods Heritage Center in an amount not to exceed $850,000 less the amount received from the State from the OSLED Grant. Trustee Jamerson seconded the motion.

Trustee Haber expressed concern about the cost. Trustee Clayton does not believe there was substantial opposition to the plan; some residents were in favor while other residents were not. It was inconclusive. Trustee Chamberlain is in favor of completing the whole plan because it has a lot of different amenities for different people. She does not like the idea of doing the entire project at this time, because community input is important and would be difficult. Expanding the project should have community support.

Trustee Goldstein was against the play area.

Trustee Hollander suggested approving the base plan as phase 1 and put phase 2 out to the public without a date, and make it dependent on Village finances. Trustee Hollander suggested voting first on the base plan then on the playground and fence.

Trustee Haber noted when the Trustees originally voted on the campus plan, they elected to scale it back to the base plan after a lot of work and discussion. He believes the Trustees need to look at the expenditures.

Trustee Clayton moved, seconded by Trustee Jamerson, to call the question. The motion to call the question passed by the following vote:

AYES: Chamberlain, Clayton, Jamerson, Norris (4)
NAYS: Goldstein, Haber, Hollander (3)

The motion to approve the bid for the Flatwoods Heritage Center in an amount not to exceed $850,000 less the amount received from the State from the OSLED Grant did not pass by the following vote:

AYES: Clayton, Jamerson (2)
NAYS: Chamberlain, Goldstein, Haber, Hollander (4)

Trustee Hollander moved to approve the base plan and for the Board to consider a phase 2 for the play area and the fence. Trustee Chamberlain seconded the motion. Trustee Clayton explained there are more alternatives than just the play area and fence. Trustee Hollander clarified the motion to include the alternatives except the fence and play area to bring the cost to the Village to approximately $300,000, which is the grant amount.

Trustee Jamerson explained that from a constructability standpoint, the drinking fountain, patio and shelter surrounds would be less expensive if done now. The base cost for the project including these alternatives would be $569,203. He believes the Village should also budget for contingencies. Trustee Chamberlain is okay with the amended motion because adding these alternatives would be less expensive to do now than in the future. Trustee Hollander amended the motion to approve the base plan including the alternatives except the fence and play area in an amount not to exceed $600,000 including contingencies. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Haber, Hollander, Jamerson (5)
NAYS: Goldstein (1)

Trustee Hollander wants to ensure the Village will get the grant money from the State. Trustee Chamberlain’s vote was based on the assumption the Village will receive the grant. Mayor Norris explained everyone believes this is part of a grant matching program.

Old Business

There was no Old Business.

Adjournment

There being no further business to discuss, Trustee Chamberlain moved to adjourn the meeting. Trustee Clayton seconded the motion. The meeting was adjourned at 10:00 pm.

The next regular meeting of the Board of Trustees will take place on June 2, 2020 at 7:30 pm.

Respectfully submitted,

Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods
Board of Trustees Meeting
June 2, 2020
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Absent was:
Eric Goldstein

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Rob Durning, Director of Community Services

Call to Order: 7:30 pm

Document Approval

Trustee Jamerson moved to approve the minutes from the May 19, 2020 Board of Trustees meeting. Trustee Clayton seconded the motion. The motion unanimously on a voice vote.

Village Attorney’s Report

Mr. Huvard will try to schedule a meeting of the General Review Board to review the results of TIF Districts 1 and 2. They will also work on getting the auditor’s report.

Trustee Hollander noted there was an announcement about a new development on the southeast corner of Milwaukee and Lake Cook. He asked how that would affect Riverwoods.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes. They continue to monitor activity in the region for looting and rioting. They are not expecting anyone to go into Riverwoods, but there have been incidents in nearby communities. Chief Dayno will keep residents apprised via email blasts and Facebook.

Information Items and Comments from the President

1. Protests and Related Matters

2. In Phase 3
Mayor Norris noted Village Hall is still open by appointment but following CDC/DCEO/IDPH
guidelines in anticipation of opening more widely. Trustee Chamberlain is working with two restaurants opening under the Outdoor Dining License provisions of our Code (Title III Ch. 5 Art. C), subject to CDC/DCEO/IDPH guidelines.

3. Review of Actions Requiring Supermajority Votes
Mr. Huvard provided a memorandum and partial list of the actions requiring a supermajority vote. He questioned whether it makes sense to change the provisions so they are uniform. He would have to ensure the voting regulations could be changed based on Home Rule authority. Mr. Huvard explained local regulations could be changed and that 2/3 of the Trustees holding office is 2/3 of the Trustees, regardless of if they are present. He will look into it further, but the voting requirements may be for historical reasons. Mr. Huvard recommended not trying to adjust voting requirements on all the items, especially if they are not likely to come before the Trustees. When Super Majority votes come up, they are for public policy.

Mr. Huvard does not see a mechanism to bind a future Board. He explained most of the voting regulations were put in place in Municipal Code for non-Home Rule communities. Ordinances of home rule communities typically would only change requirements for the sale of property. Most home rule communities have not gone through the exercise to change the regulations.

Visitors wishing to address the Board

Allison Levine sent an email. She is concerned about the silence of Riverwoods officials about the George Floyd issue. She asked how the Village is prioritizing safety of black and other races in Riverwoods. Mayor Norris noted the conduct in the George Floyd case was grossly unacceptable and he hopes justice will be done. The Village uncategorically condemns racism. The Police Department standards do not allow racism to be tolerated and undue force is unacceptable, period. The Village will continue to do what we have done and will not prioritize the safety of any citizen over others. We will do everything to ensure everyone is safe in their homes. Mayor Norris believes ALL lives matter.

Chief Dayno ensured his officers are well trained in sensitivity and cultural diversity. They have a lot of training in diffusing situations. He will not tolerate any racial profiling. Chief Dayno is confident if there is any situation, the officers will handle it appropriately.

Trustee Clayton thinks the Village discrimination policy ensures the Village does not discriminate for hiring. Mayor Norris ensured all of the Trustees went through various training to make sure there are no issues.

Patricia Anderson sent an email last night. Mayor Norris will send her a response.

New Business

Approval of submission of application for Rebuild Illinois Grant for water main expansion and or retaining the services of ACS for grand application and administration

Mayor Norris asked if the Trustees are willing to commit to spending $1 million if they could get $2 million for water projects. The water fund currently has $2.3 million in the water fund. The water reserve amount is $2 million.

Mr. Glenn explained the State rolled this grant program into a 50-page document and believes the water main looping project could meet the requirements as it is all in public right-of-way and the work can be completed in a relatively short of time. The project must be completed within 24 months. It is a project that if and when all of the properties connect, would come close to the Village’s financial share of the project.

Mr. Glenn explained the benefits of looping water mains are pretty basic. It gives more redundancy if there are main breaks and helps with firefighting. There are also water quality benefits and the Village could get by with less hydrant flushing.

The Trustees discussed:
-The water main would pass a large section of Lincolnshire, Riverwoods Road would have parallel lanes. Mr. Glenn explained the residents on Duffy Lane would pay the Riverwoods connection fee and the Village would remit the smaller connection fee to Lincolnshire.

-If the Village made any evaluation as to who would be able to connect to the water and whether they want to. There may be very few residents interested in connecting and the Village may not get their money back.

-That the policy has been to extend the water system if a resident requested it and it did not cost the Village money. Mr. Huvard explained the Village received grants to run the water main up Portwine and for Deerfield Road. This would leverage resources where the Village would spend $1 million and get $2 million back.

-Mr. Glenn explained 50 homes, or an additional 5%, could gain service; however, the looping is the biggest benefit.

-The grant requires resident input. Mr. Glenn explained the Village would need to hold a Public Hearing if public funds were being used and that it is a competitive grant program with limited funds. If the Board decided to go after the grant, they should go forward with the best possible application, which is the reason he recommended ACS.

-Whether the bike path along Riverwoods Road was an option. Mr. Glenn explained bike paths are not eligible and projects must be bondable to be considered. Mayor Norris explained the Village could submit for the grant without a cost share but would get more points with a cost share. Mr. Glenn noted the point value for local share is small. ACS experience is the municipalities who show a willingness to pay a portion have a greater chance of getting the grant. He explained a Public Hearing is only required if there is a cost share.

-Concern over reaching residents for input during this time, concern over how to hold a public hearing if that is a requirement. No hearing would be necessary if Riverwoods requests a grant without committing funds from Riverwoods.

Trustee Clayton moved to retain the services of ACS to pursue a grant for $3 million. Trustee Haber seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Haber, Hollander, Jamerson (5)
NAYS: None (0)

Resolution 20-06-05 approving Intergovernmental Agreement among the member agencies of the major crash assistance team

Mayor Norris explained The Riverwoods Police Department Currently is currently in an intergovernmental agreement with the Lake County Major Crash Assistance Team (MCAT) to provide and request assistance with major vehicular crashes. The MCAT Executive Board has recommended the MCAT Intergovernmental Agreement be updated based on the new offering for members to provide or request an MCAT Drug Recognition Expert or Drone Response to aid in investigations. There is no additional cost to the Village or increased obligation under new agreement. It is merely an update to reflect current practices.

Trustee Haber moved to adopt the Resolution approving the Intergovernmental Agreement. Trustee Clayton seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Haber, Hollander, Jamerson (5)
NAYS: None (0)

Old Business

There was no Old Business.

Standing Committee Reports

Budget & Woodland Management – Trustee Chamberlain noted the Finance Committee called all Riverwoods businesses to see what the Village could do to help them. King Shabu Shabu and Kogii Kogii will have outdoor seating soon. Café De Oro also has outdoor seating. Most of the businesses were unsure what would be helpful at this time, but were happy the Village called

The Branding and Education Committee will meet this Friday They will look at different ways to improve based on the current situation. The community garden looks fabulous. The electronic sign was ordered and then things shut down. The demolition of current sign at Riverwoods and Deerfield will start as soon as June 8th. Fabrication will take 8 weeks. The Village Hall and entrance signs will go up after the main sign is installed. It should take about 90 days.

Trustee Haber saw an electronic sign with rotating advertisements for local businesses. Trustee Chamberlain noted the Committee had discussed that and will look at different ways to use the signs after it is installed.

Police & Building – Trustee Jamerson building report attached. It is 2 months. He does not have year to date figures. There was more than $2 million in construction value in April and May.

Storm Water, Communications & IT – Mayor Norris explained the Village s talking to the website developer about making 8 of the forms fillable.

Economic Development, Finance & Capital Improvements – Trustee Clayton reported the retail grant support program has been stalled. He will continue to work on it.

Trustee Haber noted the property just south of the public storage is being marketed. Mayor Norris noted the Village is in discussion with them. Mr. Huvard explained they contacted him about six possible uses for the site. Trustee Clayton and Trustee Hollander volunteered to talk to the owner.

Trustee Haber noted the path along Deerfield Road between Portwine and Saunders is in deplorable condition and believes the Village has an obligation to address it. Mayor Norris agreed and asked Mr. Glenn to review it.

Adjournment

There being no further business to discuss, Trustee Clayton moved to adjourn the meeting. Trustee Jamerson seconded the motion. The meeting was adjourned at 8:47 pm.

The next regular meeting of the Board of Trustees will take place on June 16, 2020 at 7:30 pm.

Respectfully submitted,
Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods
Board of Trustees Meeting
April 3, 2018
APPROVED

In Attendance:
Cheryl Chamberlain
Kristine Ford
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present:
Bruce Dayno, Police Chief
Irene Gagerman Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney

Call to Order:  7:30 PM

Approval of Minutes
 
Trustee Jamerson moved to approve the minutes from the March 20, 2018 Public Hearing.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Jamerson moved to approve the minutes from the March 20, 2018 Board of Trustees meeting.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote with Trustees Chamberlain, Ford and Hollander abstaining.

Plan Commission Report

Mayor Norris noted that the Plan Commission will meet on Thursday.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting.  Chief Dayno noted that there was a residential burglary on Hoffman.  The police report is attached to the end of the minutes.

Informational Items & Comments from the President

  • Status on LDOT-Deerfield Road Planning – SIG

Trustee Hollander will give an update to the Plan Commission on Thursday.  There will be a Town Hall meeting on April 18, 2018 at 7:00 pm.

  • Investment Advisor Daniele Driscoll

Trustee Ford noted that this is the Village’s annual presentation by J.P. Morgan Chase investment advisor Daniele Driscoll.  Ms. Driscoll noted a lot has changed over the last year.  Rates have increased by 1 percent.  She believes that there will be three rate increases this year and two in 2019.  They will try to capitalize on the higher rates.  Ms. Driscoll indicated she is keeping the Village investments very conservative.  She could look into Corporate Investments A-rated or better, if desired by the Village.

Ms. Driscoll noted 33% of the Village portfolio will become due in less than a year, 56% in one to two years and 11% in two to three years.  The Village has primarily invested in brokered CDs (56%) as they are safe and insured.

Ms. Driscoll stated that the Village remains positioned to take advantage of a rising interest rate environment with 89% of the current portfolio maturing within two years.  She will continue to reduce the total number of positions and make opportunistic purchases in approved asset classes while maintaining diversification.

Trustee Ford noted that Mr. Fialkowski is also looking at cash management and cash flow.  The Village also has a savings account that is not being invested.  Mr. Fialkowski will look into finding a more efficient way to transfer money between accounts and to determine if the Village can reduce the amount in the savings account and, instead, invest more of it.

  • Easter Egg Hunt

Mayor Norris noted that the Easter Egg Hunt was a great success.  There was a large turnout.  Although the younger children were separated from the older children and were orderly, the older children made a mad, uncontrolled dash towards their area of the woods. The Village will look at a better way to handle the older kids next year.

Mayor Norris noted that the Village was challenged with finding volunteers and will look at possibly holding the event a week before Easter.  Mayor Norris thanked Jackie Borchew, Irene Gagerman and Betty Dlouhy for their efforts.

Visitors Wishing to Address the Board

Russell Romanelli asked when the February Town Hall meeting video would be on the new website.  Clerk Gagerman explained it should be uploaded by the end of the week.

New Business

  • 2018 Pavement Assessment Report and Proposed 10-Year Road Program

Mr. Glenn explained that they quantitatively assessed the condition of the Village maintained streets which they have done periodically. The current plan proposed $25,000 of patch work in 2018 and resurfacing Forest Glen and Big Oak in 2019. However, as the bidding climate is still favorable, Mr. Glenn would recommend moving some of the work, specifically Forest Glen and Big Oak, to this year, especially given the work to be done on Hiawatha which is right next to these roads.  He believes the Village could possibly save 15-20%.

Trustee Hollander noted that the projected 10 year cost is more than $1 million.   He questioned whether the Village could turn the public streets into private streets.  Mayor Norris noted that the Village is looking at future budgeting to set aside the necessary funds. In addition, he stated that Mr. Huvard is looking into what would be involved in turning the public streets into private ones as is the case for most of the roads in the Village.

Trustee Haber questioned whether the streets are paid by MFT funds.  Mr. Glenn explained that that was the case in the past, but presently, the MFT pays only about half of the cost.

Trustee Haber is not convinced that moving the timing would be beneficial as the Village will lose one year of life on the roads as well as interest earned on the funds in the General Fund. Trustee Haber believes it is a wash. Trustee Chamberlain noted if the cost of asphalt increases significantly, it may make sense. Mr. Glenn suggested getting a bid to see the pricing.  The Trustees are in favor of getting bids.

  • Ordinance 18-04-08 Authorizing the Sale of Surplus Personal Property owned by the Village of Riverwoods

Trustee Haber moved to waive the First Reading of the Ordinance.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

Trustee Haber moved for Second Reading and Adoption of the Ordinance.  Trustee Jamerson seconded the motion.

The Village has property that has been declared surplus.  In order to dispose of the property, the Board must authorize by Ordinance the disposal of the surplus.  The property is a 2007 Crown Victoria automobile and some older computers that need to be replaced.

The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  • Donation Request from Orphans of the Storm

Mayor Norris noted that the Village has traditionally given a $5,000 donation.  The Village has donated $11,000 of $30,000 that was budgeted.  He anticipates a $5,000 request from College Bound Opportunities and a $1,000 request from Deerfield Family Days.  Trustee Chamberlain wants to ensure that the Village procedures are being followed by donation requesters citing the lack of the proper paperwork for donation requests. Mayor Norris explained that he has already talked to the new administrator and explained the process required by the Village.

Trustee Chamberlain moved to approve a $5,000 donation for Orphans of the Storm.  Trustee Haber seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

Old Business

There was no Old Business.

Standing Committee Reports

External Communications/Bike Path/Environment – Trustee Chamberlain reported that the branding committee has met and will meet again later this month.  The committee is very pleased with Jodi and Ryan.

Police/Building – Trustee Jamerson reported that the March building report is attached.

Communications/IT/Budget – Trustee Goldstein reported that the new website, villageofriverwoods.com, is now live.  He would like to acknowledge and thank Gamma Partners for donating their work. He suggested putting a temporary banner on the website and/or something in the Village Voice.  Trustee Hollander suggested also submitting a testimonial letter from the Village.

Adjournment:

There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting.  Trustee Chamberlain seconded the motion.  The meeting was adjourned at  8:25 PM.

The next regular meeting of the Board of Trustees is scheduled for April 17, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,

Irene Gagerman, Village Clerk

Transcribed by Jeri Cotton

Attachments:

Police Report

Building Report

Village of Riverwoods
Board of Trustees Meeting
April 21, 2020
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Rob Durning, Director of Community Services
Hal Roseth, Village Treasurer

Call to Order: 7:30 pm

Moment of Silence

Those in attendance observed a moment of silence in recognition of the passing of LRFD firefighter Mark Amore.

Document Approval

Trustee Jamerson moved to approve the minutes from the April 7, 2020 Board of Trustees meeting. Trustee Chamberlain seconded the motion. The motion unanimously on a voice vote.

Treasurer’s Report

Mr. Roseth presented updated information from JP Morgan. The benchmark treasury for 1 year is 0.13%, 2 year is 0.2% and 3 year is 0.25%. The Village’s current portfolio is yielding 2.18%. The average life of the portfolio is slightly over 1 year. There is about $500,000 available that has not been rolled over. By the end of May, there will be $1.2 million maturing. There are some municipalities that have high grades and are yielding about 1 point over our current rates. The Village has to be careful about the availabilities.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes. He explained the traffic stops, citations and ordinance violations are down from last year due to Corona virus. The DUIs are on track because they were ahead at the beginning of the year. On April 18, 2020, there was a residential burglary reported on the 1000 block of Portwine. It was a ruse burglary. Chief Dayno indicated the Department has been in 12 birthday parades so far.

Village Attorney’s Report

Mr. Huvard reported the Lake County tax extension office asked them to verify the tax levies. They worked on signing a letter with the auditor to do the year-end report.

Information Items and Comments from the President

1. NSSRA Report
NSSRA representative Kris Ford was unable to attend. Her report is attached at the end of the minutes.

2. Finance Committee Recommendation on Actions to Address Projected Revenue Short Fall
Trustee Clayton discussed the revised recommended five-year financial plan. In January and February, the sales tax revenue was about 20% behind budget. In the beginning of March, they were ahead of budget. There would be a deficit of approximately $1.4 million with the heritage plan.

If the police expenses were fully self-funded by 2021, property tax would have to increase by 300% which is not feasible. If the forecasted police expense was caught up by 2025, it would require a 33% increase per year. The Committee recommends closing the gap with a 50% increase in 2021 and then 15% increases to slowly narrow the gap while holding steady the current situation. The average household would see a $200 increase in 2021 and 15% over the next four years. The plan also includes a $0.02 per gallon municipal tax in 2021. If adopted, the recommended plan would result in approximately $1 million in surplus by 2025. The average increase in tax would be approximately $700 over the next five years. In 2025, the property tax rate would be 4.91%, which is less than most municipalities.

The Trustees discussed other municipality tax rates. Deerfield, for example, has separate taxing bodies for the park district and library. When including those taxes, their tax rate is closer to Buffalo Grove.

The Trustees discussed the Summary of Revenue and Expense report. The variances to budget are primarily timing issues. The water and sewer funds are healthy. The expenditures are primarily related to the water tower and heritage center.

Mr. Huvard explained there is some discussion about deferring property taxes, but the Village has debt service and bond issues. Mayor Norris believes the ramifications may be more catastrophic across the board.

The Trustees discussed the possibility of Thornton’s delaying construction due to the current situation. Mr. Glenn noted they asked for the CubeSmart drawings, so they are doing their due diligence.

The Trustees discussed the eblast sent to the residents the possibility of sending out an eblast explaining restaurant hours and how the restaurants are protecting customers as well as how they are delivering meals to hospitals and first responders. Sweet Basil should have their inspection this week; however, there was a question whether their signage is in compliance with the Special Use Ordinance as it is backlit rather than up lit. Mayor Norris noted they allowed a large, illuminated sign, but the sign could not be backlit.

The Trustees discussed the home along Deerfield Road that appears to have a curb cut leading to their fence. Mayor Norris noted it has been there, but the homeowner was not supposed to use it. Mr. Glenn explained that was the original driveway for the lot, which pre-dates Timberwood Drive. The County’s access regulation states access to Deerfield Road is no longer required because they now have access to Timberwood Drive. Trustee Hollander noted the County will have the option tobe filling in the curb when Deerfield Road is completed.

3. Lake County Considering Possible Delay for Property Tax due to COVID-19
They are still considering the possible delay for property tax, but have not made a final decision.

4. Federal Emergency Management Agency (FEMA), has determined that Riverwoods will increase to a Class 6 in the National Flood Insurance Program (NFIP) Community Rating System (CRS).

The floodplain management activities implemented by the Village qualify Riverwoods for a
20 percent discount on flood insurance premiums for NFIP policies issued or renewed in Special Flood Hazard Areas on or after May 1, 2020. This savings is a tangible result of the flood mitigation activities our community implements to protect lives and reduce property damage.

COVID-19 update

Mayor Norris presented highlights from the Governor’s update. He expects two more weeks before the virus peaks. They will be testing all nursing home residents and staff, as approximately 80% of fatalities have been over 70 years of age.

Visitors wishing to address the Board

There were no visitors wishing to address the Board.

Approval of Bills

Trustee Jamerson moved to approve the bills. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

New Business

Resolution authorizing the Mayor to waive the Special Use fee charged to Colonial Court and Shoppes for 60 days

Mayor Norris explained the shopping center ownership stated that if waived, they would pass along the savings to the stores. The Trustees were concerned because the $2000 per month ($4000 total) savings would not be substantial. They would like all the money to go to the tenants and not be based on unleased tenant spaces

The Trustees discussed other options to help the tenants.

The DRB Chamber of Commerce has come up with an app for businesses to advertise specials. The program is heavily subsidized by Deerfield. The Trustees would like to look into this option.

Trustee Chamberlain moved to amend the Resolution to apply the Special Use fees received from the landlord to the tenants. Trustee Jamerson seconded the motion. The Resolution could authorize the Mayor to waive the payments in a general Resolution. Mr. Huvard explained it is easy to draft a Resolution stating the Village will not collect the Special Use fee for two months, but would take some thought on how to distribute the money. After further discussion, the Trustees believe the Village needs to come up with a general plan to assist rather the businesses.

Trustee Chamberlain withdrew her motion. Trustee Jamerson concurred.

Trustee Hollander moved to reword the Resolution to authorize the Mayor to apply $2000 per month from Special Use fees to assist businesses in the Village. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)
NAYS: Clayton (1)

Trustee Jamerson moved to accept the reworded Resolution. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)
NAYS: Clayton (1)

Resolution 20-04-02

Old Business

Consideration of whether the proposed site plan change is a minor amendment or a major amendment on the Discover Financial campus

If this is considered a minor amendment, it could be approved by the Trustees; however, if it is considered a major amendment, it would go to the Plan Commission for a Public Hearing.

Pete Kennedy, on behalf of Discover Financial Services, discussed the Trustees concerns. He indicated there is a fire lane that would be utilized and they would set up at the volleyball and basketball courts. Their landscape consultant proposes adding additional trees for screening and they intend to fill any gaps in the existing berm. The Trustees asked about the equipment weight and whether the path to the fire lane would be strong enough. Mr. Kennedy explained the cranes would be put together in place.

The Trustees noted this was originally approved as a parking garage and would stay within the original footprint. Mayor Norris added it was originally approved with the parking structure. They then requested surface parking instead and now want to go back to the original approval.

Mr. Huvard explained if the Trustees believe this is a minor amendment, there would be a Resolution with the new drawings added to the site plan.

Trustee Clayton moved to consider the proposed site plan change as a minor amendment on the Discover Financial campus. Trustee Jamerson Seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Haber, Hollander, Jamerson (6)
NAYS: None (0)

Adjournment

There being no further business to discuss, Trustee Jamerson moved to adjourn the meeting. Trustee Chamberlain seconded the motion. The meeting was adjourned at 9:00 pm.

The next regular meeting of the Board of Trustees will take place on May 5, 2020 at 7:30 pm.

Respectfully submitted,
Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods

Public Hearing

October 16, 2018

APPROVED

In Attendance:

Cheryl Chamberlain

Kristine Ford

Eric Goldstein

Michael Haber

Henry Hollander

Rick Jamerson

John Norris, Mayor

Also Present:

Bruce Dayno, Police Chief

Irene Gagerman, Village Clerk

Mike Shrake, Village Engineer

Bruce Huvard, Village Attorney

Rob Durning, Director of Community Services

Call to Order: 7:30 PM

PUBLIC HEARING REGARDING A REDEVELOPMENT PLAN AND PROJECT, DESIGNATING A REDEVELOPMENT PROJECT AREA AND ADOPTING TAX INCREMENT ALLOCATION FINANCING, ALL FOR THE DEERFIELD ROAD REDEVELOPMENT PROJECT AREA LOCATED AT 300 PORTWINE ROAD, RIVERWOODS, ILLINOIS.

Mr. Huvard reported the Board passed a Resolution setting the Hearing regarding the redevelopment plan. The Joint Review Board unanimously recommended to proceed with the TIF and eligibility study.  The Board will be called upon to approve an Ordinance adopting and approving the redevelopment plan, another Ordinance to designate the project area and a 3rd Ordinance to calculate the incremental taxes.

Jeff Dickenson with SB Friedman explained the proposed TIF district is adjacent to TIF 1. Mr. Dickenson explained there are one-factor and two-factor tests for the eligibility study.  For improved land, at least 4 of 13 possible factors must be met.  The 13 factors for improved areas include:  dilapidation, obsolescence, deterioration, presence of structures below minimum code standards, illegal use of individual structures, excess vacancies, lack of ventilation, light or sanitary facilities, inadequate utilities, excessive land coverage and overcrowding of structures and community facilities, deleterious land use or layout, environmental clean-up, lack of community planning and lack of growth in EAV.  Mr. Dickenson explained the parcels met the lack of growth in EAV, as EAV declined in 4 of 5 periods as well as several other factors.  Deterioration was found in 100% of the parcels (6 out of 6).  The parcel has inadequate utilities and could not be redeveloped without upgrades to the sewer system and water system interconnects.  The properties are not up to code and there are excessive vacancies in the buildings. (5 factors).  In addition, there were no new construction permits issued from 20     13 to 2017.

The major redevelopment objectives include:

Facilitate and encourage development of underutilized properties within the RPA, facilitating the physical improvement and/or rehabilitation of existing structures, replacing, repairing, constructing, and/or improving public infrastructure where needed, providing resources for streetscape, landscaping and signage to improve the image, attractiveness and accessibility of the RPA, facilitate the assembly and preparation of available sites in the RPA for redevelopment and new development by providing resources by allowed by the Act and supporting the goals and objectives of other overlapping plans to further the goals of the Redevelopment Plan and Project.

The proposed budget of the TIF is $15 million but the line items are flexible. Mr. Huvard noted the Village met with Lake County DOT regarding the negative impact on some of the properties including both shopping centers.  The Village has experienced concerns about combining the properties and shifting the compensatory storage.

Mr. Huvard noted the Ordinances will be brought back to the Board for further consideration.

Trustee Jamerson moved to close the Public Hearing. Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.  The Public Hearing was closed at 7:50 pm.

Respectfully submitted,

Irene Gagerman, Village Clerk

Transcribed by Jeri Cotton

Village of Riverwoods

Board of Trustees Meeting

August 7, 2018

APPROVED

In Attendance:

Cheryl Chamberlain
Kristine Ford
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present:

Bruce Dayno, Police Chief
Irene Gagerman, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Rob Durning, Director of Community Services

Call to Order:  7:30 PM

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the July 24, 2018 Board of Trustees meeting.  Trustee Jamerson seconded the motion.  The motion passed unanimously on a voice vote.

Director of Community Services

 Mr. Durning received an inquiry about 2825 Arrowwood from a potential buyer who wanted to run an industrial sewing operation with up to 10 employees.  It does not comply with the home occupation standards of the Village.

Plan Commission Report

 Mr. Huvard reported that the Plan Commission met last Thursday and discussed gateway streets and paths along with the Milwaukee Road corridor.  They will work on other sections of the Comprehensive Plan.  The Plan Commission discussed potential uses for the Village owned property and want quality businesses, not just fast food franchise businesses.

Engineer’s Report

Mr. Glenn reported that there was a preconstruction meeting for the street project as well as 320 Portwine.  Both projects will start right after Labor Day.  320 Portwine should be complete the end of September and the road project the end of October, weather permitting.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting.  He noted that there was a burglary to an unlocked motor vehicle on Julie Lane.  There was also a diesel spill on Lake Cook and Portwine.  The accident happened on the Cook County portion of Lake Cook Road, but the vehicle then turned onto Portwine Road and into Riverwoods.  There was quite a bit of fuel in the drainage ditch.  Gewalt Hamilton is looking into whether it needs to be cleaned up.  As per our Ordinance, there is a requirement that the Police Department must do a traffic crash analysis for vehicles turning left onto Deerfield Road out of Café D’Oro.  The business opened 1 year ago and there have been zero accidents.  The police report is attached to the end of the minutes.

Informational Items & Comments from the President

  • Update on Digitalization of Village Records

Clerk Gagerman reported that the Village had scanned 2975 additional files since February.  They have 7499 files scanned to date.  Trustee Jamerson asked about the completion percentage.  Clerk Gagerman believes the scanning project is approximately 1/3 complete.  Trustee Chamberlain asked how the files are being indexed.  Clerk Gagerman explained that the parcel files, which are currently being scanned, are indexed by street name and number and all parcels have folders labeled ‘Building’, ‘Woodlands’, ‘Utility’ and ‘Notices’.  She added that the rest of the files have self-explanatory names such as ‘Ordinances’, ‘Board of Trustees’, ‘Contracts’, etc. and that files can be easily located by using the standard Windows search feature.

  • Landscape Architectural/Professional Design Services Portwine Municipal Campus OSLAD Grant Submittal

Mayor Norris noted that this project was within his $5,000 spending authority and has approved this expenditure due to time limits.  The Village has a good chance of getting the $400,000 OSLAD Grant, but can opt out of the grant if there are too many restrictions.  He noted that much of the design work for the application is work that would be needed for presentation to the Board for approval of the plan.  Mayor Norris added that the Village must get public comment to be eligible for the grant.

  • Update regarding Possible Collaboration with Clarke Street on the Southeast Corner of Deerfield and Milwaukee

Mr. Huvard had asked the Trustees to rate the possible uses on the list generated by Clark Street Real Estate, from 1 – 5 and he tabulated the results.  Trustee Goldstein believes that making any choice may be premature.  He questioned whether the dust should settle on the corner before considering developing the Village’s portion. Mayor Norris agreed that there is a changing situation but believes the Village should continue talking with the developer.  Trustee Ford is interested in exploring what the Village can do with the corner now.  Trustee Haber noted there are no gas stations on the list.  There are primarily banks and fast casual restaurants.  He believes the corner is completely different than it was previously and can no longer be a nice gateway to the Village.  Trustee Haber believes that the Village should maximize the revenue that can be generated on the corner. Trustee Jamerson believes there could be a nice entrance to the Village, even though the other three corners are not as nice.  Trustee Haber noted that based on the list, the Trustees would prefer an Oberweis, which would not be a beautiful gateway to Riverwoods.  If the Village wants a gateway, the Board should vote on it and stop looking at possible development.

Trustee Chamberlain disagrees with the way Buffalo Grove made their choice and believes Riverwoods residents would also disagree.  She thinks the Village needs an overall plan on how to treat our property and what options are available.  Trustee Chamberlain is interested in properties that could be a draw and be unique to Riverwoods.  With any of these businesses, the Village is going to need additional landscaping.  She wants people to know they have entered Riverwoods and that Riverwoods is different.

Mr. Huvard clarified that the Village has not hired Clark Street at this point.  If hired, the agreement would be that they would have six months to find a preferred user.  Mr. Huvard believes that there seems to be a desire for something that produces sales tax and revenue and that the residents would enjoy.  Trustee Ford noted that the Milwaukee corridor has been zoned commercial and that the Village should look at what business would be the best use for the Village with the purpose of generating revenue for the Village.

Trustee Goldstein does not believe anyone will look at that corner as a gateway to the Village.  Trustee Haber reminded the Trustees that the property was purchased with the intent that the Village would have control of what would go on the corner.  He noted that it was not intended to be green space.  Mayor Norris indicated that the Trustees did discuss the possibility of making the property green space.

Mr. Huvard will resubmit a list to the Trustees of the businesses that they showed a preference for.  Trustee Haber would like to see other businesses that Clark Street believes would be potential uses.  Mayor Norris stated that he gave Clark Street the direction not to consider a gas station for the property.  Trustee Haber believes the corner is now different and suggested leaving the options open to all businesses, including gas stations.  Trustee Jamerson believes the Trustees should also be able to add businesses to the list.  Mayor Norris asked the Trustees to get a list together quickly and get it to Mr. Huvard.

Visitors Wishing to Address the Board

 Paul Tuszynski, 2352 Glen Eagles Lane, noted that Chief Dayno came to the last Thorngate HOA meeting and explained that the HOA needs to obtain Village approval for the police department to enforce no parking regulations in Thorngate. Mr. Tuszynski explained that the association purchased signage and placed it in specific areas for safety reasons. One new area where they put the signs is due to parked cars that are patronizing a jewelry business on Pebble Beach. These cars are blocking entrances and exits to the street. He stated that the president of the HOA would like all the signage to be enforced. Mr. Huvard explained that in order to enforce signage on the roads, the existing agreement states that the signs have to be agreed upon by the association and the Village.  Chief Dayno spoke with John, the HOA president, and explained that the existing signs that were approved by the Board have always been enforced.  The new signs were also initially enforced, but in speaking with the Village attorney, Chief Dayno found out that the Village Board needs to sign off on any new sign in order for the police to enforce them.  Mr. Huvard noted that he would need a written acknowledgement that the association would like the Village to enforce the signs, along with a written description of the sign locations.

Trustee Jamerson noted that there is possibly an issue with the business that is being run from a home. He questioned whether the business is in compliance with the Village Ordinance. He believes that the Village should look into the business.  Chief Dayno reported the home business to Mr. Durning. The homeowner denied running a business out of the home.  Trustee Haber is not concerned about the enforcement request, but he does have a concern that the Pebble Beach sign is being used to stop a specific use.  He believes that the parking sign should not be used to try to fix the problem; instead, the problem should be addressed.  Trustee Haber believes that this could be a dispute between two homeowners and that the Village should not get involved. Mr. Tuszynski noted that it may have started as a dispute, but is also a safety/traffic issue because they are blocking an exit or entrance.  Chief Dayno shared Trustee Haber’s concern.  He will look into this further.

New Business

  • Ordinance 18-08-14 Approving an Amended Mutual Aid Agreement for the Northern Illinois Police Alarm System

Trustee Jamerson moved for Second Reading and Adoption of the Ordinance.  Trustee Goldstein seconded the motion. Trustee Chamberlain discussed her questions with Chief Dayno and questioned whether the Village wants to be part of NIPAS.  Chief Dayno believes being part of NIPAS is important and valuable. Chief Dayno will pass along Trustee Chamberlain’s questions to NIPAS.

The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  • Approval of AES Contract for Woodland Maintenance and Restoration Work on Village Property in 2018-2019

Mayor Norris noted this will be continued to a future meeting.

Old Business

  • Discussion and Possible Approval of:

– Increases in Riverwoods Water and/or Sewer Rates, Prompted by the Latest Rate Increase for Water Purchased from Northbrook, and

– Adjustment of Reserve Levels for Water Fund and Sewer Fund

Mr. Glenn attempted to contact the Village of Northbrook.  The Public Works Director is on vacation until August 13, 2018.

  • Ordinance 18-08-15 Concerning Film Production Permits in the Village of Riverwoods – 2nd Reading and Adoption

Mr. Huvard noted that there were a few changes regarding the timing and hours.  He also tried to clarify the ‘working with association’ section.  Trustee Chamberlain questioned how the HOA would be informed.  Mayor Norris stated that the Village will inform all known HOA contacts of the Ordinance. The Village will also put the Ordinance in the Village Voice as well as on the Village website, requesting contact information for the HOA if they would like to be informed.  Trustee Jamerson suggested that the restriction be changed to 4 times per year instead of once every three months.

Trustee Jamerson moved to approve the Ordinance with the change that the Ordinance should read no more than 4 times per year instead of once every three months.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

Standing Committee Reports

Police/Building – Trustee Jamerson reported that the building report was sent to the Trustees.  The construction value is up 30% since last year and permit fees are up 100%.

Adjournment:

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting.  Trustee Jameson seconded the motion.  The meeting was adjourned at 9:05 PM.

The next regular meeting of the Board of Trustees is scheduled for August 21, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,

Irene Gagerman, Village Clerk

Transcribed by Jeri Cotton

Attachments:

Police Report

Building Report

Village of Riverwoods
Board of Trustees Meeting
April 7, 2020
APPROVED

Electronic Attendance:
Cheryl Chamberlain
Michael Clayton
Eric Goldstein
Henry Hollander
Rick Jamerson
John Norris, Mayor

Absent was:
Michael Haber

Also Present Electronically:
Bruce Dayno, Police Chief
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Daphne Paras, Village Clerk
Rob Durning, Director of Community Services

Call to Order: 7:35 pm

Document Approval

Trustee Chamberlain moved to approve the minutes from the March 17, 2020 Public Hearing on the Appropriations Ordinance. Trustee Jamerson seconded the motion. The motion unanimously on a voice vote.

Trustee Chamberlain moved to approve the minutes from the March 17, 2020 Board of Trustees meeting. Trustee Jamerson seconded the motion. The motion unanimously on a voice vote.

Trustee Chamberlain moved to approve the minutes from the March 27, 2020 Special Board of Trustees meeting. Trustee Jamerson seconded the motion. The motion unanimously on a voice vote.

Plan Commission Report

Mr. Huvard reported the Plan Commission did not meet in April.

Treasurer’s Report

Mayor Norris indicated the Village finances are 20% below projections due to Covid-19.

Police Report

Chief Dayno noted the police activity report is attached to the end of the minutes. He reported between 2019 and 2020, calls for service decreased from 734 to 661. They currently have less contact with people. The police department and fire protection district have attended six birthday parades for children and have ten more scheduled. The department is in good shape with PPE. They have received donations in addition to what they had in house. They have put preventative measures in place and are doing their best to keep community informed through Blackboard Connect communication system. The department has received positive feedback from residents.

Trustee Clayton noted some communities have experienced an increase in domestic violence. Chief Dayno reported the Village has not seen an increase in domestic violence, but the longer this goes on, the greater chance an increase will occur.

Information Items and Comments from the President

1. Governor extended the Emergency Declaration
Mayor Norris explained by the terms of the Resolution, the Village’s emergency Declaration is also extended for the same period. The Trustees discussed social distancing and the possibility of implementing a small fine for people not wearing masks when in groups or practicing social distancing. They believe the Mayor could issue an order requiring people to wear masks, but did not believe he could issue a fine. The Trustees believe social distancing is imperative. Mayor Norris is reluctant to go further than the Governor, but would send out a letter to residents. The purpose of wearing masks is to protect others. Chief Dayno explained the police officers are asking groups of people to disburse, but he has not seen a lot of people congregating. He noted there are a lot of people walking in Thorngate, but most are crossing streets to avoid others. Chief Dayno has received some complaints about people on the golf course, but believes verbal warnings would suffice. Mayor Norris suggested contacting the non-emergency number for the police department if they observe people not following social distancing guidelines.

2. Sales Tax Revenue for March is 20 percent below budget

3. Request to waive the Special Use fee for Shoppes / Colonial Court
The Village received a request from the owners of Shoppes of Riverwoods and Colonial Court as tenants are having difficulties. Mayor Norris wants to ensure any relief would benefit the tenants/businesses under stress. He believes waiving the fees is appropriate and will keep Board advised.

The Trustees discussed the number of temporary ground signs, specifically for Sarpino’s. Although these signs are not allowed, the Trustees suggested temporarily allowing a small number of signs to assist the businesses. The Trustees suggested limiting the number of signs as well as the length of time they would be permitted.

4. Discussing sharing of resources with Brushwood
Trustee Chamberlain, Clayton and Mayor Norris have been in discussion with Brushwood to share services and skills of some workers and facilities. Trustee Clayton is working with their president and will bring it to the Board.

5. Possible ban on burning landscape waste and prescribed burns
Mayor Norris reported a couple residents have raised questions about burning yard waste during the pandemic. The Trustees and Village Ecologist believes prescribed burns could wait. There are a few scheduled landscape waste burns, but the properties are currently too wet.

6. Governor’s Call
Mayor Norris reported Governor Pritzker reported there are approximately 12,000 hospital beds in the State with 2700 ICU beds open and 43% regular beds open. 57% of ventilators are in use. Governor Pritzker suspects the number of Covid-19 cases will peak around mid-month.

Trustee Hollander asked if there were any updates on the financial meeting. Mayor Norris suggested meeting again to revisit what the Village is doing. Trustee Clayton explained they tested a number of alternatives and believe the gas, property and Internet taxes would be affordable alternatives. The Trustees discussed the possibility of neutralizing the police department expenses but do not believe that is plausible at this time. Mr. Huvard will put together a report for the Trustees including the possibility of converting public streets.

Visitors wishing to address the Board

There were no visitors wishing to address the Board.

New Business

1. Approval of Ravinia Green water tower painting bid recommendation

Mr. Glenn explained this was bid in 2016 but did not move forward. The low bid came in slightly above estimate. The cellular carriers made it clear that there may be some Federal declaration disallowing interruption due to painting. He noted the contract can be cancelled without penalty.

Trustee Jamerson moved to award the Ravinia Green water tower painting project to Jetco, Ltd. in the amount not to exceed $160,000. Trustee Chamberlain seconded the motion.

The Trustees discussed what is involved with painting a tower. When the Deerfield tower was painted, an adjacent, temporary tower was installed, the antennas were moved and relocated back to the newly painted tower. They questioned whether there is a benefit to delaying painting the water tower. Mr. Huvard explained there is a provision in the sale of the leases to Landmark Dividend that the tower would be painted within two years. He also suggested painting it before getting a third carrier, so that antenna would not have to be moved. Trustee Jamerson noted most contractors are currently at a diminished capacity and will be busy when things get back to normal. At that time, the prices may increase.

The Trustees discussed the possibility of Ravinia Green and ClubCor putting their name on the water tower. The Village will ask the contractor how much more it would be to paint Ravinia Green on the water tower and discuss it with Ravinia Green to see if they will pay for it. Otherwise, the Village would keep it close to what it is now.

The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Hollander, Jamerson (5)
NAYS: None (0)

2. Ordinance 20-04-09 proposing the establishment of Village of Riverwoods Special Service Area 34 for road improvements benefitting certain properties on Kingswood Court, and providing for a Public Hearing and other procedures

Mr. Huvard explained there are nine parcels with driveways on this private street. There is one parcel with a circular drive, with access onto Riverwoods Road and Kingswood. The Village allocated the road benefit to the one PIN actually located on Kingswood; the remaining two PINs are owned by this same owner, but the Village allocated zero benefit to them. Mr. Huvard ensured the annual levy was divided among the nine homes in nine shares.

The SSA has the authority to borrow up to a maximum of $200,000 for an initial road rehabilitation. The Ordinance also includes authority to levy an annual maintenance
levy of up to $1,000 per house, with an escalator clause included as we have done before
(greater of 5% or CPI). The hearing date will be scheduled in June.

Trustee Jamerson moved to waive the First Reading of the Ordinance. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.

Trustee Hollander believes all the residents on Kingswood are in favor of this. The street is in bad shape and they have already bid out the work.

Trustee Jamerson moved for Second Reading and adoption of the Ordinance. Trustee Chamberlain seconded the motion. The motion passed by the following vote:

AYES: Chamberlain, Clayton, Goldstein, Hollander, Jamerson (5)
NAYS: None (0)

3. Consideration of whether proposed site plan change is a minor Amendment or major Amendment on the Discover Financial campus

Discover Financial has asked to enlarge the North Parking Garage by extending the structure 75
feet west. This would replace existing surface parking with parking inside the added portion of
the structure.

Mr. Huvard explained in 2001, Discover originally came to the Village with the structure at this size. They asked for an amendment for the existing, smaller version of the parking structure. Some residents expressed concern about the appearance of the parking garage. There was a site line study which determined a few properties may see the structure if it is enlarged. The parameters used on whether a change can be made without a Public Hearing. In this case, the Board looked at and approved the larger structure. Discover asked the Village to approve a smaller version. The Village has a site plan and documents on how it will appear. It is a Board decision on if this is a major or minor change.

The Trustees discussed whether there should be a Public Hearing. If this is to move forward quickly, a Public Hearing cannot practically occur. They believe only one house to the west would be affected. The Trustees questioned the plan for building the addition as a temporary service road would be required for the equipment. In addition, there are a lot of mature vegetation shielding the south end of Thorngate that would need to be replaced. Mr. Huvard believes this is a minor amendment but there are questions as the Trustees would like to see the previous documents and photographs of the existing parking garage with the site lines.

Trustee Jamerson moved to continue further discussion subject to requesting additional information including the plans on how they will put in the roads and landscaping. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.

Old Business

There was no Old Business.

Standing Committee Reports:

Police and Building – Trustee Jamerson does not believe there is a lot of construction right now. The Village has temporarily suspended indoor inspections but are still allowing exterior inspections. There was a webinar on how to do safe inspections but they need to lay down some rules. Sweet Basil is looking for their final inspection.

Roads and Land Use – Trustee Hollander attended the webinar that entailed doing remote inspections to allow permitting outside. There were a number of caveats that need to be discussed.

Trustee Hollander noted Lake County Storm Water Management bought a house in a flood zone.

Economic Development, Finance and Capital Planning – Trustee Clayton explained they would normally discuss the first quarter reports and questioned when they would be available. Mayor Norris explained they would have to speak with Nathan.

Adjournment

There being no further business to discuss, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion. The meeting was adjourned at 8:34 pm.

The next regular meeting of the Board of Trustees will take place on April 21, 2020 at 7:30 pm.

Respectfully submitted,
Daphne Paras

Transcribed by: Jeri Cotton

Village of Riverwoods
Board of Trustees Meeting
January 9, 2018

APPROVED

In Attendance:

Cheryl Chamberlain
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Absent:
Kristine Ford
Also Present:
Bruce Dayno, Police Chief
Rob Durning, Director of Community Service
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Irene Gagerman, Village Clerk

Call to Order: 7:50 PM

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the December 19, 2017 Board of Trustees meeting. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote with Trustee Haber abstaining.
Trustee Chamberlain moved to approve the minutes from the November 7, 2017 Executive Session meeting. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote.

Director of Community Services

Mr. Durning reported that one of the woodland preserve shelter panel exhibits has been vandalized and others are broken. He received a quote of about $2,000 to replace eight panels including labor. The panels should last about five or six years. Trustee Chamberlain does not believe the expense of $2,000 to replace the panels is excessive if the Village wants to continue to maintain the area. Mayor Norris noted that the original panels were funded through an educational grant. Trustee Jamerson is also in favor of the expenditure.
Mr. Durning noted that the administrative hearing for three tickets he had issued will take place next week. He also issued a ticket today for failure to test and certify an RPZ valve on a private well.

Plan Commission Report

Plan Commission Chairman David Niedelman reported that the Plan Commission will hold a Public Hearing on Thursday. They will consider a Text Amendment substantially amending and restating the Riverwoods Woodland Protection Ordinance.

Engineer’s Report

Mr. Glenn reported that the Portwine Road sewer project is underway.

Village Attorney Report

Mr. Huvard had a conversation with Tom Flannigan, whose family owns the 37 acre parcel, about the impact of Woodman’s on the Shoppes of Riverwoods. The Flannigans are rethinking the 37 acre project which has become more arduous then they originally envisioned. They also discussed the potential impact of the Deerfield road widening on the Shoppes. Mr. Huvard invited Mr. Flanagan to attend a future consultant’s meeting.
Mr. Huvard also spoke with Landmark Dividend, another company interested in purchasing the Village’s cell tower leases. They offered a lump sum amount similar to what the Village has been offered previously, but the rest of the terms were more favorable. Mr. Huvard suggested inviting Landmark to attend a future Board of Trustee meeting. Trustee Haber questioned whether there is motivation for the Village to sell at this time. He noted that if the Village was reliant on the revenue stream to meet its general obligations, there would be a reason to get the long term commitments. He is willing to listen to Landmark’s representative, but this is his initial reaction.
Mr. Huvard also spoke with representatives from T-Mobile about a 15 year lease guarantee, but T-Mobile will not guarantee for 15 years. He recommends that the Village initial and send back a ‘draft amendment’ in order for T-Mobile to send an actual lease amendment for the Village to review. The Board agreed.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. He reported that there was one residential ruse burglary on West Course Drive. The Police Report is attached at the end of the minutes.

Information Items and Comments from the President

 Status on LDOT – Deerfield Road Planning – SIG
Mayor Norris reported that the SIG meeting is scheduled for January 25, 2018 at the Riverwoods Village Hall. He encouraged residents to attend. Trustee Jamerson noted that residents were welcome but only the SIG group could ask questions.
 Discussion of possible Regulation on Short Term Rental of Residential Property
Mayor Norris indicated that a memorandum covering this topic was sent to the Trustees. Mr. Huvard explained that the original recommendation was to have interested residents register their property. That led to defining certain terms. He studied other municipalities’ Ordinances and felt that the City of Portland’s was one of the most moderate and sensible approaches. His draft incorporates that approach, but believes there is still some discussion and fine tuning that needs to be done.
The Board discussed a number of issues including some acceptable commercial uses, a policing policy, disruptive conduct, not obtaining a permit and the penalty associated with that. Mr. Huvard suggested that there was more work to be done and invited the Trustees to send comments and suggestions to him. He also suggested the possibility of holding a workshop.
Before moving on, Mayor Norris asked the Board if they agreed with three basic criteria, namely: that the Village requires the property to be registered; the Village would also require the name and phone number of a responsible party; and that the inspection portion would require smoke detectors. The Board had no issue with these requirements.
 Salary Recommendation for 2018 has been distributed. Intend to schedule vote at January 23, 2018 meeting.
Mayor Norris noted this is the recommendation from the Compensation Committee.
 “Riverwoods Cost Share – Contractor Certification Workshop”
Mayor Norris reported that this workshop is meant to educate contractors that are going to do work covered by the cost share programs. Steve Zimmerman has put together the information. Mayor Norris suggested videotaping the presentation, so those that cannot attend have access to the information.
Trustee Chamberlain explained the branding committee understands anyone can do work in the Village; however, if a resident is using the cost share program a bit of education can cut down the challenges. Therefore, if a resident wants reimbursement through the program, their contractor has to go through the education program. Trustee Jamerson suggested calling it a Contractor Orientation Workshop. Trustee Haber believes the workshop should be available to be viewed online. Trustee Hollander questioned how the work is reviewed and determined to be completed properly. Trustee Chamberlain explained that if the work is not completed properly, the resident is not eligible for the cost share reimbursement. Mayor Norris noted the Village is trying to let contractors know what is expected upfront. Trustee Chamberlain prefers that a contractor comes into the Village, as the education will be much better in person. Mr. Niedelman suggested having a monetary reason for contractors to attend.

Visitors Wishing to Address the Board

Lilia Dicken suggested that the Village could do a monthly internet search on the major rental sites for short term rentals and then contact those individuals.

New Business

 Resolution R-18-01 Local Debt Recovery Program – Intergovernmental Agreement
Village Clerk Gagerman explained there are some people with a judgment against them that have not paid. This program will allow the Village to register with the State to who can deduct monies due to the Village from a State refund tax or paycheck. An intergovernmental agreement is required before the Village can enroll in the program. Trustee Chamberlain wanted to ensure that the Village does not incur any additional costs. Clerk Gagerman noted that there are no additional costs.
Trustee Haber moved to pass a Resolution for an intergovernmental agreement with the State of Illinois for a local debt recovery program. Trustee Chamberlain seconded the motion. The motion passed on a voice vote.
 Approval of Varsity Time, LLC Invoice for $12,000
Mayor Norris noted that this is the branding company invoice. Trustee Jamerson moved to approve the bill for Varsity Time, LLC in the amount of $12,000. Trustee Chamberlain seconded the motion. The motion passed by the following vote:
AYES: Chamberlain, Goldstein, Haber, Hollander, Jamerson (5)
NAYS: None (0)

Old Business

 Ordinance Prohibiting the Use of Groundwater as a Potable Water Supply by the Installation or Use of Potable Water Supply Wells or by any other method, in a specified area of the Village or Riverwoods (Continued – awaiting data from property owner)

Standing Committee Reports

External Communications/Bike Path/Environment – Trustee Chamberlain reported that the branding process is moving along. The steering committee will meet with Jodi and Ryan on January 23, 2018 to come up with some ideas to share with the Board.
Police/Building – Trustee Jamerson indicated that the December Building Report was distributed. It is attached to the end of the minutes.
Communications/IT/Budget – Mayor Norris reported that there was a meeting regarding the Village website and that progress was being made.

Adjournment:

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:08 PM.

The next regular meeting of the Board of Trustees is scheduled for January 23, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,
Irene Gagerman, Village Clerk
Transcribed by Jeri Cotton
Attachments:
Police Report
Building Report

Village of Riverwoods

Board of Trustees Meeting

May 15, 2018

APPROVED

In Attendance:

Cheryl Chamberlain
Kristine Ford
Eric Goldstein
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Also Present:

Bruce Dayno, Police Chief
Irene Gagerman, Village Clerk
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Call to Order:  7:30 PM

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the May 1, 2018 Board of Trustees meeting.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote

Treasurer’s Report

Trustee Ford distributed the cash report.  The expense report will be available at the next Board of Trustees meeting.  Trustee Ford met with Chase Bank.  They will be changing to a checking account that will give the Village additional services along with the ability to maintain a lower balance, thereby leaving more cash to invest.

Engineer’s Report

Mr. Glenn will advertise for the road program, which will start after July 4th.  He will have a recommendation at the June 19th meeting.

Plan Commission Report

Mayor Norris noted that the Plan Commission met and worked on the Comprehensive Plan.  The Commission looked at some materials relating to the Village’s image that were gleaned from the survey that was completed 4 years ago as well as some from the ongoing branding project.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting.  He noted that there was an auto theft on Gemini Lane between May 10th and May 11th.  Chief Dayno noted that the Department started a security camera enrollment program.  They are asking for contact information so if that if there is an incident occurring near a home with a security camera, the Department can contact the homeowner before the video is overwritten.  The police report is attached to the end of the minutes.

Informational Items & Comments from the President

  • Electrical Aggregation

Mayor Norris noted that the electrical aggregation is expiring in August.  The Village has saved residents a lot of money and he believes the program has been very worthwhile.  Trustee Jamerson indicated there are currently three contracts; the largest is the municipal aggregation contract covering all of the residents in the Village.  The current rate is 6.941 cents per KWH.  ComEd rates will increase. The municipal rate from ComEd is considerably higher than what is currently being paid.  The preliminary pricing he received is slightly higher than the current rate, but will still be lower than ComEd.  Trustee Jamerson noted that in the first three years of the program, Village residents saved more than $1 million.  He believes residents currently enrolled in the aggregation program will not have to do anything to remain in the program. Mayor Norris noted that the residents have the ability to opt out if they are not happy with the program.  Trustee Chamberlain believes it may be useful to publish something on how electrical aggregation works and the Village’s success with it.

  • Family Days

Mayor Norris reported that Family Days will take place on Sunday, June 10, 2018 at Tennaqua.  There have been a number of calls from residents requesting that the Village have more community activities.  This is a resident only event.  Residents will have access to the swimming pool, tennis courts and volleyball courts. There will be various booths to visit and food will also be available.  There will be a nominal charge, but the Village has money in their events budget which should cover the charge.

  • Policy Discussion on Subdivision Private Storm Sewer Investigation, Maintenance and Adequacy of Drainage

Mayor Norris stated that a question has come up about a resident who is experiencing a drainage problem with a private storm water system.  He stated that only one residence out of the six residences is having an issue. He believes that the Village needs to take a look at this. Currently, the cost to repair it is the responsibility of the private homeowner.  Today, a maintenance plan is required, but that was not the case in 1977 when the subdivision was formed. He plans to discuss this issue with the Village engineer, Mr. Durning and any Trustees who would like to contribute to the discussion.

Mr. Glenn noted that his general policy, if it is a private street, is to arm residents with any information on how it is supposed to work.  He typically goes out and meets with a resident to help them understand the problem, offer suggestions and give them contact information for engineers or contractors. However, he lets them know that this is not a Village issue and the Village cannot do a lot to correct it.  Mr. Glenn would like input from the Board to ensure he is interpreting Village policies correctly.

Mr. Huvard compared the current practice with what happened 30 – 40 years ago.  He looked at the older subdivision plats and did not find anything about how storm water sewers are to be handled. Trustee Jamerson sympathizes with the homeowners, but believes the Village would set a precedent if they did something.

  • Website

Mayor Norris noted that the website currently has an image of the Des Plaines River, an article about the current water level and potential flooding along with a link to the national weather service. He expressed pleasure at the fact that the Village can now update the website with current information.

Visitors Wishing to Address the Board

There were no visitors wishing to address the Board.

Approval of Bills

Trustee Jamerson moved to approve the bills.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

New Business

  1. Presentation on 2017 Audit by Seldon Fox and Acceptance Audit Report

Mayor Norris noted that this has been postponed to the June 5, 2018 Board of Trustees meeting in order to provide the Trustees with copies to review prior to the meeting.

  1. Presentation on Branding and Resolution Approving the Logo, Colors, etc.; Discussion on Next Steps

 Mayor Norris indicated that the presenters are stuck on the west coast.

 Approval of New Police Contract

 Mayor Norris noted that the Village has been negotiating this contract for a long time.  They tried to have the contract conform to the current Village policies.  The contract was negotiated with the help of the Village’s labor attorney and he and the others who worked on the negotiations recommend approval, subject to formal ratification.

Trustee Jamerson moved to approve the contract, subject to receipt of formal ratification.  Trustee Chamberlain seconded the motion.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

Old Business

There was no Old Business

Adjournment:

There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting.  Trustee Chamberlain seconded the motion.  The meeting was adjourned at 8:05 PM.

The next regular meeting of the Board of Trustees is scheduled for June 5, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,

Irene Gagerman, Village Clerk

Transcribed by Jeri Cotton

Attachments:

Police Report

Cash Report

APPROVED

In Attendance:

Cheryl Chamberlain
Kristine Ford
Michael Haber
Henry Hollander
Rick Jamerson
John Norris, Mayor

Absent:

Eric Goldstein

Also Present:

Rob Durning, Director of Community Service
Brian Wesolowski, Village Engineer
Bruce Huvard, Village Attorney
Irene Gagerman, Village Clerk
Bob Fialkowski, Finance Director

Call to Order: 7:30 PM

Moment of Silence

Mayor Norris sadly reported the passing of William Svatik. Mr. Svatik served the Village for a number of years and was also a veteran. The funeral arrangements will be announced when they are available.

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the November 21, 2017 Board of Trustees meeting. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote with Trustee Haber abstaining.

Plan Commission Report

Chairman David Niedelman reported that the Plan Commission did not meet in December. Dogtopia has withdrawn their petition to open up in Riverwoods. Mr. Huvard indicated that the January 11, 2018 meeting could include a Public Hearing on the Woodland Protection Ordinance.

Engineer’s Report

Mr. Wesolowski reported that there are three water services that need to be installed on Columbine Lane. The work should be completed by the middle of next week. The Village has received signed contracts for the Portwine Sanitary extension and will discuss the schedule with the contractor to set a date to begin the work.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. He noted that on December 3, 2017, two burglaries to vehicles at the same address were reported. Both vehicles were unlocked. The police report is attached to the end of the minutes. Trustee Hollander asked whether the burglaries to vehicle were by local residents. Chief Dayno noted that Lincolnshire also had burglaries to vehicles. He indicated that the majority are committed by gang members coming from the city that are looking for unlocked cars.
Chief Dayno added that the radio issues that the department has been experiencing have been resolved with the replacement of the receiver on the Westin Hotel with a repeater.

Informational Items & Comments from the President

 Status on LDOT-Deerfield Road Planning – SIG
Trustee Hollander reported that the Village will meet with LCDOT on December 19, 2017.
 Brushwood Breakfast Invitation – Saturday December 9, 2017 at 9:00 am
Mayor Norris hopes that the Trustees are able to attend the breakfast on such short notice.
 Toys for Tots
Mayor Norris reported that the pickup for Toys for Tots is next week. He encouraged everyone to drop off unwrapped toys at Village Hall.
 DBR Luncheon
The DBR Chamber of Commerce luncheon is on Thursday. The Village has at least two spots reserved. Mayor Norris encouraged the Trustees to attend.
Trustee Ford asked for an update on the handicapped door. Mayor Norris noted it will be installed tomorrow.
Visitors Wishing to Address the Board
There were no visitors wishing to address the Board on non-agenda items.

New Business

 Review of the 2016 Audit – Seldon Fox
Ed Tracy with Seldon Fox explained the audit process. He explained they look at internal controls, a formal approval process, timely reconciliations, and proper segregation of duties. They also confirm the balances between the financial statements and third-party reports, look at the long term assets and liabilities as well as the cash funds. They then submit some journal entries, significantly, depreciation entries in the water fund. Seldon Fox gave the Village an unmodified opinion, which is the highest form of assurance that the statements are properly presented. Mr. Tracy noted that the expenses came in under budget and there was a small income for the year. There were no sufficient weaknesses in the financial control structure.
Mr. Tracy noted that the State may no longer accept financial statements in a modified cash method starting 2019. If so, the Village will need to change to a modified accrual basis, which will require that the Village start changing in 2018, as it is a two-year process. Trustee Jamerson asked if the Village should change to the modified accrual basis reporting even if it is not mandated by the State. Mr. Fialkowski explained that expenses are paid promptly by the Village so that changing to an accrual system would not have a major impact on the financials. He noted that the Village has actually started to reflect expenses on an accrual basis. As an example, the annual insurance payment made at the end of 2017 was recorded as a prepaid expense which will be expensed monthly throughout 2018. Trustee Chamberlain reminded the Trustees of the need to evaluate the reserves for the water and sewer funds.
Trustee Chamberlain moved to accept the 2016 audit. Trustee Jameson seconded the motion. The motion passed unanimously on a voice vote.
 Ordinance 17-12-12 for the 2017 Levy of Taxes in the Village of Riverwoods
Mr. Huvard reported that this is the annual tax levy for the Village. The only property tax being levied is for the police department. Even though the Village is a home rule community, they try to adhere to the tax cap from Vernon Township. This year, the tax cap is 4% and the tax levy is $508,000 with a CPI factor of 0.9%. The rest of the Tax Levy Ordinance includes the various tax levies for the SSAs. Mr. Huvard also adds the outstanding bond issue information.
Trustee Haber stated that the record should reflect that the levy for the police is less than the cost to the Village for the police. He noted that the General Fund subsidizes the police department to keep the levy lower. Trustee Jamerson inquired as to whether or not the Village was restricted to an upper limit of raising taxes in any given year. Mr. Huvard replied that that they were not. Mayor Norris explained that the Village placed a restriction on themselves when they became a home rule community that they would not raise taxes at a rate higher than if the Village was not a home rule community. Trustee Chamberlain stated that should circumstances change, she would not be reluctant to do what would be necessary to exercise good financial management. Mayor Norris agreed. He added that it’s been quite a few years since the Village placed that restriction and agrees that the residents would want the Board to maintain fiscal prudence.
Trustee Chamberlain moved to waive the First Reading of the Ordinance. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote.
Trustee Chamberlain moved for Second Reading and adoption of the Ordinance for the 2017 Levy of Taxes in the Village of Riverwoods. Trustee Jamerson seconded the motion. The motion passed by the following vote:
AYES: Chamberlain, Ford, Haber, Hollander, Jamerson (5)
NAYS: None (0)
 Ordinance abating the 2017 Tax Levy for $260,000 for Special Service Area 25 Special Tax Bonds, Series 2013
Mayor Norris indicated this item would be held for a future meeting.
 Ordinance 17-12-13 abating the 2017 Tax Levy for $644,000 for Special Service Area 26 Special Tax Bonds Series 2013
Mr. Huvard explained that SSA 26 did a large maintenance project in the fall of 2013. Because the project came in substantially below bid, there is a surplus in the bond issue. Mr. Huvard looked for an easy and inexpensive way to deal with the surplus. With Northside Bank’s approval, the debt service on the bond will be abated each year so that the levy on the residents in the SSA will be lower.
Trustee Jamerson moved to waive the First Reading of the Ordinance. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.
Trustee Jamerson moved to adopt an Ordinance abating the 2017 tax levy for Special Service Area 26 Special Tax Bonds Series 2013 in the amount of $644,000. Trustee Chamberlain seconded the motion. The motion passed by the following vote:
AYES: Chamberlain, Ford, Haber, Hollander, Jamerson (5)
NAYS: None (0)
 Ordinance 17-12-14 abating the 2017 Tax Levy for $60,000 for Special Service Area 27 Special Tax Bonds Series 2014
Trustee Jamerson moved to waive the First Reading of the Ordinance. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.
Trustee Chamberlain moved to adopt an Ordinance abating the 2017 tax levy for Special Service Area 27 Special Tax Bonds Series 2014 in the amount of $60,000. Trustee Jamerson seconded the motion. The motion passed by the following vote:
AYES: Chamberlain, Ford, Haber, Hollander, Jamerson (5)
NAYS: None (0)

Old Business

 Tree Ordinance – Second Reading
 Woodland Ordinance – Second Reading
Mayor Norris explained that the Tree and Woodland Ordinances will be merged into one Ordinance. The new Ordinance will be brought up at the next meeting.
Standing Committee Reports
External Communications / Bike Path / Environment – Trustee Chamberlain reported that the branding campaign is moving along. The branding folks have received the documents they requested as well as names of new and established residents from all four quadrants of the Village with whom they can speak.
Police / Building – Trustee Jamerson noted that the Building Report is included in the packet.
Communications / IT / Budget – Mayor Norris reported that the website is progressing. The Village has a recommended hosting vendor at a cost of $150 per year. There were a couple of meetings and they went through the basic site map. They are on schedule for Phase I to be completed in January.

Adjournment

There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting. Trustee Jamerson seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:34 PM.

The next regular meeting of the Board of Trustees is scheduled for December 19, 2017 at 7:30 PM at Village Hall.

Respectfully submitted,
Irene Gagerman, Village Clerk
Transcribed by Jeri Cotton

APPROVED

In Attendance:

Cheryl Chamberlain
Kristine Ford
Eric Goldstein
Henry Hollander
Rick Jamerson
John Norris, Mayor

Absent:

Michael Haber
Also Present:
Bruce Dayno, Police Chief
Rob Durning, Director of Community Service
Patrick Glenn, Village Engineer
Bruce Huvard, Village Attorney
Irene Gagerman, Village Clerk

Call to Order: 7:30 PM

Approval of Minutes

Trustee Chamberlain moved to approve the minutes from the December 5, 2017 Board of Trustees meeting. Trustee Jamerson seconded the motion. The motion passed unanimously on a voice vote with Trustee Goldstein abstaining.

Treasurer’s Report

Trustee Ford reported that the Village is ahead of budget, revenue wise. The Village is requesting a transfer from the general fund to the capital projects fund to deal with the deficit in the fund. Trustee Ford is working with the Village Finance Director on a final accounting of the building project.

Engineer’s Report

Mr. Glenn noted that the water main project is substantially completed. The final landscaping restoration will take place in the spring. The sewer project along Portwine will begin just after the New Year and should be done by the end of January.

Director of Community Services Report

Mr. Durning reported that three citations were issued for non-payment of sewer bills. The court date will take place in January. Mr. Durning issued seven warning tickets for garbage cans that did not meet the letter of the Ordinance. Later this week, the annual business license inspections will occur for restaurants, Asian Royal Massage and Ravinia Green.
King Shabu Shabu would like to expand the restaurant one tenant space to the south. Mr. Durning will check the Ordinance, as there is a size restriction for restaurants of a little over 11,000 square feet. Mr. Huvard suggested coming to the Board if that turns out to be an issue.
Trustee Ford asked for an update on the Forkas situation. Mr. Huvard explained that they hope to get some compliance in the spring.

Plan Commission Report

Plan Commission Chairman David Niedelman indicated that the Plan Commission will meet in January to discuss the proposed Woodland / Tree Ordinance. He requested a copy of the draft Ordinance.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. He noted that the total number of calls for 2017 were slightly lower than in 2016. There were fewer premise exams this year than last year. He will put something in the newsletter to remind residents of the service.
On December 11, 2017, there was a short but heavy snow. Several cars were in the ditch and there were two car crashes with minor injuries. Trustee Ford asked if the department performs visits to senior residents. Chief Dayno replied that it doesn’t due to the fact that the department does not have a list of senior residents. Trustee Ford questioned whether there has been an issue getting emergency vehicles through Deerfield Road during rush hour traffic. Chief Dayno indicated it does make a little difference but that they manage to get through albeit somewhat slower. Mr. Niedelman questioned the number of burglar alarms. Chief Dayno noted that the department bills the owner if 3 or more alarms occur at the premises.

Village Attorney Report

Mr. Huvard reported that the Village is considering an Ordinance requiring homeowners who would like to rent their homes for short term rentals to register with the Village. The Plan Commission came up with a number of approaches, but decided to require registration first and then wait to see what kind of problems occur. Several residents have called the Village inquiring about neighbors who are renting their homes on a short term basis. Mr. Durning noted that the latest calls have been about Airbnbs that have been spotted on the Internet and not actual incidents.
Mr. Huvard explained that the combined Woodland and Tree Ordinance, which is on the agenda for this evening, will need to go before the Plan Commission as it is part of the zoning ordinance. It will also require proper notice to everyone affected by the new Ordinance. The board agreed that, to be safe, the notice should be sent to all residents. The notice will be sent out by the end of the week informing residents that this will be discussed at the January 11, 2018 Plan Commission meeting. Information will also be posted on the Village website. Trustee Chamberlain suggested having Mr. Zimmerman available at the Plan Commission meeting.

Informational Items & Comments from the President

 Status on LDOT-Deerfield Road Planning – SIG
Trustee Hollander reported that there was a meeting with the County today. He believes they are reaching logical conclusions. The County said they may try to meet independently with the RPC. Trustee Hollander explained that he didn’t want to get ahead of the County’s presentation or make representations that weren’t factual, but he stated that he felt everyone walked away pleased with the process and the eventual outcome. His group gave the County some recommendations as to how to present it at the next SIG meeting to make it more understandable and acceptable to the public. The expectation will be to hold some meetings after the 25th but they will wait until then to set some dates. Mayor Norris agreed with Trustee Hollander’s summary of the meeting. He also noted that it was apparent that the County had listened to people and have not made foregone conclusions.
 Calendar of Board of Trustees Meetings for 2018
Mayor Norris indicated that the calendar of meetings for 2018 was distributed.
 Salary and Wage Recommendations for BOT Consideration in January
Mayor Norris noted that the Village just received some information from surrounding communities regarding salaries and wages and will distribute a memorandum to the Trustees.
 Menorah Lighting Service
Mayor Norris reported that there was a Menorah lighting service last night. It was a very nice experience.
Trustee Hollander asked if the Village has made further decisions about renting out Village Hall. Mayor Norris indicated that Trustee Ford and Mr. Huvard are working on a draft. Trustee Ford suggested allowing Village sponsored events rather than private ones. They would like to start out small and progress from there.
Trustee Chamberlain asked about the status of the capital projects discussion. Mayor Norris will meet with Mike Clayton to work out a more definite timeline, price tag and plan to present at the town hall meeting on the Campus Plan.
 Water Rate Increase
Mayor Norris received one call from a resident regarding the water rate increase.
 Charcoal Filters
Mayor Norris noted that five charcoal filters were installed. He believes the odors are under control.
Visitors Wishing to Address the Board
There were no visitors wishing to address the Board on non-agenda items.
Approval of Bills
Trustee Jamerson moved to approve the bills. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.

New Business

 Request for an Increase in the Number of Full Time Sworn Police Officers
Chief Dayno explained that the department is currently authorized to carry seven full time officers. He is requesting authorization for an additional officer. They currently use part time officers, but find that it is harder to hire part time officers than full time officers. His goal is to keep two officers on the street at all times. There are currently ten part time officers but two are leaving and one had surgery and is out on medical leave. They have been trying to get up to 12 part time officers, but it has been difficult to do. If he can add an additional full time officer, that would provide 2 full time officers on the 7 pm – 7 am shift. Chief Dayno calculated an approximate cost of $48,680 but believes he overestimated the cost as there will be less overtime to cover shifts. Mayor Norris noted that the Village would like to maintain the superior quality officers and service the Village has come to expect.
Trustee Jamerson moved to increase the number of full time officers to eight. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.
 Resolution 17-12-06 Authorizing a Transfer to the Capital Projects Fund for Fiscal Year 2017
This is a housekeeping matter. Mr. Huvard explained that there is a deficit in the Capital Projects Fund. He noted that the spending was previously authorized, but requested a Resolution allowing the transfer of up to $201,000 which will bring the Capital Projects Fund to $0.
Trustee Jamerson moved to authorize a transfer of up to $201,000 to the Capital Projects Fund. Trustee Chamberlain seconded the motion. The motion passed unanimously on a voice vote.
 Nomination of Nick Hergott to ZBA
Mayor Norris explained that Trustee Goldstein recommended Mr. Hergott for the ZBA. Trustee Goldstein explained that his neighbor, Mr. Hergott, has a law degree and works for Salesforce. Trustee Jamerson moved to approve the nomination of Nick Hergott to the Zoning Board of Appeals. Trustee Goldstein seconded the motion. The motion passed unanimously on a voice vote.
 Ordinance Prohibiting the use of Groundwater as a Potable Water Supply by the Installation or Use of Potable Water Supply Wells or by Any Other Method in a Specified Area of the Village – First Reading
Mayor Norris explained that this is in relation to the 37 acres. Mr. Huvard explained that the result of passing this Ordinance is that the Village agrees with the IEPA regarding not allowing a well for drinking water. The Village will provide water from Lake Michigan for drinking water. In order for the Village to get an NFR letter, this is one of the steps that needs to be taken. This will stand as a First Reading.
 Gewalt Hamilton Request for a 2% Increase in Billing Rates
Mr. Glenn stated that his firm is looking for a modest rate adjustment. He noted that the Village receives substantial discounts over what Gewalt charges their non-municipal clients.

Trustee Chamberlain moved to authorize a 2% increase in billing rates for Gewalt Hamilton. Trustee Jamerson seconded the motion.
AYES: Chamberlain, Ford, Goldstein, Hollander, Jamerson (5)
NAYS: None (0)
 Ordinance Amending and Restating Chapter 6 of Title 9 of the Riverwoods Village Code (Consolidation of the Tree Ordinance and Woodland Ordinance) – First Reading
Mayor Norris would like to refer the Ordinance to the Plan Commission. Mr. Huvard explained that the high level concepts in the draft Ordinance include redefining desirable trees and providing regulations for removing trees. The Ordinance will also provide for enacting a fine if a resident removes a tree without a permit and allowing other ecological restoration rather than tree replacement in certain instances. Mr. Huvard noted there needs to be more discussion to clarify the portion of the Ordinance dealing with the removal of existing woodland on a property. Lastly, he noted the ecological mitigation plan is new and thinks it could be interesting to improve, augment and enhance the woodland on the property. The Village is exploring pushing the envelope to get voluntary settlements.
Trustee Jamerson would like the Plan Commission to consider the change of tree caliper from 2 inches to 1-1/2 inches. He questioned why the change was made. More importantly, Trustee Jamerson expressed concern that the portion of the Ordinance dealing with woodland removal percentages is not uniform in how it treats people with different size properties. Trustee Chamberlain agreed and would prefer 50% for every property.
Trustee Chamberlain will send several suggestions to Mr. Huvard several of which are language updates for clarity. She would like the Plan Commission to consider the reason behind the changes and the goals the Village wants to achieve. She is strongly in favor of the concept of a mitigation plan rather than paying a mitigation fee as the goal is to preserve and maintain. Lastly, she believes that the Ordinance will help the Village to track violations.
Trustee Ford finds the amount of woodlands that is gone disturbing and believes Ordinances need to be enforced and heavy fines imposed. Trustee Hollander noted that the staff meeting
participants discussed how to handle violations for residents that have the wherewithal to pay big fines. Therefore, imposing forced mitigation may be the only way to preserve the woodlands.
Ch. Niedelman asked the Trustees to send him an email with any comments, feedback or topics they would like him to bring up at the Plan Commission meeting.
Trustee Jamerson moved to refer the draft Ordinance to the Plan Commission. Trustee Chamberlain seconded the motion.

Old Business

There was no Old Business.

Adjournment

There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting. Trustee Chamberlain seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:08 PM.

The next regular meeting of the Board of Trustees is scheduled for December 19, 2017 at 7:30 PM at Village Hall.

Respectfully submitted,
Irene Gagerman, Village Clerk
Transcribed by Jeri Cotton

Minutes

Minutes

Minutes

Meeting Minutes

Approval of Minutes

Trustee Jamerson moved to approve the minutes from the February 20, 2018 Board of Trustees meeting.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote with Trustee Haber abstaining.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting.  The police report is attached to the end of the minutes.

Informational Items & Comments from the President

  • Status on LDOT-Deerfield Road Planning – SIG

Trustee Hollander gave a brief update on the Deerfield Road project. At this point in time, it appears Deerfield Road will have one dedicated right turn from Deerfield onto Milwaukee and two left turn lanes turning southbound onto Milwaukee and three thru lanes going west to Deerfield Parkway.  A sidewalk is not currently planned but there is an option to have one on the north side, from west of the bridge to the commercial area. He noted that the pavement will not be striped or marked as bike lanes.  The Village is not pushing the sidewalk as the Village would have to pay for and maintain it as well as the need to remove more trees and take more land.

Currently, the multi-use path will remain on the south side with a probable crossover at Portwine or at Saunders to the north side of Deerfield Road.

Trustee Hollander believes there are a number of items yet to be determined including underground utilities, woodland renovation, a bike path, a sidewalk alternative access for commercial area and construction traffic alleviation.

A Town Hall meeting on the Deerfield Road project will be held, as of now, on Wednesday, April 18, 2018. Up until now, the residents have not have a chance to participate. Therefore, the Village does not have a clear idea as to their wishes.

  •  Investment Advisor coming to the April 3, 2018 Board of Trustees meeting

Mayor Norris noted that the financial advisor is currently scheduled to be at the April 3, 2018 BOT meeting.

Visitors Wishing to Address the Board

 

There were no visitors wishing to address the Board.

New Business

 

  • Village of Riverwoods Annual Appropriations Ordinance for the Fiscal Year beginning January 1, 2018 and ending on December 31, 2018 – 1st Reading

Mr. Huvard reported that there will be a Public Hearing at the March 20, 2018 Board of Trustees meeting.  In the past, the budget figures were not shown in the Ordinance and will be removed before sending the information to the County. As in the past, the Village increased the appropriation amount by 10% over the budgeted amount.  The Village still has the flexibility to transfer money within a fund. Mr. Huvard answered a few questions posed by the Trustees.

Trustee Jamerson moved for First Reading of the Ordinance.  Trustee Chamberlain seconded the motion.  The motion passed unanimously on a voice vote.

  • Approval of Preparation of Bid Plans for Demolition of the Building Located at 320 Portwine Road and Expansion of Existing Paved Parking at that Site

Mayor Norris believes there is a consensus to expand paved parking at the 320 Portwine Road building.  Mr. Glenn put together two options.  Option 1 is the simplest; remove the building, add a few spaces, some simple lighting as well as some screening north of the parking lot.  His best estimate for this option is around $75,000.  Option 2 is to expand the parking lot over the existing building footprint area in keeping with a long term landscape plan.  Mr. Glenn’s thought is to prepare the plans for that expansion as an alternate, put it out for bids and bring it back to the Board with actual costs.

Trustee Chamberlain moved to approve the preparation of bid plans for demolition and parking expansion for the 320 Portwine Road property.  Trustee Jamerson seconded the motion.

Trustee Haber believes that the Village needs a long term objective for the property and is not sure a parking lot in the center of the lot is the best use of the property.

Trustee Hollander believes that option 1 was optimized to have minimal impact to the trees.  Trustee Haber believes saving trees is important; however, the Trustees need to determine the best location for a parking lot over the long term.  Trustee Chamberlain is in favor of having a long-term view, but questioned what the Village should do in the meantime.  She would not be in favor of cutting down several trees for a parking lot.  Trustee Jamerson indicated they have been discussing removing the building and adding a parking lot in the same location.  He urged the Trustees to only approve the preparation of bid plans if they want to go through with the construction.  Trustee Goldstein does not believe the Trustees should vote on a plan that is premature.  He suggested taking down the building and adding gravel until a plan is determined. He suggested using the property across the street for parking while determining what to do with this property. Mayor Norris believes the Village needs to do something with the property, to keep the project moving.  Trustee Ford wondered if the parking lot should be located closer to the new Village hall.

Marissa Jimenez has a petition signed by 28 residents, asking for a play area, basketball court and shelter with picnic tables.  She finds it disconcerting that a Village of this size does not have these amenities for residents.  Ms. Jimenez suggested having the space available for residents to rent for birthday parties.

Mike Clayton noted that two experts weighed in about taking a long term view of the area stating that the Village does not need to cut down trees to create a parking lot.  He believes it is time to put some stakes in the ground rather than go around in circles with regard to the use of the Village-owned properties.  The community is asking the Board for a focal point, a wellness point, a demonstration area, a play area, a community garden; all of which have come together to create a need.  At some point, the Board needs to make a decision.

Anthony Wedyck is adamantly opposed to cutting down any trees.

Sherry Graditor is disappointed because the Village’s push should be the preservation of the trees and woodlands instead of destroying the trees to add a parking lot.

The motion passed by the following vote:

AYES: Chamberlain, Ford, Hollander, Jamerson (4)

NAYS: Goldstein, Haber (2)

Old Business

  • Ordinance 18-03-05 Amending and Restating Chapter 6 of Title 9 of the Riverwoods Village Code – 2nd Reading

Trustee Jamerson moved for Second Reading and Adoption of the Ordinance.  Trustee Chamberlain seconded the motion.

Mr. Zimmerman summarized the Tree and Woodland Protection Ordinance updates.  The existing Woodland Ordinance is 13 years old; more information about trees and woodlands is now available; there are difficulties implementing the current Ordinances; the Ordinances do not improve the health of the woodlands.  In addition, there are some inconsistencies in the current Ordinances.

The new Ordinance combines both the Tree Ordinance and Woodland Protection Ordinance.  The definitions are consistent.  A regulated tree is at least 1.5” in diameter and at least 6 feet tall and multi-stem.  The Ordinance includes an ISA Tree Condition Rating table.  All trees are regulated but only desired native trees and 80% of the root zone is protected.  Removal of desirable native trees requires mitigation.  The Ordinance limits the removal of protected woodland to no more than 20% based on the 2017 Woodland Delineation Parcel Maps.  The combined Ordinance works together.  Mr. Zimmerman provided a flow chart of the possible options.  A copy of the flow chart is included at the end of the minutes.

Trustee Ford questioned how this information could be publicized.  Trustee Chamberlain explained they have an entire plan.

The motion passed by the following vote:

AYES: Chamberlain, Ford, Goldstein, Haber, Hollander, Jamerson (6)

NAYS:  None (0)

  • Resolution 18-03-01 on Board Room Use Policy

Trustee Ford noted the Trustees comments have been incorporated into the policy that envisions expanded civic use, but not private resident use at this time.  Trustee Jamerson moved to adopt the Resolution.  Trustee Chamberlain seconded the motion.

Trustee Haber does not believe the use policy is broad enough because they do not allow private resident use at this point.  Trustee Chamberlain believes this will allow the Trustees to better anticipate the needs of residents.  The motion passed by the following vote:

AYES:  Chamberlain, Ford, Goldstein, Hollander, Jamerson (5)

NAYS:  Haber (1)

Standing Committee Reports

Police/Building – Trustee Jamerson reported the February building report was sent to the Trustees.

Communications/IT/Budget – Trustee Goldstein noted the website should be live, via a soft rollout, next week.

Adjournment:

 There being no further business or discussion, Trustee Chamberlain moved to adjourn the meeting.  Trustee Jamerson seconded the motion.  The meeting was adjourned at 9:55 PM.

The next regular meeting of the Board of Trustees is scheduled for March 20, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,

Irene Gagerman, Village Clerk

Transcribed by Jeri Cotton

Attachments:

Police Report

Tree and Woodland Protection Flow Chart

Building Report

Tree Footer

 
Notification System

The Village of Riverwoods utilizes Blackboard Connect service for emergency resident notification side-by-side with the Village non-emergency resident email database. As a resident or business you can opt-in to emergency messages, non-emergency messages or both.

Learn More
Back to top